2020-08-30-accounts - Tooting Parents Association

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period From Period start date To Period end date 01 09 2019 31 08 2020 Section A Reference and administration details

Charity name Tooting Primary Association Other names charity is known by TPA Registered charity number (if any) 1174841 Charity's principal address Tooting Primary School Franciscan road London Postcode SW17 8HE

Names of the charity trustees who manage the charity

Name of person (or Dates acted if not Trustee name Office (if any) body) entitled to appoint for whole year trustee (if any) Mar 2018 to 1[Juliet Powell] Feb 2020 2 Mar Gonzalez From July 2019 3 Cathy Campbell From Feb 2020

10 11

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Type of adviser Name

Address

Names and addresses of advisers (Optional information)

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Elected by committee Trustee selection methods (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The charity’s objects (“the objects”) are to advance the education and well being of the pupils of Tooting Primary School by providing or assisting in the provision of facilities for education at the school. This includes: a. promoting close co-operation and communication between parents and teachers b. engaging in activities which support and advance the education of the pupils attending the school, including fundraising and after school activities

c. considering applications for funds put to the TPA from parents, teachers, Pupil Council and groups within the school community and granting funds to support such applicants

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Fundraising activities to subsidise school trips and educational workshops for each year group, art resources, music and books.
• To provide much needed resources to help our pupils in the base with desk timers, fidget toys, seat cushions, therapeutic balls, friendly furniture, etc.
• Organise all parent meetings, twice per year as well as maintaining an open channel of communication with the school parents via the weekly school newsletter to keep parents up to date with activities, as well as whatsapp groups, facebooks and twitter.
• Running our large annual events: Christmas fayre, summer fayre, craft event as well as our popular end of term cake and uniform sales after school. Due to covid we weren’t able to run the summer Fayre
• We have a 12 strong committee, including trustees that support fundraising and communication events. The committee is supported by a further 14 class reps volunteers that support and champion communications on the ground and via whatsapp in year groups

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

We had an income of £12,044 and spending of £11,374 – we Summary of the main have had a fantastic fundraising year despite only running a achievements of the Christmas fayre event due to covid and have established our charity during the funding strategy for funding allocation. All of which has been year possible thanks to strengthening our relationship with parents and senior leadership team at Tooting Primary school. Up until March 2020, we collaborated with the parent/carer community throughout the year to bring a closer bond between the senior leadership team and the parent/carer community. As well as running the social events for parents to meet, gather and share ideas, we introduced our ‘rent a party pack’ for all to enjoy and reuse, as we try to reduce waste and encourage (small or big) reuse of resources. During April-July 2020 we were able to run 2 online quizzes that enable us to continue to engage with our parent and carer community. We have continued to allocate £1k per year group, per school year to subsidise trips, workshops and resources for the betterment of our children. All funds requested that exceed this value are paid for by either the school and/or parents/carers. We were unable to make a £2.5k contribution to final year 6 activity due to covid, instead we were funded the year book for our very first cohort of year 6 students. This funding strategy is working well and is creating an improved relationship and governance with the senior leadership team at school. Our monthly committee meetings is attended by a member of the senior leadership team. We have a strong governance in place to manage expectations of the school and parents to ensure that the funds are appropriately used.

Section E Financial review

Brief statement of the charity’s policy on reserves

Our reserve policy is to keep to a minimum of £8k per school year, as this is the allowance allocated to each year group

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Mar Gonzalez

Full name(s) Mar Gonzalez Position (eg Secretary, Chair, etc) Treasurer Date 05.07.2021