## **Trustees' Annual Report for the period** 

|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|
|---|---|---|---|---|---|---|---|---|---|---|
|**From**|||Period start date|||**To**||Period end date|||
||||Day<br>**1**|Month<br>**1**|Year<br>**2021**|||Day<br>**31**|Month<br>**12**|Year<br>**2021**|



**Charity name Hellenic School of Portsmouth Other names charity is known by Greek School of Portsmouth Registered charity number (if any) 1174822 Charity's principal address** 175 Prince Albert Road Southsea, Hants **Postcode PO4 8EN** 

## **Names of the charity trustees who manage the charity** 

**Dates acted if not for whole Name of person (or body) entitled to Trustee name Office (if any) year appoint trustee (if any)** 1 Rod Jeffcote 

- 2 Caterina Jeffcote Secretary 

- 3[Dr Konstantina] Soilemezi 

- 4 Petros Palamidas Treasurer 

- 5 Victoria Poole 

- 6 Dr Iris Nomikou 

- Chair 

- 7[Anthony] Michalakopoulos 

- 8 Megan Palamidas 1/1/21-22/9/21 9[Vasiliki Evangelou] 1/1/21-30/10/21 

10 

11 

- 12 

- 13 

- 14 

- 15 

- 16 

- 17 

18 

19 

20 

1 March **2012** 

**TAR** 



**Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Type of governing document 

- (eg. trust deed, constitution) 

> [Constitution adopted on 25/09/2017] 

How the charity is constituted 

- (eg. trust, association, company) 

> [CIO (Association)] 

Trustee selection methods 

- (eg. appointed by, elected by) 

> [Trustees appointed (or re-appointed) annually at the AGM] 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- ●policies and procedures adopted for the induction and training of trustees; 

- ●the charity’s organisational structure and any wider network with which the charity works; 

- ●relationship with any related parties; 

The school has a Safeguarding Policy in place. Enhanced DBS checks are carried out prior to commencement of employment or trusteeship, or acceptance of volunteers, since our work is classified as a “regulated activity”. DBS checks are repeated every 3 years, in line with statutory requirements. 

Trustees give their time voluntarily and receive no remuneration or other benefits. 

   - At least one member of staff with Paediatric First Aid training is present during lessons. 

- ●trustees’ consideration of major risks and the system and procedures to manage them. 

## **Section C                    Objectives and activities** 

**Summary of the objects of the charity set out in its governing document** 

As the constitution of the Charitable Incorporated Organisation (CIO), the ‘Hellenic School of Portsmouth’, states: the objective of the CIO is to advance education for the public benefit in the city of Portsmouth and surrounding area, in particular by establishing and operating a supplementary school to teach the Greek language and the history, geography, culture and heritage of Greece and Cyprus. 

The overall objective above reflects the achievements and purposes of the Hellenic School of Portsmouth in the past year, as well as those anticipated in the coming year. Indeed, this supplementary school was established in September 2017 and started operating from October 2017. 

2 March **2012** 

**TAR** 



**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

January 2021 found the HSP operating with the 2 paid teachers, both of whom had previously worked in the School on a volunteering basis. Due to continuing restrictions due to COVID, HSP continued with online lessons, which had been implemented in September 2020, to enable pupils continue their contact with the Greek language and culture. During that time, we had 21 pupils in 7 groups. Lessons were on Saturdays and lasted one hour. The lessons were delivered to children aged 5 years and older. The groups were determined mainly by the language skills of the children and their age. From September 2021, however, and following meetings between trustees and potential teachers, 2 new teachers were recruited to teach in the school on Saturdays. The school resumed its operation from the premises of St. Jude’s Church of England primary School, located at St Nicholas St, Portsmouth PO1 2NZ. From September onwards we had 37 pupils. The lessons were delivered every Saturday, across 4 groups, 2 in the morning and 2 in the afternoon. Teachers were the only adults present during lessons, however, at least one trustee was always on the premises – in a separate room but close at hand - in order to help in the event that any emergency or unforeseen circumstance arose. Furthermore, one trustee was always at the playground during break times, so as to supervise children and allow teachers to also take a break from their activities. Both teachers and two trustees completed a paediatric first aid course, and had relevant certificates. All trustees and teachers were DBS checked. The school is required by law to have insurance cover, and has continued to conduct all necessary checks. 

Communication with parents during this period has happened in face-to-face meetings and electronically, via email or on social media. The teachers sent information to the parents of their groups weekly, regarding activities and homework for the following week. 

The syllabus delivered included teaching of Greek language and the history, geography, culture and heritage of Greece and Cyprus. Teachers prepared their own materials with an important resource (recommended by the Greek Embassy in the UK) used being the textbook ‘Klik’ level A1 and A2. 

3 March **2012** 

**TAR** 



**Additional details of objectives and activities (Optional information)** 

You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

- policy programme related investment; 

- contribution made by volunteers. 

March **2012** 

**TAR** 

4 



Section D                      Achievements and performance 

## **Summary of the main achievements of the charity during the year** 

a. The main achievements of the charity benefiting the pupils of the school are: All the pupils of the school have progressed and improved their knowledge of the Greek language and the history, geography, culture and heritage of Greece and Cyprus. With a primary focus on the Greek language, all the students in the advanced group know the Greek alphabet, and they can read and write in Greek. The children have made noteworthy progress in reading and writing in their parents’ mother tongue, an achievement especially noteworthy as many of those children come from families where Greek is not the spoken language at home.  Furthermore, most pupils in the beginners’ group recognise all the letters of the Greek alphabet and their combinations and they can read and write several Greek words. Lessons are always a fun and interactive activity for all 4 groups. The Hellenic School of Portsmouth has helped all its pupils to extend their vocabulary in Greek and gave many opportunities to the pupils to speak Greek and interact with other children and the teacher using the Greek language. This has continued successfully during the lockdown period when classes took place online. 

Finally, the Hellenic School of Portsmouth has also given its pupils the opportunity to learn and appreciate the Greek language, along with history and culture, giving them a greater appreciation for their background and multicultural identity as a whole. b. The main achievements of the charity benefiting wider society are: Promotion of Greek culture in the multicultural local area. Giving an opportunity to the Greek community of the local areas to have access to an official school, and have their children taught Greek and about Greece in a formal setting by professionals. Establishing a good reputation for a supplementary school which will continue to teach the Greek language and the history, geography, culture and heritage of Greece and Cyprus to the current and future children of Portsmouth. 

Establishing a CIO serving Portsmouth and neighbouring areas with the view to expanding this to include further provision for more advanced levels, should the need arise. 

March **2012** 

**TAR** 

5 



**Section E                    Financial review** 

The charity’s aim is to have reserves approximately equal to 2 months’ **Brief statement of the** operating costs, in unrestricted funds, in order to be able to cover **charity’s policy on reserves** advance payments (e.g. rent, insurance) and in the event of unforeseen circumstances. As our main source of income is tuition fees paid by our pupil’s parents, we review our reserves at the end of each school year and adjust fees for the next school year accordingly, if there is a large deviation between reserves and our stated objective. **Details of any funds materially** Ν/Α **in deficit Further financial review details (Optional information)** The charity’s principal and only source of funds has been and continues You **may choose** to include to be the tuition fees. additional information, where Expenditure supports the key objectives of the charity by ensuring that relevant about: our teachers invest in an enthusiastic organisation of classes and ● the charity’s principal occasional  school celebrations to encourage the proliferation of the sources of funds (including Greek language amongst the children and  a sense of community any fundraising); between their families. ● how expenditure has supported the key objectives of the charity; ● investment policy and objectives including any ethical investment policy adopted. **Section F                     Other optional information** 

As our main source of income is tuition fees paid by our pupil’s parents, we review our reserves at the end of each school year and adjust fees for the next school year accordingly, if there is a large deviation between reserves and our stated objective. 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

## **Signed on behalf of the charity’s trustees** 

**Signature(s)** Caterina Jeffcote Iris Nomikou **Full name(s)** Caterina Jeffcote **Position (eg Secretary, Chair, etc)** Secretary Chair **Date** 27/10/2022 

March **2012** 

**TAR** 

6 



|||**Charity Name**|**Charity Name**|||||||||||**No (if any)**|**No (if any)**|**No (if any)**|**No (if any)**||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||**Hellenic School**||**of Portsmouth**||||||||||**1174822**|||||||||
||||**Receipts and payments accounts**||||||||||||||||||**CC16a**||
||||**For the period**<br>**from**|||||Period start date<br>1/1/2021|||||**To**|Period end date<br>31/12/2021|||||||||
|**Section A Receipts and payments**|||||||||||||||||||||||
||||**Unrestricted**<br>**funds**|||||**Restricted**|**funds**||||**Endowment**<br>**funds**||||**Total funds**||||**Last year**||
||||**to the nearest**|**£**||||**to the nearest £**|||||**to the nearest £**||||**to the nearest £**||||**to the nearest £**||
|**A1 Receipts**|||||||||||||||||||||||
|Tuition Fees|||6,425.70|||||**-**|**--**|||**-**|**--**|||**-**|**6,426-**||||3,151.60||
|||**-**||**--**||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||**-**||**--**||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||**-**||**--**||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||**-**||**--**||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||**-**||**--**||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||**-**||**--**||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||**-**||**--**||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||**-**|**6,426-**|||||**-**|**--**|||**-**|**--**|||**-**|**6,426-**|||**-**|**3,152-**||
|**_Sub total_**_(Gross income for AR)_|||||||||||||||||||||||



|**A2 Asset and investment sales, (see**|||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|**table).**|||||||||||||||||||||
|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||||||
|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|**_Sub total_**||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
||||||||||||||||||||||
|**_Total receipts_ **||**-**|**6,426-**|||**-**|**--**|||**-**|**--**|||**-**|**6,426-**|||**-**|**3,152-**||
|**A3 Payments**|||||||||||||||||||||
|Rent (Classroom Hire)|||800.00|||**-**|**--**|||**-**|**--**|||**-**|**800-**||||720.00||
|Staff Payments|||5,062.50|||**-**|**--**|||**-**|**--**|||**-**|**5,063-**||||2,385.00||
|Insurance|||175.84|||**-**|**--**|||**-**|**--**|||**-**|**176-**||||35.20||
|First Aid training & supplies||-|257-|||**-**|**--**|||**-**|**--**|||**-**|**257-**|||**-**|**--**||
|Compliance (DBS checks)||-|103-|||**-**|**--**|||**-**|**--**|||**-**|**103-**|||**-**|**--**||
|Books, Printing & Stationary||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||||96.09||
|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|**_Sub total_ **||**-**|**6,398-**|||**-**|**--**|||**-**|**--**|||**-**|**6,398-**|||**-**|**3,236-**||
||||||||||||||||||||||
|**A4 Asset and investment**|||||||||||||||||||||
|**purchases, (see table)**|||||||||||||||||||||
|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||||||
|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||||||
|**_Sub total_ **||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||||||
||||||||||||||||||||||
|**_Total payments_ **||**-**|**6,398-**|||**-**|**--**|||**-**|**--**|||**-**|**6,398-**|||**-**|**3,236-**||
||||||||||||||||||||||
|**_Net of receipts/(payments)_ **||**-**|**28-**|||**-**|**--**|||**-**|**--**|||**-**|**27.66-**|||**-**|**85-**||
|**A5 Transfers between funds**||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**||
|**A6 Cash funds last year end**||**-**|**1,857-**|||**-**|**--**|||**-**|**--**|||**-**|**1,857-**|||**-**|**1,941-**||
|**_Cash funds this year end_ **||**-**|**1,884-**|||**-**|**--**|||**-**|**--**|||**-**|**1,884-**|||**-**|**1,856-**||
||||||||||||||||||||||



## **Section B Statement of assets and liabilities at the end of the period** 

|||||||**Unrestricted**|||**Restricted funds**|**Restricted funds**||||**Endowment**||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||**Categories**|**Details**||||**funds**||||||||**funds**||
|||||||**to nearest £**||||**to nearest £**||||**to nearest £**||
|**B1**|**Cash funds**|Bank Account Balance at YE|||**-**|**1,884-**|||**-**|**--**|||**-**|**--**||
||||||**-**|**--**|||**-**|**--**|||**-**|**--**||
||||||**-**|**--**|||**-**|**--**|||**-**|**--**||
|||**_Total cash funds_**|||**-**|**1,884-**|||**-**|**--**|||**-**|**--**||
|||(agree balances with receipts and payments account<br>(s))|||OK||||OK||||OK|||
|||||||**Unrestricted**|||**Restricted funds**|||||**Endowment**||
|||||||**funds**||||||||**funds**||
|||**Details**||||**to nearest £**||||**to nearest £**||||**to nearest £**||
|**B2**|**Other monetary assets**||||**-**|**--**|||**-**|**--**|||**-**|**--**||



CCXX R1 accounts (SS) 

10/30/2022 

1 



|||||**-**|**--**||**-**|**--**||**-**|**--**|
|---|---|---|---|---|---|---|---|---|---|---|---|
|||||**-**|**--**||**-**|**--**||**-**|**--**|
|||||**-**|**--**||**-**|**--**||**-**|**--**|
|||||**-**|**--**||**-**|**--**||**-**|**--**|
|||||**-**|**--**||**-**|**--**||**-**|**--**|
||**Details**|||**Fund to which asset**<br>**belongs**||||**Cost (optional)**|||**Current value**<br>**(optional)**|
|**B3 Investment assets**|||||||**-**|**--**||**-**|**--**|
||||||||**-**|**--**||**-**|**--**|
||||||||**-**|**--**||**-**|**--**|
||||||||**-**|**--**||**-**|**--**|
||||||||**-**|**--**||**-**|**--**|
||**Details**|||**Fund to which asset**<br>**belongs**||||**Cost (optional)**|||**Current value**<br>**(optional)**|
|**B4 Assets retained for the**|||||||**-**|**--**||**-**|**--**|
|**charity’s own use**|||||||**-**|**--**||**-**|**--**|
||||||||**-**|**--**||**-**|**--**|
||||||||**-**|**--**||**-**|**--**|
||||||||**-**|**--**||**-**|**--**|
||||||**Fund to which**|||**Amount due**|||**When due**|
||**Details**||||**liability relates**|||**(optional)**|||**(optional)**|
|**B5 Liabilities**|||||||**-**|**--**||||
||||||||**-**|**--**||||
||||||||**-**|**--**||||
||||||||**-**|**--**||||
||||||||**-**|**--**||||
|Signed by one or two trustees on behalf of<br>all the trustees||Signature|||Print|Name||||Date of approval||
||||||Iris Nomikou|||||30/10/2022||
|||||||||||||



CCXX R2 accounts (SS) 

10/30/2022 

2