Trustees' Annual Report for the period
To
Period start date Period end date 01 Sept 2022 31 Aug 2023
From
Section A Reference and administration details
Charity name
Tooting Parents Association
Other names charity is known by TPA Registered charity number (if any) 1174841 Charity's principal address Tooting Primary School Franciscan Road London Postcode SW17 8HE ~~—~~
Registered charity number (if any) 1174841
| Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|
| 1 Rebecca Rajendran | Chair | ||
| 2 EmilyFerreira | Co-Vice Chair | ||
| 3 Sarah Kavanagh | Co-Vice Chair | ||
| 4 Alison Light | Treasurer | ||
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| Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
Constitution
Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company)
Elected by committee Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The charity’s objects (“the objects”) are to advance the education and wellbeing of the pupils of Tooting Primary School by providing or assisting in the provision of facilities for education at the school. This includes: a. promoting close co-operation and communication between parents and teachers b. engaging in activities which support and advance the education of the pupils attending the school, including fundraising and after school activities c. considering applications for funds put to the TPA from parents,
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teachers, Student Council and groups within the school community and granting funds to support such applicants
| teachers, Student Council and groups within the school community and granting funds to support such applicants |
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|---|---|
| Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
Fundraising activities to raise funds to cover the costs of: i. school trips and education workshops that support the curriculum for each year group ii. additional books and resources for ‘book corners’ in each classroom iii. providing additional resources and improvements in the playgrounds, supporting a School Council initiative to provide additional play equipment in the main playground as well as a refurbishment in the EYFS playground iv. celebrating our Year 6 Leavers and their achievements at the school through providing each Year 6 pupil with a free hoodie, yearbook and a subsidised disco party at the end of the year We have organised and promoted parent engagement with school activities via open channels of communication including WhatsApp groups for each year group, a regular weekly school newsletter, Facebook & Twitter channels. The fundraising events that we run are planned with a view to promoting the widest inclusion and engagement within the school community of parents, carers, pupils and teachers. This year we have included a new ‘EidFest’ event into our calendar of regular events to recognise and include a significant proportion of our school community who celebrate Islamic holidays, which was a great success. We have also supported the refurbishment of a new ‘Community Room’ a space dedicated to supporting events and connection (coffee mornings, workshops, one to one support) for parents and the school. We have also established a dedicated space to sell second hand uniform to parents, offering support through the cost of living crisis. We have a 9 person committee, including trustees that support fundraising and communication events. The committee is supported by a further 16 class reps volunteers that support and champion communications on the ground and via WhatsApp in year groups |
Additional details of objectives and activities (Optional information)
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You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
We have run events intended to raise funds and promote school community engagement including: Summer Fair; Evening events for parents only including a quiz night, wine tasting evening and a ‘night at the races; After School Sales - Jingle Mingle, EidFest, Cakes & Bakes, Second-hand Uniform and book sale; our new Second-hand Uniform Shop has been established; a Spring Online Auction; ‘Break the Rules’ Day. We have also continued to also receive passive income from affiliates including Amazon Smile, easyfundraising.com and Easy2Name Labels.
We had an income of £17,764 – a small increase on the previous year. The budget allocated to teachers to cover school trips and educational workshops was increased to enable the parent subsidy required to be almost entirely removed. We also increased the money allocated to Year 6 Leavers to account for increased costs of yearbook, hoodies and their end of year party. Our monthly committee meetings are attended by a designated Teacher Liaison who supports our direct link with the headmistress and wider school staff. Teachers are permitted to use their £1000 budgets to book trips and workshops in line with their curriculum. They have an additional £250 to spend on books for their classroom libraries. Any additional requests for funding are proposed directly to the TPA for consideration/ approval. This is allowing a great participation across all levels at school, having a very positive impact in the broad and depth of activities being funded by TPA. We have a strong governance in place to manage expectations of the school and parents to ensure that the funds are appropriately used.
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Section E Financial review
Our reserve policy is to keep to a minimum of £5k but aiming to keep Brief statement of the between £5-7k during the school year, as this is the allowance allocated charity’s policy on reserves to all year groups.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
We had an income of £17,764 and spending of £12,216 – we were able to increase our spending commitments and recover some more of the reserves depleted during the COVID pandemic.
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Alison Light Full name(s) Alison Light Position (eg Secretary, Chair, Treasurer etc) Date 09.09.25
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Tooting Parents Association End of Year Accounts Summary
(September 2022 to August 2023)
Fundraising Income 2022-23
| (September 2022 to August 2023) Fundraising Income 2022-23 |
|
|---|---|
| Fairs | |
| Jingle Mingle | £1,074.09 |
| Eid Fest | £441.16 |
| Summer Fair | £5,389.63 |
| Bake Sales | |
| (Easter | Feelgood Friday |
| The Big Sale | £592.81 |
| Evening Events | |
| Wine Tasting | £700.86 |
| Race Night | £339.62 |
| Quiz Night | £1,256.75 |
| OtherEvents | |
| Spring Auction | £1,092.08 |
| Break the Rules Day | £369.00 |
| TPS Arty Auction | £237.61 |
| Second Hand Uniform | £1,203.00 |
| Other Donations | |
| Employer Matched Funding | £2,456.55 |
| Private Donations | £450.00 |
| Easyfundraising.com/ Easy2Name Labels | £521.22 |
| TPA Party Pack Hire | £5.00 |
| £17,764.88 | |
| Spend | |
| Trips & Workshops | £7,663.00 |
| Year 6 Yearbooks, Hoodies, Production & Prom | £2,837.00 |
| EYFS Playground | £1,025.00 |
| Books | £199.00 |
| School Council – Playground Resources | £207.00 |
| Pastoral Resources | £191.00 |
| Choir Badges | £74.00 |
| Misc Expenses | |
| Event Expenses (unattributable directly to events) | £20.00 |
£12,216.00