## **Trustees’ Annual Report for the period**
## **From 1 Jan 2020 Period start date To 31 Dec 2020 Period end date**
## **Charity name: The Villages Music Festival**
## **Charity registration number:1174945**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|1. To promote the arts for the public benefit
in Ripe, Laughton and Chalvington in East
Sussex, in particular by holding a music
festival, incorporating music of all genres,
and supporting and funding local arts
activities
2. To further other such purposes in Ripe,
Laughton and Chalvington in East Sussex
which may be charitable as the trustees
may see fit from time to time|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|A Music Festival was planned to take place
in the villages in June 2020 but because of
the Covid-19 pandemic it had to be
deferred until 2021.
No events were held in 2020, but
preparations were made online for the
2021 Festival|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have all received guidance
issued by the Charity Commission on
public benefit|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference **No grants were issued in 2020** Para 1.38 Policy on grant making **N/A** Para 1.38 Policy on social investment including program related investment
|Contribution made by
volunteers|Para 1.38|**As committee members, preparing**
**accounts, reviewing accounts and**
**attending online meetings to plan for**
**the 2021 Festival.**|
|---|---|---|
|Other|||
## **Achievements and Performance**
SORP reference **Not applicable in 2020** Summary of the main Para 1.20 achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|Achievements against
objectives set|Para 1.41|**N/A**|
|Performance of fundraising
activities against objectives
set|Para 1.41|**N/A**|
|Investment performance
against objectives|Para 1.41|**N/A**|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**A grant of £4266 was received from the**
**Arts Council and further donations of**
**£3210. The donors agreed that the**
**charity could retain their donations until**
**2021**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are held over to 2021 for the**
**deferred Festival events**|
|Amount of reserves held|Para 1.22|**£10,414.23**|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Donations from individuals, local**
**businesses and a grant from the Arts**
**Council.**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**|
|A description of the principal
risks facing the charity|Para 1.46|**N/A**|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Every trustee must be appointed for a term of
three years by a resolution passed at a properly
convened meeting of the charity trustees. In
selecting individuals for appointment as charity
trustees, the charity trustees must have regard
to the skills, knowledge and experience needed
for the effective administration of the CIO.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|The Villages Music Festival|
|---|---|
|Other name the charity uses||
|Registered charity number|1179945|
|Charity’s principal address|Limekiln Farm
Chalvington Road,
Chalvington
Hailsham
BN27 3TA|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Dr Joan Royle|Director|||
||Sir Gordon
Conway|Trustee|||
||Mrs Jacqueline
White|Trustee|||
||Mr David Kemp|Trustee|||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
**Director name**
## Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Joan Royle **Full name(s)** Joan Barbara Royle **Position (eg Secretary,** Director **Chair, etc) Date** 05 October 2021