Trustees’ Annual Report for the period
From April 2024 Period start date To March 2025 Period end date
Charity name: Cylch Meithrin Ifor Bach
Charity registration number: 1174997
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | A charity that gives young pre-school children in Wales the opportunity to benefit from early years education and experiences through the medium of Welsh. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Cylch Meithrin Ifor Bach is a Welsh medium pre-school and wrap around service based on the site of Ysgol Ifor Bach in Abertridwr. We are registered as a Charitable Incorporated Organisation and are a ‘not for profit’ organisation. We offer services to families that can access Flying Start, Childcare offer Wales and for private fee paying enabling parents to return to work if they wish. We provide childcare through the medium of Welsh for families in the Ysgol Ifor Bach catchment area. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Yes |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | If there are suitable grants available, then the committee will apply for these. |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | The trustees of the Management committee are all volunteers. |
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We focus our work on improving the life chances for the children in our care. We serve an area in South Wales that includes some of the most disadvantaged children in Wales. We do this in several ways including by introducing the Welsh language to children who come from non-Welsh speaking families. We know that giving these children the advantage of being bilingual will greatly increase their chances of employment when they later become adults and that introducing a new language during the preschool years is the most effective method of introduction. We also work closely with the Local Authority to ensure staff attend training courses that upskill our staff to provide high quality provision enabling us to put early interventions in place for individual children. We assess and plan our activities so that we can identify areas of need and put in place preventative work to support the children’s progress. We provide individual support for targeted children who are referred to us by the Local Authority. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We aim to have 6 months worth of costs in reserve. |
| Amount of reserves held | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Children’s fees for the services provided either through Local authority/Welsh Government Funding for Flying Start or Childcare Offer or private fee-paying parents. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | Numbers of children attending dropped due in part of the year when the school offered full time nursery. Birth rate in our local authority is dropping. A raise in our rent by 4 times the previous amount. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are elected annually and adopt the constitution. |
| Additional information (optional) | Additional information (optional) | |
|---|---|---|
| You may choose to include further statements where relevant about: | ||
| Regular meetings held with the trustees and | ||
| guidance given through Mudiad meithrin | ||
| Policies and procedures | Officer | |
| adopted for the induction and | Para 1.51 | |
| training of trustees |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Regular meetings held with the trustees and guidance given through Mudiad meithrin Officer |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | There are employees led by a leader who report to a board of trustees, whom include a voluntary responsible individual. They work closely with Caerphilly Council and Mudiad Meithrin. |
| Relationship with any related parties |
Para 1.51 | Member of the Umbrella Organisation Mudiad Meithrin |
| Other |
Reference and Administrative details
| Charity name | Cylch Meithrin Ifor Bach |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1174997 |
| Charity’s principal address | Ysgol Ifor Bach, Windsor Way, Abertridwr, Caerphilly, CF83 4AB |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Nam e of pers on (or body ) entitl ed to appo int trust ee (if any) |
|---|---|---|---|---|
| Sarah Jane Leigh | Trustee(Chair) | |||
| Daniel Taylor | Trustee | |||
| Rebecca Morgan | Trustee | Started September 2024 | ||
| Mali Tipping | Trustee(Treasurer) | Started September 2024 | ||
| Leonna Williams | Trustee | |||
| Dian Morris | Trustee | Started January2025 | ||
| Faith Northum | Trustee | Finished January2025 | ||
| Joanne Lewis | Trustee | Finished January2025 | ||
| 20 |
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser Name Address |
Type of adviser Name Address |
Type of adviser Name Address |
|
|---|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) | |||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Treasurer of Mali Tipping Full name(s) Sarah Jane Leigh Position (eg Secretary, Chair Treasurer Chair, etc) Date 04/03/2026
CYFRIFON CYLCH MEITHERIN IFOR BACH ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025
Income and Expenditure Account
| Income: Flying Start Fees Childcare Offer Other |
55,497.30 14,285.93 13,450.00 93.66 |
|
|---|---|---|
| Expenditure Wages Rent Nest Pension Outdoor Play Equip Supplies Professional Fees Telephone Mudiad Meithrin Office inc Laptop & Printer Bins |
63,911.51 3,658.50 2,348.68 2,251.99 1,975.79 886.80 409.21 150.00 532.45 175.67 |
83,326.89 — OKLY iY 4.Wiese Treasurer |
| 76,300.60 | ||
| Net Surplus for Year | 7,026.29 | |
| Balance Sheet Opening Funds Plus Surplus for Year |
42,945.07 7,026.29 |
|
| Closing Funds | 49,971.36 | |
| Bank Balance Cash Balance |
49,971.36 - |
|
| Total Funds | 49,971.36 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Cyfrifon Cylch Meitherin Ifor Bach On accounts for the year ended 31 March 2025 Charity no (if any) 1174997 Set out on pages I report to the trustees on my examination of the accounts of the above charity ('Ihe Trust") for the year ended 31 March 2024. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were kept in accordance with section 130 of the Charities Act., or the accounts did accord with the accounling records" or the accounts did comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have not come across other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 1010212026 Name: Teresa Preston Relevant professional qualification(s) or body (if any): Address: Suite 2B GIF, De Clare House 4 Sir Alfred Owen Way. Pontygwindy Ind Est Caerphilly CF83 3HU
Section B Disclosure Only complete if the examiner needs to highlight material matters of Gonrn (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. There continues to be a lack of fomial trustee meetings and over reliance on individuals with the Chair and Secretary having been in position longer than is set out in the Constitution. However, bank statements provided support the spreadsheets maintained and payroll reports confirm the wages paid this year there were also adequate records to enable the vouching of chosen transaGtions. The only recommendation is that more care is taken over the retention of till receiptslpurchase InvolS. However, those missing were very low value and not considered to be an issue. There were some larger expenses during the period for outdoor play equipment including a Mud Kitchen and office equipment including a Laptop.