2024-08-31-accounts - Hellenic School Of Portsmouth

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Trustees' Annual Report for the period

From Period start date To Period end date 01 09 2023 31 08 2024

Section A Reference and administration details

Charity name Hellenic School of Portsmouth Other names charity is known by Greek School of Portsmouth Registered charity number (if any) 1174822 Charity's principal address 175 Prince Albert Road Southsea, Hants Postcode PO4 8EN ~~==~~ Names of the charity trustees who manage the charity Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) 1 Rod Jeffcote All 2 Caterina Jeffcote Secretary 3 Petros Palamidas Treasurer

4 Victoria Poole
5 Dr Iris Nomikou Chair
6[Anthony ] Michalakopoulos
7 Dr Nick Savage
8[Nikolaos ] Katsampekis
9
10

Names of the trustees for the charity, if any, (for example, any custodian trustees) ~~———~~ Name Dates acted if not for whole year Names and addresses of advisers (Optional information) Type of adviser Name Address ~~==~~ Name of chief executive or names of senior staff members (Optional information) TAR 1 March 2012

1 March 2012

Section B Structure, governance and management

Description of the charity’s trusts

Constitution adopted on 25/09/2017 amended 18 July 2023 Type of governing document (eg. trust deed, constitution) CIO (Association) How the charity is constituted (eg. trust, association, company) Trustees appointed (or re-appointed) annually at the AGM Trustee selection methods (eg. appointed by, elected by)

Additional governance issues (Optional information)

The school has a Safeguarding Policy in place. Enhanced DBS checks You may choose to include are carried out prior to commencement of employment or trusteeship, or additional information, where acceptance of volunteers, since our work is classified as a “regulated relevant, about: activity”. DBS checks are repeated every 3 years, in line with statutory ● policies and procedures requirements. adopted for the induction and training of trustees; Trustees give their time voluntarily and receive no remuneration or other ● the charity’s benefits. organisational structure and any wider network with which the At least one member of staff with Paediatric First Aid training is present charity works; during lessons.

● relationship with any related parties; ● trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

As the constitution of the Charitable Incorporated Organisation (CIO), the ‘Hellenic School of Portsmouth’, states: the objective of the CIO is to advance education for the public benefit in the city of Portsmouth and surrounding area, in particular by establishing and operating a Summary of the objects of the supplementary school to teach the Greek language and the history, charity set out in its governing geography, culture and heritage of Greece and Cyprus. document The overall objective above reflects the achievements and purposes of the Hellenic School of Portsmouth in the past year, as well as those anticipated in the coming year. Indeed, this supplementary school was established in September 2017 and started operating from October 2017.

2 March 2012

TAR

In September 2023, the HSP continued to operate with the two paid teachers who had been appointed in September 2021. The school continued to operate on the premises of St. Jude’s Church of England primary School, located at St Nicholas St, Portsmouth PO1 2NZ. The school, at that point, had 33 students. The lessons were delivered every Saturday, across 4 groups, 2 in the morning and 2 in the afternoon. There was also an additional evening class, on Wednesday afternoons, for older pupils (secondary school ages). Teachers were the only adults present during lessons, however, at least one trustee was always on the premises – in a separate room but close at hand - in order to help in the event that any emergency or unforeseen Summary of the main activities circumstance arose. Furthermore, one trustee was always at the undertaken for the public playground during break times, so as to supervise children and allow benefit in relation to these teachers to also take a break from their activities. Both teachers and two objects (include within this trustees completed a paediatric first aid course, and had relevant section the statutory certificates. All trustees and teachers were DBS checked. The school is declaration that trustees have required by law to have insurance cover, and has continued to conduct all had regard to the guidance necessary checks. There was no additional adult during the 5th group issued by the Charity classes, as this was based in a local secondary school (St. Edmund’s Commission on public benefit) Catholic School, Arundel Street, Portsmouth PO1,1RX). Instead, a caretaker was present around the school premises and to lock up the building afterwards.

Communication with parents during this period has happened in face-to-face meetings and electronically, via email or on social media. The teachers sent information to the parents of their groups weekly, regarding activities and homework for the following week.

The syllabus delivered included teaching of Greek language and the history, geography, culture and heritage of Greece and Cyprus. Teachers prepared their own materials and decided on what should be taught in class, as well as what should be given as homework, as appropriate.

Additional details of objectives and activities (Optional information)

No grantmaking has taken place and the only volunteers active in the school were the trustees, who opened and closed the school, organised the classrooms before the arrival of the pupils and cleaned the used premises at the end of each school day. This was not the case for the premises in St. Edmund’s (see above).

You may choose to include further statements, where relevant, about:

● policy on grantmaking;

● policy programme related investment;

● contribution made by volunteers.

March 2012

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

a. The main achievements of the charity benefiting the pupils of the school are: - All the pupils of the school have progressed and improved their knowledge of the Greek language and the history, geography, culture and heritage of Greece and Cyprus. - With a primary focus on the Greek language, students in the advanced group can read and write and understand increasingly advanced levels of Greek grammar. Most pupils in the beginners’ group recognise all the letters of the Greek alphabet and their combinations and they can read and write several Greek words. Both teachers use the Greek language, almost exclusively, where appropriate. Lessons are always fun and interactive for all 4 groups. - The Hellenic School of Portsmouth has helped all its pupils expand their vocabulary in Greek and given them many opportunities to speak Greek and interact with other children and the teacher using the Greek language. Finally, the Hellenic School of Portsmouth has also given its pupils the opportunity to learn and appreciate the Greek language, along with history and culture, giving them a greater appreciation for their background and multicultural identity as a whole. b. The main achievements of the charity benefiting wider society are: - Promotion of Greek culture in the multicultural local area. - Giving an opportunity to the Greek community of the local areas to have access to an official school, and have their children taught Greek and about Greece in a formal setting by professionals. - Establishing a good reputation for a supplementary school which will continue to teach the Greek language and the history, geography, culture and heritage of Greece and Cyprus to the current and future children of Portsmouth. - Establishing a CIO serving Portsmouth and neighbouring areas with the view to expanding this to include further provision for more advanced levels, should the need arise.

4 March 2012

TAR

Section E Financial review

The charity’s aim is to have reserves approximately equal to, at least, 2 Brief statement of the months’ operating costs, in unrestricted funds, in order to be able to charity’s policy on reserves cover advance payments (e.g. rent, insurance) and in the event of unforeseen circumstances. As our main source of income is tuition fees paid by our pupil’s parents, we review our reserves at the end of each school year and adjust fees for the next school year accordingly, if there is a large deviation between reserves and our stated objective. Details of any funds materially in deficit Further financial review details (Optional information)

The charity’s principal and only source of funds has been and continues You may choose to include to be the tuition fees. additional information, where Expenditure supports the key objectives of the charity by ensuring that relevant about: our teachers invest in an enthusiastic organisation of classes and ● the charity’s principal occasional school celebrations to encourage the proliferation of the sources of funds (including any Greek language amongst the children and a sense of community fundraising); between their families. ● how expenditure has supported the key objectives of the charity; ● investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration ~~a~~ The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees

Signature(s) Caterina Jeffcote

Iris Nomikou Full name(s) Caterina Jeffcote ~~ee~~ Chair

Position (eg Secretary, Chair, etc) Secretary

March 2012

TAR

Date 2310612025 TAR March 2012

Charity Name No (if any) Hellenic School of Portsmouth 1174822 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/09/2023 31/08/2024 ~~rr a~~

Section A Receipts and payments

		Unrestricted funds		Restricted funds	Restricted	Endowment funds	Endowment funds	Total funds	Last year
		to the nearest £	to the nearest	to the nearest £	to the nearest £	to the nearest £	to the nearest £	to the nearest £	to the nearest £
	A1 Receipts
	Tuition Fees	11,752		-	-	-	-	11,752	12,449
		-		-	-	-	-	-	-
		-		-	-	-	-	-	-
		-		-	-	-	-	-	-
		-		-	-	-	-	-	-
		-		-	-	-	-	-	-
		-		-	-	-	-	-	-
		-		-	-	-	-	-	-
	*Sub total*(Gross income for AR)	11,752		-	-	-	-	11,752	12,449
A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - *Total receipts* 11,752 - - 11,752 12,449 ~~——————~~
	A3 Payments
	Rent(Classroom Hire)	3,577		-	-	-	-	3,577	3,155
	Staff Payments	6,896		-	-	-	-	6,896	7,166
	Insurance	175		-	-	-	-	175	175
	First Aid training& supplies	95		-	-	-	-	95	-
	Compliance(DBS checks)	15		-	-	-	-	15	-
	Books,Printing& Stationary	333		-	-	-	-	333	242
	Other	374		-	-	-	-	374	114
		-		-	-	-	-	-	-
		-		-	-	-	-	-	-

Sub total [ 11,465 ] - - 11,465 10,852 A4 Asset and investment purchases, (see table) - - - - - - - - Sub total [ - ] - - - - ~~—~~ Total payments ~~——=—~~ 11,465 - - 11,465 10,852 Net of receipts/(payments) 287 - - 287 1,597 A5 Transfers between funds - - - - - A6 Cash funds last year end - - - - - Cash funds this year end ~~SS~~ 287 - ~~SS~~ - 287 ~~=~~ 1,597

CCXX R1 accounts (SS)

08/06/2025

Section B Statement of assets and liabilities at the end of the period

				Unrestricted	Restricted	Endowment
Categories		Details		funds	funds	funds
				to nearest £	to nearest £	to nearest £
B1 Cash funds	- - - - - - - - - - - - *Total cash funds* ~~—————~~
		(agree balances with receipts and payments	(agree balances with receipts and payments
		account(s))		Agreement Error	OK	OK
				Unrestricted	Restricted	Endowment
				funds	funds	funds
		Details		to nearest £	to nearest £	to nearest £
B2 Other monetary assets	- - - - - - - - - - - - - - - - - - ~~===>~~
		Details		Fund to which asset belongs	Cost (optional)	Current value (optional)
B3 Investment assets	- - - - - - - - - - ~~—=>=—~~
		Details		Fund to which asset belongs	Cost (optional)	Current value (optional)
B4 Assets retained for the charity’s own use	- - - - - - - - - - - - - - - - - - ~~===>~~
				Fund to which	Amount due	When due
		Details		liability relates	(optional)	(optional)
B5 Liabilities	- - - - - ~~—=>=~~
Signed by one or two trustees on behalf of all the trustees		Signature		Print Name	Print Name	Date of approval
				A. Michalakopoulos		08/06/2025

CCXX R2 accounts (SS)

08/06/2025