Trustees' Annual Report for the period
To
Period start date Period end date 01 Sept 2023 31 Aug 2024
From
Section A Reference and administration details
Charity name
Tooting Parents Association
Other names charity is known by TPA Registered charity number (if any) 1174841 Charity's principal address Tooting Primary School Franciscan Road London Postcode SW17 8HE ~~—~~
Registered charity number (if any) 1174841
| Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|
| 1 Rebecca Rajendran | Chair | ||
| 2 EmilyFerreira | Co-Vice Chair | ||
| 3 Sarah Kavanagh | Co-Vice Chair | ||
| 4 Alison Light | Treasurer | ||
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| Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
Constitution
Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company)
Elected by committee Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The charity’s objects (“the objects”) are to advance the education and wellbeing of the pupils of Tooting Primary School by providing or assisting in the provision of facilities for education at the school. This includes: a. promoting close co-operation and communication between parents and teachers b. engaging in activities which support and advance the education of the pupils attending the school, including fundraising and after school activities c. considering applications for funds put to the TPA from parents,
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teachers, Student Council and groups within the school community and granting funds to support such applicants
We have organised and promoted improved parent engagement with school activities via open channels of communication including WhatsApp groups for each year group, a regular weekly school newsletter, Facebook, Twitter & a new Instagram channel.
We have also established a dedicated TPA noticeboard and system to display and circulate higher quality posters and weekly comms to the widest possible school community, including parents, carers, teachers and the local residents.
The fundraising events that we run are planned with a view to promoting the widest inclusion and engagement within the school community of Summary of the main parents, carers, pupils and teachers. In addition to co-ordinating our activities undertaken for the regular roster of bake sales and Christmas & Summer Fairs, we have public benefit in relation to introduced new events to celebrate festivals within our community such these objects (include within as a Diwali Disco, a Christmas Wreath-Making event and a larger this section the statutory EidFest event than last year. Our bake sales have been themed to declaration that trustees have improve engagement and raise awareness of the school’s Mental Health had regard to the guidance Week, Science Week and Book Week. issued by the Charity Commission on public We have been able to support the school’s engagement in a ‘Peer benefit) Mediator’ initiative for Years 5 & 6 by purchasing walkie talkies for use by trained peer mediators during playtime.
We have established a weekly Second-hand Uniform sale in our dedicated space in the school Community Room which serves to support new parents and carers joining the school as well as existing parents with the cost of school uniform, whilst also providing a sustainable option to re-use good quality pre-loved uniform.
We have a 7-person committee, including trustees that support fundraising and communication events. The committee is supported by a further 17 class reps volunteers that support and champion communications on the ground and via WhatsApp in year groups
Additional details of objectives and activities (Optional information)
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You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and performance
We have run events intended to raise funds and promote school Summary of the main community engagement including: Christmas & Summer Fairs; Evening achievements of the charity events for parents only, including a quiz night and wine tasting evening; during the year After School Sales - Jingle Mingle, EidFest, Cakes & Bakes, Book sale; our weekly Second-hand Uniform Shop; a Spring Online Auction; ‘Break the Rules’ Day; a sponsored ‘ Bounce for Books’ day, and we organised a Parent-Teacher End of Year Summer Picnic. We have also continued to also receive passive income from affiliates including: easyfundraising.com and Easy2Name Labels. We had an income of £18,360 – an increase on the previous year. We were able to increase spending to £14,840, including increasing the budget for school trips and educational workshops to £1250 per year group to reflect the increased cost of trips during the cost of living crisisthis almost entirely covered the cost of trips enabling the widest possible inclusion and least cost for parents & carers. The budget allocated to teachers to cover school trips and educational workshops was increased to enable the parent subsidy required to be almost entirely removed. We also covered the cost of yearbooks, hoodies and end of year party for our Year 6 Leavers. Our monthly committee meetings continue to be attended by a designated Teacher Liaison who supports our direct link with the headmistress and wider school staff. Teachers are permitted to use their £1,250 budgets to book trips and workshops in line with their curriculum. Any additional requests for funding are proposed directly to the TPA for consideration/ approval. This is allowing a great participation across all levels at school, having a very positive impact in the broad and depth of activities being funded by TPA. We have a strong governance in place to manage expectations of the school and parents to ensure that the funds are appropriately used.
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Section E Financial review
We have changed our reserve policy and increased the minimum to £8k Brief statement of the with a goal to keep between £8-10k during the school year, as this is the charity’s policy on reserves allowance allocated to all year groups.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
We had an income of £18,360 and spending of £14,840 – we had a very successful year of fundraising and were able to increase our reserves. However, we have identified that we need to encourage further support from teachers to ensure that funds are allocated and spent productively
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Alison Light Full name(s) Alison Light Position (eg Secretary, Chair, Treasurer etc) Date 09.09.25
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Tooting Parents Association End of Year Accounts Summary
(September 2023 to August 2024)
Fundraising Income 2023-24
| (September 2023 to August 2024) Fundraising Income 2023-24 |
|
|---|---|
| Fairs | |
| Jingle Mingle | £1,979.80 |
| Eid Fest | £501.53 |
| Summer Fair | £4,474.62 |
| Bake Sales | |
| (Halloween | Xmas |
| End of Year Picnic | £532.45 |
| Evening Events | |
| Wine Tasting | £747.15 |
| Xmas Wreath Making | £652.32 |
| Quiz Night | £1,570.47 |
| OtherEvents | |
| Spring Auction | £1,417.52 |
| Break the Rules Day | £267.27 |
| Bounce for Books | £921.43 |
| Diwali Disco | £0.00 |
| Second Hand Uniform | £2,113.50 |
| Other Donations | |
| Employer Matched Funding | £1,000.00 |
| Private Donations | £285.20 |
| Easyfundraising.com/ Easy2Name Labels | £379.38 |
| £18,360.64 | |
| Spend | |
| Trips & Workshops | £8,315.99 |
| Year 6 Yearbooks, Hoodies, Production & Prom | £3,191.51 |
| Diversity Books | £2,021.92 |
| Science Week Workshops | £650.00 |
| Peer Mediator Programme - walkie talkies | £263.40 |
| Misc Expenses | |
| Event Expenses (misc. consumables, stationary) | £397.32 |
| £14,840.14 |