Trustees' report for the year ended 31 March 2021
LEGAL AND ADMINISTRATION
Charity Trustees
Martin Nosworthy (Chair) Howell Evans (appointed 1[st] April 2020) Gareth Jones Heather Price Iona Seymour
Registered Office
The Basement Crescent Chambers South Crescent Llandrindod Wells LD1 5DH
Bankers
Barclays Middleton Street Llandrindod Wells
Independent Examiner
Margaret Price Drostre, 49 Parc Pendre Brecon, Powys LD3 9ER
Staff
Tessa Bradley – Foodbank Manager (Part-time) Jennie Williams- Administration Assistant (Part-time –appointed 1[st] May 2021)
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
The organisation was formed and granted charitable status as a Charitable Incorporated Organisation on 28 September 2017 and with the charity number 1174880.
The charity is governed by a constitution which was adopted on 24 August 2017.
Related Parties
Llandrindod Foodbank is a member of The Trussell Trust (Registered Charity no 1110522, and Registered Company No 05434524). The Foodbank also works in partnership with local churches and organisations.
Trustee Selection Method
Trustees are appointed by the existing charity trustees for a 3-year term. The number of trustees shall be not less than 3 and no more than 9.
Risk Review
The trustees have conducted a review of the major risks to which the charity is exposed and systems have been established to mitigate those risks. These procedures are periodically reviewed to ensure they still meet the needs of the Charity.
Serious Incident
During the year ended 31 March 2021 no serious incident arose within the Charity that could significantly harm its work, beneficiaries or reputation. Responsive changes to the way the foodbank works have prevented the global pandemic of Covid 19 harming the Foodbank’s core work and reputation.
OBJECTIVES AND ACTIVITIES
The relief of financial hardship amongst the people of Llandrindod Wells and the surrounding area or in other parts of the United Kingdom in such ways as the trustees from time-to-time think fit, in particular, but not exclusively by:
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providing emergency food , essential toiletries and household items to individuals and families in need/or for distribution by charities or other organisations working to prevent or relieve poverty
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such other means, including (but not limited to) the provision of support or signposting to relevant information and other advisory services
In furtherance of the above, the Charity supplies to beneficiaries, either directly or through agency partners approved by the trustees, tinned, non-perishable and fresh foods to ensure a healthy and nutritious balanced diet for up to three days. Vouchers are issued to frontline professionals, including doctors, health visitors, social workers, probation, schools, drug and alcohol charities, refuges and other agencies. Vouchers are then exchanged for food at various distribution centres in
Llandrindod Wells and surrounding area.
The Charity also keeps some clothing and household items to help where needed, signposts people to other agencies that may be able to help with the crisis that they find themselves in, and offers help with budgeting and other personal finance issues.
PUBLIC BENEFIT REPORTING REQUIREMENT
The trustees have regard to the guidance issued by the Charity Commission on public benefit. In particular, we are seeking to ensure that our vouchers are available via a suitable range of organisations and that we provide a network of food distribution centres across the area we seek to serve so that our services are accessible to people in need. The following section (‘Achievements and Performance’) gives a detailed account of the activities undertaken to fulfil the Charity’s objectives during the year 2020/21.
ACHIEVEMENTS AND PERFORMANCE
Chairman’s Foreword
The last year has been one of continued development in addressing food poverty in Llandrindod and surrounding areas.
We have extended our reach across mid Powys, providing food and assistance to facilities in Builth, Rhayader and Llanwrtyd Wells in partnership with other local charities.
The year 20/21 has of course been dominated and overshadowed by the Covid-19 pandemic. While our staff and volunteers fortunately escaped the virus there were two major impacts on the foodbank from the pandemic : the demand for emergency food increased and Covid restrictions were introduced. As a result of the dedication and resilience of our Project Manager and our volunteers the basic service of emergency food was maintained and at much greater volumes. However , while contact with service users was maintained by telephone and through home delivery, we were unable to signpost most clients to further help.
I must extend heartfelt thanks on behalf of the Trustees to our exemplary Project Manager- Tessa Bradley- and our volunteers for their hard work, adaptability and dedication in a challenging environment, made even more difficult by a cramped working environment.
I also extend heartfelt thanks to our partner agencies, our umbrella body the Trussell Trust, local supermarkets and stores who have supported us, as well as grant aiding bodies, local churches and particularly the local community who have contributed food and finance to the Food Bank to ensure its continued operation.
The pandemic highlighted the foodbank’s need for more suitable premises. As a result of a generous gift new premises have been acquired but need extensive renovation to make the building useable. Our focus has been on this building project
to enable us to better provide for people in crisis and combat poverty. We plan to achieve the move to the new premises this financial year, subject to finance and the construction market.
Finally, thank you again to my fellow Trustees and our advisers for managing the organisation and its development over the last year.
Martin Nosworthy, Chair of Trustees
Foodbank Manager’s Report and Statistics 2020/21
As you will see from the statistics on the next page the usage of the Foodbank greatly increased in 2020/21.
The increased demand was caused largely by the Covid-19 pandemic. The number of people helped increased from 993 in 2019/20 to 3,929 in 2020/21 last year.
We changed to a delivery only model of food provision, recruited volunteer drivers and reduced the number of volunteers in the limited space of the Foodbank to ensure everyone’s safety from the virus.
Also because of the pandemic all meetings and training were undertaken via Zoom.
We were awarded a substantial grant under the Trussell Trust/ASDA Scheme to continue and develop our work. In July the Trussell Trust became registered as a partner with DAF (Discretionary Assistance Fund) so we are now able to refer clients for Independent Assistance Payments.
We got the keys our new building in October and started the process of commissioning architects’ drawings and applying for planning permission for the renovation.
In November we participated in Advice Link Cymru Training and the TESCO food collection was undertaken and amounted to 673.8 kgs
Christmas 2020 was our busiest ever. Over 100 Christmas hampers and 20 complete Christmas dinner hampers were given out
Digital working was further advanced in the year as some of our referral agencies began using the E-referral system for foodbank users.
In March Dangos Benefits training was undertaken to help signposting of clients. This is a new Welsh Government funded
initiative for front line workers. It aims to increase knowledge and awareness about the availability of benefits for families who might need extra help.
We only had one, part time member of staff in the year but have recently been able to employ a part time administration assistant on a fixed term contract as a result of some grant funding. We continued to rely heavily on volunteers, of whom we currently have 12. Over 99% of the food we distribute is donated by members of the community.
People Helped
| Year 20/21 | |
|---|---|
| Vouchers issued | 1467 |
| Adults | 2186 |
| Children | 1743 |
| Total | 3929 |
Year 19/20 Vouchers Issued 617 Adults 727 Children 266 Total 993
Reason for Voucher
20/21 (top 5, highest first)
Low Income Sickness Benefit Changes Debt Benefit Delays
19/20 (top5, highest first) Low Income Benefit Delays Benefit Changes Debt
Homeless
Stock report (Kgs)
Year 20/21 Year 19/20 Stock in 25004.6 10230.1 Stock out 24993.9 10447.9
FINANCIAL REVIEW
The total receipts for the year amounted to £124,959 compared to £30,389 in the previous year. The increase was due to a number of successful grant applications in the year towards both revenue costs and capital improvement works.
Payments for the year amounted to £36,642 compared to £15,942 in the previous year. The increase was due to increased running costs related to increased demand caused mainly by the Covid-19 pandemic and the need to change to home delivery.
At the year end the balance in unrestricted fund was £50,453 and in restricted funds £60,550. Within the restricted funds £28,990 was held for building improvement works and £31,560 for revenue costs. Included in the Restricted revenue funds was a part grant/part loan from the Wales Council for Voluntary Action Resilience Fund to be used in the year 2021/22.
Reserves Policy
The trustees aim to manage the finances so that there is 6 months of reserves in the unrestricted funds in order to meet our financial obligations. Primarily the costs of employing our foodbank manager, premises rental and other overhead costs. At 31 March 2021 £18,535 of the unrestricted funds had been earmarked for the building improvement works.
PLANS FOR THE FUTURE
Our new premises, once renovated, will enable us to realise our strategic aims of addressing, in cooperation with partner agencies, some of the underlying causes of food poverty as well as meeting the anticipated increased demand for emergency food over a wider geographic area in the aftermath of Covid-19.
RESPONSIBILITIES OF THE TRUSTEES
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees declare that they have approved the trustees’ report on 22[nd] July 2021
Signed: Martin Nosworthy Chair of Trustees
Dated: 22[nd] July 2021
| LLANDRINDOD FOOD BANK | LLANDRINDOD FOOD BANK | LLANDRINDOD FOOD BANK | LLANDRINDOD FOOD BANK | LLANDRINDOD FOOD BANK | LLANDRINDOD FOOD BANK | LLANDRINDOD FOOD BANK | |||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Charity Number 1174880 | |||||||||||||
| RECEIPTS AND PAYMENTS | ACCOUNT | ||||||||||||
| FOR THE YEAR ENDED TO 31 | MARCH 2021 | ||||||||||||
| 2021 | 2020 | ||||||||||||
| Unrestricted | Restricted | Total | Total | ||||||||||
| £ | £ | £ | £ | ||||||||||
| Receipts | |||||||||||||
| Grants & Donations: | |||||||||||||
| Grants | 1,150.00 | 62,530.00 | 63,680.00 | 14,077.47 | |||||||||
| Donations, individual regular giving | 3,790.00 | - | 3,790.00 | 2,120.00 | |||||||||
| Donations, churches | 3,000.00 | 1,250.00 | 4,250.00 | 3,136.35 | |||||||||
| Donations, businesses | 2,732.00 | - | 2,732.00 | 140.00 | |||||||||
| Donations, Trussell Trust | 900.82 | - | 900.82 | 3,456.12 | |||||||||
| Donations, Tesco cash collections | 652.00 | - | 652.00 | 1,661.00 | |||||||||
| Donations, Charity Checkout | 4,103.25 | - | 4,103.25 | 407.74 | |||||||||
| Donations, other | 19,081.93 | - | 19,081.93 | 3,959.24 | |||||||||
| HMRC-Gift Aid | 926.18 | - | 926.18 | 999.59 | |||||||||
| Charitable Activities: | |||||||||||||
| Severn Wye | 18,535.01 | - | 18,535.01 | - | |||||||||
| Fundraising | 28.00 | - | 28.00 | 432.00 | |||||||||
| Loan | - | 6,280.00 | 6,280.00 | - | |||||||||
| Other: | - | - | - | - | |||||||||
| Total receipts | 54,899.19 | 70,060.00 | 124,959.19 | 30,389.51 | |||||||||
| Payments | |||||||||||||
| Charitable Activities: | |||||||||||||
| Salaries | 7,413.08 | 7,464.99 | 14,878.07 | 10,752.26 | |||||||||
| Food purchases | 69.96 | 1,566.46 | 1,636.42 | 148.81 | |||||||||
| Travel | - | 1,763.55 | 1,763.55 | - | |||||||||
| Rent | 4,164.00 | - | 4,164.00 | 4,164.00 | |||||||||
| Insurance | 211.65 | - | 211.65 | 209.88 | |||||||||
| Administration costs | 535.42 | - | 535.42 | 123.30 | |||||||||
| Franchise & other licences | 475.20 | - | 475.20 | 400.00 | |||||||||
| Payroll services | 143.00 | - | 143.00 | 143.36 | |||||||||
| Conference fees | - | - | - | - | |||||||||
| Other | 3.50 | - | 3.50 | - | |||||||||
| Oasis, premises costs | 1,946.52 | - | 1,946.52 | - | |||||||||
| Oasis, refurbishment costs | - | 10,884.74 | 10,884.74 | - | |||||||||
| Totalpayments | 14,962.33 | 21,679.74 | 36,642.07 | 15,941.61 | |||||||||
| Net of receipts/(payments) | 39,936.86 | 48,380.26 | 88,317.12 | 14,447.90 | |||||||||
| Total Funds brought forward | 10,515.89 | 12,170.03 | 22,685.92 | 8,238.02 | |||||||||
| Total Funds carried forward | 50,452.75 | 60,550.29 | 111,003.04 | 22,685.92 |
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| LLANDRINDOD FOODBANK | LLANDRINDOD FOODBANK | LLANDRINDOD FOODBANK | LLANDRINDOD FOODBANK | LLANDRINDOD FOODBANK | LLANDRINDOD FOODBANK | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Charity Number 1174880 | |||||||||||||
| STATEMENT OF ASSETS AND LIABILITIES AS AT 31 MARCH 2021 | |||||||||||||
| 2021 | 2020 | ||||||||||||
| Unrestricted | Restricted | Total | Total | ||||||||||
| £ | £ | £ | £ | ||||||||||
| Cash funds | |||||||||||||
| Cash at bank | 50,452.75 |
60,550.29 |
111,003.04 | 22,685.92 | |||||||||
| Total cash funds | 50,452.75 |
60,550.29 |
111,003.04 | 22,685.92 | |||||||||
| Other monetary assets | |||||||||||||
| Gift aid claim | 1,691.00 | 925.25 | |||||||||||
| Refund HMRC on Paye overcharged | - | 241.20 | |||||||||||
| 1,691.00 | 1,166.45 | ||||||||||||
| Assets retained for the charity's own use | |||||||||||||
| Oasis Building | Donated | 66,000.00 |
|||||||||||
| Computer equipment | Cost | 693.92 | |||||||||||
| Office equipment | Cost | 315.96 | |||||||||||
| Kitchen equipment | Cost | 500.98 | |||||||||||
| Store room equipment | Cost | 834.56 | |||||||||||
| Displaymaterials | Cost | 136.20 | |||||||||||
| Microwave | Donated | 40.00 | |||||||||||
| Liabilities | |||||||||||||
| Wales Council for VoluntaryAction - Loan | 6,280.00 | ||||||||||||
| The Financial Statements were approved by the Trustees on 23~~rd~~July 21 and were signed on its behalfbyMartin Nosworthy: |
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ndrfndod Foodkn Intlepetyjwt ExamlnersReport I have completed my examination of the 2020-21 arcounts. I confirm that no material matteTS have cometo my attenOn In connethon wlth the examlnatlon whl¢h glves me cwu5eto believethat in, any tnaterial respect.. accounTh8 recordswere not keptin accordance with section 130of theActor the accounts do not acrd wkh the accountlng records. I have noconcerns and havecome across noother maffers In connection withthe examinationto which attention should be drawn to enable a proper undeTStandlTr8of the accountsto be reathed. &Kned Mrs M Prfce Date