## Ludchurch Village Committee **(Charity Reg. Number - 1174902 )** ## **- Trustees Report 2020 22** I’m pleased to say that at long last we can finally have an A.G.M. after the awful Covid pandemic. It’s been 3 years since our last one and a lot has happened over that time. I must thank all the Trustees, Volunteers, Sponsors and Grant Bodies for all the support given to our project and enabling us all to build and renovate this Community Hall to the high standard you witness today. Volunteers have helped immensely in their support by mowing, litter picking, shrub clearing, hedge cutting, strimming, painting, decorating, cleaning ## A) **Organisational** - The Board of Trustees has been working hard since the last A.G.M., particularly in overseeing the completion of the renovation of Longstone Chapel into a Community Hall. Trustees applied for additional funding from a number of grants from various bodies, most of which were successful. In particular, the Pembrokeshire County Council / Welsh Senedd Covid Support Grants were gratefully accepted when no other funding was available when virtually no fund-raising could take place. We have had two Trustees leave the Board recently after being members for 5-6 years. Sadly Gareth Morgan passed away 18 months ago and all our thoughts have been with his family. Gareth was a member of the previous Village Committee but rejoined when it was reformed in 2016. He was an invaluable member with his vast knowledge of the area and his professional skills and knowledge were of great help when we were planning, developing and carrying out the changes to the old Chapel. Cathy Lee had served on the Trustee Board since 2016. Cathy left last year after helping the project in numerous ways, particularly in fundraising and event organising. We are extremely grateful to all our former Trustees for everything they did for the community. However, we have had two new Trustees appointed over the last year, Sue and Steve. We are delighted to have them on board but are also keen to encourage new Trustees to support the present Board and hopefully bring more and varied ideas, views and perspectives to the Board. People over 18 of any age, views, etc. are all welcome to join. ## **- B) Chapel Development** - Builders were delayed by Covid but enabled us to open the Hall, (under Covid Guidelines) in September 2021. - The Hall is heated using solar panels and air-source heating, this system has now been improved with the addition of a battery electricity storage system. Funding for these batteries was from Pembrokeshire Enhancement Fund. As with most new technology, we have had teething problems with the batteries but thanks to the perseveration of our Vice-Chair Richard, these problems are gradually being ironed out. - Grants from a local charity and from Pembs. Sustainability have allowed to purchase I.T. and Smart TV systems and much needed Gardening Equipment. C **) Social Activities -** Unfortunately, with the Pandemic, Village Meetings and other social activities have been less than hoped. That said, since the Hall opened, various activities have started and it is hoped that more will be achieved in the forthcoming year:- - W.I. Meetings - Art Classes - A litter-picking and village green/shrub tidying morning. - Choir/ Coffee and Cakes mornings - Keep Fit Classes - Xmas & Easter Fairs - Volunteer hedge, grass and shrub clearance days - Xmas Mince Pies and Wine evening - Garden and Ground Management Club Meetings - Band Practice - Dance Practices - Birthday Parties - Trustee Meetings ## **Anthony Evans** ## **Chair** ## **Ludchurch Village Committee May 2022** **Company Registration No. 1174902 (England and Wales)** DRAFT DRAFT **LUDCHURCH VILLAGE COMMITTEE ANNUAL REPORT AND UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022** DRAFT DRAFT DRAFT DRAFT ## **LUDCHURCH VILLAGE COMMITTEE ANNUAL REPORT AND UNAUDITED ACCOUNTS CONTENTS** ||**Page**| |---|---| |Company information|3| |Directors' report|4| |Income statement|5| |Statement of financial position|6| |Notes to the accounts|7| |Detailed profit and loss account|9| ~~DRAFT~~ ~~DRAFT~~ - 2 - **LUDCHURCH VILLAGE COMMITTEE COMPANY INFORMATION FOR THE YEAR ENDED 31 MARCH 2022** DRAFT DRAFT ## **Directors** **Company Number** **Registered Office** ## **Accountants** ~~DRAFT~~ Dr Anthony Victor Evans (Chair) Cathy Lee David Thomas Elizabeth Thomas Joanna Phillips Lynette Agnes Evans Mark Lee Richard Phillips 1174902 (England and Wales) Fairview Ludchurch Narberth Pembrokeshire SA67 8JF Easy Accounting Services Ltd Unit 3 Narberth Bridge Business Park Narberth Pembrokeshire SA67 8RA ~~DRAFT~~ - 3 - DRAFT DRAFT ## **LUDCHURCH VILLAGE COMMITTEE (COMPANY NO: 1174902 ENGLAND AND WALES) DIRECTORS' REPORT** The directors present their report and accounts for the year ended 31 March 2022. ## **Directors** The following directors held office during the whole of the period: Dr Anthony Victor Evans (Chair) Cathy Lee David Thomas Elizabeth Thomas Joanna Phillips Lynette Agnes Evans Mark Lee Richard Phillips ## **Statement of directors' responsibilities** The directors are responsible for preparing the report and accounts in accordance with applicable law and regulations. Company law requires the directors to prepare accounts for each financial year. Under that law, the directors have elected to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the directors must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing these accounts, the directors are required to: - select suitable accounting policies and then apply them consistently; - make judgements and estimates that are reasonable and prudent; - prepare the accounts on the going concern basis unless it is inappropriate to presume that the company will continue in business. The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ## **Small company provisions** This report has been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006. Signed on behalf of the board of directors ............................................................................ Approved by the board on: ~~DRAFT~~ ~~DRAFT~~ - 4 - **LUDCHURCH VILLAGE COMMITTEE INCOME STATEMENT FOR THE YEAR ENDED 31 MARCH 2022** DRAFT DRAFT |Administrative expenses
Other operating income
**Operating (loss)/profit**
**(Loss)/profit on ordinary activities before taxation**
Tax on (loss)/profit on ordinary activities
**(Loss)/profit for the financial year**|**2022**
**£**
(29,814)
12,439
(17,375)
(17,375)
-
(17,375)|**2021**
**£**
(10,548)
36,774| |---|---|---| |||26,226| |||26,226
-| |||26,226| ~~DRAFT~~ ~~DRAFT~~ - 5 - **LUDCHURCH VILLAGE COMMITTEE STATEMENT OF FINANCIAL POSITION AS AT 31 MARCH 2022** DRAFT DRAFT |**Notes**
**Fixed assets**
Intangible assets
4
Tangible assets
5
**Current assets**
Cash at bank and in hand
**Creditors: amounts falling due within one year**
6
**Net current assets**
**Net assets**
**Capital and reserves**
Capital redemption reserve
Profit and loss account
**Shareholders' funds**|**2022**
**£**
3,000
42,750
45,750
11,051
-
11,051
56,801
42,002
14,799
56,801|**2021**
**£**
3,000
43,500| |---|---|---| |||46,500
28,499
(10,000)| |||18,499| |||64,999| |||32,825
32,174| |||64,999| For the year ending 31 March 2022 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime and in accordance with the provisions of FRS 102 Section 1A - Small Entities. The financial statements were approved by the Board of Directors and authorised for issue on and were signed on its behalf by ## Director Company Registration No. 1174902 ~~DRAFT~~ ~~DRAFT~~ - 6 - **LUDCHURCH VILLAGE COMMITTEE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022** DRAFT DRAFT ## **1 Statutory information** Ludchurch Village Committee is a private company, limited by shares, registered in England and Wales, registration number 1174902. The registered office is Fairview, Ludchurch, Narberth, Pembrokeshire, SA67 8JF. ## **2 Compliance with accounting standards** The accounts have been prepared in accordance with the provisions of FRS 102 Section 1A Small Entities. There were no material departures from that standard. ## **3 Accounting policies** The principal accounting policies adopted in the preparation of the financial statements are set out below and have remained unchanged from the previous year, and also have been consistently applied within the same accounts. ## _**Basis of preparation**_ The accounts have been prepared under the historical cost convention as modified by the revaluation of certain fixed assets. ## _**Presentation currency**_ The accounts are presented in £ sterling. ## _**Tangible fixed assets and depreciation**_ Tangible assets are included at cost less depreciation and impairment. Depreciation has been provided at the following rates in order to write off the assets over their estimated useful lives: |Fixtures & fittings|15% Straight line| |---|---| |Other tangible fixed assets|15% Straight line| ## _**Intangible fixed assets**_ Intangible fixed assets (including purchased goodwill and patents) are included at cost less accumulated amortisation. |**Intangible fixed assets**
**Cost**
At 1 April 2021
At 31 March 2022
**Amortisation**
At 1 April 2021
At 31 March 2022
**Net book value**
At 31 March 2022
At 31 March 2021|**Other**
**£**
3,000| |---|---| ||3,000| ||-| ||-| ||3,000| ||3,000| ## **4 Intangible fixed assets** ~~DRAFT~~ ~~DRAFT~~ - 7 - **LUDCHURCH VILLAGE COMMITTEE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022** DRAFT DRAFT |**Tangible fixed assets**
**Cost or valuation**
At 1 April 2021
At 31 March 2022
**Depreciation**
At 1 April 2021
Charge for the year
At 31 March 2022
**Net book value**
At 31 March 2022
At 31 March 2021
**Creditors: amounts falling due within one year**
Other creditors|**Land &**
**buildings**
**£**
At cost
40,000
40,000
-
-
-
40,000
40,000|**Fixtures &**
**fittings**
**£**
At cost
5,000
5,000
1,500
750
2,250
2,750
3,500
**2022**
**£**
-|**Total**
**£**
45,000| |---|---|---|---| ||||45,000| ||||1,500
750| ||||2,250| ||||42,750| ||||43,500| ||||**2021**
**£**
10,000| ## **5 Tangible fixed assets** ## **6 Creditors: amounts falling due within one year** ## **7 Average number of employees** During the year the average number of employees was 0 (2021: 0). ~~DRAFT~~ ~~DRAFT~~ - 8 - DRAFT DRAFT ## **LUDCHURCH VILLAGE COMMITTEE DETAILED PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022** This schedule does not form part of the statutory accounts. |This schedule does not form part of the statutory accounts.||| |---|---|---| |**Administrative expenses**
Rates
Light and heat
Subscriptions
Bank charges
Insurance
Repairs and maintenance
Depreciation
Donations
Sundry expenses
Other legal and professional
**Other operating income**
Other operating income
Government grants
**Operating (loss)/profit**
**(Loss)/profit on ordinary activities before taxation**|**2022**
**£**
250
891
450
19
1,646
22,501
750
-
256
3,051
29,814
2,009
10,430
12,439
(17,375)
(17,375)|**2021**
**£**
92
494
-
-
1,488
7,218
750
50
320
136| |||10,548| |||1,467
35,307| |||36,774| |||26,226| |||26,226| ~~DRAFT~~ ~~DRAFT~~ - 9 -