## **Trustees’ Annual Report for the period** ## **From 01/04/2023 Period start date To 31/03/2024 Period end date** ## **Charity name: Ludlow Swimming Club** ## **Charity registration number:** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The promotion of community**
**participation in healthy recreation for**
**the benefit of the inhabitants of Ludlow**
**and South Shropshire and their**
**surrounds by providing facilities for the**
**teaching and practice of swimming and**
**other associated water sports activities.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**The club operates training sessions at**
**Ludlow Leisure Centre on 5 days of the**
**week. The membership is divided into**
**Foundations, Development and**
**Performance Squads. Separate training**
**sessions are provided for each squad.**
**The club runs a Club Championship in**
**October each year offering swimmers**
**the opportunity to compete in a full**
**range of strokes and events. The Club**
**Champs is a Licensed event run under**
**Swim England gala licensing conditions.**
**The club selects squads to compete in**
**the National Arena League and in West**
**Midlands regional leagues. The club**
**also supports swimmers in entering**
**Open Meets organised by Swimming**
**clubs across the region. The Trustees**
**have sought to maintain the overall**
**size/membership of the club. The**
**development of swimmers has been**
**monitored through coaches feedback**
**and tracking performances at galas. The**
**selection of swimmers for competitions**
**has been fair and transparent. The club**
**has been open in its recruitment policy**
**and has actively promoted its activities**
**to all young people in the area through**
**local schools and youth groups.**| |Statement confirming
whether the trustees have
had regard to the guidance|Para 1.18|**The Trustees are satisfied that the club**
**has operated with due regard to the**| CONFIDENTIAL issued by the Charity Commission on public benefit **Charity Commission guidance on public benefit** **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**The club relies on volunteers to run the**
**Club’s training sessions, manage**
**swimmer recruitment and membership**
**administration, organise and officiate at**
**the Club Champs and League galas and**
**to organise social events to celebrate**
**success and achievements. In addition**
**to the club trustees who are volunteers,**
**another 12 volunteers contributed to the**
**club’s activities and the Club invested in**
**the volunteer workforce by offering**
**accredited courses in swim teaching,**
**coaching, team manager, time keeping**
**and gala official (swim judge)**| |Other||| ## **Achievements and Performance** SORP reference CONFIDENTIAL |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|| |---|---|---| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| CONFIDENTIAL ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The club has relied on monthly**
**membership fees to support its activity**
**during the year. The key costs are pool**
**hire and coach salary. Other costs**
**include training of swim teachers and**
**coaches. Monthly income has not**
**always covered the outgoings. This has**
**been supported by money held in**
**reserves. The reserves have dwindled**
**considerably during this financial**
**period. The club is actively recruiting**
**new swimmers to address this issue**
**and undertaken fundraising and**
**successful grant applications.**| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The club seeks to maintain sufficient**
**reserves to cover at least 3 months of**
**pool hire costs as a contingency against**
**a drop in members or other unforeseen**
**loss of income or exceptional cost. This**
**has not been possible this year.**| |Amount of reserves held|Para 1.22|**£1006 at year end**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The principle source of funds for the**
**charity is the monthly subscriptions of**
**its members.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|**Two main risks to the charity.**
**1. Lack of volunteer support**
**2. Continual rise of pool hire fees.**
**3. Membership fees not covering costs**| |Other||| CONFIDENTIAL CONFIDENTIAL ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**CONSTITUTION ADOPTED 15 DEC 2015,**
**updated January 2022**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated Club**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elections to posts at annual AGM or as**
**appointed by trustees at other time**
**points**| **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**Ludlow Swimming Club is affiliated to**
**Swim England, as the sports governing**
**body. Trustees are supported by Swim**
**England, this includes access to**
**training courses and conferences**
**organised by West Midlands region of**
**Swim England and by Shropshire ASA.**
**Swim England provides a full time Club**
**Development Officer to support**
**Trustees at clubs.**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The club holds swim mark accreditation,**
**a quality assurance scheme operated by**
**Swim England. Swim mark standards**
**apply to all areas of significant risk,**
**including management of the volunteer**
**workforce, safeguarding of children and**
**management of personal data.**| |Relationship with any
related parties|Para 1.51|| |Other||**The club operates at Teme Leisure,**
**Ludlow and all of the sessions are run**
**under the operating procedures of Teme**
**leisure as operators of that facility.**| ## **Reference and Administrative details** |Charity name|Ludlow Swimming Club| |---|---| |Other name the charity uses|| |Registered charity number|1174861| CONFIDENTIAL |Charity’s principal address|47, Downton View
Ludlow
Shropshire
SY8 1JE| |---|---| ||| CONFIDENTIAL ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Jenna Caine|Co-chair||| ||Phoebe Nash|Co-chair||| ||David Johnson|Treasurer||| ||Matthew Morgan|Committee Member||| ||Rachel Morris|Committee Member||| ||Sophie Innes|Membership
Secretary||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** CONFIDENTIAL ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** CONFIDENTIAL ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** CONFIDENTIAL **Ludlow Swimming Club 1174861 Receipts and payments accounts CC16a For the period** Apr-23 Mar-24 **To from** ~~ee ee ee~~ **Section A Receipts** ~~ee~~ **and payments** ||**Unrestricted**
**funds**||**Restricted**
**funds**|**Restricted**||**Endowment**
**funds**|**Endowment**
**funds**||**Total funds**||**Last year**||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||**to the nearest**
**£**|**to the nearest**|**to the nearest £**|**to the nearest £**||**to the nearest £**|**to the nearest £**||**to the nearest £**||**to the nearest £**|**to the nearest £**|| |**A1 Receipts**|||||||||||||| |Training Fees/Competition
Fees/Insurance/Membership
**33627.8**
**-**
**-**
**33,628**
**-**
Grants
**1375**
**-**
**-**
**1,375**
**-**
Fundraising/Sponsorship
**1935.55**
**-**
**-**
**1,936**
**-**
Interest
**21**
**-**
**-**
**21**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_**_(Gross income for_
_AR)_
**36,959**
**-**
**-**
**36,959**
**-**
~~—=—SS==~~|||||||||||||| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**36,959**
**-**
**-**
**36,959**
**-**
~~=————~~|||||||||||||| |**A3 Payments**|||||||||||||| |Pool hire|**24192**||**-**|**-**||**-**|**-**||**24,192**||**-**|**-**|| |Wages|**9009.54**||**-**|**-**||**-**|**-**||**9,010**||**-**|**-**|| |Swim England/ASA Membershipand|||||||||||||| |insurance|**3848.15**||**-**|**-**||**-**|**-**||**3,848**||**-**|**-**|| |Competition Entries|**2382.5**||**-**|**-**||**-**|**-**||**2,383**||**-**|**-**|| |Website|**202.69**||**-**|**-**||**-**|**-**||**203**||**-**|**-**|| |Refunds|**42**||**-**|**-**||**-**|**-**||**42**||**-**|**-**|| ||**-**||**-**|**-**||**-**|**-**||**-**||**-**|**-**|| ||**-**||**-**|**-**||**-**|**-**||**-**||**-**|**-**|| ||**-**||**-**|**-**||**-**|**-**||**-**||**-**|**-**|| |**_Sub total_ **|**39,677**||**-**|**-**||**-**|**-**||**39,677**||**-**|**-**|| |**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**39,677**
**-**
**-**
**39,677**
**-**
~~===~~|||||||||||||| |**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**- 2,718**
**-**
**- - 2,718**
**-**
**- -**
**-**
**-**
**6,099**
**- -**
**6,099**
**-**
**3,381**
**-**
**- 3,381**
**-**
~~===>>~~||||||||||||| 1 # CONFIDENTIAL CCXX R1 accounts (SS) 04/04/2025 ## **Section B Statement of assets and** |
**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
Current Account
Savings Account
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**2,375**
**-**
**1,006**
**-**
**-**
**-**
**3,381**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**2,375**
**-**
**1,006**
**-**
**-**
**-**
**3,381**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**2,375**
**-**
**1,006**
**-**
**-**
**-**
**3,381**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**2,375**
**-**
**1,006**
**-**
**-**
**-**
**3,381**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---|---|---| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||OK| |||||||**Endowment**
**funds**
**to nearest £**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**Current value**
**(optional)**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**Current value**
**(optional)**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**When due**
**(optional)**| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||Date of
approval| |||||||| |||||||| 2 CCXX R2 accounts (SS) 04/04/2025 # CONFIDENTIAL ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Ludlow Swimming Club **On accounts for the year** 31/03/2024 **Charity no** 1174861 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024. **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed: Name:** Rosemary Williams **Relevant professional qualification(s) or body (if any): Address:** The Brambles, Farlow Kidderminster **Date:** 4/04/2425 DY14 0RQ ## **Section B Disclosure** ~~ee~~ Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 1 **October 2018** **IER** **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER**