2023-03-31-accounts - Ludlow Swimming Club

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Trustees’ Annual Report for the period

From 01/04/22 Period start date To Period end date

31/03/23

Charity name:Ludlow Swimming Club

Charity registration number: 1174861

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The promotion of community participation in healthy recreation for the benefit of the inhabitants of Ludlow and South Shropshire and their surrounds by providing facilities for the teaching and practice of swimming and other associated water sports activities.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The club operates training sessions at Ludlow Leisure Centre on 5 days of the week. The membership is divided into Foundations, Development and Performance Squads. Separate training sessions are provided for each squad. The club runs a Club Championship in October each year offering swimmers the opportunity to compete in a full range of strokes and events. The Club Champs is a Licensed event run under Swim England gala licensing conditions. The club selects squads to compete in the National Arena League and in West Midlands regional leagues. The club also supports swimmers in entering Open Meets organised by Swimming clubs across the region. The Trustees have sought to maintain the overall size/membership of the club. The development of swimmers has been monitored through coaches feedback and tracking performances at galas. The selection of swimmers for competitions has been fair and transparent. The club has been open in its recruitment policy and has actively promoted its activities to all young people in the area through local schools andyouthgroups.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees are satisfied that the club has operated with due regard to the Charity Commission guidance on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	The club relies on volunteers to run the Club’s training sessions, manage swimmer recruitment and membership administration, organise and officiate at the Club Champs and League galas and to organise social events to celebrate success and achievements. In addition to the club trustees who are volunteers, another 12 volunteers contributed to the club’s activities and the Club invested in the volunteer workforce by offering accredited courses in swim teaching, coaching, team manager, time keeping and gala official (swim judge)
Other

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	The club relies on volunteers to run the Club’s training sessions, manage swimmer recruitment and membership administration, organise and officiate at the Club Champs and League galas and to organise social events to celebrate success and achievements. In addition to the club trustees who are volunteers, another 12 volunteers contributed to the club’s activities and the Club invested in the volunteer workforce by offering accredited courses in swim teaching, coaching, team manager, time keeping and gala official (swim judge)
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The club has relied on monthly membership fees to support its activity during the year. The key costs are pool hire and coach salary. Other costs include training of swim teachers and coaches. The loss of swimmers due to closure of the pool during COVID-19 restrictions has meant the monthly income has not always covered the outgoings. This has been supported by money held in reserves. The reserves have dwindled considerably during this financial period. The club is actively recruiting new swimmers to address this issue. Some of the Head coaches paid hours of work have been replaced with volunteer hours to try and helpthe shortfall.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The club seeks to maintain sufficient reserves to cover at least 3 months of pool hire costs as a contingency against a drop in members or other unforeseen loss of income or exceptional cost.
Amount of reservesheld	Para 1.22	£4500
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The principle source of funds for the charity is the monthly subscriptions of it’s members.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	Two main risks to the charity. 1. Lack of volunteer support 2. Continual rise of pool hire fees.
Other		There was no significant fundraising carried out during this period.

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed,royal charter)	Para 1.25	CONSTITUTION ADOPTED 15 DEC 2015, updated January2022
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated Club
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elections to posts at annual AGM or as appointed by trustees at other time points

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	Ludlow Swimming Club is affiliated to Swim England, as the sports governing body. Trustees are supported by Swim England, this includes access to training courses and conferences organised by West Midlands region of Swim England and by Shropshire ASA. Swim England provides a full time Club Development Officer to support Trustees at clubs.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The club holds swim mark accreditation, a quality assurance scheme operated by Swim England. Swim mark standards apply to all areas of significant risk, including management of the volunteer workforce, safeguarding of children and management of personal data.
Relationship with any related parties	Para 1.51
Other		The club operates at Teme Leisure, Ludlow and all of the sessions are run under the operating procedures of Teme leisure as operators of that facility.

Reference and Administrative details

Charity name	Ludlow Swimming Club
Other name the charity uses
Registered charitynumber	1174861

Charity’s principal address	Shunesley Cleobury Mortimer Kidderminster Worcs DY14 8LN

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Jeanette Price	Co-Chair
Christopher Lee	Chair
Jeanette Price	Treasurer
Nicola Logan	Secretary
Matthew Morgan	Committee member
Rachel Morris	Committee member
Delia Marfell		July22-Dec 22

Sophie Innes	Membership Secretary

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Mark Jones
	Secretary
	10/8/2024
	10/8/2024

Ludlow Swimming club	1174861
Receipts andpayments accounts

p payments accounts CC16a For the period Period start date Period end date To from Apr-22 Mar-23

Section A Receipts and payments

	Unrestricted funds		Restricted funds	Endowment funds	Total funds	Last year
	to the nearest	£	to the nearest £	to the nearest £	to the nearest £	to the nearest £
A1 Receipts
Training Fees/ Event Fees/ Insurance/ Membership	33,022		-	-	33,022	-
Funraising/sponsorship	1,084		-	-	1,084	-
Interest	10		-	-	10	-
transfer from savings account		-	-	-	-	-
		-	-	-	-	-
		-	-	-	-	-
		-	-	-	-	-
		-	-	-	-	-
*Sub total*(Gross income for AR)	34,116		-	-	34,116	-

A2 Asset and investment sales,
(see table).
		-	-	-	-
		-	-	-	-	-
*Sub total*		-	-	-	-	-

**Total receipts **	34,116		-	-	34,116	-
A3 Payments
Head coach	10,712		-	-	10,712	-
Teme leisurepool hire	22,283		-	-	22,283	-
ASA SE/WM	3,718		-	-	3,718	-
Gales/Sundries/expenses	5,464		-	-	5,464	-
		-	-	-	-	-
		-	-	-	-	-
		-	-	-	-	-
		-	-	-	-	-
		-	-	-	-	-
**Sub total **	42,177		-	-	42,177	-

A4 Asset and investment
purchases, (see table)
		-	-	-	-
		-	-	-	-
**Sub total **		-	-	-	-	-

**Total payments **	42,177		-	-	42,177	-

**Net of receipts/(payments) **	- 8,061		-	-	- 8,061	-
A5 Transfers between funds		-	-	-	-	-
A6 Cash funds last year end	14,160		-	-	14,160	-
**Cash funds this year end **	6,099		-	-	6,099	-

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use	Details Current account Savings account Details Details Details Details *Total cash funds* (agree balances with receipts and payments account(s))	to nearest £ 1,513 4,586 - 6,099 OK to nearest £ - - - - - Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates	to nearest £ - - - - OK to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Restricted funds Restricted funds Amount due (optional)	to nearest £ Endowment funds
				-
				-
				-
				-
				OK
				to nearest £ Endowment funds
				-
				-
				-
				-
				-
				-
				Current value (optional)
				-
				-
				-
				-
				-
				Current value (optional)
				-
				-
				-
				-
				-
				-
				-
				-
				-
				When due (optional)
			-
			-
			-
			-
			-

Signed by one or two trustees on behalf of all the trustees

Signature

Print Name

Date of approval

I CHARITY COMMISSION FOR ENGLAND AND WALES Independent examlner's report on the accounts Section A Independent Examiner's Report Report to the trustees On accounts for the year ended Charfty no (if any) I ' 202S 111o£61 Set out on pages I report to the trustees on my examination of the accounts of the above charty (Ihe Trust") for year ended g i 03 As the charivs tnjstees. you are responsible for the preparation of the accourts in accoFdance the requirements of the Charttie5 Art 2011 ("the Act.). Responsibilities and basis of report I report in respecl of my examination of the Trusys accounts carried out under section 145 of the 2011 Act and in carying oui my examination, I have followed all the applicable Direcltons given by the Chartty Commission under section 145(5){b) of the ACL Independent exaMineS statement undertake I I have completed my examination. I confirm that no material matters have come to my attention in connectK)n th the examination40th $dose. which gives me cause to belEve that in, any material respect: the accounting records were not kept in accordanca section 130 of the Charities Act: or the accounts did not ac(x)rd with the accounting records; or the acccmjnts did riot comply wtih the applicable requirements conmIng the form and content of accounts set out in the Charities {Accounts and Reports) Regulations 2008 other than any requirement that the accounls gwe a Irue and fairf vW which is not a matter considered as part of an independent examination. I have no ct)ncems aThJ have come across no other matters in connection with the examinalion to vthith attention should be drawn in this report in order to enable a proper undèrstsnding of the accounts to be r8ached. . Please delete the words in th8 bTrckets rfthey do not appty. Slgned: Jo Name: PcsrmO(Lx Affts Relevant professlonal qualfficatlon(s) or body SC IER Oct 2018