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2020-08-31-accounts

Netherfield Village Hall & Playing Field (Registered Charity Number 1174842)

Netherfield Village Hall & Playing Field Registered Charity Number: 1174842

Trustees Annual Report and Financial Statements

For the year ended

31[st] August 2020

Rother Voluntary Action 47 London Road Bexhill-on-Sea East Sussex TN39 3JY

pg. 1

Netherfield Village Hall & Playing Field (Registered Charity Number 1174842)

CONTENTS OF THE FINANCIAL STATEMENTS

FOR PERIOD ENDED 31[ST ] DECEMBER 2020

CONTENTS Page
Report of the Trustees 3 - 5
Independent Examiner’s Report 6
Receipts and Payments Account 7
Statement of Assets and Liabilities 8
Notes to the Accounts 9

pg. 2

Netherfield Village Hall & Playing Field (Registered Charity Number 1174842)

REPORT OF THE TRUSTEES FOR THE PERIOD ENDED 31[ST] AUGUST 2020

The trustees of Netherfield Village Hall & Playing Field present its annual report and financial statements for the year ended 31[st] August 2020.

CHARITY INFORMATION

Name of Charity: Netherfield Village Hall & Playing Field Principal Address: Netherfield Village Hall, Netherfield Road, Battle, TN33 9QB Registered Charity Number: 1174842 Governing Document: CIO - Association Registered at Charity Commission on 26th September 2017 Trustees: Marrissa Stepanek - Chair Jo Lyons – Secretary Sam Ward Jacqui Thompson Bankers: NatWest, Bexhill Branch Independent Examiner: Lorraine Brown Former employee of Rother Voluntary Action 47 London Road Bexhill on Sea East Sussex TN39 3JY

pg. 3

Netherfield Village Hall & Playing Field (Registered Charity Number 1174842)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31[ST] AUGUST 2020

The trustees of Netherfield Village Hall & Playing Field present its annual report and financial statements for the year ended 31[st] August 2020.

Governance and Management

The charity is operated under the rules of its constitution adopted August 2017 and registered as a charity in September 2017.

The methods adopted for the recruitment and appointment of new trustees is laid down in the constitution. Trustees are appointed for a three-year term and retire at the Annual General Meeting by rotation.

Aims and objectives

3.1 TO PROMOTE THE BENEFIT OF THE INHABITANTS OF THE AREA WITHOUT DISTINCTION OF SEX, SEXUAL ORIENTATION, AGE, DISABILITY, NATIONALITY, RACE OR POLITICAL, RELIGIOUS OR OTHER OPINIONS, BY ASSOCIATING TOGETHER THE SAID INHABITANTS AND THE STATUTORY AUTHORITIES, VOLUNTARY AND OTHER ORGANISATIONS IN A COMMON EFFORT TO ADVANCE EDUCATION AND TO PROVIDE FACILITIES IN THE INTERESTS OF SOCIAL WELFARE FOR RECREATION AND LEISURE-TIME OCCUPATION WITH THE OBJECTS OF IMPROVING THE CONDITIONS OF LIFE FOR THE SAID INHABITANTS; 3.2 TO SECURE THE ESTABLISHMENT OF A VILLAGE HALL & PLAYING FIELD, AND TO MAINTAIN AND MANAGE THE SAME (WHETHER ALONE OR IN CO-OPERATION WITH ANY STATUTORY AUTHORITY OR OTHER PERSON OR BODY) IN FURTHERANCE OF THE OBJECTS; 3.3 TO PROMOTE SUCH OTHER CHARITABLE PURPOSES AS MAY FROM TIME TO TIME BE DETERMINED. THE CHARITY SHALL BE NON-PARTY IN POLITICS AND NON-SECTARIAN IN RELIGION. THE AREA OF BENEFIT IS THE ECCLESIASTICAL PARISH OF ST JOHN THE BAPTIST (HEREINAFTER CALLED "THE AREA OF BENEFIT" AND AS DEFINED BY THE MAP AT CLAUSE 31.

Summary of the main activities undertaken for the public benefit

This year saw the onset of the Covid-19 Pandemic and the subsequent national Lockdown from March 2020.

We were awarded £10,000 by Rother District from the Retail, Hospitality and Leisure Grant Fund, a one-off grant from the government to assist businesses and charities affected by Covid-19.

We were fortunate to receive a further £2,000 funding towards the kitchen from the Lions Club, and this meant we could commence work on the Community Hub with a replacement kitchen purchased from Howdens, and purchase of material to lay new flooring, painting, and plastering.

We managed to undertake some community fundraising activities in November 2019 before going into Lockdown, namely a Dog Show and Race Night which brought in some much-needed funding towards the ongoing remedial work to the Hub.

Financial Review

The charity’s finances are in a stable and creditable condition.

Receipts in the year was £13,597 and payments £7,130 resulting in a surplus of £6,467 for the year. The net fund reserve at 31[st] August 2020 totalled £17,610.

pg. 4

Netherfield Village Hall & Playing Field (Registered Charity Number 1174842)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31[ST] AUGUST 2020 (Continued)

Reserves Policy

The charity has no specific policy with regard to the level of reserves. The trustees will develop a policy during the coming year

Trustees Responsibilities

Laws applicable to charities in England and Wales requires the trustees to prepare an annual report and a financial statement for each financial year, which give a true and fair view of the Trust’s financial activities during the year and of its financial position at the end of the year. In preparing financial statements giving a true and fair view, the trustees should follow best practice and:

The trustees are responsible for keeping proper accounting records, which disclose, with reasonable accuracy, the financial position of the Charity, and which enable them to both ascertain the financial position of the Charity and ensure that the financial statements comply with relevant legislation. They are also responsible for safeguarding the assets of the Trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are satisfied that working with advice from the group Accountants they have achieved these requirements in principle.

Signed on behalf of the charity’s trustees:

Signed …… M. Stepanek ……………………………………………………. Dated ..13/06/2022……………………………. Marrissa Stepanek -Trustee (Chair)

Signed …… S. Ward .. …………………………………………………………. Dated …13/06/2022.……………………………. Trustee

pg. 5

Netherfield Village Hall & Playing Field (Registered Charity Number 1174842)

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF NETHERFIELD VILLAGE HALL & PLAYING FIELDS FOR THE PERIOD ENDED 31[ST] AUGUST 2020

I report on the accounts of Netherfield Village Hall & Playing Field for the period ended 31[st] August 2020 which are set out on pages 1 to 9.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view, and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect the requirements:

  2. to keep accounting records in accordance with section 130 of the Charities Act 2011; and

  3. • to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act

have not been met; or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: … L. Brown ………………………………………….

Dated: …14/06/2022………………………….

L. Brown Former employee of Rother Voluntary Action 47 London Road Bexhill-on-Sea East Sussex TN39 3JY

pg. 6

Netherfield Village Hall & Playing Field (Registered Charity Number 1174842)

RECEIPTS AND PAYMENTS ACCOUNT FOR THE PERIOD ENDED 31[ST] AUGUST 2020

2019
Total
Funds
£
Note
Receipts
78
Venue hire
11,461
Grants & donations
1,387
Fundraising events
0
NatWest Compensation
686
Overpayment refund EON
13,612
Total receipts
Payments
198
Utilities: Gas & electric
53
Utilities: Water
-
Utilities: Rates
1,903
Repairs and maintenance
-
Cleaning
-
Travel
21
Licences
441
Insurance
24
Printing, postage & stationery
1,294
Fundraising activities & events
20
Independent Examination fees
7
Trustee expenses
50
Capital equipment
717
Miscellaneous expenses
4,727
Total payments
8,884
Net receipts/(payments)
2,259
Cash funds at start of this period
Transferred from Netherfield
(Peace Memorial) Recreation
Ground and Village Hall charities
305283 & 305284
Transfers between funds
11,143
Cash funds at end of this period		 Unrestricted
Funds
£
-
-
1,597
-
-
1,597
1,167
-
-
-
-
-
42
448
-
-
-
-
-
572
2,230
(633)
2,643
2,010		 Restricted
Funds
£
12,000
12,000
1,018
3,882
4,900
7,100
8,500
15,600		 2020
Total
Funds
£
-
12,000
1,597
-
-
13,597
1,167
-
-
1,018
-
-
42
448
-
-
-
-
3,882
572
7,130
6,467
11,143
17,610

pg. 7

Netherfield Village Hall & Playing Field (Registered Charity Number 1174842)

STATEMENT OF ASSETS AND LIABILITIES AT 31[ST] AUGUST 2020

2019
Total
Funds
£
10,912
232
11,143
11,143
2,259
8,884
11,143		 Note
Current assets
Bank account @ 31st August
Cash in hand
Less Current liabilities
Represented by:
Accumulated fund b/f
Add: net receipts/(deficit)		 2020
Total
Funds
£
17,378
232
17,610
17,610
11,143
6,467
17,610

The village hall and playing fields are owned by the Netherfield Village Hall & Playing Field CIO and held on trust for the residents of Netherfield. The trustees of the organisation administer the affairs of the hall and playing fields on a day-to-day basis and are accountable to the members. The trustees are in the process of revaluing the property.

These financial statements are accepted on behalf of the charity by:

Signed …… M. Stepanek ……………………………………………………. Dated ..13/06/2022……………………………. Marrissa Stepanek -Trustee (Chair)

Signed …… S. Ward .. …………………………………………………………. Dated …13/06/2022.……………………………. Trustee

pg. 8

Netherfield Village Hall & Playing Field (Registered Charity Number 1174842)

NOTES TO THE ACCOUNTS FOR THE PERIOD ENDED 31ST AUGUST 2020

1. Receipts and Payments accounts

Receipts and payments accounts are statements that summarise the movement of cash into and out of the organisation during the financial year. In this context "cash" includes cash equivalents, for example, bank accounts where cash can be readily withdrawn to pay for debts as they become due.

2. Premises and staff

The premises are owned by the CIO and held in trust for the residents of Netherfield.

There are no paid employees.

3. Trustees’ remuneration and benefits

Trustees received no remuneration or benefits in this period.

Trustees' expenses

During the year there were no expenses paid to the Trustees.

4. Related party transactions

There were no related party transactions during this period.

5. Previous period comparison

The financial year end of the charity is 31[st] August 2020. The previous period's figures have been included for comparison.

6. Glossary of terms

Restricted fund: These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.

pg. 9