## **Trustees Annual Report 2024** 

Charity Name: The Exmouth Players 

Charity Registration Number: 1174875 

Address: The Blackmore Theatre, 10 Bicton Street, Exmouth, Devon, EX8 2RU 

## Structure and Management 

The charity is run by a group of committee members (Trustees) who are elected each year at the AGM. 

## Activities and Objectives 

To advance the education of the public in the dramatic arts by the public performance of plays, Readings and live theatre and such other charitable purposes as the trustees determine. 

## Achievements 

This year we saw another success full programme of plays, 4 in-house produced and several external local amateur productions. We were also able to welcome back three locals schools, Exeter Road Primary, Beacon School and St Peters, for their various end of terms and mid term performances. All were very well attended by the parents, we very much enjoy having the lcoa groups come to use out facilities. Two external adult amateur groups also hired out the theatre for their own productions: EMCo and Tambourine Productions. 

Several building upgrades were completed during the year as time allowed in the busy schedule and all the time freely donated by our members. 

## Finances 

## Outlook 

The Exmouth players continue to welcome many different groups into the theatre and we are looking to expand on that in 2024. 

We have more building upgrades coming next year and all the great hard work done in 2023 is going to allow us to move forward and ensure the theatre is available for many years to come. 



**Exmouth Players** Registered Charity Number – 1174875 

## **Income and Expenditure for the Year Ended 31 December 2023** 

|**Income**<br>Opening Balances<br>as at 1 January 2022<br>Theatre Account<br>Bar Account<br>Theatre Deposit (TSB)<br>Bar Deposit (TSB)<br>Theatre Deposit (Nat W)<br>Bar Deposit (Nat West)<br>30 Day Notice Account<br>Theatre Hire<br>Bingo<br>Coffee Morning<br>Raffle<br>Costume Hire<br>Prop Hire<br>Bar Income<br>Other Income<br>Ticket Sales<br>Members Subs<br>Friends Subs<br>Ice Creams<br>External Tickets<br>Programme Sales<br>Quiz Money<br>Interest<br>Grant Income<br>Miscellaneous Correction|£<br>**Expenditure**<br>Cost of Sales<br>Bar Stock<br>Ice Cream Purchases<br>21995<br>Coffee Morning / Bingo<br>9947<br>Show Expenses<br>1678<br>Garage Lease<br>1167<br>Building Development<br>40021<br>Graphic Services<br>17009<br>Script Purchase<br>External Ticket Reimburse<br>91817<br>Programme Purchase<br>Utilities<br>DBS Check<br>Fire Alarm<br>Technical Expenses<br>Office Costs<br>4197<br>Bar Till Subscription<br>319<br>Computer Hardware<br>5543<br>Tools and Paint<br>1298<br>Other Expenditure<br>100<br>Internet & Telephone<br>10<br>Stationery<br>21671<br>Theatre Licenses<br>733<br>Miscellaneous<br>26242<br>Meals<br>3080<br>Advertising and Promotion<br>130<br>Legal and Prof Fees<br>2539<br>Charitable Donations<br>8146<br>Subscriptions<br>959<br>Bank/Finance Charges<br>15<br>Insurance<br>1597<br>Rehearsal Space rental<br>38<br>250<br>Cleaning<br>76,867<br>Staff Training<br>Closing Balances<br>as at 31 December 2023<br>Theatre Account<br>Bar Account<br>Theatre Deposit (TSB)<br>Bar Deposit (TSB)<br>Theatre Deposit (Nat W)<br>Bar Deposit (Nat West)<br>30 Day Notice Account<br>168,684<br>Bus Ent - Xmas Social|£<br>33<br>9,451<br>2,016<br>425<br>1,580<br>1,200<br>6,428<br>2,587<br>252<br>6,195<br>965<br>4,426<br>30<br>299<br>24<br>291<br>360<br>948<br>491<br>175<br>480<br>226<br>2,364<br>100<br>69<br>632<br>180<br>200<br>190<br>181<br>1,291<br>50<br>42<br>2,642<br>95|
|---|---|---|
|||46,918|
|||10,817<br>8,393<br>1,692<br>1,177<br>16,188<br>14,190<br>69,309|
|||121,766|
||||
||168,684|168,684|





|**Statement of Assets**<br>**and Liabilities**<br>Theatre Account<br>Bar Account<br>Theatre Deposit (TSB)<br>Bar Deposit (TSB)<br>Theatre Deposit (Nat W)<br>Bar Deposit (Nat West)<br>30 Day Notice Account|**2023**<br>**£**<br>10,817<br>Theatre Account<br>8,393<br>Bar Account<br>1,692<br>Theatre Deposit (TSB)<br>1,177<br>Bar Deposit (TSB)<br>16,188<br>Theatre Deposit (Nat W)<br>14,190<br>Bar Deposit (Nat West)<br>69,309<br>30 Day Notice Account<br>121,766|**2022**<br>**£**<br>21995<br>9947<br>1678<br>1167<br>40021<br>17009<br>0|
|---|---|---|
|||91,817|
||||
|**Reserves**<br>Balance at end of 2022<br>Surplus of Receipts|**£**<br>91,817<br>29,949<br>121,766||
||121,766||





30 Ivydale Exmouth Devon EX8 4JX 

22 January 2025 

Exmouth Players The Blackmore Theatre 10 Bicton Street Exmouth Devon EX8 2RU 

Dear Sirs 

I have been asked to complete an independent examination of the Exmouth Players' accounts, for the year ending 31 December 2023. The purpose of this examination is to give the charity’s trustees, supporters, beneficiaries and the wider public, some independent assurance that the charity’s money has been properly accounted for and accounting records kept. 

I can confirm that I have recently inspected the above mentioned accounts, and found them to be in very good order. 

The Exmouth Players are an amateur theatre group, who happen to own their own theatre premises. Their total income for the year was just under £77k, whilst they spent a little under £47k. This gave them a surplus of around £30k. 

The largest part of their income came from ticket sales (£26k) and bar takings (£22k). This is supplemented by regular fund raising events (coffee mornings, bingo and raffles), which brought in over £7k. Additionally, over £4k was raised by renting their theatre facilities to schools and other local theatre groups. 

The company staged four major productions throughout the year, which showed a combined surplus of over £20k. 

As stated previously, the Exmouth Players own their own theatre. During the twelve month period they spent over £6k on building development. 

Adding this year's surplus of £30k to their previous reserves of just under £92k, gives the company a new balance of almost £122k. This is a fantastic amount, and the Treasurer and Committee should be commended for their excellent work. The Exmouth Players are certainly in a great place to continue their activities for the future. 

Yours faithfully 

Adrian Vanstone