| Trustees' Annual Report | Trustees' Annual Report | Trustees' Annual Report | Trustees' Annual Report | Trustees' Annual Report | for theperiod | for theperiod | for theperiod | |
|---|---|---|---|---|---|---|---|---|
| From | Period start date | To | Period end date | |||||
| 01 | 01 | 2022 | 31 | 08 | 2022 | |||
| Section A | Reference and administration details |
Charity name Hellenic School of Portsmouth Other names charity is known by Greek School of Portsmouth Registered charity number (if any) 1174822
Charity's principal address 175 Prince Albert Road Southsea, Hants Postcode PO4 8EN
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name Office (if any) Dates acted if not for whole year Rod Jeffcote Caterina Jeffcote Secretary Petros Palamidas Treasurer Victoria Poole Dr Iris Nomikou Chair Anthony Michalakopoulos Dr Nick Savage |
Trustee name Office (if any) Dates acted if not for whole year Rod Jeffcote Caterina Jeffcote Secretary Petros Palamidas Treasurer Victoria Poole Dr Iris Nomikou Chair Anthony Michalakopoulos Dr Nick Savage |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| Names of the trustees for the charity, if any, (for example, any custodian trustees) | |||
| Name | Dates acted if not for whole year | ||
1
March 2012
TAR
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution adopted on 25/09/2017
(eg. trust deed, constitution) CIO (Association) How the charity is constituted
- (eg. trust, association, company)
Trustees appointed (or re-appointed) annually at the AGM Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
The school has a Safeguarding Policy in place. Enhanced DBS checks You may choose to include are carried out prior to commencement of employment or trusteeship, or additional information, where acceptance of v olunteers, since our work is classified as a “regulated relevant, about: activity”. DBS checks are repeated every 3 years, in line with statutory ● policies and procedures requirements. adopted for the induction and training of trustees; Trustees give their time voluntarily and receive no remuneration or other benefits. ● the charity’s organisational structure and any wider network At least one member of staff with Paediatric First Aid training is present with which the charity works; during lessons.
-
relationship with any related
-
parties;
● trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
As the constitution of the Charitable Incorporated Organisation (CIO), the ‘Hellenic School of Portsmouth’, states: the objective of the CIO is to advance education for the public benefit in the city of Portsmouth and surrounding area, in particular by establishing and operating a Summary of the objects of the supplementary school to teach the Greek language and the history, charity set out in its governing geography, culture and heritage of Greece and Cyprus. document The overall objective above reflects the achievements and purposes of the Hellenic School of Portsmouth in the past year, as well as those anticipated in the coming year. Indeed, this supplementary school was established in September 2017 and started operating from October 2017.
2
March 2012
TAR
In January 2022, the HPC continued to operate with the two paid teachers who had been appointed in September 2021. The school continued to operate on the premises of St. Jude’s Church of England primary School, located at St Nicholas St, Portsmouth PO1 2NZ. The school, at that point, continued with the 37 students it started with, at the beginning of the academic year (October 2021).
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The lessons were delivered every Saturday, across 4 groups, 2 in the morning and 2 in the afternoon. Teachers were the only adults present during lessons, however, at least one trustee was always on the premises – in a separate room but close at hand - in order to help in the event that any emergency or unforeseen circumstance arose. Furthermore, one trustee was always at the playground during break times, so as to supervise children and allow teachers to also take a break from their activities. Both teachers and two trustees completed a paediatric first aid course, and had relevant certificates. All trustees and teachers were DBS checked. The school is required by law to have insurance cover, and has continued to conduct all necessary checks. Communication with parents during this period has happened in face-toface meetings and electronically, via email or on social media. The teachers sent information to the parents of their groups weekly, regarding activities and homework for the following week.
The syllabus delivered included teaching of Greek language and the history, geography, culture and heritage of Greece and Cyprus. Teachers prepared their own materials with an important resource (recommended by the Greek Embassy in the UK) used being the text book ‘Klik’ level A1 and A2.
Additional details of objectives and activities (Optional information)
No grantmaking has taken place and the only volunteers active in the school were the trustees, who opened and closed the school, organised the classroomsbefore the arrival of the pupils and cleaned the used premises at the end of each school day.
You may choose to include further statements, where relevant, about:
- policy on grantmaking;
● policy programme related investment;
● contribution made by volunteers.
3
March 2012
TAR
Section D Achievements and performance
Summary of the main achievements of the charity during the year
a. The main achievements of the charity benefiting the pupils of the school are:
-
All the pupils of the school have progressed and improved their knowledge of the Greek language and the history, geography, culture and heritage of Greece and Cyprus.
-
With a primary focus on the Greek language, students in the advanced group can read and write and understand increasingly advanced levels of Greek grammar. Most pupils in the beginners’ group recognise all the letters of the Greek alphabet and their combinations and they can read and write several Greek words. Both teachers use the Greek language, almost exclusively, where appropriate. Lessons are always fun and interactive for all 4 groups.
-
The Hellenic School of Portsmouth has helped all its pupils expand their vocabulary in Greek and given them many opportunities to speak Greek and interact with other children and the teacher using the Greek language. Finally, the Hellenic School of Portsmouth has also given its pupils the opportunity to learn and appreciate the Greek language, along with history and culture, giving them a greater appreciation for their background and multicultural identity as a whole.
b. The main achievements of the charity benefiting wider society are: - Promotion of Greek culture in the multicultural local area.
-
Giving an opportunity to the Greek community of the local areas to have access to an official school, and have their children taught Greek and about Greece in a formal setting by professionals.
-
Establishing a good reputation for a supplementary school which will continue to teach the Greek language and the history, geography, culture and heritage of Greece and Cyprus to the current and future children of Portsmouth. - Establishing a CIO serving Portsmouth and neighbouring areas with the view to expanding this to include further provision for more advanced levels, should the need arise.
4
March 2012
TAR
Section E Financial review
The charity’s aim is to have reserves approximately equal to, at least, 2 Brief statement of the months’ operating costs, in unrestricted funds, in order to be able to charity’s policy on reserves cover advance payments (e.g. rent, insurance) and in the event of unforeseen circumstances. As our main source of income is tuition fees paid by our pupil’s parents, we review our reserves at the end of each school year and adjust fees for the next school year accordingly, if there is a large deviation between reserves and our stated objective.
Details of any funds materially in deficit
Further financial review details (Optional information)
The charity’s principal and only sou rce of funds has been and continues You may choose to include to be the tuition fees. additional information, where Expenditure supports the key objectives of the charity by ensuring that relevant about: our teachers invest in an enthusiastic organisation of classes and ● the charity’s principal occasional school celebrations to encourage the proliferation of the sources of funds (including any Greek language amongst the children and a sense of community fundraising); between their families. ● how expenditure has supported the key objectives of the charity; ● investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Caterina Jeffcote Full name(s) Caterina Jeffcote
Iris Nomikou
Position (eg Secretary, Chair, etc) Secretary
Chair
March 2012
TAR
5
Date 2310612023 TAR March 2012
Charity Name No (if any) Hellenic School of Portsmouth 1174822 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01.01.22 31/8/2022
| Section A Receipts and payments | Section A Receipts and payments | |||||
|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 7.216,00 - - - - - - - 7.216 - - - 7.216 1.820,00 5.400,00 140,64 23 46 268 - - 7.698 - - - 7.698 - 482 - 1.884 1.402 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 7.216 - - - - - - - 7.216 - - - 7.216 1.820 5.400 141 - 23 46 268 - - 7.698 - - - 7.698 - 481,92 |
Last year to the nearest £ |
|
| Tuition Fees | 7.216,00 | 6.425,70 | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
7.216 | 6.426 | ||||
| ~~A2 Asset and investment sales,~~ (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 6.426 | ||||||
Rent(Classroom Hire) |
1.820,00 | 800,00 | ||||
| Staff Payments | 5.400,00 | 5.062,50 | ||||
| Insurance | 140,64 | 175,84 | ||||
| First Aid training& supplies | 257 | |||||
| Compliance(DBS checks) | 23 | 103 | ||||
| Books,Printing& Stationary | 46 | - | ||||
| Other | 268 | - | ||||
| - | - | |||||
| - | - | |||||
| **Sub total ** | 7.698 | 6.398 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 6.398 | ||||||
| - 481,92 | 27 | |||||
| - | - | |||||
| 1.884 | 1.857 | |||||
| 1.402 | 1.884 | |||||
| Section B Statement of assets and | liabilities at | the end of the period | ||||
| Categories B1 Cash funds |
Details | Unrestricted funds to nearest £ 1.402 - - 1.402 OK |
Restricted funds to nearest £ - - - - OK |
Endowment funds to nearest £ |
||
| Bank Account Balance at YE | - | |||||
| - | ||||||
| - | ||||||
| - | ||||||
| OK |
CCXX R1 accounts (SS)
1
| Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use B2 Other monetary assets B3 Investment assets |
Signature Details Details Details Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which liability relates Amount due (optional) - - - - - Iris Nomikou Print Name |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Iris Nomikou | 24/06/2023 | ||
CCXX R2 accounts (SS)
2