Trustees Annual Report for Year Ending 2024
Charity Name: The Exmouth Players
Charity Registration Number: 1174875
Address: The Blackmore Theatre, 10 Bicton Street, Exmouth, Devon, EX8 2RU
Structure and Management
The charity is run by a group of committee members (Trustees) who are elected each year at the AGM.
Activities and Objectives
To advance the education of the public in the dramatic arts by the public performance of plays, Readings and live theatre and such other charitable purposes as the trustees determine.
Achievements
This year we saw another success full programme of plays, 4 in-house produced and several external local amateur productions. We were also able to welcome back three local schools, Exeter Road Primary, Beacon School and St Peters, for their various end of terms and mid term performances. All were very well attended by the parents, we very much enjoy having our local groups come to use out facilities. Two external adult amateur groups also hired out the theatre for their own productions: EMCo and Tambourine Productions. We also had two external dance group use the theatre during the summer breaks, providing Summer Schools for local children all were very well attended.
Finances
Please the attached examiners report for a detailed report into the years finances. We have again seen an increase in our profitability, and we are well on our way to reach our goal to be able to replace the roof in 2025. This substantial amount has taken a long time to fund raise and we are very grateful for all our supporters.
Outlook
The Exmouth players continue to welcome many different groups into the theatre, and we already have an even bigger year planned in 2025, with a whole extra production. A locally written piece which will be a world first on the stage in Exmouth.
We have more building upgrades coming next year and all the great hard work done in 2023 is going to allow us to move forward and ensure the theatre is available for many years to come.
Registered Charity Number – 1174875
Exmouth Players
Income and Expenditure for the Year Ended 31 December 2024
| Income Opening Balances as at 1 January 2024 Theatre Account Bar Account Theatre Deposit (TSB) Bar Deposit (TSB) Theatre Deposit (Nat W) Bar Deposit (Nat West) 30 Day Notice Account Theatre Hire Bingo Coffee Morning Raffle Costume Hire Prop Hire Bar Income Other Income Ticket Sales Members Subs Friends Subs Sweet Spot External Tickets Programme Sales Interest |
£ Expenditure Cost of Sales Materials Bar Stock Sweet Spot Purchases 10,817 Coffee Morning / Bingo 8,393 Show Expenses 1,692 Garage Lease 1,177 Building Development 16,188 Graphic Services 14,190 Script Purchase 69,309 External Ticket Reimburse 121,766 Utilities Fire Alarm Technical Expenses Office Costs POS Fees and Subs 4,451 Computer Hardware 853 Tools and Paint 5,335 Other Expenditure 1,473 Internet & Telephone 75 Printing 100 Theatre Licenses 22,006 Miscellaneous 680 Meals 23,996 Staff Entertaining 3,716 Legal and Prof Fees 90 Bank/Finance Charges 2,536 Insurance 18,876 Rehearsal Space rental 840 Cleaning 2,936 Accrued Payments 87,963 |
£ 329 660 11,236 2,786 187 1,796 1,200 2,071 4,540 466 15,327 6,960 506 1,561 132 2,130 209 43 800 634 170 2,232 30 30 125 431 13 1,422 63 2,530 1,083 |
|---|---|---|
| 87,963 | 61,702 |
| Closing Balances as at 31 December 2024 Theatre Account Bar Account Theatre Deposit (TSB) Bar Deposit (TSB) Theatre Deposit (Nat W) Bar Deposit (Nat West) 30 Day Notice Account 209,729 |
11,724 6,350 1,715 1,193 24,453 22,428 80,164 |
|---|---|
| 148,027 | |
| 209,729 | 209,729 |
| Statement of Assets and Liabilities Theatre Account Bar Account Theatre Deposit (TSB) Bar Deposit (TSB) Theatre Deposit (Nat W) Bar Deposit (Nat West) 30 Day Notice Account |
2024 £ 11,724 Theatre Account 6,350 Bar Account 1,715 Theatre Deposit (TSB) 1,193 Bar Deposit (TSB) 24,453 Theatre Deposit (Nat W) 22,428 Bar Deposit (Nat West) 80,164 30 Day Notice Account 148,027 |
2023 £ 10,817 8,393 1,692 1,177 16,188 14,190 69,309 |
|---|---|---|
| 121,766 | ||
| Reserves Balance at end of 2023 Surplus of Receipts |
£ 121,766 26,261 148,027 |
|
| 148,027 |
30 Ivydale Exmouth Devon EX8 4JX
8 October 2025
Exmouth Players The Blackmore Theatre 10 Bicton Street Exmouth Devon EX8 2RU
Dear Sirs
I have been asked to complete an independent examination of the Exmouth Players' accounts, for the year ending 31 December 2024. The purpose of this examination is to give the charity’s trustees, supporters, beneficiaries and the wider public, some independent assurance that the charity’s money has been properly accounted for and accounting records kept.
I can confirm that I have recently inspected the above mentioned accounts, and found them to be in very good order.
The Exmouth Players are an amateur theatre group who own their own premises, The Blackmore Theatre. Whilst there are definite benefits of owning your own theatre, there are also huge responsibilities to keep the building maintained and in a good state of repair. The Players continue to invest and reinvest, and they have greatly improved most areas of the building.
Their total income for the year was just under £88k, whilst they spent a little under £62k. This gave them a surplus of over £26k.
The largest part of their income came from ticket sales (£24k) and bar takings (£22k). This is supplemented by regular fund raising events (coffee mornings, bingo and raffles), which brought in over £7k. Additionally, over £8k was raised by renting their theatre facilities to schools and other local theatre groups.
I understand that the Exmouth Players have plans to replace the theatre roof during 2025. This is clearly a huge investment, but one which can be easily afforded with their substantial cash reserves.
Adding this year's surplus of around £26k to their previous reserves of just under £122k, gives the company a new balance of just over £148k. This is a fantastic amount, and the Treasurer and Committee should be commended for their excellent work. The Exmouth Players are run by a great team of volunteers and clearly have a bright future.
Yours faithfully
Adrian Vanstone