Ludchurch Village Committee
( Charity Reg. Number - 1174902 )
- Trustees Annual Report 2023 24
Welcome to the Ludchurch Village Committee Annual General Meeting and thank you for attending.
Thanks also to all the Trustees, Volunteers, Sponsors and Grant Bodies for all the support given to our Charity and Hall enabling us all to provide and maintain this Community Hall to the high standard you witness today.
Volunteers have helped immensely with their support by mowing, litter picking, shrub clearing, hedge cutting, trimming, Hall cleaning, recycling waste, supporting food bank, hedge laying, attending fund-raising events, etc.etc.
A) Organisational
The Board of Trustees has been working hard since the last A.G.M.
We have had two new Trustees appointed since last year’s A.G.M. We are delighted to have both on board but are also keen this year again to encourage new Trustees to join as we will be losing a number of Trustees through retirement.
Our thanks go to David Thomas, Steve Brett and Jo Phillips for all their hard work and support over many years.
New Trustees bring new ideas, perspectives and skills to the Board and we would warmly welcome anyone here tonight to put their names forward, if not already done, or to pass the message onto others who may be interested.
The board now meets once every 6 weeks, this is a reduction from meeting every 4 weeks
- a reflection that the actual trustee workload now is less than previous years.
However, the more trustees we have, the wider the workload is spread.
People over 18 of any age, views, etc. are all welcome to join.
We finally had some sense from the Charity Commission after they had changed the log on system for administration of the annual returns and other elements such as adding on new Trustees etc. At last it is working properly! This is the reason why this AGM is later in the year than normal.
B) Chapel Development
We have been exploring a number of possible ideas to increase the amount of available parking space around the Hall. Fairly often now, the car park is overflowing leading to cars parked on the road which then becomes a major safety issue. We have received a first part approval for financial support to proceed from the Pembrokeshire Sustainability Fund and will see how developments proceed.
The Trustees managed to obtain a grant from the Sportslot Community Grant which enabled the following:-
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Bingo Machine
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Funding for two years for two Social Support Activities
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Benches for the Village and Hall Grounds
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Marquee replacement
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Sound System
We are still working on getting the correct electric metre installed to enable us to be paid for our excess solar power going into the grid. Deadlines and promises have come and gone but we are not going to away and give up!
An irritatingly small roof leak is being addressed and hopefully will be resolved in
the near future.
Other ongoing items include :-
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(I) Highway light opposite Hall
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(II) Go safe examining road safety in the Village
(III) Identifying booked plots in Graveyard.
C ) Social Activities
T he effect of Covid effect on activities finally seems to be improving as time goes on and more people feel confident going out and socialising more.
This last year we have lost some activities but gained others as listed below:-
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W.I. Meetings
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Art Classes
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Bingo
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A litter-picking and village green/shrub tidying morning.
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Chat & Natter Morning
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Yoga Classes
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Volunteer hedge, grass and shrub clearance days
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Xmas Mince Pies and Wine evening
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Garden and Ground Management Club Meetings
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Men’s Shed meetings
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Band Practice
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Defibrillator and CPR training
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Birthday Parties
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Funeral Teas
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Xmas Fayre
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Table top sale
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Community Council Meetings
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Trustee Meetings
The income from Hall Hire significantly helps to cover the costs of running the Hall - insurance, water bills, electric bills and maintenance.
We thank all the people who have booked our facilities and also thank them for
looking after the Hall, invariably leaving it in a clean and tidy manner.
Anthony Evans
Chair
Ludchurch Village Committee November 2024
Financial Overview 2023-24
Income From March 2023 to March 2024, our community has seen significant financial contributions:
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Opening Balance (as at 05.04.2022): £3,723.00
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We received a generous grant from the PCC amounting to £3,964.00.
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The hire of our community hall generated £2,015.00.
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Our 100 Club brought in £592.00.
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Fundraising efforts contributed a remarkable £1,499.30.
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We received an insurance donation of £500.00.
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We also got a refund of £50.00.
In total, our income for the year stood at £8,620.30, highlighting the community’s dedication to supporting our village’s needs and initiatives.
Expenditure Our expenditures from March 2023 to March 2024 were focused on maintaining and improving our community facilities and services:
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We maintained and repaired the hall for £245.88.
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Utility costs (Water and Energy) were £1,124.52.
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Bank charges were modest at £63.20.
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Insurance premiums came to £724.73.
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Broadband expenses were £53.29.
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We ensured the safety of our community with a £208.68 investment in batteries and pads for the defibrillator.
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Various license fees (TV, Music and Alcohol) totalled £355.80.
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We enhanced our communal spaces by spending £570.00 on new benches and £454.91 in a new Sound System for the Hall.
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General services totalled £378.00.
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Fundraising costs (including sunk costs for the BBQ), costing £307.53.
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The 100 Club winnings were distributed, amounting to £285.00.
The total expenditure for the year amounted to £4,771.54.
Overall Financial Health Starting from a balance of £3,723.00 in April 2022, and with the income and expenditures detailed above, we are pleased to report a closing balance of £6,823.00 at the bank and £747.28 cash in hand as of April 2024, totalling £7,570.29.