OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2023-03-31-accounts

Batley & Birstall Community Fund CIO

a Charitable Incorporated Organisation (CIO)

TRUSTEES' REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2023

Charity Registration No. 1174927

Batley & Birstall Community Fund CIO

Year Ended 31 March 2023

----- Start of picture text -----
CONTENTS
Page
Trustees' Report 1 - 4
Independent Examiners Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the accounts 8 - 12
----- End of picture text -----

Batley & Birstall Community Fund CIO Trustee's Annual Report for the year ended 31 March 2023

Charity Registration No. 1174927

The trustees present their report and accounts of the charity for the period ended 31 March 2023. The financial statements have been prepared in accordance with the accounting policies set out in note 1 and comply with the charity's constitution, the Charities Act 2011 and the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

Trustees: Mr. G.T. Alvy Mrs. F. Aswat Mr. D.W. Broadbent Mr. J. Broadhead (Chair) Mr. I. Blamires Mr. J.R. Harrap Mr. P.D. Taylor Ms. S.J. Vickers

All the above named individuals served as trustees throughout the reporting period.

Charity Registration Number: 1174927 Charity Office: c/o 20 Owl Lane Dewsbury West Yorkshire WF12 7RQ Advisers: Bankers Lloyds Bank Plc. Accountants Forrest Burlinson 20 Owl Lane, Dewsbury, WF12 7RQ Solicitors Lupton Fawcett LLP Yorkshire House, Leeds, LS1 5BD

Purpose and activities

The charity is a Charitable Incorporated Organisation (CIO).

The object of the CIO is to further such charitable purposes (charitable under English law), for the general benefit of the inhabitants of Batley and Birstall in such ways as the trustees think fit.

The CIO came into being on 2 October 2017, to take on the work of The William Henry Coulter Trust (charity reg no. 518930) which was an unincorporated charitable trust.

The CIO makes grants to organisations in accordance with its objects. The number of projects which can be supported is, of necessity, limited to the amount of funds available for distribution in any year. The trustees have determined that the priorities for funding will be:

Page 1

Batley & Birstall Community Fund CIO

Charity Registration No. 1174927

Trustee's Annual Report for the year ended 31 March 2023

Exclusions

The grant making policy of the Charity also has some exclusions, whereby the Charity will not normally support:

Statement on public benefit

The trustees confirm that they have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers or duties. The objects and related activities set out in this report and the financial statements demonstrate this in more detail.

Grants made - achievements and performance

During the year to 31 March 2023 Batley & Birstall Community Fund grants were awarded to:

Other successful applicants were: Batley Care and Drop-In Centre; Batley Community Choir; Jo Cox Foundation; Batley Ninjas Rounders Club; and the Trinity Centre, Batley Carr.

The total grants made in the year exceeded income for the year, the balance being made up from reserves from past years where income has exceeded grants made. The level of grant making is determined, not just by the availability of funds, but also the quality of applications.

Investment performance

There has been a fall on the market value of fixed asset investments of £27,028. This decrease, which occurred to all three investment funds, reflected investment market conditions in the UK for 2022-23 rather than any changes in our particular funds or investment decisions. No investments were disposed of in the year.

The trustees are aware that the economic outlook continues to be challenging for many people and that this will impact the organisations we assist, both in terms of their costs and the demand for local charity services.

Structure, governance and management

The charity is a Charitable Incorporated Organisation (CIO) and is managed by its trustees. The trustees named above have served throughout the reporting period except where indicated. Trustees have the power to appoint new trustees as governed by the Constitution.

Policies and procedures adopted for the induction and training of trustees

The charity recognises that it has a responsibility to provide guidance and assist new trustees in fulfilling their duties and responsibilities, this is done in accordance with Charity Commission guidance.

Risk management

The trustees are aware of the major strategic and operational risks which the charity faces and have adopted appropriate management policies. These include maintaining reserves; reviewing investment performance; spending controls; management controls and checks to minimise the risk of fraud. As the charity's only activity is the making of grants, the charity does not make use of volunteers.

Page 2

Batley & Birstall Community Fund CIO Trustee's Annual Report for the year ended 31 March 2023

Charity Registration No. 1174927

Policy on grants

Applications for project funding are considered by the trustees at meetings which are held four times a year. Applications are considered from organisations that fall within the charitable purposes and guidance summarised above, principally that the applicant's projects must be for the demonstrable benefit of the inhabitants of Batley and Birstall. So that the process of awarding applications is fair, all applications must be made on the prescribed application form which is available by email at Batley&BirstallCIO@forrestburlinson.co.uk,or by writing to our charity office. The grant making policies (which are given with application forms) were last reviewed in 2019-20.

Financial review and reserves

The income from fixed asset investments and rents was £25,729 for the year (2022: £23,737). Grants and governance costs totalled £31,570 and £968 respectively, meaning there was a £6,809 deficit for the year. This deficit has been met from previous surpluses, which as a grant making charity are available for such occasions. On the revaluation of investments at the year end there was a paper loss of £27,028 (2022: gain of £58,481). The charity's total funds as at 31 March 2023 were £838,711. Of this £767,970 is an expendable endowment fund.

Investment powers and policy of the Charitable Incorporated Organisation

The Constitution authorises the trustees to make and hold investments using the general funds of the charity. The trustees continue the policy of investing the charity's funds in professionally managed unit trusts which are designed and operated specifically for the charity sector.

Reserves policy

It is the policy of the charity to maintain unrestricted funds such that the normal activities of the charity can be maintained at a satisfactory level in order to achieve the objectives of the charity.

The level of unrestricted reserves depends upon investment income and grants made. The level of reserves can vary up or down in any period depending upon the number and quality of grant applications received.

The endowment fund is expendable and is made up of the expendable endowment fund from The William Henry Coulter Trust and the expendable endowment fund which was transferred from the Batley Sick Poor Fund in 2015. Whilst the endowment is considered to be expendable, the trustees would not seek to spend any capital of the fund without first taking professional advice. There are currently no plans to expend any capital.

Trustees' responsibilities in relation to the financial statements

The trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, of the charity for that period.

In preparing the financial statements, the trustees are required to:

The trustees are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Constitution. They are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.

Page 3

Batley & Birstall Community Fund CIO Trustee's Annual Report for the year ended 31 March 2023

Charity Registration No. 1174927

Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Approval

The Annual Report of the Trustees for the year ended 31 March 2023 was approved by the Board of Trustees on 20 June 2023 and signed on their behalf by:

………………………………………………………

J. Broadhead (Chair)

Trustee, Batley & Birstall Community Fund CIO

Page 4

INDEPENDENT EXAMINER’S REPORT TO THE BATLEY & BIRSTALL COMMUNITY FUND CIO

I report on the accounts for the year ended 31 March 2023 which are set out on pages 6 to 12

Respective responsibilities of the Trustees and Independent Examiner

The trustees of the charity are responsible for the preparation of the accounts. They consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to

Basis of Independent Examiner’s Statement

My examination was carried out in accordance with the General Directions given by the Charity Commission.

An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes considering any unusual items or disclosures in the accounts, and seeking explanations from the management committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently I do not express an audit opinion on the accounts.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect the requirements

  2. to keep accounting records in accordance with s.130 of the 2011 Act; or

  3. to prepare accounts which accord with these according records have not been met; or

  4. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 15 June 2023

Jeremy Parkinson FMAAT 159 Scotchman Lane Morley Leeds, LS27 0NY

Page 5

Charity No. 1174927

Batley & Birstall Community Fund CIO Statement of Financial Activities for the year ended 31 March 2023

----- Start of picture text -----
Unrestricted Endowment Total Total
Funds Funds Funds Funds
2023 2023 2023 2022
Note £ £ £ £
Income and endowments
Donations and legacies:
Investment income 2 25,729 -- 25,729 23,737
Total income 25,729 -- 25,729 23,737
Expenditure
Expenditure on charitable activities:
Grants made 3 31,570 -- 31,570 18,530
Administration and governance costs 4 968 -- 968 953
Total expenditure 32,538 -- 32,538 19,483
Net income/(expenditure) before gains/(losses) on investments (6,809) -- (6,809) 4,254
Net gains/(losses) on investment assets 5 (762) (26,266) (27,028) 58,481
Net movement in funds (7,571) (26,266) (33,837) 62,735
Reconciliation of Funds
Total funds brought forward 78,312 794,236 872,548 809,813
Total funds carried forward 13 70,741 767,970 838,711 872,548
----- End of picture text -----

There were no recognised gains or losses for the year ended 31 March 2023 or the year ended 31 March 2022. other than those included in the Statement of Financial Activities above.

All income and expenditure derives from continuing activities.

Page 6

Charity No. 1174927

Batley & Birstall Community Fund CIO Balance Sheet as at 31 March 2023

----- Start of picture text -----
Unrestricted Endowment Total Total
Funds Funds Funds Funds
2023 2023 2023 2022
Note £ £ £ £
Fixed Assets
Investments 8 59,446 767,970 827,416 834,444
59,446 767,970 827,416 834,444
Current Assets
Debtors 9 675 -- 675 975
Cash at bank and in hand 16,343 -- 16,343 37,849
Total Current Assets 17,018 -- 17,018 38,824
Liabilities: creditors falling due within one year 10 5,723 -- 5,723 720
Net current assets 11,295 -- 11,295 38,104
Net assets 70,741 767,970 838,711 872,548
The funds of the charity:
Endowment funds -- 767,970 767,970 794,236
Unrestricted income funds 70,741 -- 70,741 78,312
Total charity funds 13 70,741 767,970 838,711 872,548
----- End of picture text -----

The notes on pages 8 to 12 form part of these accounts.

Approved by the trustees on 20 June 2023 and signed on their behalf by:

……………………………………………

P.D. Taylor (Treasurer) Trustee

Page 7

Charity No. 1174927

Batley & Birstall Community Fund CIO Notes to the Financial Statements for the year ended 31 March 2023

1 Accounting policies

The Charity is a public benefit entity as defined by FRS 102.

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements, which are presented in UK pounds, are as follows:

1.1 Basis of preparation of accounts

The accounts are prepared under the historical cost convention, modified to include investment properties and certain financial instruments at fair value, and include the results of the charity's operations which are described in the Trustees' Annual Report and all of which are continuing.

The accounts have been prepared in accordance with the Statement of Recommended Practice: ' Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) ' (the Charity SORP), and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland Section 1A (FRS 102), and the Charities Act 2011 and applicable regulations.

1.2 Legal status

The Charity is a Charitable Incorporated Organisation (CIO). The members of the CIO are the trustees as detailed in the Trustees' Annual Report. The charity office is: c/o 20 Owl Lane, Dewsbury WF12 7RQ.

1.3 Funds structure

The Endowment fund consists of funds transferred from The William Henry Coulter Charity endowment fund and the Batley Sick Poor Fund endowment fund.

Unrestricted income funds comprise those funds which the trustees are free to use for any purpose in the furtherance of the charitable objects.

Further details of each fund are disclosed in note 13 below.

1.4 Recognition of income

Income is included in the Statement of Financial Activities when:

Income and expenses are not offset unless permitted by the Charity SORP or FRS 102.

Investment income

Interest and investment returns are recognised when receivable and the amount can be measured reliably, this is normally upon notification by the payer.

1.5 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

All expenditure is accounted for on an accruals basis, inclusive of VAT which cannot be recovered and has been classified under headings that aggregate all costs related to the one activity of the charity.

Grants are recognised as they are approved by the trustees. This will usually be at the same time, or shortly before the grant is paid. There are no multi-year grants.

1.6 Allocation of support costs

All such costs incurred are governance costs which comprise the costs involving the public accountability of the charity and its compliance with regulation and good practice. The charity has one activity as detailed in the Trustees Annual Report therefore allocation of these costs between activities is unnecessary.

1.7 Taxation

No corporation tax has been provided in these accounts because the trustees believe that the income and gains of the charity are within the exemptions granted by Chapters 2 and 3 of the Corporation Taxes Act 2010.

Page 8

Charity No. 1174927

Batley & Birstall Community Fund CIO Notes to the Financial Statements, continued for the year ended 31 March 2023

1.8 Investment properties

Investment property, which is property held to earn rentals and/or for capital appreciation, is initially recognised at cost, which includes the purchase cost or probate value and any directly attributable expenditure. Subsequently it is measured at fair value at the reporting end date. The surplus or deficit on revaluation is recognised in the Statement of Financial Activities. The trustees estimation of fair value and the reasons for those estimates are disclosed in note 8 below.

1.9 Fixed asset investments

Investments are initially recognised at their transaction value and subsequently measured at fair value as at the balance sheet date using the closing quoted market price. The Statement of Financial Activities includes the net gains and losses arising on revaluation and disposals (if any) throughout the year. The charity does not use complex financial instruments as defined under the Charity SORP.

1.10 Debtors

Trade debtors and other debtors are recognised at the settlement amount due after any discount. Debtors are rents receivable from land owned by the Charitable Incorporated Organisation.

1.11 Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation as a result of a past transaction or event that will probably result in the transfer of funds and the amount due to settle the obligation can be measured or estimated reliably, these are recognised after any discount due.

1.12 Financial instruments

Financial instruments are recognised in the balance sheet when the charity becomes party to the contract. Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

The charity has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Financial liabilities are classified according to the substance of the contractual arrangements entered into. Basic financial liabilities, including creditors, bank loans and loans from companies, are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future receipts discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

1.13 Going Concern

The trustees confirm that there are no material uncertainties about the charity's ability to continue as a going concern.

2
Investment income
Income from fixed asset investments
Income from investment property
Total		 2023
£
25,427
302
25,729		 2022
£
23,436
301
23,737

Page 9

Charity No. 1174927

Batley & Birstall Community Fund CIO Notes to the Financial Statements, continued for the year ended 31 March 2023

3
Grants made
The following organisations received grants:
Batley Care And Drop-In Centre
food parcels and toiletries
Batley Community Centre
roof repairs and new tables
Batley Community Centre
replace boiler, new furnishings and chairs
Batley Community Choir
remote electrical equipment
Batley Food Bank
food parcels and toiletries
Batley Methodist Church
upgrading of lift
Batley Ninjas Rounders club
running costs
BBEST Community Hub
bed starter sets
Friends of Birstall Library
interactive table projection system
Howden Clough Community Association
storage unit
Jo Cox Foundation Run For Jo
sponsorship for children
Jo Cox Foundation - Great Get Together
advertising and resource packs
19th Batley Rainbows
running costs
Royal Voluntary Service Batley
community garden
RVS Movement & Games (Birstall)
exercise activity bags
RVS Pilates Group
venue hire and tutor costs
7th Batley Scouts Group
replacement flooring
Timestep Community Dance Trust
running costs
Trinity Centre
replace sink unit and cupboards
Total		 2023
£
1,500
--
5,500
1,270
5,000
--
800
6,000
5,000
--
--
1,100
--
--
--
--
4,000
--
1,400
31,570		 2022
£
2,000
5,500
--
--
--
5,000
--
--
--
3,000
450
--
500
500
330
250
--
1,000
--
18,530

Further information on the grant making process is given in the Trustees' Annual Report.

4
Administration and Governance costs
Postage
Insurance
Accountancy fees		 2023
£
5
243
720
968		 2022
£
4
229
720
953

5 Net gains/(losses) on investment assets

No disposals of investments were made in the year, therefore all gains/(losses) are from market movements (unrealised).

The movements for each investment fund were:
Blackrock Charities UK Bond Fund
Blackrock Charities UK Equity Fund
CCLA: COIF Charities Investment Fund
Unrealised gain/(loss)		 2023
£
(5,953)
(2,835)
(18,240)
(27,028)		 2022
£
(3,096)
21,876
39,701
58,481

6 Support costs

As the charity only has one activity the only costs that constitute support costs are those incurred in the governance of the charity and were £968 included under note 4 above.

7 Staffing

The charity had no employees during the year.

8 Fixed Asset Investments

Fixed Asset Investments
Market Value as at 1 April 2022
Additions at cost
Net gain/(loss) on revaluation
Market Value as at 31 March 2023
Historical cost		 Quoted
Land
Investments
Total
£
£
£
6,000
828,444
834,444
20,000
20,000
(27,028)
(27,028)
6,000
821,416
827,416
6,000
678,497
684,497

Page 10

Charity No. 1174927

Batley & Birstall Community Fund CIO Notes to the Financial Statements, continued for the year ended 31 March 2023

----- Start of picture text -----
|||| |---|---|---| |Quoted Investments Analysis:|2023|2022| |£|£| |Blackrock: Charinco Common Investment Fund|35,242|41,195| |Blackrock: Charishare Common Investment Fund|287,219|290,055| |CCLA: COIF Charities Investment Fund|498,955|497,194| |All quoted investments are held and managed in the UK.|821,416|828,444|

----- End of picture text -----

Investment Property

This comprises land at Batley Bus Station which is leased by the West Yorkshire Combined Authority at a fixed rent of £300 per annum for 68 years from 1 April 1989, this land has been valued by the trustees taking into account the length of the lease at £6,000 . The charity also holds land adjacent to the Asda Superstore in Batley at a rent of £1 per annum for 125 years from 25 March 1979, the trustees value the charity's interest in this land as £nil.

Both pieces of land did not have probate values attached when originally gifted into the charities that now comprise Batley & Birstall Community Fund. Given this situation the trustees do not consider the lack of historical cost information to be of significance to the presentation of these accounts.

Consequently the fair value of investment property has not been based on a valuation by an independent valuer.

----- Start of picture text -----
||||| |---|---|---|---| |9|Debtors|2023|2022| |£|£| |Rents due to the charity|675|975| |10|Creditors: amounts falling due within one year| |2023|2022| |£|£| |Grants approved but not yet paid|5,000| |Accruals|723|720| |5,723|720|

----- End of picture text -----

11 Securities and Charges

No charges exist over the property and assets of the charity.

12 Trustees' remuneration, transactions involving Trustees and related party transactions

The trustees received no remuneration or expenses in the year.

Trustee indemnity insurance was taken out during the year for the protection of the trustees paid for by the charity at an annual cost of £244 (2022: £229).

The trustees were involved in the following organisations that received grant funding in the year:

----- Start of picture text -----
|||||| |---|---|---|---|---| |2023|2022| |£|£| |John Broadhead|trustee|Batley Methodist Church|--|5,000| |Samantha Vickers|trustee|Jo Cox Foundation|1,100|450| |Samantha Vickers|trustee|BBEST Community Hub|6,000|--| |- in all cases the board took necessary precautions to address any conflicts of interest, including absenting conflicted| |trustees from any relevant decisions.|

----- End of picture text -----

----- Start of picture text -----
|||||||| |---|---|---|---|---|---|---| |Balance as at|Gains and|Balance as at| |1 April 2022|Income|Expenditure|Transfers|(Losses) 31 March 2023| |£|£|£|£|£|£| |Funds| |Expendable Endowment|794,236|--|--|--|(26,266)|767,970| |Unrestricted funds|78,312|25,729|(32,538)|--|(762)|70,741| |Total|872,548|25,729|(32,538)|--|(27,028)|838,711|

----- End of picture text -----

Whilst the endowment fund is considered to be expendable, the trustees would not seek to expend any capital from the fund without taking professional advice. There are currently no plans to expend any capital from the fund. Unrestricted funds are available to be spent for any of the purposes of the charity.

Page 11

Charity No. 1174927

Batley & Birstall Community Fund CIO Notes to the Financial Statements, continued for the year ended 31 March 2023

----- Start of picture text -----
Analysis of net assets between funds General Endowment
Fund Fund Total
£ £ £
Investments 59,446 767,970 827,416
Current assets 17,018 -- 17,018
Creditors falling due within one year (5,723) -- (5,723)
70,741 767,970 838,711
Analysis of charitable funds - previous year
Balance as at Gains and Balance as at
1 April 2021 Income Expenditure Transfers (Losses) 31 March 2022
£ £ £ £ £ £
Funds
Expendable Endowment 739,439 -- -- -- 54,797 794,236
Unrestricted funds 70,374 23,737 (19,483) -- 3,684 78,312
Total 809,813 23,737 (19,483) -- 58,481 872,548
Analysis of net assets between funds - previous year General Endowment
Fund Fund Total
£ £ £
Investments 40,208 794,236 834,444
Current assets 38,824 -- 38,824
Creditors falling due within one year (720) -- (720)
78,312 794,236 872,548
----- End of picture text -----

Page 12