## **Trustees’ Annual Report for the period**
## **From April 2022 Period start date To March 2023 Period end date**
## **Charity name: Cylch Meithrin Ifor Bach**
## **Charity registration number: 1174997**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|A charity that gives young pre-school
children in Wales the opportunity to benefit
from early years education and experiences
through the medium of Welsh.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Cylch Meithrin Ifor Bach is a Welsh medium
pre-school and wrap around service based
on the site of Ysgol Ifor Bach in Abertridwr.
We are registered as a Charitable
Incorporated Organisation and are a ‘not for
profit’ organisation. We offer services to
families that can access Flying Start,
Childcare offer Wales and for private fee
paying enabling parents to return to work if
they wish.
We provide childcare through the medium of
Welsh for families in the Ysgol Ifor Bach
catchment area.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Yes|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference If there are suitable grants available, then the committee will apply for these. Para 1.38 Policy on grant making
Para 1.38 Policy on social investment including program related investment The trustees of the Management committee are all volunteers. Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We focus our work on improving the
life chances for the children in our
care. We serve an area in South Wales
that includes some of the most
disadvantaged children in Wales. We
do this in several ways including by
introducing the Welsh language to
children who come from non-Welsh
speaking families. We know that giving
these children the advantage of being
bilingual will greatly increase their
chances of employment when they
later become adults and that
introducing a new language during the
preschool years is the most efective
method of introduction. We also work
closely with the Local Authority to
ensure stafattendtraining courses|
that upskill our staff to provide high quality provision enabling us to put early interventions in place for individual children. We assess and plan our activities so that we can identify areas of need and put in place preventative work to support the children’s progress. We provide individual support for targeted children who are referred to us by the Local Authority.
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**£49,882**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We aim to have 6 months worth of costs in
reserve.|
|Amount of reserves held|Para 1.22||
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Children’s fees for the services provided
either through Local authority/Welsh
Government Funding for Flying Start or
Childcare Offer or private fee-paying
parents.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46|Numbers of children attending dropped due
in part of the year when the school offered
full time nursery.|
Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are elected annually and adopt the
constitution.|
## **Additional information (optional)**
|**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**|
|---|---|---|
|You may choose to include further statements where relevant about:|||
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|Regular meetings held with the trustees and
guidance given through Mudiad meithrin
Officer|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|There are employees led by a leader who
report to a board of trustees, whom include a
voluntary responsible individual. They work
closely with Caerphilly Council and Mudiad
Meithrin.|
|Relationship with any related
parties|Para 1.51|Member of the Umbrella Organisation
Mudiad Meithrin|
Other
## **Reference and Administrative details**
|Charity name|Cylch Meithrin Ifor Bach|
|---|---|
|Other name the charity uses||
|Registered charity number|1174997|
|Charity’s principal address|Ysgol Ifor Bach, Windsor Way, Abertridwr, Caerphilly, CF83
4AB|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Nam**
**e of**
**pers**
**on**
**(or**
**body**
**)**
**entitl**
**ed to**
**appo**
**int**
**trust**
**ee (if**
**any)**|
|---|---|---|---|---|
||Delyth Williams|Trustee|||
||Joanne Lewis|Trustee|||
||Daniel Taylor|Trustee|||
||Fern Weston|Trustee|||
||Michelle Jones|Trustee|||
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– Corporate trustees names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
Trustee name
Dates acted if not for whole year
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional) Names and addresses of advisers (Optional information)**
**Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date**
**CYFRIFON CYLCH MEITHERIN IFOR BACH ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023**
## **Income and Expenditure Account**
## **Income:**
|Fees
Flying Start
Childcare Offer
**Expenditure**
Wages
PAYE
Nest Pension
Staff Training & Welfare
Supplies
Rent
Bins
Telephone
Mudiad Meithrin
Professional fees
Subscriptions
Stationery & Postage
**Net Surplus for Year**
**Balance Sheet**
Opening Funds
Plus Surplus for Year
Closing Funds
Bank Balance
Cash Balance
Total Funds|47,430.80
2,833.32
1,413.54
84.00
1,309.60
5,585.01
159.12
363.10
125.00
396.40
55.00
25.98|11,250.02
23,269.00
34,605.00
69,124.02
59,780.87
9,343.15
40,538.88
9,343.15
49,882.03
49,882.03
-
49,882.03|
|---|---|---|
CHARITY COMMISSION Independent examiner's report on the
FOR ENGLANO AND WALES I
accounts
Section A
Independent Examiner's Report
Cyfrifon Cylch Meitherin Ifor Bach
On accounts for the year 31 March 2023
ended
Charity no 1174997
{if any)
Set out on pages
I report to the trustees on my examination of ihe accounts of the above
charity {"the Trust.) for the year ended 31 March 2023.
As Ihe charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of Ihe Charities Act 2011
1.the Act")
Responsibilities and
basis of report
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination. I
have followed all Ihe applicable Directions given by the Chaflty Commission
under section 14515)Ibl of Ihe Act.
Independent I have completed my examination. I confim that no material matters have
examiner's ststement come to my attention in connection with Ihe examination which gives me
cause to believe that in. any material respect..
the accounting records Yre kept in accordan with section 130 of
the Charities Act., or
the accounts did accord with the accounting records,. or
the accounls did comply with the applicable requirements concerning
the fonn and content of accounts set out in the Charilies (Accounts
and Reportsl Regulations 2008 other than any requirement thal the
accounts give a 'true and fair. view which is not a matter considered
as part of an independent examination.
I have no concerns and have not come across other matters in
connection with the examination to which attention should be drawn in
this report in order to enable a proper understanding of the accounts to
be reached.
Signed:
Date: ', Iq
Name:
Relevant professional
qualificationls) or body
lif any):
Address:
Suite 2B GIF, De Clare House
4 Sir Alfred Owen Way, Pontygwindy Ind Est
Caerphilly CF83 3HU
Section B
Disclosure
Only complete if the examiner needs lo highlight material matters of concem
(see CC32, Independent examination of charity accounts.. directions and
guidance for examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
There continues to be a lack of fornial trustee meetings and over reliance on
, individuals with the Chair and Secretary having been In position longer than is
set out in the Constitution.
However. bank statements provided support the spreadsheets maintained and
payroll reports confimi the wages paid this year there were also adequate
records to enable the vouching of chosen Iransactions.
There was a switch of bank accounls during the year with the balance being
transferred out and into the new accoLJnt on the same day with no change in
amounts.
PrevioLbS recommendations gardIng the maintaining of accounting records
have been actioned and a marked improvement was observed this year.