2023-12-31-accounts - Braunton & District Museum

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees’ Annual Report for the period

From 1[st] January 2023 Period start date To 31[st] December 2023 Period end date

Charity name: Braunton and District Museum

Charity registration number: 1174860

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objects of the CIO are to provide the education of the public by providing and maintaining a museum of artefacts and specimens relating to the history, natural history and geology of Braunton and the surrounding area.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	To purchase or accept on loan artefacts for exhibition or research. To conserve or restore any artefact or specimen belonging to the Charity. To organise meetings or lectures on local matters. To do all such things to promote and enhance the object of the Charity.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	This can be confirmed.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Visitor numbers are still somewhat subdued but there continues to be modest increased footfall into the museum since Covid days. A high profile fund raising campaign was launched to celebrate the museum’s 50 years in existence and culminating in a reception party with invited guests. Effort has been made to enhance the efficiency of the archivist’s department with a new person taking on the lead role.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Total reserves at the end of this financial period stand at £31,720 compared to £39,163.00 the previous year. During the year deposits held at Lloyds and NatWest were consolidated and transferred to the COIF Charities Deposit Fund. The reason was to streamline our deposits into one account and to gain a better rate of interest.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves are held to offset future expenses and ongoing costs.
Amount of reserves held	Para 1.22
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Again costs are drawing down our reserves; the trustees are forever mindful how frugal we have to be.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	CIO (Foundation Structure) CONSTITUTION
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointed by the Committee of Trustees.

Additional information (optional)

Additional information (optional)	Additional information (optional)
You may choose to include further statements		where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	New Trustees are advised to read the Charity Commission-The Essential Trustee (What you need to know) document from the Charity Commission website.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Trustees meet approximately every 2 – 3 months. A Management meeting is also held every 2 – 3 months. Minutes are circulated on the staff board.
Relationship with any related parties	Para 1.51	The Museum is part of the North Devon Museums Group.
Other

Reference and Administrative details

Charity name	Braunton & District Museum
Other name the charity uses
Registered charity number	117480
Charity’s principal address	The Bakehouse Centre Caen Street Braunton Devon EX33 1AA

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
James Benning	Chair	From 2020	Braunton Museum Trustees
GaryWest	Trustee	From 2017	Braunton Museum Trustee
Les Squance	Trustee	From 2012	Braunton Museum Trustee

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	James Benning (Oct 22, 2024 15:12 GMT+1) James Benning	Gary West (Oct 22, 2024 15:43 GMT+1)
	James Benning	Gary West
	Chair	Trustee

	22/10/24

Trustee Annual Report 2023

Final Audit Report

2024-10-22

Created: 2024-10-22 By: Suzanne Tucker (tuckersuzanne3@gmail.com) Status: Signed Transaction ID: CBJCHBCAABAAc7rlGqMot-F54vp6gPRvFohZ7mrz39zn

"Trustee Annual Report 2023" History

Document created by Suzanne Tucker (tuckersuzanne3@gmail.com) 2024-10-22 - 1:12:31 PM GMT

Document emailed to James Benning (jbenning@jbenning.co.uk) for signature 2024-10-22 - 1:12:34 PM GMT

Document emailed to Gary West (garywest11@btinternet.com) for signature 2024-10-22 - 1:12:35 PM GMT

Email viewed by James Benning (jbenning@jbenning.co.uk) 2024-10-22 - 2:10:56 PM GMT

Document e-signed by James Benning (jbenning@jbenning.co.uk) Signature Date: 2024-10-22 - 2:12:09 PM GMT - Time Source: server

Email viewed by Gary West (garywest11@btinternet.com) 2024-10-22 - 2:41:15 PM GMT

Document e-signed by Gary West (garywest11@btinternet.com) Signature Date: 2024-10-22 - 2:43:48 PM GMT - Time Source: server

Agreement completed.

2024-10-22 - 2:43:48 PM GMT

BRAUNTON AND DISTRICT MUSEUM (CIO)

FINANCIAL ACCOUNTS

for the year ended

31ST DECEMBER 2023

BRAUNTON AND DISTRICT MUSEUM

LEGAL AND ADMINISTRATIVE INFORMATION

CONSTITUTION

The Braunton and District Museum is constituted under a Charitable Incorporated Organisation (CIO) dated 27th September 2017.

REGISTERED NUMBER

The registered number of the charity with the Charity Commission is 1174860.

TRUSTEES

The trustees at the year end were as follows:

James Benning Leslie Squance Gary West Patricia Beevers Barry Hodgson

ADDRESS

The Bakehouse Centre Caen Street Braunton Devon EX33 1AA

INDEPENDENT EXAMINER

LCA Chartered Accountants 13 Sliver Street Barnstaple Devon EX32 8HR

BRAUNTON AND DISTRICT MUSEUM

INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF BRAUNTON AND DISTRICT MUSEUM

I report on the accounts of The Braunton and District Museum for the year ended 31 December 2023 set out on pages 3 to 7.

Respective responsibilities of trustees and independent examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the 2011 Act;
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act;

and

to state whether particular matters have come to my attention.

Basis of independent examiner's statement

My examination was carried in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

(i) which gives me reasonable cause to believe that in any material respect the requirements:
to keep proper accounting records in accordance with section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or

(ii) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Rebecca Williams

………………………………………………… Rebecca Williams (Oct 25, 2024 10:48 GMT+1)

Signed

25/10/24

…………………………………………………

Date:

BRAUNTON AND DISTRICT MUSEUM STATEMENT OF FINANCIAL ACTIVITIES Year ended 31st December 2023

Note INCOME Income from generated funds Voluntary Income Donations Donations Gift Aid Grants received 2 Activities for generating funds Income from fund-raising activities 3 Shop sales 4 Information Service Gift Aid HMRC Commission Royalties Miscellaneous Income Investment income Interest received Other incoming resources TOTAL INCOME EXPENDITURE Cost of generating funds Fundraising expenses 3 Shop: cost of goods sold 4 Charitable activities Museum running costs 5 TOTAL EXPENDITURE Surplus/(deficit)for the year Funds at beginning of year Funds at the end of the year	Unrestricted Restricted Total Funds Funds Funds 2023 2023 2023	Total Funds 2022
	£ £ £ 2,374 - 2,374 5 - 5 - 544 544	£ 1,217 101 231
	2,379 544 2,923	1,549
	1,150 - 1,150 3,285 - 3,285 5 - 5 14 - 14 62 - 62 28 - 28 - - -	378 3,610 305 277 97 - 1
	4,544 - 4,544	4,668
	348 - 348	77
	348 - 348	77
	- - - 7,271 544 7,815	- 6,294

	41 - 41 1,479 - 1,479	69 1,539
	1,520 - 1,520	1,608
	12,706 1,013 13,719	13,852

	14,226 1,013 15,239	15,460
	(6,955) (469) (7,424) 36,537 2,607 39,144	(9,166) 48,310

	29,582 2,138 31,720 39,144

All of the Charity's operations are classed as continuing The Charity has no recognised gains or losses other than as shown above

BRAUNTON AND DISTRICT MUSEUM BALANCE SHEET as at 31st December 2023

Note Fixed Assets Equipment at costs Less: Accumulated depreciation Current assets Stock of goods for resale Debtors/prepayments Short-term deposits Cash at bank and in hand Current liabilities Sundry creditors Net current assets Net total assets Unrestricted General Fund Restricted Fund - Stair lift & Other 8	24,948 24,948 22,459 21,703 2,489 3,245 3,158 3,463 1,499 649 21,300 7,952 6,314 27,476 32,271 39,540 3,040 3,641 29,230 35,899 31,720 39,144 29,582 36,537 2,138 2,607 31,720 39,144 2022 2023	24,948 24,948 22,459 21,703 2,489 3,245 3,158 3,463 1,499 649 21,300 7,952 6,314 27,476 32,271 39,540 3,040 3,641 29,230 35,899 31,720 39,144 29,582 36,537 2,138 2,607 31,720 39,144 2022 2023

		39,144
		36,537 2,607
		39,144

Approved by the trustees on

22/10/24

…………………………………………………

Date:

and signed on their behalf by:

James Benning

James Benning (Oct 22, 2024 16:48 GMT+1)

…………………………………………………

BRAUNTON AND DISTRICT MUSEUM Year ended 31st December 2023

NOTES TO THE ACCOUNTS

1. Accounting Policies

Basis of accounting

These accounts have been prepared under historical cost convention with recognised at cost or transaction value unless otherwise stated.

The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014, and with the Charities Act 2011.

Income

Grants and donations are brought into account when received. Investment income is accounted for in the year in which the charity is entitled to the receipt.

Gift Aid receivable is included in income when there is a valid declartion from the donor, and is treated as an addition to the same fund as the initial donation.

The value of volunteer help received is not included in the accounts but is described in the trustees' annual report.

Purchase of goods for resale

Where books are produced by the museum, they are brought into stock at cost. Where books are printed as the result of a grant, the cost is written off and the full income is taken into account on sale.

Resources expended

Expenditure is included on an accruals basis.

Depreciation

Depreciation is provided at a rate of 15% per annum using the reducing balance basis. for any assets purchased before 01 January 2018.

Fixed Asset purchases after 01 January 2018 is provided at a rate of 25% using the straight line basis.

2. Grants received

Braunton Parish Council	Unrestricted Restricted Total funds funds funds 2023 2023 2023	Total funds 2022
	- 544 544	231
	- 544 544 231

Further information regarding some of the grants received

Refund for alarm cost

544

BRAUNTON AND DISTRICT MUSEUM Year ended 31st December 2023

NOTES TO THE ACCOUNTS continued…

3 4 5	Income from Fundraising Events Fundraising events Fundraising expense Income from Shop Income Shop Sales Postage Cards for good causes commission Information Services Total income from Shop Cost of Sales Opening stock Purchases of goods for resale Closing stock Profit from shop sales Staff costs Salaries and wages Other employee benefits Total staff costs Average number of employees in the year Employed in charitable activities	2023 £ 1,150 41 1,109 2023 £ 3,059 19 207 3,285 5 3,290 3,463 1,174 4,637 3,158 1,479 1,811 2023 £ 4,769 - 4,769 1	2022
			£ 378 69
			309
			2022
			£ 3,377 18 215
			3,610
			305
			3,915
			3,238 1,764
			5,002 3,463
			1,539
			2,376
			2022
			£ 4,377 -
			4,377
			1

No employees received employee benefits of more then £60,000 in the reporting period. No employees are accuing benefits under a retirement scheme.

9 Restricted Funds

BRAUNTON AND DISTRICT MUSEUM Year ended 31st December 2023

NOTES TO THE ACCOUNTS continued…

6 Museum running costs

Administrators salaries Rent Light and Heat Water Insurance Maintenance, replacements and alarm costs Telephone Museum and office running expenses Streamline charges Website Hosting Depreciation Accountant Stair lift Till difference	2023 2023 2023 2022	2023 2023 2023 2022
	Unrestricted Restricted Total 4,769 - 4,769 1,366 - 1,366 1,883 - 1,883 389 - 389 596 - 596 1,203 894 2,097 585 - 585 288 - 288 56 - 56 - 119 119 755 - 755 834 - 834 - - - (19) - (19)	4,377 1,366 2,833 305 539 1,155 441 230 307 209 1,224 720 160 (14)
	12,706 1,013 13,719 13,852

7 Payments to trustees

No remuneration or expenses have been paid, nor have any gifts or benefits been provided, to any trustee.

8 Commitments and contingent liabilities

At the year end the trustees had not authorised any capital expenditure and were not aware of any contingent liabilities.

All restricted funds are cash in the Bank

Braunton Museum accounts 2023 Draft - RW amended v2

Final Audit Report

2024-10-25

Created: 2024-10-22 By: Suzanne Tucker (tuckersuzanne3@gmail.com) Status: Signed Transaction ID: CBJCHBCAABAA-8pkUUM5dv_0JjoRREJqeJJkI2cGFO7g

"Braunton Museum accounts 2023 Draft - RW amended v2" Hist ory

Document created by Suzanne Tucker (tuckersuzanne3@gmail.com)

2024-10-22 - 3:46:47 PM GMT

Document emailed to James Benning (jbenning@jbenning.co.uk) for signature 2024-10-22 - 3:46:51 PM GMT

Email viewed by James Benning (jbenning@jbenning.co.uk)

2024-10-22 - 3:47:13 PM GMT

Document e-signed by James Benning (jbenning@jbenning.co.uk)

Signature Date: 2024-10-22 - 3:48:16 PM GMT - Time Source: server

Document emailed to Rebecca Williams (rwilliams@lcaca.co.uk) for signature 2024-10-22 - 3:48:18 PM GMT

Email viewed by Rebecca Williams (rwilliams@lcaca.co.uk) 2024-10-25 - 9:47:37 AM GMT

Document e-signed by Rebecca Williams (rwilliams@lcaca.co.uk) Signature Date: 2024-10-25 - 9:48:26 AM GMT - Time Source: server

Agreement completed.

2024-10-25 - 9:48:26 AM GMT