Radio Frimley Park Charity Number: 1174994
Trustees' Annual Report & Financial Statements for the Period 1[st] September 2023 to 31[st] August 2024
November 2024
RFP Trustee statement for 2024 AGM
Radio Frimley Park
Trustees’ Annual Report & Financial Statements
for the Financial Period from 01-Sep-2023 to 31-Aug-2024
Reference & Administration Details
Charity Details:
Name(s): Radio Frimley Park Number: 1174994 Address: The Studio, Frimley Park Hospital, Portsmouth Road, Frimley, Surrey, GU16 7UJ
Names of Trustees for the Charity
| Name | Office | Appointed | Resigned |
| Frank Chambers | Treasurer | 11th May 2017 | |
| Brian Manby | Member | 8th December 2019 | 19th November 2023 |
| Ed Mayne | Member | 20th November 2022 | 17th November 2024 |
| Malcolm Treen | Chair | 11th May 2017 |
Names & Addresses of Advisors
| **Role ** | Name Address |
|---|---|
| Bank | Lloyds Bank Blackheath London Branch,Lloyds Bankplc,PO Box 1000,BX1 1LT |
| Independent Examiner | TBA |
RFP Trustee statement for 2024 AGM
Structure, Governance & Management
Type of Governing Document: Constitution
How the Charity is Constituted: Charitable Incorporated Organisation (Association Model)
Trustee Selection Methods:
Request by a member of the Charity to stand as a Trustee, which is voted on at the AGM. Trustees retire by rotation and retiring Trustees may offer themselves for re-election.
How New Trustees are Inducted and Trained:
No formal policies have been adopted, but a new Trustee is provided with a copy of the Constitution and the most recent Trustees' Annual Report and Accounts. After this, incoming Trustees are mentored on a one-to-one basis on an as-needed basis.
Objects
Charitable Objects
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"the relief of sickness, poor health and old age amongst people living in the area served by Frimley Park
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Hospital by providing a local broadcasting service for hospitals, residential homes and similar institutions, and for patients receiving community care; and
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the advancement of health and prevention or relief of sickness for the public benefit through the
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promotion of the benefits of living a healthy lifestyle, and the importance of maintaining good personal mental and physical health by (mainly, but not exclusively) the means of broadcasting health education messages to people living in the area served by Frimley Park Hospital."
Statutory Declaration on Public Benefit
The trustees declare that they have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers or duties.
Executive Summary
The charity has been proactive in meeting its charitable objects, in ensuring broadcasting to the Frimley Health Foundation Trust’s hospitals, and its patients throughout the year and devoting one programme to requests from two local care homes, a new venture which has proved very successful.
This has been supported by broadcasting public service announcements, medical-specific features, as well as health and wellbeing-based announcements.
Activities, Achievements & Performance
To achieve the charity’s objectives and to meet the charity’s vision “Serving Frimley Health, improving wellbeing through entertainment”, there has been continued broadcasting to the patients at, and visitors to, the Hospitals throughout the year.
The outside events calendar fulfilled many bookings throughout the year under review but, as so often, staffed in the main by the usual core group of members, despite numerous attempts and pleas for others to get involved.
A new Patient Guide (now entitled “Pulse”) was issued in February 2024 and distributed not only at Frimley Park Hospital but also at Wexham Park Hospital and Heatherwood Hospital.
There is a gentle but consistent flow of trainees joining the station, and it has been able to extend its live output.
RFP Trustee statement for 2024 AGM
The removal of the bedside “Hospedia” equipment at Frimley Park, presents the charity with new challenges in regard to reaching some of its target audience, which are being addressed initially by looking to rebuild its ward visiting activities, and also to extend on-site station publicity at each of the sites within the Frimley Health group of hospitals.
Financial Review
Statement of the Charity's Policy on Reserves
The charity has one bank account, into which all monies received are placed. The accounts are available to the management committee to fund ongoing expenditure of the charity, for the purpose of furthering its objectives. Sums committed to future expenditure are shown in the balance sheet. A formal Reserves Policy was in preparation towards the end of the accounting period under review.
Details of Any Funds Materially in Deficit
The Trustees declare that the charity had no funds which were materially in deficit at the date of the statement of assets & liabilities.
State of the Charity’s Finances
| Total Assets | £17,510 |
|---|---|
| Restricted Funds | £6,000 |
| Remaining Funds | £11,510 |
Particulars of Any Outstanding Guarantee Given by the Charity
The Trustees declare that the charity has given no guarantee where potential liability is outstanding at the date of the statement of assets & liabilities.
Particulars of Any Outstanding Debt
The Trustees declare that the charity has no outstanding debts which are secured by an express charge on any of the assets of the charity at the date of the statement of assets & liabilities.
Benefits in Kind
Radio Frimley Park receives from Frimley Health NHS Foundation Trust the benefit of rent-free studio space, which is heated, air-conditioned, lit, and provided with power at no cost to the station. The station is also connected to the Trust’s telephone system and its internet infrastructure without charge, and enjoys the benefit of its Events vehicle being insured within the Trust’s motor insurance fleet.
Declaration
The Trustees declare that they have approved the above report and authorised that it be signed on their behalf.
…………………………………………… ………………………………………………
M Treen, Trustee & Chair F Chambers, Trustee & Treasurer
RFP Trustee statement for 2024 AGM
RADIO FRIMLEY PARK, Charity Number 1174994
INCOME AND EXPENDITURE FOR THE YEAR ENDED 31st August 2024
| INCOME | 31-Aug-23 | 31-Aug-24 |
|---|---|---|
| Lotto Grant/other grants | £0 | £0 |
| Donations/collections | £2,262 | £1,719 |
| Sponsorship | £0 | £600 |
| OBs and Events | £4,055 | £3,500 |
| Insurance claim/asset sale | £0 | £0 |
| Interest | £0 | £0 |
| Subscriptions | £270 | £260 |
| TOTAL INCOME | £6,587 | £6,079 |
| OUTGOINGS | 31-Aug-23 | 31-Aug-24 |
| OB Expenses | £491 | £2,731 |
| BT and Internet Costs | £395 | £0 |
| Music Stock | £0 | £137 |
| Insurance | £667 | £727 |
| Studio Expenses | £901 | £1,203 |
| Administration | £925 | £356 |
| Licence Fees/Sky News | £1,078 | £1,501 |
| TOTAL OUTGOINGS | £4,457 | £6,655 |
| SURPLUS/DEFICIT FOR THE YEAR | £2,130 | -£576 |
| CURRENT ASSETS | 31-Aug-23 | 31-Aug-24 |
| Treasurers Bank Account | £18,086 | £17,510 |
| Bank Deposit Account | £0 | £0 |
| OB Debtors | £0 | £0 |
| TOTAL ASSETS | £18,086 | £17,510 |
| LESS CREDITORS | £0 | £0 |
| NET ASSETS | £18,086 | £17,510 |
| RESTRICTED FUNDS(a) | 31-Aug-23 | 31-Aug-24 |
| Restricted funds allocated | £6,000 | £6,000 |
| Interest earned in current year | £0 | £0 |
| Restricted funds received during the period | £0 | £0 |
| Expenses incurred against restricted funds | £0 | £0 |
| Restricted funds c/f | £6,000 | £6,000 |
| BUDGETED INCOME | 31-Aug-24 | 31-Aug-25 |
| OBs | £5,000 | £3,750 |
| Bank Interest | £0 | £0 |
| Donations/Collections | £2,300 | £2,000 |
| Sponsorship | £0 | £500 |
| Subscriptions | £280 | £700 |
| Total | £7,580 | £6,950 |
| BUDGETED EXPENDITURE | 31-Aug-24 | 31-Aug-25 |
| Record Library | £300 | £200 |
| Administration | £1,000 | £1,000 |
| OB Running Costs | £1,000 | £1,500 |
| Studio Engineering | £2,000 | £2,000 |
| Capital expenditure | £0 | £4,500 |
| Miscellaneous | £250 | £250 |
| Emergency Reserves | £1,500 | £1,500 |
| Play Out Licence | £1,500 | £1,800 |
| Total | £7,550 | £12,750 |
| PROJECTED SURPLUS/SHORTFALL | £30 | -£5,800 |
Notes - (a) The restricted funds are to be reviewed by the committee during the financial year.