The Charity Registration Number is :- 1175022
Refugease
Report and Accounts
31 December 2022
REFUGEASE CHARITY REGISTERED NO. 1175022 TRUSTEES' REPORT FOR THE PERIOD ENDED 31ST DECEMBER 2022
REFERENCE AND ADMINISTRATIVE INFORMATION
The Charity is registered with the Charities Commission, its registration number is 1175022.
The principal office of the Charity is
Refugease HQ PO Box 698 TUNBRIDGE WELLS Kent
TN9 9TS
TRUSTEES
The Trustees of the charity are:
Gregory Holder Jon Traquair Mark Lukas Raisa Desypri Lorna Furminger
INDEPENDENT EXAMINER
The Charity’s accountant is Mr James Wheelan FCCA of James Wheelan Accountancy, Minshull House, 67 Wellington Road North, Stockport, SK4 2LP.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Charity is constituted as a body corporate under Part 11 of the Charities Act 2011 and is governed by its constitution which was adopted on 6 October 2017. Refugease is run by its board of trustees and is governed by its constitution.
Recruitment and Appointment of Directors and Trustees
The trustees of the Charity are appointed in accordance with Charity’s constitution.
REFUGEASE CHARITY REGISTERED NO. 1175022 TRUSTEES' REPORT FOR THE PERIOD ENDED 31ST DECEMBER 2022
OBJECTIVES AND ACTIVITIES
Refugease’s activities are divided into three main mission areas: Frontline Evacuations, Humanitarian Aid, and Self-Reliance. In 2022, the organisation experienced a period of hyper-growth, with a total turnover of £748,540k (199% increase from £249k in 2021).
The charity once again refined its unique modus operandi, focusing not only on providing refugees in transit in Europe and the Middle East with emergency humanitarian aid via the purchases from their online “Aid Shop”, but also evacuating the most vulnerable individuals (those unable to flee themselves, due to sickness, disability, illness or age) from locations where conflicts are at their most precarious, such as the Donbas region of Eastern Ukraine.
In 2022, Refugease was once again able to give confidence back to donors that their money is spent on helping refugees, with a total of £297,127 raised by individuals (either via purchases in the “Aid Shop”, individual donations, or fundraisers), and £298,339 spent on charitable activities. At this point, it’s worth noting the running costs of the retail operations - of the total turnover of £748,540k, £357,754 came from the charity’s Vintage Emporium charity shops, of which £64,553 (19%) was profit available to spend on charitable activities.
With continued price hikes in almost every area of the organisation’s expenditure, notably utility bill prices, fuel, wages and NI contributions, the need to diversify the organisation’s income streams in order to ensure the sustainability of its efforts became even more crucial than in 2021. In 2022, Refugease was shown immense support from the general public, with just over 52% of the organisation’s income coming from monetary donations from individuals and corporate donors, notably those moved by the plight of refugees fleeing Ukraine.
Refugease’s frontline evacuation missions and online “Aid Shop” system also attracted attention from global press outlets such as BBC World News, CNN, The Telegraph, The Guardian, BBC Radio, and many other regional television, newspaper and radio outlets.
1. Frontline Evacuations
Transporting the most vulnerable individuals to safer areas, away from conflict zones.
The charity commits to saving the lives of individuals not reached by most, or any other, NGOs. Since the conflict in the Donbas region of Ukraine escalated in February 2022, Refugease’s team of ‘relief runners’ has been working around the clock to provide experienced personnel (including trilingual translators), specialised equipment and vehicles to execute daily frontline evacuation missions.
The Refugease team focuses its efforts on rescuing the most vulnerable - those who are unable to flee unassisted in remote and hard-to-reach areas. This means that the organisation is working especially hard every day to get people to safety, as the evacuation vehicles need to be configured to the specific needs of the end-users who are often evacuated in stretchers or wheelchairs, due to sickness, age, disability or blindness, often from high-rise flats or remote villages and farm land, sometimes without road access.
A stringent hiring process ensures careful checks in order to ensure the willingness, suitability, and experience of specialist individuals (‘Relief Runners’), carrying out these daily life-saving missions.
Over 500 vulnerable individuals were successfully evacuated away from conflict zones, with this number increasing thanks to continued funding of this life-saving evacuation project.
*Figures regarding number of evacuees, locations, and budget in “Achievement & Performance” area of this document.
REFUGEASE CHARITY REGISTERED NO. 1175022 TRUSTEES' REPORT FOR THE PERIOD ENDED 31ST DECEMBER 2022
2. Humanitarian Aid
Responding in real-time by serving refugees in transit by providing life-saving aid purchased locally to where it is distributed
Refugease has now fully transitioned away from its original model of collecting and sending donated aid items via shipping containers, to now sending humanitarian aid via their online “Aid Shop” system.
How the “Aid Shop” works
The “Aid Shop” is an e-commerce store accessible on the charity’s website, where people can buy the most needed survival items for refugees in Ukraine, France, Greece and the Middle East, facilitating the team to respond rapidly in emergencies.
The workflow enables the team to process donations for specific items, and deliver those aid items in real-time, reassuring the donor of exactly where their money is going.
This system also enables the charity to work around restrictions caused by Brexit and Covid, and provides a huge reduction in haulage and customs fees.
Each item purchased via the website is automatically added to a virtual shopping list that is accessed by a local distributor (either a refugee or asylum seeker, a member of the Refugease team, or trusted local partner), who receives the funds from the purchases, and endeavours to buy the items locally, sometimes within minutes of the first order being made, making it an engaging experience for the donor, but more importantly, an effective emergency response system.
The “Aid Shop” also enables the charity to change the items seasonally, respond to emergencies quickly, and helps local economies thrive.
“Aid Shop” benefits:
Speed: Teams are able to respond immediately in emergencies anywhere in the world. Items bought locally to the emergency mean that no time is spent on international shipping, which can delay a response by weeks or months, particularly when cargo is stuck in customs. Agility: Items can be changed immediately (sometimes items are changed daily, and other times the changes are planned for at the turn of the season due to weather shifts) Low cost: No storage costs, no customs fees, no international shipping fees. Fair trade: This workflow boosts struggling economies of war-torn or host nations, firstly by buying aid locally, support is given to independent businesses; secondly by employing refugees where possible to facilitate the distributions. Security: This “Aid Shop” gives control and confidence back to the donor as to where their money is spent. The model also allows for the donor to be an active participant in the solution, rather than a disempowered bystander.
Total income for the online “Aid Shop” in 2022, was £136,885 (seeing an 835% increase from 2021’s total of £14,626). The sharp increase is mainly due to the charity’s social media presence, email marketing campaigns, and frequent global press coverage in 2022, all of which resulted in an outpouring of compassion.
REFUGEASE CHARITY REGISTERED NO. 1175022 TRUSTEES' REPORT FOR THE PERIOD ENDED 31ST DECEMBER 2022
3. Self-reliance
Offering child refugees an education they can build a future on, and up-skilling adult refugees (in the UK and abroad) into employment.
Education Centre, Zaa’tari
Refugease has once again increased the monthly funding provided for the running of Zaa’tari Education Centre in Jordan, near the Syria border, increasing the number of Syrian refugee and low-income Jordanian children attending school to 125 (previously 80), all between the ages of four and fifteen. We have received approval from the Jordanian government for the partnership, providing regular English lessons, along with state-required Arabic and Maths.
Refugee Employment - UK & Abroad
Throughout 2022, Refugease has continued to fund the wages of the refugee teachers at the Education Centre in Jordan, and continue to employ refugees where possible as part of our UK retail workforce.
The organisation’s overarching aim remains: to prevent or relieve poverty and distress for those who are internally displaced, or who are fleeing from their countries because of war, persecution or economic distress. Refugease continues to provide emergency transport and survival aid (mainly food, shelter, clothing, and basic medical supplies).
ACHIEVEMENTS AND PERFORMANCE
Overall 2022 has been a phenomenally successful year for the charity.
Total turnover of £748,540k* (199% increase from 2021’s total of £249,997k)
Total income for the “Aid Shop” in 2022 - £136,885* ( 835% increase from 2021’s total of £14,626).
Profits from “Vintage Emporium” charity shops in 2022 totalled £64,553 (turnover - £357,754) .* This is lower than expected, and is due to moving pop-up sites more frequently than anticipated, but is however a 19% profit margin, which is 1.5% higher than the charity shop national average of 17%, as reported by True & Fair Foundation. More efforts will be made to ensure the longevity of the organisation’s retail sites.
*Expanded operations into Ukraine developing 7+ new partnerships in the country.
*152 refugees, mainly women and children, evacuated from Ukraine border to Budapest station via our “border shuttle” project.
*405 civilians unable to flee themselves due to sickness, age or immobility evacuated from frontline locations in Eastern Ukraine such as Lysychansk, Kharkiv, Severodonetsk, and Kramatorsk.
Amount spent on Ukraine evacuations: £74,481.
*Provided paid employment for 6+ refugees in the UK, and internationally.
REFUGEASE CHARITY REGISTERED NO. 1175022 TRUSTEES' REPORT FOR THE YEAR ENDED 31ST DECEMBER 2022
*Continued funding of all running costs of an education centre for 125 (increased from 80) refugee children in Jordan (including teacher wages, who are also refugees, school equipment and teaching supplies).
*Opening of five additional pop-up charity shop sites under the brand “Vintage Emporiums”, the profits of which pay for the organisation’s administrative costs, and part of the mission expenditure.
*Refugease has continued to improve and update processes, accounting practices, policies (including the introduction of an employee handbook), health and safety procedures, security, and technological infrastructures.
FINANCIAL REVIEW
The attached financial statements show the current state of the finances, which the Trustees considers to be acceptable. Total incoming resources were £748,540 and total outgoing payments amounted to £680,374, the net income for the year was £80,083. Restricted funds carried forward amounted to £3,433.
Reserves Policy
In light of the main risks to the Charity the Trustees have made a decision that the Charity should keep funds at a suitable level in order to meet its ongoing liabilities.
PUBLIC BENEFIT
The trustees confirm that they have referred to the Charity Commission's general guidance on public benefit when reviewing the Charity’s aims and objectives and in planning the future activities of the Charity, These are shown above in the section 'Objectives and activities'.
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2008. Notwithstanding the explicit requirement in the extant statutory regulations, the Charities (Accounts and Reports) Regulations 2008, to prepare the financial statements in accordance with the SORP 2005, in view of the fact that the SORP 2005 has been withdrawn, the Trustees determined to interpret this responsibility as requiring them to follow current best practice and prepare the accounts according to the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), .
In particular, charity law requires the Trustees, if they prepare accounts on an accruals basis, to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of the surplus or deficit of the charity. In preparing those financial statements the Trustees are required to :-
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to prepare the accounts in accordance with United Kingdom Generally Accepted
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Accounting Practice (United Kingdom Accounting Standards and applicable law).
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select suitable accounting policies and apply them consistently;
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make judgements and estimates that are reasonable and prudent;
REFUGEASE CHARITY REGISTERED NO. 1175022 TRUSTEES' REPORT
FOR THE YEAR ENDED 31ST DECEMBER 2022
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business;
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state whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements;
The law requires that the trustees must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for the year.
The Trustees are also responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with regulations made under the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees are also responsible for the contents of the Trustees' report, and the statutory responsibility of the Independent Examiner in relation to the Trustees' report is limited to examining the report and ensuring that , on the face of the report, there are no material inconsistencies with the figures disclosed in the financial statements.
Approved by the trustees on and signed on their behalf by:
Greg Holder Chair of Trustees, Refugease
Date: 27/10/2023
Refugease
Report of the Independent Examiner to the Trustees of the charity on the accounts for the year ended 31 December 202�
I report to the Trustees on my examination of the financial statements of the charity on pages 8 to 19 for the year ended 31 December 2021 which have been prepared in accordance with the Charities Act 2011 (the Act) and with the Financial Reporting Standard 102, (effective 1st January 2016) as modified by FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), published by the Charity Commission in England & Wales (CCEW) , and under the historical cost convention and the accounting policies set out on page 8.
Respective responsibilities of the Trustees and the Independent Examiner and the basis of the report
As described on page 5, you, the charity's Trustees, are responsible for the preparation of the financial statements in accordance with the Charities Act 2011 and all other applicable law and with United Kingdom Generally Accepted Accounting Practice, applicable to smaller entities, and for being satisfied that the financial statements give a true and fair view.
The Trustees consider that the audit requirement of Section 144(1) of the Charities Act 2011 (the Act) does not apply, and that there is no requirement in the Governing Document for the conducting of an audit. As a consequence, the Trustees have elected that the financial statements be subject to independent examination.
Having satisfied myself that the financial statements are not required to be audited under any legal provision, or otherwise, and are eligible for independent examination, it is my responsibility to:-
a) examine the financial statements of the charity under Section 145 of the Act;
b) follow the applicable procedures in the Directions given by the Charity Commission under section 145(5)(b) of the Act.
Basis of Independent Examiner's Statement and scope of work undertaken
Since the charity's gross income exceeded £250,000, the charity's examiner must be a member of a body listed in section 145 of the Act. I confirm that I am qualified to undertake the examination because I am an authorised member of Chartered Certified Accountant, which is one of the listed bodies.
I report in respect of my examination of the charity's financial statements carried out under s145 of the Act. In carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act setting out the duties of an independent examiner in relation to the conducting of an independent examination. An independent examination includes a review of the accounting records kept by the charity and of the accounting systems employed by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you, as Trustees, concerning such matters. The purpose of the examination is to establish as far as possible that there have been no breaches of charity legislation and that, on a test basis of evidence relevant to the amounts and disclosures made, the financial statements comply with the SORP.
Refugease
Report of the Independent Examiner to the Trustees of the charity on the accounts for the year ended 31 December 202�
The procedures undertaken do not provide all the evidence that would be required in an audit, and information supplied by the Trustees in the course of the examination is not subjected to audit tests or enquiries and does not cover all the matters that an auditor would consider in arriving at an opinion. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide
Consequently, I do not express an audit opinion on the view given by the financial statements, and in particular, I express no opinion as to whether the financial statements give a true and fair view of the affairs of the charity, and my report is limited to the matters set out in the statement below.
I planned and performed my examination so as to satisfy myself that the objectives of the independent examination are achieved and before finalising the report I obtained written assurances from the Trustees of all material matters.
Independent Examiner's Statement, Report and Opinion
This is a report in respect of an examination carried out under 145 of the Act and in accordance with Directions given by the Charity Commission under section 145(5)(b) of the Act which may be applicable;
and that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:-
accounting records were not kept in respect of the charity as required by with Section 130 of The Charities Act 2011;
the financial statements do not accord with those records; or
the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view, which is not a matter considered as part of an independent examination;
have not been prepared in accordance with the methods and principles set out in the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Signed:-
James Wheelan - Independent Examiner
Chartered Certified Accountant
Minshull House 67 Wellington Road North Stockport Cheshire SK4 2LP
Date: 27/10/2023
Refugease - Statement of Financial Activities for the year ended 31 December 202�
Statement of Financial Activities for the year ended 31 December 202�
| Income & Endowments from: Donations & Legacies Other trading activities Investments Total income Expenditure on: Raising funds Charitable activities Total expenditure Net income for the year Net income after transfers Reconciliation of funds:- Total funds brought forward Total funds carried forward Net movement in funds |
Current year Unrestricted Funds 2022 £ 387,445 347,754 8,241 743,440 368,725 309,883 678,608 64,832 64,832 64,832 11,917 76,749 |
Current year Restricted Funds 2022 £ 5,100 - - 5,100 - 1,767 1,767 3,333 3,333 3,333 - 3,333 |
Current year Total Funds 2022 £ 392,545 347,754 8,241 748,540 368,725 311,650 680,375 68,165 68,165 68,165 11,917 80,082 |
Prior Year Total Funds 2021 £ 75,129 174,605 263 |
|---|---|---|---|---|
| 249,997 | ||||
| 155,895 91,489 |
||||
| 247,384 | ||||
| 2,613 | ||||
| 2,613 | ||||
| 2,613 9,304 |
||||
| 11,917 |
A separate Statement of Total Recognised Gains and Losses is not required as this statement includes all recognised gains and losses.
All the prior year transactions were unrestricted items, and no further analysis is required
All activities derive from continuing operations
The notes attached on pages 8 to 16 form an integral part of these accounts.
Refugease - Statement of Financial Activities for the year ended 31 December 202�
Refugease - Resources applied in the year ended 31 December 202� towards fixed assets for Charity use:-
| Funds generated in the year as detailed in the SOFA Resources applied on functional fixed assets Net resources available to fund charitable activities |
2022 £ 68,165 (27,700) 40,465 |
2021 £ 2,613 - |
|---|---|---|
| 2,613 |
The notes attached on pages 8 to 16 form an integral part of these accounts.�
Movements in revenue and capital funds for the year ended 31 December 202��
Revenue accumulated funds
| Accumulated funds brought forward Closing revenue funds Summary of funds Revenue accumulated funds Recognised gains and losses before transfers |
Unrestricted Funds 2022 £ 11,917 64,832 76,749 76,749 Unrestricted and Designated funds 2022 £ 76,749 |
Restricted Funds 2022 £ - 3,333 3,333 3,333 Restricted Funds 2022 £ 3,333 |
Total Funds 2022 £ 11,917 68,165 80,082 80,082 Total Funds 2022 £ 80,082 |
Last year Total Funds 2021 £ 9,304 2,613 |
|---|---|---|---|---|
| 11,917 | ||||
| 11,917 | ||||
| Last Year Total Funds 2021 £ 11,917 |
The notes attached on pages 8 to 16 form an integral part of these accounts.
Refugease - Balance Sheet as at 31 December 202�
| Notes Fixed assets Tangible assets 8 Total fixed assets Current assets Debtors 9 Cash at bank and in hand Total current assets Creditors: amounts falling due within one year 10 Net current assets The total net assets of the charity |
7,500 74,493 |
|---|---|
The total net assets of the charity are funded by the funds of the charity, as follows:-
| Restricted funds Unrestricted Funds Unrestricted Revenue Funds 12 76,749 Designated Funds Total charity funds |
3,333 11,917 76,749 80,082 |
- 11,917 |
|---|---|---|
| 11,917 |
The Trustees acknowledge their responsibilities for complying with the requirements of charity legislation with respect to accounting records and the preparation of accounts.
The charity is subject to Independent Examination under charity legislation, and the report of the Independent Examiner is on page 7.
The Trustees are satisfied that, although the charity is not registered under the Companies Acts, if it were so registered, it would be eligible to prepare accounts in accordance with the provisions in Part 15 of the Companies Act 2006. applicable to companies subject to the small companies regime.
GREG HOLDER Chair of Trustees Approved by the board of trustees on: 27/10/2023
The notes attached on pages 8 to 16 form an integral part of these accounts.
Refugease
Cash Flow Statement for the year ended 31 December 202�
| Cash flows from operating activities A Cash flows from investing activities Interest received Dividends received Other investment income, including rents from investments Proceeds from sale of property, plant and equipment Proceeds from sale of intangible assets Proceeds of sale of defined pension scheme assets Proceeds from sales of investments Purchase of property, plant and equipment Purchase of intangible fixed assets Purchase of Heritage assets Purchase of investments Cash flows from financing activities Net cash provided by operating activities as shown below |
2022 £ 80,897 8,241 - - - - - - (27,700) - - - |
2021 £ 1,904 263 - - - - - - - - - - |
|---|---|---|
| Net cash provided by financing activities C Overall cash provided by all activities Cash movements Change in cash and cash equivalents from activities in the year ended 31 December 2021 Cash and cash equivalents at 1 January 2022 Change in cash and cash equivalents due to exchange rate movements A+B+C Cash at bank and in hand less overdrafts at 31 December |
- 61,438 61,438 13,055 - 74,493 |
- 2,167 2,167 - - 2,167 |
Refugease
Cash Flow Statement for the year ended 31 December 202�����������
Reconciliation of net income to net cash flow from operating activities
| Net income as shown in the Statement of Financial Activities Adjustments for :- Depreciation charges Dividends, interest and rents from investments Decrease in debtors Increase in creditors, excluding loans Net cash provided by operating activities A Analysis of cash and cash equivalents Cash in hand at for the year ended 31 December 2021 Notice deposits - (less than 3 months) Total cash and cash equivalents |
68,165 13,234 (8,241) - 7,739 80,897 2022 £ 74,493 - 74,493 |
2,613 - (263) (6,478) 6,032 |
|---|---|---|
| 1,904 | ||
| 2021 £ 13,055 - |
||
| 13,055 |
Analysis of change in net debt
| Cash Total |
At start of year 13,055 13,055 |
Cash Flows and 61,438 61,438 |
At end of year 74,493 |
|---|---|---|---|
| 61,438 |
Refugease
Notes to the Accounts for the year ended 31 December 202�
1 Accounting policies
Policies relating to the production of the accounts.
Basis of preparation and accounting convention
The accounts have been prepared on the accruals basis, under the historical cost convention, and in accordance with the Financial Reporting Standard 102, (effective 1st January 2016) and 'FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), published by the Charity Commission in England & Wales (CCEW) , effective January 2016, , and in accordance with all applicable law in the charity's jurisdiction of registration, except that the charity has prepared the financial statements in accordance with the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), in preference to the previous SORP, the SORP 2005, which has been withdrawn, notwithstanding the fact that the extant statutory regulations, the Charities (Accounts and Reports) Regulations 2008 refer explicitly to the SORP 2005. This has been done to accord with current best practice.
Going Concern
The charitable activities are entirely dependent on continuing grant aid and voluntary donations as well as trading revenues. As a consequence, the going concern basis is dependent on the future flow of these uncertain funding streams. Accordingly, the Trustees have obtained forecasts and, after reviewing the financial forecasts for future periods the Trustees are satisfied that, at the time of approving the financial statements, it is appropriate to adopt the going concern basis in preparing the financial statements. Other than these matters, the Trustees are not aware of any material uncertainites about the charity's ability to continue as a going concern.
Risks and future assumptions
The charity is a public benefit entity.
Policies relating to categories of income and income recognition.
Nature of income
Gross income represents the value of donations and grants provided to the charity.
Categories of Income
Income is categorised as income from exchange transactions (contract income) and income from non-exchange transactions (gifts), investment income and other income.
Income from exchange transactions is received by the charity for goods or services supplied under contract or where entitlement is subject to fulfilling performance related conditions. The income the charity receives is approximately equal in value to the goods or services supplied by the charity to the purchaser.
Income from a non-exchange transaction is where the charity receives value from the donor without providing equal value in exchange, and includes donations of money, goods and services freely given without giving equal value in exchange.
Income recognition
Income, whether from exchange or non exchange transactions, is recognised in the statement of financial activities (SOFA) on a receivable basis, when a transaction or other event results in an increase in the charity’s assets or a reduction in its liabilities and only when the charity has legal entitlement, the income is probable and can be measured reliably.
Income subject to terms and conditions which must be met before the charity is entitled to the resources is not recognised until the conditions have been met.
All income is accounted for gross, before deducting any related fees or costs.
Refugease
Notes to the Accounts for the year ended 31 December 202�
Accounting for deferred income and income received in advance
Where terms and conditions relating to income have not been met or uncertainty exists as to whether the charity can meet any terms or conditions otherwise within its control, income is not recognised but is deferred as a liability until it is probable that the terms or conditions imposed can be met.
Any grant that is subject to performance-related conditions received in advance of delivering the goods and services required by that condition, or is subject to unmet conditions wholly outside the control of the recipient charity, is accounted for as a liability and shown on the balance sheet as deferred income. Deferred income is released to income in the reporting period in which the performance-related or other conditions that limit recognition are met.
When income from a grant or donation has not been recognised due to the conditions applying to the gift not being wholly within the control of the recipient charity, it is disclosed as a contingent asset if receipt of the grant or donation is probable once those conditions are met.
Where time related conditions are imposed or implied by a funder, then the income is apportioned to the time periods concerned,and, where applicable, is accounted for as a liability and shown on the balance sheet as deferred income. When grants are received in advance of the expenditure on the activity funded by them, but there are no specific time related conditions, then the income is not deferred.
Any condition that allows for the recovery by the donor of any unexpended part of a grant does not prevent recognition of the income concerned, but a liability to any repayment is recognised when repayment becomes probable.
Income from legacies
Income from legacies is recognised when the charity has sufficient evidence that a gift has been left to them, that where required, probate has been granted, the executor is satisfied that the property in question will not be required to satisfy claims in the estate, that it is probable that the amount will be received by the charity, and the amount to be received can be estimated with sufficient accuracy, and that any conditions attached to the legacy are either within the control of the charity or have been met.
Where a payment is received from an estate or is notified as receivable by the executors after the reporting date and before the accounts are authorised for issue but it is clear that the payment had been agreed by the executors prior to the end of the reporting period, then the amount concerned is treated as an adjusting event and accrued as income in the accounting period if receipt is probable.
Where the charity has established entitlement to a legacy but there is uncertainty as to the amount of the payment, details of the legacy aredisclosed as a contingent asset until the criteria for income recognition are met. Where a legacy is subject to the interest of a life tenant, the legacy is not recognised as income until the death of the life tenant.
If it is doubtful that full settlement of a legacy debtor will be received, then an adjustment is made to reduce the amount of the legacy debtor and legacy income rather than charging the adjustment as expenditure in the Statement of Financial Activities
Donated goods, facilities and services
Donated fixed assets are recognised at the current fair value. All such donations are recognised as donation income, and debited to fixed assets.
Donated goods that are not fixed assets are accounted for at a fair value, unless it is impractical to reliably measure the value of the donated items.
In the absence of any direct evidence of fair value of donated goods, then a value is derived from the cost of the item to the donor or, in the case of goods that are expected to be sold, the estimated resale value after deducting any anticipated costs of sales.
If it is impracticable to measure the fair value of goods donated for resale, or the costs of valuation outweigh the benefits, the donated goods are recognised as income when sold, with an equivalent amount being recognised as an expense.
The costs of goods donated for distribution to beneficiaries is deemed to be the fair value of those goods upon receipt. When the goods are distributed freely or for a nominal consideration, then the carrying amount is adjusted at the time of sale, to the value at the point of distribution and the adjustment is shown as a cost of donations made.
The carrying amount of any stock held for distribution is assessed for impairment at the reporting date. All donated goods are recognised as donation income, and debited to trading stock.When trading stock is subsequently sold, or appropriated to meet an expense, then the carrying value of the stock is recognised as an expense. In accordance with the SORP, goods donated for distribution to beneficiaries, or for consumption by the charity are included in 'legacies and donations '. Goods donated for resale are included in 'Income from other trading activities'
The cost of any stock of goods donated for distribution to beneficiaries is deemed to be the fair value of those gifts at the time of their receipt. If the goods held are to be distributed freely or for a nominal consideration, then the carrying amount is subsequently adjusted to reflect the lower of deemed cost adjusted for any loss of service potential and replacement cost. Replacement cost is the economic cost incurred if the charity was to replace the service potential of the donated goods at its own expense in the most economic manner.
Refugease
Notes to the Accounts for the year ended 31 December 202�
Donated services and facilities (including seconded staff and use of property) are included in the accounts on the basis of the value of the gift to the charity.
All donated services and facilities are recognised as donation income when received,(provided the value of the gift can be measured reliably) and recognised as an expense with an equivalent value.
Recognition of liabilities and expenditure
A liability, and the related expenditure, is recognised when a legal or constructive obligation exists as a result of a past event, and when it is more likely than not that a transfer of economic benefits will be required in settlement, and when the amount of the obligation can be measured or reliably estimated..
Liabilities arising from future funding commitments and constructive obligations, including performance related grants, where the timing or the amount of the future expenditure required to settle the obligation are uncertain, give rise to a provision in the accounts, which is reviewed at the accounting year end. The provision is increased to reflect any increases in liabilities, and is decreased by the utilisation of any provision within the period, and reversed if any provision is no longer required. These movements are charged or credited to the respective funds and activities to which the provision relates.
Policies relating to assets, liabilities and provisions and other matters.
Tangible fixed assets are measured at their original cost value, or subsequent revaluation, or if donated, as described above. Cost value includes all costs expended in bringing the asset into its intended working condition.
Depreciation has been provided at the following rates in order to write off the assets to their anticipated residual value over their estimated useful lives.
Motor vehicles 33.33 % straight line
Debtors
Debtors are measured at their recoverable amounts at the balance sheet date.
Financial instruments including cash and bank balances
Cash held by the charity is included at the amount actually held and counted at the year end. Bank balances, whether in credit or overdrawn, are shown at the amounts properly reconciled to the bank statements.
Pensions - defined contribution schemes
The charity operates a defined contribution pension scheme. Contributions are charged to the profit and loss account as they become payable in accordance with the rules of the scheme.
Fund Accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Designated funds are unrestricted funds earmarked by the Trustees for particular purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal or as implied by law.
There are no endowment funds.
2 Liability to taxation
The Trustees consider that the charity satisfies the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 for UK corporation tax purposes. Accordingly, the Charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by chapter 3 part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively on the specific charitable objects of the charity and for no other purpose. Value Added Tax is not recoverable by the charity, and is therefore included in the relevant costs in the Statement of Financial Activities.
Refugease
Notes to the Accounts for the year ended 31 December 202�
3 Winding up or dissolution of the charity
If upon winding up or dissolution of the charity there remain any assets, after the satisfaction of all debts and liabilities, the assets represented by the accumulated fund shall be transferred to some other charitable body or bodies having similar objects to the charity.
4 Significance of financial instruments to the charity's position
There are no significant implications on the charity of financial instruments.
5 Staff costs and emoluments
| Salary costs Gross Salaries Employer's National Insurance for all staff Employer's contribution to defined benefit pension schemes Total salaries, wages and related costs Numbers of full time employees or full time equivalents The average number of total staff employed in the year was |
2022 £ 215,520 12,434 3,781 |
2021 £ 78,657 7,993 1,913 |
|---|---|---|
| 231,735 | 88,563 | |
| 2022 21 |
2021 2 |
Neither the trustees nor any persons connected with them have received any remuneration from the charity or any related entity, either in the current or prior year.
6 Defined contribution pension schemes
The charity operates a defined contribution pension scheme, the costs of which are shown above.
Any liabilites and assets associated with the scheme are shown under debtors and creditors.
7 Remuneration and payments to Trustees and persons connected with them
No trustees or persons connected with them received any remuneration from the charity, or any related entity.
8 Tangible fixed assets
| Current Year Cost At 1 January 2022 Additions Transfers to fixed assets Surplus on revaluation Disposals At 31 December 202� Depreciation At 1 January 2022 Charge for the year Write down of assets during the year Reversals of previous depreciation during the year Transfers and adjustments during the year Charged on revaluation On disposals At 31 December 202� Net book value At 31 December 202� At 31 December 2021 |
Land and Buildings £ - - - - - |
Plant & Machinery £ - - - - - |
Motor Vehicles £ - 27,700 - - - |
Total £ - 27,700 - - - |
|---|---|---|---|---|
| - | - | 27,700 | 27,700 | |
| - - - - - - - |
- - - - - - - |
- 13,234 - - - - - |
- 13,234 - - - - - |
|
| - | - | 13,234 | 13,234 | |
| - | - | 14,466 | 14,466 | |
| - | - | - | - |
Net book value of assets included above which were funded by restricted funds and where the charity is required under the terms of the gift to hold the asset on an ongoing basis.
Total of assets funded by restricted funds
| 2022 | 2021 |
|---|---|
| £ | £ |
| 3,333 | - |
Refugease
Notes to the Accounts for the year ended 31 December 202� 9 Debtors
| Notes to the Accounts for the year ended 31 December 202� 9 Debtors |
||
|---|---|---|
| Other debtors 10 Creditors: amounts falling due within one year Accruals PAYE, NIC VAT and other taxes Other creditors |
2022 £ 7,500 2022 £ 1,500 13,863 1,013 |
2021 £ 7,500 2021 £ 1,350 6,671 617 |
| 16,376 | 8,638 |
11 Particulars of how particular funds are represented by assets and liabilities
| At 31 December 202� Tangible Fixed Assets Current Assets Current Liabilities At 1 January 2022 Current Assets Current Liabilities |
Unrestricted funds £ 1�,��� ��,��� (16,377) |
Designated funds £ - - |
Restricted funds £ - 3,333 - |
Total Funds £ 14,466 81,993 (16,377) |
|---|---|---|---|---|
| 76,749 | - | 3,333 | 80,082 | |
| Unrestricted funds £ 20,555 (8,638) |
Designated funds £ - - |
Restricted funds £ - - |
Total Funds £ 20,555 (8,638) |
|
| 11,917 | - | - | 11,917 |
12 Change in total funds over the year as shown in Note 11 , analysed by individual funds
| Unrestricted and designated funds:- Unrestricted Revenue Funds Total unrestricted and designated funds Anderson Partners Valerie Palmer Total restricted funds Total charity funds |
Funds brought forward from 2021 £ 11,917 |
Movement in funds in 2022 See Note 13 £ 64,832 |
£ - Transfers between funds in 2022 |
Funds carried forward to 2023 £ 76,749 |
|---|---|---|---|---|
| 11,917 | 64,832 | - | 76,749 | |
| - - |
3,333 - |
- - |
3,333 - |
|
| - | 3,333 | - | 3,333 | |
| 11,917 | 68,165 | - | 80,082 |
Refugease
Notes to the Accounts for the year ended 31 December 202�
13�Analysis of movements in funds over the year as shown in Note 12
| Unrestricted and designated funds:- Unrestricted Revenue Funds Restricted funds:- Anderson Partners Valerie Palmer |
Income 2022 £ 743,440 5,000 100 |
Expenditure 2022 £ (678,608) (1,667) (100) |
Other Gains & Losses 2022 £ - - - |
Movement in funds 2022 £ 64,832 3,333 - |
|---|---|---|---|---|
| 748,540 | (680,375) | - | 68,165 |
14 The purposes for which the funds as
Unrestricted and designated funds:- These funds are held for the meeting the objectives of the charity, and to Unrestricted Revenue Funds provide reserves for future activities, and , subject to charity legislation, are free from all restrictions on their use. Restricted funds:- Anderson Partners A contribution towards the purchase of a van Valerie Palmer A donation towards Ukraine evacuations
15 Ultimate controlling party
The charity is under the control of its legal members.
If the CIO is wound up, the members of the CIO have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.
Refugease
Detailed analysis of income and expenditure for the year ended 31 December 202� as required by the SORP 2015
This analysis is classsified by conventional nominal descriptions and not by activity.
16� Donations, Grants and Legacies
| Donations and gifts from individuals Donations including aid shop Refunds from HMRC on gift aided donations Total donations and gifts from individuals |
Current year Unrestricted Funds 2022 £ 26,562 360,883 |
Current year Restricted Funds 2022 £ - - |
Current year Total Funds 2022 £ 26,562 360,883 |
Prior Year Total Funds 2021 £ 520 42,131 |
|---|---|---|---|---|
| 387,445 | - | 387,445 | 42,651 |
| Total Donations, Grants and Legacies Total Donations, Grants and Legacies A1 Revenue grants from government and public bodies Grants Total public sector revenue grants |
Current year Unrestricted Funds 2022 £ - |
Current year Restricted Funds 2022 £ 5,100 |
Current year Total Funds 2022 £ 5,100 |
Prior Year Total Funds 2021 £ 32,478 |
|---|---|---|---|---|
| - | 5,100 | 5,100 | 32,478 | |
| 387,445 | 5,100 | 392,545 | 75,129 |
17 Income from other, non charitable, trading activities
| Total from other activities A3 Investment income Bank Interest Receivable Total investment income A4 Trading activities to raise funds for the charity |
Current year Unrestricted Funds 2022 £ 347,754 |
Current year Restricted Funds 2022 £ - |
Current year Total Funds 2022 £ 347,754 |
Prior Year Total Funds 2021 £ 174,605 |
|---|---|---|---|---|
| 347,754 | - | 347,754 | 174,605 | |
| Prior Year Total Funds 2021 £ 263 |
||||
| Current year Unrestricted Funds 2022 £ 8,241 |
Current year Restricted Funds 2022 £ - |
Current year Total Funds 2022 £ 8,241 |
||
| 8,241 | - | 8,241 | 263 |
18 Investment income
Refugease
Detailed analysis of income and expenditure for the year ended 31 December 202� as required by the SORP 2015
19� Expenditure on charitable activities - Direct spending
| Current Year Total direct spending B2a 20 Other Expenditure - Governance costs Current Year Independent Examiner's fees Total Governance costs All the expenditure in the prior year was unrestricted. Prior Year Independent Examiner's fees Total Governance costs 21 Total Charitable expenditure Current Year Total direct spending B2a Total charitable trading costs B2b Total grantmaking costs B2c Total support costs B2d Total Governance costs B2e Total charitable expenditure B2 Jordan running costs Marketing and advertising of charitable services Professional fees Other Aid logistics Gross wages and salaries - charitable activities Aid expenditure Refugee employment |
Current year Unrestricted Funds 2022 £ 52,304 - 20,164 158,466 33,829 2,391 18,640 3,104 |
Current year Restricted Funds 2022 £ - - - 100 - - - - |
Current year Total Funds 2022 £ 52,304 - 20,164 158,566 33,829 2,391 18,640 3,104 |
Prior Year Total Funds 2021 £ 5,324 518 7,676 24,975 21,451 4,028 25,919 248 |
|---|---|---|---|---|
| 297,566 | 100 | 297,666 | 90,139 | |
| Current year Unrestricted Funds 2022 £ 1,500 |
Current year Restricted Funds 2022 £ - |
Current year Total Funds 2022 £ 1,500 |
Prior Year Total Funds 2021 £ 1,350 |
|
| 1,500 | - | 1,500 | 1,350 | |
| Prior Year Unrestricted Funds 2021 £ 1,350 |
Prior Year Restricted Funds 2021 £ - |
Prior Year Total Funds 2021 £ 1,350 |
Prior Year Total Funds 2021 £ 90,139 - - - 1,350 |
|
| 1,350 | - | 1,350 | ||
| Current year Unrestricted Funds 2022 £ 297,566 - - 11,567 1,500 |
Current year Restricted Funds 2022 £ 100 - - 1,667 - |
Current year Total Funds 2022 £ 297,666 - - 13,234 1,500 |
||
| 310,633 | 1,767 | 312,400 | 91,489 |
Refugease
Detailed analysis of income and expenditure for the year ended 31 December 202��as required by the SORP 2015
| All the expenditure in the prior year was unrestricted. Prior Year Total direct spending B2a Total Governance costs B2e Total charitable expenditure B2 |
Prior Year Unrestricted Funds 2021 £ 90,139 1,350 |
Prior Year Prior Year Restricted Funds Total Funds 2021 2021 £ £ - 90,139 - 1,350 |
|---|---|---|
| 91,489 | - 91,489 |
22 Expenditure on raising funds and costs of investment management
| Current Year Gross wages and salaries - fundraising activities Premises costs Professional fees Logistics Other shop costs Total fundraising costs B1 All the expenditure in the prior year was unrestricted. |
Current year Unrestricted Funds 2022 £ 171,200 100,084 47,878 30,862 13,534 |
Current year Restricted Funds 2022 £ - - - - - |
Current year Prior Year Total Funds Total Funds 2022 2021 £ £ 171,200 67,318 100,084 18,875 47,878 48,903 30,862 13,297 13,534 2,990 |
|---|---|---|---|
| 367,975 | - | 367,975 155,895 |
|
| Prior Year Marketing & advertising of fundraising Premises costs Professional fees Logistics Other shop costs Total fundraising costs B1 Gross wages and salaries - fundraising activities |
Prior Year Unrestricted Funds 2021 £ 4,512 67,318 18,875 48,903 13,297 2,990 |
Prior Year Restricted Funds 2021 £ - - - - - - |
Prior Year Total Funds 2021 £ 4,512 67,318 18,875 48,903 13,297 2,990 |
|---|---|---|---|
| 155,895 | - | 155,895 |