2022-12-31-accounts - Braunton & District Museum

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees’ annual report (including directors’ report) for the period

Period 0 1 0 1 2 2 Period end date 3 1 1 2 2 2 start date Braunton & District Museum Charity reg 1 1 7 4 8 6 0 no:

Charity nameCompanyObjectives and no: Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para1.17	The objects of the CIO are to provide the education of the public by providing and maintaining a museum of artefacts and specimens relating to the history, natural history and geology of Braunton and the surrounding area.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	To purchase or accept on loan artefacts for exhibition or research. To conserve or restore any artefact or specimen belonging to the Charity. To prepare or publish material that relates to the history of Braunton and surrounding area. To organise meetings or lectures on local matters. To do all such things to promote and enhance the object ofthe Charity.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission onpublic benefit	Para1.18	This can be confirmed.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para1.38
Policy on social investment including program related investment	Para1.38
Contribution made by volunteers	Para1.38
Other

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Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para1.20	There was a noticeable increase in visitors to the Museum over the year compared with the previous year, but numbers are still down on pre-Covid years. A project on the Bulb Farm was instigated by some volunteers and put on show and was well received by many locals who once worked there between the Wars. We were able to source a Christmas Card company for the first time in 4 years which added footfall to the museum during the quieter winter months.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Achievements against objectives set	Para1.41
Performance of fundraising activities against objectives set	Para1.41
Investment performance against objectives	Para1.41
Other

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Financial Review

	SORP reference
Review of the charity’s financial position at the end of the period	Para1.21	The total reserves at the end of this period stand at £39,144. which is down on the previous year at £48,310. However shop sales were up 20% on the previous year and donations were about the same. No grants were received from the Parish Councilagainthis year.
Statement explaining the policy for holding reserves stating why they are held	Para1.22	Reserves are held to offset future expenses and ongoing fuel costs.
Amount of reserves held	Para1.22
Reasons for holding zero reserves	Para1.22
Details of fund materially in deficit	Para1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para1.23	The cost of maintaining the building and day to day costs are of concern. There are sufficient funds for some years to come but we are mindful of how carefulwehave to be.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
The charity’s principal sources of funds (including any fundraising)	Para1.47
Investment policy and objectives including any social investment policy adopted	Para1.46
A description of the principal risks facing the charity	Para1.46
Other

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Structure, Governance and Management

Description of charity’s trusts:	SORP reference
Type of governing document (trust deed, memorandum and articles of association etc)	Para1.25	CIO (Foundation Structure) CONSTITUTION
How is the charity constituted? (e.g limited company, unincorporated association,CIO)	Para1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para1.25	Appointed by the Committee of Trustees

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policies and procedures adopted for the induction and training of trustees	Para1.51	New Trustees are advised to read the Charity Commission–The Essential Trustee (What you need to know) document from the Charity Commission website
The charity’s organisational structure and any wider network with which the charity works	Para1.51	The Trustees meet every 2 months, attended by the Trustees, The Treasurer and Administrator. A Management meeting is held every 2 months, generally2weeks before aTrusteesmeeting
Relationship with any related parties	Para1.51	The Museum is part of the North Devon Museums Group whose director is Alison Mills.
Other

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Reference and Administrative details

Charityname	Braunton & District Museum
Other name the charity uses
Registered charity number	1174860
Charity’s principal address	The Bakehouse Centre Caen Street Braunton Devon EX33 1AA

Names of the charity trustees who manage the charity

Trusteename	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
James Benning	Chair	From 2020	Braunton Museum Trustees
Gary West	Trustee	From 2017	Braunton Museum Trustees
Barry Hodgson	Trustee	From 2012	Braunton Museum Trustees
Les Squance	Trustee	From 2000	Braunton Museum Trustees
Pat Beevers	Trustee	From 2018	Braunton Museum Trustees

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Reference and Administrative details (cont)

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trusteename	Dates acted if not for whole year

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Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

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Declarations

The company has taken advantage of the small companies’ exemption in preparing the report above.

The trustees declare that they have approved the trustees’ report (including directors’ report) above.

Signed on behalf of the charity’s trustees/directors

Signature(s) James Benning James Benning (Oct 25, 2023 12:20 GMT+1) Gary West (Oct 25, 2023 13:24 GMT+2)

Full name(s) James Benning Gary West Position (eg Secretary, Chair Trustee Chair, etc)

Date 25/10/2023

Charitable company accounts templates – Trustees’ annual report for the period

December 2016

Trustees’ Annual Report

Final Audit Report

2023-10-25

Created: 2023-10-24 By: Suzanne Tucker (tuckersuzanne3@gmail.com) Status: Signed Transaction ID: CBJCHBCAABAALcYEPzHCnjp9gHmIx_kbToMq33BJPg-G

"Trustees’ Annual Report" History

Document created by Suzanne Tucker (tuckersuzanne3@gmail.com)

2023-10-24 - 4:19:01 PM GMT

Document emailed to James Benning (jbenning@jbenning.co.uk) for signature 2023-10-24 - 4:19:05 PM GMT

Email viewed by James Benning (jbenning@jbenning.co.uk) 2023-10-25 - 11:19:26 AM GMT

Document e-signed by James Benning (jbenning@jbenning.co.uk)

Signature Date: 2023-10-25 - 11:20:43 AM GMT - Time Source: server

Document emailed to Gary West (garywest11@btinternet.com) for signature 2023-10-25 - 11:20:45 AM GMT

Email viewed by Gary West (garywest11@btinternet.com) 2023-10-25 - 11:21:26 AM GMT

Document e-signed by Gary West (garywest11@btinternet.com) Signature Date: 2023-10-25 - 11:24:54 AM GMT - Time Source: server

Agreement completed.

2023-10-25 - 11:24:54 AM GMT

BRAUNTON AND DISTRICT MUSEUM (CIO)

FINANCIAL ACCOUNTS

for the year ended

31ST DECEMBER 2022

BRAUNTON AND DISTRICT MUSEUM

LEGAL AND ADMINISTRATIVE INFORMATION

CONSTITUTION

The Braunton and District Museum is constituted under a Charitable Incorporated Organisation (CIO) dated 27th September 2017.

REGISTERED NUMBER

The registered number of the charity with the Charity Commission is 1174860.

TRUSTEES

The trustees at the year end were as follows:

James Benning Leslie Squance Gary West Barry Hodgson Pat Beevers

ADDRESS

The Bakehouse Centre Caen Street Braunton Devon EX33 1AA

INDEPENDENT EXAMINER

LCA Chartered Accountants 13 Sliver Street Barnstaple Devon EX32 8HR

BRAUNTON AND DISTRICT MUSEUM INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF BRAUNTON AND DISTRICT MUSEUM

I report on the accounts of The Braunton and District Museum for the year ended 31 December 2022 set out on pages 3 to 7.

Respective responsibilities of trustees and independent examiner

The charity's trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). The charity's trustees consider that an audit is not required for this year under section 144(2) of the Act and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the 2011 Act
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Act;

and

to state whether particular matters have come to my attention.

Basis of independent examiner's statement

My examination was carried in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

(i) which gives me reasonable cause to believe that in any material respect, the requirements:

to keep proper accounting records in accordance with section 130 of the Act; and
to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met; or

(ii) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Rebecca Williams

25/10/2023

Rebecca Williams (Oct 25, 2023 16:20 GMT+1)

…………………………………………………

Mrs Rebecca Williams FCA LCA Chartered Accountants Date:

BRAUNTON AND DISTRICT MUSEUM STATEMENT OF FINANCIAL ACTIVITIES Year ended 31st December 2022

Note INCOME Income from generated funds Voluntary Income Donations Donations Gift Aid Grants received 2 Activities for generating funds Income from fund-raising activities 3 Shop sales 4 Information Service Gift Aid HMRC Commission Royalties Miscellaneous Income Investment income Interest received TOTAL INCOME EXPENDITURE Cost of generating funds Fundraising expenses 3 Shop: cost of goods sold 4 Charitable activities Museum running costs 6 TOTAL EXPENDITURE Surplus/(deficit) for the year Funds at beginning of year Funds at the end of the year	Unrestricted Restricted Total Funds Funds Funds 2022 2022 2022	Total Funds 2021
	£ £ £ 1,217 - 1,217 101 - 101 - 231 231	£ 1,570 55 18,667
	1,318 231 1,549	20,291
	378 - 378 3,610 - 3,610 305 - 305 277 - 277 97 - 97 - - - 1 - 1	512 3,111 690 151 245 20 1
	4,668 - 4,668	4,730
	77 - 77	1
	77 - 77	1

	6,063 231 6,294	25,022

	69 - 69 1,539 - 1,539	81 1,642
	1,608 - 1,608	1,723
	13,097 755 13,852	19,080

	14,705 755 15,460	20,803
	(8,642) (524) (9,166) 45,179 3,131 48,310	4,220 44,090
	36,537 2,607 39,144 48,310

All of the Charity's operations are classed as continuing The Charity has no recognised gains or losses other than as shown above

BRAUNTON AND DISTRICT MUSEUM BALANCE SHEET as at 31st December 2022

Note Fixed Assets Equipment at costs Less: Accumulated depreciation Current assets Stock of goods for resale Debtors/prepayments Short-term deposits Cash at bank and in hand Current liabilities Sundry creditors Net current assets Net total assets Unrestricted General Fund Restricted Fund: Stair lift & Other 8	24,948 24,948 21,703 20,479 3,245 4,469 3,463 3,238 649 526 7,952 7,875 27,476 33,123 39,540 44,762 3,641 921 35,899 43,841 39,144 48,310 36,537 45,179 2,607 3,131 39,144 48,310 £ £ 2022 2021	24,948 24,948 21,703 20,479 3,245 4,469 3,463 3,238 649 526 7,952 7,875 27,476 33,123 39,540 44,762 3,641 921 35,899 43,841 39,144 48,310 36,537 45,179 2,607 3,131 39,144 48,310 £ £ 2022 2021

		48,310
		45,179 3,131
		48,310

Approved by the trustees on …........................... and signed on their behalf by:

….....................................

James Benning Chair of the Trustees

BRAUNTON AND DISTRICT MUSEUM Year ended 31st December 2022

NOTES TO THE ACCOUNTS

1. Accounting Policies

Basis of accounting

These accounts have been prepared under historical cost convention with recognised at cost or transaction value unless otherwise stated.

The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014, and with the Charities Act 2011.

Income

Grants and donations are brought into account when received. Investment income is accounted for in the year in which the charity is entitled to the receipt.

Gift Aid receivable is included in income when there is a valid declaration from the donor, and is treated as an addition to the same fund as the initial donation.

The value of volunteer help received is not included in the accounts but is described in the trustees' annual report.

Purchase of goods for resale

Where books are produced by the museum, they are brought into stock at cost. Where books are printed as the result of a grant, the cost is written off and the full income is taken into account on sale.

Resources expended

Expenditure is included on an accruals basis.

Depreciation

Depreciation is provided at a rate of 15% per annum using the reducing balance basis for any assets purchased before 01 January 2018.

Fixed Asset purchases after 01 January 2018 are provided at a rate of 25% using the straight line basis.

2. Grants received

Braunton Parish Council North Devon Council HMRC (CJRS)	Unrestricted Restricted Total funds funds funds 2022 2022 2022	Total funds 2021
	£ £ £ - 231 231 - - - - - -	£ 1,472 16,335 859
	- 231 231	18,666

Further information regarding some of the grants received

Refund for alarm cost

£ 231

BRAUNTON AND DISTRICT MUSEUM Year ended 31st December 2022

NOTES TO THE ACCOUNTS continued…

3 Income from Fundraising Events Fundraising events Fundraising expense 4 Income from Shop Income Shop Sales Postage Cards for good causes commission Information Services Total income from Shop Cost of Sales Opening stock Purchases of goods for resale Lundy Company Closing stock Profit from shop sales 5 Staff costs Salaries and wages Other employee benefits Total staff costs Average number of employees in the year Employed in charitable activites	2022 £ 378 69 309 2022 £ 3,377 18 215 3,610 305 3,915 3,238 1,764 - 5,002 3,463 1,539 2,376 2022 £ 4,377 - 4,377 1	2021
		£ 512 81
		431
		2021
		£ 3,094 18 -
		3,111
		690
		3,801
		3,361 1,520 -
		4,881 3,238
		1,642
		2,159
		2021
		£ 4,138 -
		4,138
		1

No employees received employee benefits of more then £60,000 in the reporting period No employees are accruing benefits under a retirement scheme.

BRAUNTON AND DISTRICT MUSEUM

Year ended 31st December 2022

NOTES TO THE ACCOUNTS continued…

6 Museum running costs

Administrators salaries Rent Light and Heat Water Insurance Maintenance, replacements and alarm costs Telephone Museum and office running expenses Streamline charges Website Hosting Depreciation Accountant Stair lift Till difference	2022 2022 2022 2021	2022 2022 2022 2021
	Unrestricted Restricted Total £ £ £ 4,377 - 4,377 1,366 - 1,366 2,833 - 2,833 305 - 305 539 - 539 924 231 1,155 441 - 441 230 - 230 152 155 307 - 209 209 1,224 - 1,224 720 - 720 - 160 160 (14) - (14)	Total £ 4,148 1,366 1,548 219 512 8,432 366 294 66 119 1,407 600 - 3
	13,097 755 13,852	19,080

6a Museum refurbishment is included in maintenance, replacements and alarm cost amounting to £Nil (2021 - £6,449).

7 Payments to trustees

No remuneration or expenses have been paid, nor have any gifts or benefits been provided, to any trustee.

8 Commitments and contingent liabilities

At the year end the trustees had not authorised any capital expenditure and were not aware of any contingent liabilities.

9 Restricted Funds

All restricted funds are cash in the bank.

Signature: james benning

james benning (Oct 27, 2023 14:20 GMT+1)

Email: jbenning@jbenning.co.uk

Braunton District Museum 2022 Final accounts

(17.10.23) - unsigned

Final Audit Report

2023-10-27

Created: 2023-10-27 By: Suzanne Tucker (tuckersuzanne3@gmail.com) Status: Signed Transaction ID: CBJCHBCAABAAHmNIEfA5dpuQULbbowYGr9LjwY0pOGjT

"Braunton District Museum 2022 Final accounts (17.10.23) - un signed" History

Document created by Suzanne Tucker (tuckersuzanne3@gmail.com) 2023-10-27 - 1:00:53 PM GMT

Document emailed to jbenning@jbenning.co.uk for signature

2023-10-27 - 1:00:59 PM GMT

Email viewed by jbenning@jbenning.co.uk

2023-10-27 - 1:19:47 PM GMT

Signer jbenning@jbenning.co.uk entered name at signing as james benning 2023-10-27 - 1:20:24 PM GMT

Document e-signed by james benning (jbenning@jbenning.co.uk)

Signature Date: 2023-10-27 - 1:20:26 PM GMT - Time Source: server

Agreement completed.

2023-10-27 - 1:20:26 PM GMT