## **Trustees' Annual Report for the period**
Period start date Period end date **7th Nov 2020 6th Nov 2021 From To**
## Section A Reference and administration details
**Charity name Macclesfield and District Canoe Club**
**Other names charity is known by Registered charity number (if any) 1175025 Charity's principal address** 16 Mortimer Drive
MADCC
Sandbach Cheshire **Postcode CW11 4HS**
**Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Alan Armstrong Chairperson 07/11/2020 to
1
13/11/2021
2 Alan Tonge Secretary
Patricia Davison Treasurer /
3
Safeguarding Officer
4 John Bunyan Committee Member
Christopher Wood Membership
5
Secretary
6 Nigel Kinge Committee Member
7 Fraser Kerr Training Officer
8 David Coles Committee Member
9
10
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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**Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
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**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
Charitable Incorporated Organisation (CIO) How the charity is constituted
- (eg. trust, association, company)
Elected from membership at Annual General Meeting (Held annually in Trustee selection methods November each year) Trustees can appoint additional trustees mid-year (eg. appointed by, elected by) but these appointees are subject to election at the next AGM.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
Macclesfield and District Canoe Club is affiliated to British Canoeing (Canoe England).
MADCC currently undertakes regular training activities from a rented property in Bollington, Cheshire, a lakeside location at a nature reserve in Brereton, Cheshire managed by Cheshire East Council, and indoor training at a local leisure centre in Bollington, Cheshire. It remains a goal of MADCC to identify and secure a suitable location/premises as a base for paddling activities and for long term development of the club.
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The promotion of community participation in healthy recreation in Macclesfield, east Cheshire and the surrounding area by the provision of facilities for the sport of canoeing and paddle sport (the terms ‘paddle sport’ and ‘canoeing’ are inclusive of all forms of canoeing and kayaking).
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Macclesfield and District Canoe Club has carried out its purposes, by providing a range of services. The club operates on a membership basis, fees are modest and non-members are able to participate on an introductory basis. Macclesfield and District Canoe Club (MADCC) has been active throughout 2021. MADCC is affiliated to British Canoeing and maintains this affiliation through annual subscription. This year few if any activities were restricted as a result of COVID19 restrictions. MADCC operates under a formal constitution and manages its affairs through monthly committee meetings, all trustees are members of the committee. The Committee met on 12 occasions between the 2020 and 2021 AGM meetings, from April 2020 these meetings have been held online using Zoom, but we recommenced in-person meetings From August 2021. Ordinary Committee meetings are open for any/all members to attend, all members are invited to the annual AGM in line with the procedures detailed in the MADCC constitution. Volunteer coaches have provided general training and coaching in paddlesport at regular twice weekly paddling sessions through late spring Spring and Summer months, COVID precautions and risk assessments were deployed including pre-session booking. Following a suspension of **Summary of the main** activities in the previous year due to COVID restrictions, the club has **activities undertaken for the** returned from October 2021 to usually hiring facilities to allow indoor **public benefit in relation to** swimming pool training sessions throughout the winter (October to **these objects (include within** March). **this section the statutory declaration that trustees have** Club coaches are competent and registered to provide training towards **had regard to the guidance** recognised paddlesport awards and have assessed paddlers for awards **issued by the Charity** in a range of disciplines at introductory and intermediate levels. **Commission on public benefit)** The club usually organises a number of competitive events including regular club hare and hounds races, regional events (Hasler Series) and the annual Cheshire Ring race attracting national and international competitors. This year the Hare and Hounds events were run as were a number of Hasler events including the race organised by MADCC but the Cheshire Ring Race was not run. The club organised regular monthly sea kayaking trips suitable for beginner and intermediate paddlers and supported by appropriately qualified coaches/instructors. A relatively new but popular addition to the calendar are regular monthly flat water touring trips. In addition the club has provided a framework that supports members in a wide range of paddling activities including expeditions and multi-day trips. This year we recommenced regular moving water(river) trips and training following the relaxation of Covid restrictions. The club does not charge members or non-members for coaching or training, however charges are made for equipment hire (there is no charge if paddlers use their own equipment), pool hire, and entry to race events. The activities of the club have been supported by a range of volunteers including a group of qualified coaches, the club provides financial assistance to coaches by contributing to the cost of any training that is specifically related to gaining or maintaining relevant coaching competencies or qualifications.
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The club continues to maintain a comprehensive range of kayaking and canoeing equipment including boats, paddles, safety and other accessory equipment. The equipment has been maintained in good order, stored in rented facilities and made available to members for hire and use at all times throughout the year.
**dditional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
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Section D Achievements and performance **Events Summary of the main** MADCC undertook a normal programme of activities throughout 2021 **achievements of the charity** having been restricted by the impact of COVID restrictions through 2020. **during the year** Despite the club maintained regular coaching sessions from spring through summer, Sea kayaking, Touring and Hare and Hounds activities were also maintained although and external racing activities and Go Paddling events were resumed. **Equipment** There have been no major equipment purchases in 2021. **Competition and Progression** MADCC paddlers typically compete each season to qualify for the National Hasler finals, and other national events. The club also supports an active subgroup of members that compete successfully in Quadrathlon competitions. Training for these activities was maintained, throughout 2020 and competitions resumed throughout 2021. MADCC members participation in racing activities bounced back in 2021 with the second highest levels of participation in the last 10 years.
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## **Section E Financial review**
**Brief statement of the** MADCC funds are held as unrestricted funds, though these are notionally **charity’s policy on reserves** organised under designated funds for annual outgoings, training, new premises fund
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
MADCC principal sources of funding include membership fees, boat hire, race fees and grants (typically to support the purchase of specialist equipment).
MADCC expenditure is aimed at maintaining a base for canal-based paddling, paddling at a local nature reserve/lake, storage for boats and equipment, purchase of boats and equipment, associated fees (British Canoeing affiliation, insurance, rent) and support for training for club coaches and volunteers.
- MADCC seeks to identify and secure suitable permanent / long term premises, and has designated funds to support the development of a proposal (feasibility studies etc) should potential premises / location be identified.
**Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
**Date 30[th] August 2022**
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Macclesfield and District Canoe Club 1175025
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 07/11/2020 06/11/2021
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Membership Fees 4,196 - - 4,196 -
Boat hire 3,765 - - 3,765 -
Pool sessions 719 - - 719 -
Brereton Permits 352 - - 352 -
Donations 27 - - 27 -
Club clothing 42 - - 42 -
Hasler Race Income 315 - - 315 -
Outstanding receipts (19/20) 120 - - 120 -
First Aid Course 453 453
Interest 2 - - 2 -
Bank interest 9,991 - - 9,991 -
A2 Asset and investment sales,
(see table).
Sales of equipment - - - -
- - - - -
Sub total - - - - -
Total receipts 9,991 - - 9,991 -
A3 Payments
Pool sessions - - - - -
Brereton Permits 342 - - 342 -
Expenditure Hasler Race 100 - - 100 -
First aid course 620 - - 620 -
Expenses 591 - - 591 -
Building rent 1,399 - - 1,399 -
Insurance 717 - - 717 -
BCU levy 435 - - 435 -
Training fund 85 - - 85 -
Sub total [ 4,289 ] - - 4,289 -
A4 Asset and investment
purchases, (see table)
Equipment Purchases - - - -
- - - -
Sub total [ - ] - - - -
Total payments 4,289 - - 4,289 -
Net of receipts/(payments) 5,702 - - 5,702 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end 20,375 - - 20,375 -
Cash funds this year end 26,077 - - 26,077 -
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CCXX R1 accounts (SS)
14/11/2020
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Account Balances
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**20,375**
**-**
**-**
**-**
**-**
**-**
**26,077**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
Print Name
Alan Tonge|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
13/11/2021|
CCXX R2 accounts (SS)
14/11/2020
2