Trustees. Annual Report for the period Period start date Period end date From 01 08 2021 To 31 07 2022 Section A Reference and administration details Charity name Friends of Wakering Common Other names charity is known by Registered charity number (if any 1174836 Charity's principal address 22 Newstead Road Great Wakenng Essex Postcode SS3 OAB Names of the charfty trustses vtho manage the charity Dato• act•d N not fr*r whol• ear Tru•i•e n•m• Offi¢• Ibf •nyl N•m• of p?rnon lor body) •ntltl•d to• In¢ tru$tg9 If an Membership Membership Phillip Hitchman Membership Jo McPherson Membership Christopher Wells Membership Namos of the trustees for the charity, if any, (for example, any ¢u$todlan trusteos Name Dates acted If not for whole ear None John Whatley Gillian Cain Chair Names and addresses of advlsers {Optlonal Informatlon e of adviser Name Address None Name of chiof executive or names of senior staff members (Optional infonnatson) John Whatley - Chair Section B FOWC-TAR Structure, overnance and mana ement Description of the charity's trusts Constitution as approved by the Charity Commission on 25 September 2017 {no amendments sin￿) Type of governing document How the charity is constituted Charitable Incorporated Organisation {ClO) Trustee selection methods The membership elects Trustees at the Annual General Meeling, with one- third of Truslees retinng at the AGM and being eligible to stand again for reelection. Additional governance issues (Optional infomialion) The Friends of Wakering Common {"FoWC") have the following policies vthich can be downloaded from our web site vMw.wakeringttimmon.¢omlgovemance-polici88 You may choose to include additional information, where relevant, about.. policies and procedures adopted for the indudion and Iraining of trustees- the charity s organisational structure and any wider network with which the charity works., lationship with any ￿lated parties., trustees. consideration of major risks and the system and procedures lo manage them. Charity Constrtution Code of ¢onduct Gift and donation acceptance policy Equal opportunities policy Complaints procedure Health and Safety Policy The organisational structure of the FOWC is that the trustees are hands on th responsibilities being splrt by tOPiGS to respective trustees.. Admin and accounting, membership and correspondence Conservation and natural environment Fund raising Health and safety - regular risk assessments have been and will continue to be undertaken to make sure that any activities of the FOWC are held in a safe as possible manner. Section C Ob'ectives and activities The objectives of the Charity are to promote for the ben8fit of th8 public the conseNalion, protection and improvement of the physical and natural environment and the waceful enjoyment of the Great Wakering Common land area surrounding the Common). Summary of the objects ofthe charity set out in its governing document FOWC - TAR The Fo￿￿ was fomied as a direct result of the Great Wakering Parish Council not renewing the lease on the Great Wakering Common and allowing the Common to become overgrown and neglected. After reaching agreement wth the landowner in November 2017, the FOWC entered into a management agreement to'manage. the Common to ensure that the Common was usabk and accessible by the Publi¢. Many parts of the Common w￿re not safely accessible and required reclaiming before the public could use these parts of the Common. Using social media and setting up its own Facebook page with now over 1,000 followers, the FOWC have broughl the local community together and created a sense of belonging and comradery with many more of the public using the Common than before and feeling that they are stakeholders in the Common. We have found that many members of the public are now taking it upon themselves to help keep the Common clean and free from litter. The FOWC have installed a bin at one of the entrances to the Common, vthith is regularly emptied by volunleers. Summary of the maln activities undertaken for the public benefit in relation to these objects (include withln this section the statutory declaration that trustees have had regard to the guidanco Issued by the Charity Commisslon on publlc benefft Although pnvately owned, the public have the right to roam on the Common. t￿t without maintenance by the FOWC, the public's right to exercise their right to roam was being restricted and not encouraged or enjoyable. During its fifth full year, the FOWC have maintained all the paths I walks through previously overgrown and unpassable parts of the Common making the visitor's experience more enjoyable. The Common has seen an increas8 in the number of visitors since the FOWC have been maintaining it. A local member created a fairy village in the woods which proved to be of great excilemenl for the very young children. We also had a local artist paint a wonderful map of the Common and its paths which Gan be seen on our web site and is displayed on the Common. Each spring sees the Common bloom with the thousands of bulbs that were planted by the working parties in previous years. Additional details of objectives and activitieg (Optional infomiation) FOWC - TAR This year the FOWC have invested in a ride on mower to help the volunteers wrth cutting the paths, meaning that all paths can be cut in one go rather than over several attempts. The work over the Common has been undertaken by unpaid volunteers who have freely donated their time for the benefit of the public. Without the volunteers, the ex￿lIent progress which has been made this year would not have happened. The Folhc would like to publicly thank the following.. the landowners, the Benlall family, who have been very accommodating and supporting. The Threadgold family for their support Gossip of Great Wakering, the Wl. the Wakering Gardening Club and the public for their finanual support by making donations to the FOWC Section D Achievements and performance During its 5th full year, the FOWC have continued lo exceed the initial plans and the Common has seen many new members of tha public visiting and enjoying whal il has to offer. including but not limrted to, heatthy exèrcise, acting as a community meeting place. vehicle to volunteer and participate in a local project. and even wild fruil and blackberry picking In the summer. Summary of the maln achievements of the charlty during the year The increase of visitors l users of the Common was welcomed but it did cause additional problems, mainly of litt8r. The FOWC paid for a bin lo be placed al the entrance and this is maintained and emptied by volunteers. Due to the long dry summer, the Common did suffer with several fires, which required the fire service to attend. During the year the FOWIC have.. cleared and fflaintained the paths on the Common maintained and cleared ditches purchased additional equipmenl paid forlhe Common to have its summer grass ¢ut regularly emptied bin planted trees on behalf of the IM built and replaced a foot bridge over a drtch. The Common is now officially part of the National Trust's England Coast Path National Trail. Section E Financial review The trustees intend to spend the money raised on the Common whilst saving to purchase addrtional and better equipment. Brief statement of the charity's policy on reserves Prudenr£ dictates that a reserve will always be held to cover the forthcoming years fixed overheads such as liability insurance, running costs and Ihe repair and repla￿ment of equipment. FOWC - TAR The Friends purchased a second-hand ride on mower to see if it was suitable and has proven to be very successful. but only has an expected life of maybe another three years_ on￿ that machine is no longer usable, a new one will need to be purchased which would take most of the accumulated reserves to purchase. At the ear end the reserves stood at £10.015 2021 £8,822 Delails of any funds materially in deficit None Furthèr financial review details (Optional infomiatlon) The membership of the FOWC at year end stood at 138 paid up members (132 in 20211, contnbuting £690 in membership fees. You may choose to includè additional informalion, where relevant about.. the charity's principal sources of funds (including any fundraising), how expenditure has supported the key obiectives of the charity., investment policy and objectives including any ethical investment policy adopted. Donations received were £1,889 {8fter grft aid reclaim) of which £1,047 was from members and individuals and £465 in lotal donated by Gossip of Great Wakering, Wl, Wakering Gardening Club and public Easter Egg hunt. The FOWC would like to thank them for their financial support. Total income for the p8riod of £2,579 (2020 £2.794) All expendrture related to th8 Costs of maintaining and improving of the Common. All cash is mainly held at the HSBC and is not currently invested. Section F Other optional information Further information can be found by visiting or on our Facebook group. Section G Declaration The Irustses de¢lare thal they have approved the trustees. report above. Signéd on behalf of the charity's trusteos Signaturels Full name(s} Posltlon leg Secretary, Chair, etc Date John Whatley Chair of Trustees Phil Hitchman FOWC - TAR ## **Friends of Wakering Common** ## **Registered Charity number 1174836** ## **Statement of Financial Activities for the period 1 August 2021 - 31 July 2022** |**Incoming resources**
**Note**
**Income and endowments from:**
Donations and legacies
3
Other trading activities
3
**Total**
**Resources expended**
**Expenditure on:**
Raising funds
4
Charitable activities
4
**Total**
**Net income/(expenditure) before investment gains/(losses)**
Net gains/(losses) on investments
**Net income/(expenditure)**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**
**Fixed Assets**
**Note**
Tangible assets
5
**Total fixed assets**
**Current assets**
Debtors
6
Cash at bank and in hand
7
**Total current assets**
**Creditors:**amounts falling due within one year
8
**Net current assets/(liabilities)**
**Total assets less current liabilities**
**Creditors:**amounts falling due after one year
**Total net assets or liabilities**
**Funds of the Charity**
Endowment funds
Restricted income funds
Unrestricted funds
Revaluation reserve
**Total funds**
**Balance Sheet as at 31 July 2022**|**2022**
**2021**
£2,579
£2,794
£0
£0
**Unrestricted Funds**|**2022**
**2021**
£2,579
£2,794
£0
£0
**Unrestricted Funds**| |---|---|---| ||£2,579
£2,794
£0
£0
£1,386
£1,689|| ||£1,386
£1,689
£1,193
£1,105
£0
£0
£1,193
£1,105|| ||£1,193
£1,105|| ||£8,822
£7,717|| ||£10,015
£8,822|| ||£1,183
£154|| ||£1,183
£154
£377
£415
£8,855
£8,655|| ||£9,232
£9,070
£400
£402|| ||£8,832
£8,668
£10,015
£8,822
£0
£0|| ||£10,015|£8,822| ||£0
£0
£0
£0
£10,015
£8,822
£0
£0|| ||£10,015|£8,822| **Friends of Wakering Common Registered Charity number 1174836 Notes to the accounts** ## **Note 1 Basis of accounting** These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with: the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Financial Reporting Standard applicable in the ## **Note 2 Accounting policy and other information** ## **Recognition of income** These are included in the Statement of Financial Activities (SoFA) when: - The charity becomes entitled to the income; - The trustees are virtually certain they will receive the income; and - The monetary value can be measured with sufficient reliably. **Income with related expenditure** - Where income have related expenditure (as with fundraising) the income and related expenditure are reported gross in the SoFA. **Grants and donations** - Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the receipts. **Contractual income and performance related grants -** This is only included in the SoFA once the related goods or services have been delivered. **Gifts in kind** - Gifts in kind that are of substantial monetary value and can be estimated with sufficient reliability are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. **Donated services and facilities** - These are only included in income (with an equivalent amount in expenditure) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these receipts is the estimated value to the charity of the service or facility received. **Investment income** - This is included in the financial statements when receivable. **Investment gains and losses** . - This includes any gain or loss on the sale of investments at the end of the year. ## **Expenditure and Liabilities** **Liability recognition -** Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to make payment. **Friends of Wakering Common Registered Charity number 1174836** ## **Notes to the accounts (continued)** **Governance costs -** Included costs of the preparation and examination of statutory accounts, the costs of governing board meetings and cost of any legal advice for the governing board on governance or constitutional matters. **Assets** , **Property, Plant & Equipment -** These are capitalised if they can be used for more than one year. They are valued at cost (less depreciation) or, if gifted, at the value of the charity on receipt. ## **Other** **Related party transactions** - The charity has undertaken no related party transactions during the financial period. None of the trustees have been paid any remuneration, expenses or received any other benefits from the charity. **Cash flow statement** - As a small entity, the charity has taken advantage of paragraph 3.1B of FRS 102 not to prepare a cash flow statement. |**Note 3 - Income**
Membership fees (members 138)
Donations - Individuals
Gift Aid reclaimed
Donations - Corporate
Easter egg donation
Disposal of Assets
**Note 4 - Expenditure**
Ride on mower service
Church Willow Bridge
Entrance rubbish bin and bags
Petrol
Room Hire re AGM
Consumables and repairs
Merchant charges
Public Liability Insurance
Trees / Flower bulbs (refund)
Signage
Annual Grass Cut
Email, web site & domain
Bank charges
Depreciation|**2022**
**2021**
£690
£660
£1,047
£1,085
£377
£415
£348
£634
£117
£0
£0
£0| |---|---| ||£2,579
£2,794| ||£250
£0
£0
£212
£24
£117
£67
£37
£25
£0
£32
£84
£10
£13
£99
£99
£147
(£4)
£0
£141
£400
£350
£72
£0
£39
£0
£221
£640| ||£1,386
£1,689| ## **Friends of Wakering Common** ## **Registered Charity number 1174836** ## **Notes to the accounts (continued)** ## **Note 5 - Tangible fixed assets** |**Note 5 - Tangible fixed assets**|||| |---|---|---|---| ||**STHIL**||**Westwood**| ||**Strimmer**||**Tractor**| |||**2**|| |Purchased||£0|£1,250| |Disposals||£0|£0| |Depreciation||£154|£67| |At end of the year||£0|£1,183| |Net book value at beginning of the year||£154|£0| |Net book value at end of the year||£0|£1,183| ||Total net book value of Assets||£1,183| |**Note 6 - Debtors and prepayments**|||| |Gift aid tax claim||£377|£415| |||£377|£415| ||**2022**||**2021**| |**Note 7 Cash at bank and in hand**|||| |HSBC||£8,681|£8,375| |Cash in hand / unbanked||£65|£280| |PayPal||£109|£0| |||£8,855|£8,655| |**Note 8 Creditors and accruals**|||| |Annual Grass Cut||£400|£350| |Refund of expenditure paid by Trustee||£0|£52| |||£400|£402|