## **Trustees’ Annual Report for the period** **From Period start date : 01/10/23 To Period end date: 30/09/24** **Charity name: THE SHED** **Charity registration number: 1174817** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To provide and maintain The Shed**
**project for the use and the benefit of**
**those in physical, mental or social need,**
**with the objective to improve conditions**
**of life for the said beneficiaries and to**
**promote development and support,**
**We encourage a range of volunteers to**
**make use of our facilities, from the local**
**USAF base personnel, the local**
**supermarkets and local children;s**
**groups, ie Brownies/Guides and Scouts.**
**We also allow the Community Payback**
**team to bring their people to account for**
**their hours and in turn help us with the**
**more physical jobs.**
**Trustees are made aware of the**
**governing documentation and**
**encouraged to review the objectives of**
**The Shed twice yearly. They are also**
**advised to read “The Essential Trustee**
**Guide” issued by the Charities**
**Commission as a good source of their**
**responsibilities.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**The Business Plan is reviewed annually**
**with the consent of the Trustees.**
**The Shed has made strong efforts to**
**include all groups to use our facilities**
**which is done through regular blogs on**
**Facebook, attending local community**
**events to promote The Shed, by liaising**
**with local supermarkets, and**
**participating in local activities such as**
**village annual celebrations, the local**
**Lark in the Park,both Parish and St.**
**Mary’s, Mildenhall Tree Lighting,, village**
**fetes and fully supporting the Warm**
**Rooms project. We keep our presence**
**in the community known through the**
**local magazine which goes to every**
**household in the Parish and enables**| |||**those not on social media to be aware of**
**local events and news.**| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees uphold the guidance**
**issued by the Charities Commission**
**when planning our activities to ensure**
**they are accessible to all and the**
**visitors are welcomed into a safe and**
**secure environment**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**All policies have been reviewed on an**
**annual basis**
**We continue to monitor our grant**
**applications and each application is**
**specific to a large project**| |Policy on social investment
including program related
investment|Para 1.38|**We continually improve our facilities to**
**accommodate , as far as possible,**
**Disabled access. We have baby**
**changing facilities and toddler toilet**
**adaptations.**
**These all enable us now to reach out to**
**all abilities and ages and they are made**
**most welcome knowing our facilities are**
**more than adequate for their needs**| |Contribution made by
volunteers|Para 1.38|**Our entire existence is reliant on our**
**valued volunteers without which we**
**could not maintain our gardens, both**
**recreational, vegetables and fruit and**
**flowers.**
**With out the volunteers we could not**
**continue our Care Package programme**
**to families in food poverty, nor could**
**we supply excess fresh fruit and veg. to**
**those in most need.**
**Our volunteers maintain our facilities for**
**public use, free of charge.**
**We have a very large grass area for**
**recreational purposes. A Tea Room**
**which is adaptable to craft sessions,**
**plus of course tea and cake. We have a**
**store room for our Care Box supplies,**
**as well as numerous outbuildings to**
**house our tools and equipment. All**
**require annual maintenance**| |Other||**We strive to embrace our neighbours so**
**that our activities do not encroach on**
**their privacy**| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**In 2023 we opened our Tea Room which is**
**the middle stall of our Stable Block.**
**We also purchased a ride-on mower, much**
**needed for the vast expanse of green open**
**spaces we have to maintain.**
**November and December are quiet months**
**in the garden when volunteers chose to go**
**abroad on holiday. We did host an OAPs**
**Christmas lunch for nearly 20 patrons. We**
**also supported the Mildenhall Christmas**
**Tree lighting displays throughout**
**December, which aid our publicity drive.**
**January was frosty but a great time for**
**general maintenance and preparation for the**
**new season**
**February: spring bulbs peaking through**
**and growth starting to show. We held an**
**Open Day to display our newly laid patio**
**area**
**March: local fund raisers presented a**
**cheque which went towards the septic tank**
**installation for the Disabled Toilet.**
**April: the Tea Room gets off to a flying start**
**New gates installed and Little Shed had its**
**annual make-over with new persplex doors**
**to the external store, aiding the display of**
**fruit and veg during extreme cold weather.**
**And the blossom is coming out everywhere**
**May: Fruit cage netting was purchased and**
**installed. Works starts on the new fruit**
**cages**
**Grass in the Big Circle is fed and watered**
**Our main entrance has a re-paint job**
**Bulbs and bedding is set.**
**June: Everything is growing, so lots of**
**weeding, grass cutting, pruning, feeding**
**and painting. Various tools and equipment**
**was purchased to repair winter damaged**
**items, ie greenhouse panes, etc.**
**July: We continue to use our fridge and**
**freezer which means we can now collect**
**those items from our supermarket donors.**
**Although we had previously laid a**| **greenhouse base, health issues prevented volunteers from erecting the greenhouse, which hopefully will be completed in the next year. August: Time for our Annual Harvest Festival, which is well supported. Plenty of food all around, with impressive displays of our produce. September: Harvesting continues, Plans discussed of winter commitments and ways to promote and increase our volunteer base.** ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**We have more than achieved our**
**objectives this year.**
**Covid 19 severely impacted on our**
**volunteer numbers and also visitors.**
**But we aim to host more activities next**
**year, promoting ourselves and our**
**facilities.**
**This is and will always be work in**
**progress**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**We do not specifically set out to fund-**
**raise as our main objective is to re-**
**distribute excess food surplus, whether**
**it is through our own gardens, or from**
**supplies donated by local shops.**
**We are grateful for any monetary**
**donation received, which is all re-**
**invested back into our facilities**| |Investment performance
against objectives|Para 1.41|**We do not make financial investments**| |Other||**None**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**We continue to remain in a healthy**
**financial position. Our expenses only**
**relate to large projects we plan ahead,**
**ensuring materials are sourced in a**
**cost-effective way.**
**Volunteers usually provide the labour**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The Trustees agreed during this report**
**that we should maintain our reserve**
**policy, the amount was agreed to be**
**£6,000. This is an increase on previous**
**years due to reduced supplies and**
**support from local supermarkets. We**
**determined that to ensure our**
**overheads are covered for the next 5**
**years this amount secures those**
**operating costs without the reliance on**
**grant and fund raising.**| |Amount of reserves held|Para 1.22|**£6,000**| |Reasons for holding zero
reserves|Para 1.22|**N/a**| |---|---|---| |Details of fund materially in
deficit|Para 1.24|**None**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**No uncertainties**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**We rely on donations and when a large**
**project is agreed, then grant funding is**
**applied to meet those costs, whether full**
**or in part.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**No investments made**| |A description of the principal
risks facing the charity|Para 1.46|**Principal risks have been reduced with**
**the security of our extended Lease for**
**another 20 years**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||**N/a**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution, Business Plan, Policy and**
**Procedure documentation**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Organisation**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are nominated by existing**
**Trustees and Volunteers**
**Individuals wishing to become a Trustee**
**of The Shed must show a proven**
**willingness to uphold our aims and**
**objectives and to adhere to our policy**
**documentation at all times**
**Nominations are put to the Trustees**
**who then vote**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**Bullying and Harassment Policy**
**Complaints Policy**
**Covid Risk Assessment**
**Data Protection**
**Drugs and Alcohol Policy**
**Equality and Diversity Policy**
**Financial Mngt and Accounting**
**Fund Raising Policy**
**Health and Safety Policy**
**Media and Communications Policy**
**Reserves Policy**
**Safeguarding Policy**| |---|---|---| |||**Whistleblowing Policy**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Our organisational structure if that of**
**common agreement. Regular meetings**
**are held at which any Trustee or**
**Volunteer can make suggestions for**
**work or purchases.**
**The Chair is supported by the Admin**
**Secretary, Treasurer and Trustees.**
**Several volunteers also attend the**
**meetings and are encouraged to make**
**an active contribution towards the**
**business running of The Shed**| |Relationship with any
related parties|Para 1.51|**No related parties**| |Other||| ## **Reference and Administrative details** |Charity name|THE SHED| |---|---| |Other name the charity uses|| |Registered charity number|1174817| |Charity’s principal address|Site Location:
Jarman’s Lane, West Row,. IP28 7NU
Admin Address
163 Eldo Rd., West Row, IP28 8PY| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint**
**trustee (ifany)**| |---|---|---|---|---| ||ROSALIND HAMILL|CHAIR||| ||MARY ROLFE|SECRETARY||| ||VALERIE CLARKE|||| ||SHARON PHILLIPS|||| ||JUNE GOODENOUGH|TREASURER||| ||ALAN FISHER|||| ||SHARON VALE|||| ||WILLIAM PHILLIPS|||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** **N/a** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |||| |||| |**N/a**||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/a held in this capacity Name and objects of the N/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** N/a **Name of chief executive or names of senior staff members (Optional information)** N/a ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/a** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** > **Signature(s)** _RP Hamill June Goodenough_ JUNE GOODENOUGH **Full name(s)** ROSALIND PEARL HAMILL **Position (eg** CHAIR TREASURER **Secretary, Chair, etc) Date** 12/10/2024 12/10/2024 |**The Shed**|||||| |---|---|---|---|---|---| |**Accounts**|||||| |**From / To**|**01 October 2023**|**30 September 2024**|||| ||||||**WORKING**| ||**OPENING**||||| ||**BALANCE**|**CLOSING BALANCE**|||**BALANCE**| |**Lloyds**|**£11,039.01**|**£5,575.85**|||| |**Redwood**|**£19,439.06**|**£20,019.89**|||| ||||||**£11,039.01**| ||**INCOME**|**OUTGOINGS**|**BUSINESS**||| |**OCTOBER 2023**|||||| |05/10/2023||£15.08|Printer Ink Cartridges|Amazon|£11,023.93| |06/10/2023|£365.13||Gift Aid Credit|HMRC|£11,389.06| |||£186.00|Gift Aid Amendment|HMRC|£11,203.06| |12/10/2023||£23.29|Electricity 4th Qtr|Mr Bowers|£11,179.77| |12/10/2023||£25.63|Petrol for Garden Equip|Field Rd. Mild|£11,154.14| |15/10/2023||£20.90|Garden Tools|Simpsons Fordham|£11,133.24| |||||Scotsdales,|| |15/10/2023||£197.72|Flowers, Plants, Equip|Fordham|£10,935.52| |16/10/2023||£52.21|Material Tool Shed|Michael Munns|£10,883.31| |17/10/2023||£4,080.00|Septic Tank Balance|Mitchell & Mayle|£6,803.31| |17/10/2023||£207.53|Fertiliser and Aeriation|Lawn Science|£6,595.78| |23/10/2023||£50.00|Sand for Wood Shed|J.D. Peachey|£6,545.78| |25/10/2023|£135.00||Veg Donation||£6,680.78| |26/10/2023|£300.00||Veg Donation||£6,980.78| |27/10/2023|£52.00||||£7,032.78| |28/10/2023|£252.70||2nd Rainbows|Mildenhall|£7,285.48| |31/10/2023||£77.08|Wood for Wood Store|Michael Munns|£7,285.48| |**MONTHLY**|||||| |**TOTAL**|**£1,104.83**|**£4,935.44**|||| **NOVEMBER** |**2023**|||||| |---|---|---|---|---|---| |06-Nov||£146.46|Wood for Wood Store|Michael Munns|£7,139.02| |21-Nov||£24.27|Generator Fuel part|Generator Guru|£7,114.75| |||£66.10|Sheets for Wood Shed x 3|Woollards|£7,048.65| |||£223.81|Generator Fuel Tank|Generator Guru|£6,824.84| |27-Nov|£1,016.15||CoOp Credit||£7,840.99| |27-Nov|£30.00||Veg Stall Donation|Dave Bowers|£7,870.99| |27-Nov|£60.00||Veg Stall Donation|Paul Hamill|£7,930.99| |27-Nov|£160.00||Veg Stall Donation|Janet Chipchase|£8,090.99| |27-Nov|£70.00||Veg Stall Donation|Aron Rutter|£8,160.99| |27-Nov|£35.00||Veg Stall Donation|Richard Blackwell|£8,195.99| |30-Nov||£33.99|Generator Oil|Pit Stop|£8,162.00| |**MONTHLY**|||||| |**TOTAL**|**£1,371.15**|**£494.63**|||| |**December**|||||| |**04-Dec**||£66.10|Wood for Tool Shed|Michael Munns|£8,095.90| |**04-Dec**||£2.99|Pitstop|Plug for Genrator|£8,092.91| |04-Dec||£138.06|Christmas Hamper & Gifts|Aldi|£7,954.85| |04-Dec|£200.00||Sunday Suppers|Dotty Mystery|£8,154.85| |04-Dec||£35.00|Generator Mtnc|Andy Stevens|£8,119.85| |05-Dec||£10.60|Cream, Juice, Xmas Lunch|Sainsburys|£8,109.25| |07-Dec|£24.27||Refund Generator Tap||£8,109.25| |08-Dec||£12.80|Base Clips for Greenhouse|Ebay|£8,096.45| |12-Dec||£400.37|Insurance|Quote Four|£7,696.08| |13-Dec|58.72||Terracycle|Geof Geraldine|£7,754.80| |**MONTLY**|||||| |**TOTAL**|**£282.99**|**£665.92**|||| |**Jan-24**|||||| |||£38.67|Electric 4th Qtr Oct-Dec 2023|Viv & Dave Bowers|£7,716.13| |||||2nd Rainbows|| |10-Jan|£235.00||Cheque Donation|Mildenhall|£7,951.13| ||£6.00||Veg Stall Donation||£7,957.13| ||£30.00||Veg Stall Donation||£7,987.13| ||£70.00||Veg Stall Donation||£8,057.13| |---|---|---|---|---|---| ||£70.00||Veg Stall Donation||£8,127.13| ||£200.00||Veg Stall Donation||£8,327.13| ||£40.00||Veg Stall Donation||£8,367.13| |16-Jan|£2,000.00||SCC Donation|Colin Nobel|£10,367.13| |15-Jan|£188.20||Gift Aid Refund|HMRC|£10,555.33| |15-Jan|£238.00||Veg Donation||£10,793.33| |23-Jan||£57.30|Wool Poppy Appeal|Amazon|£10,736.03| |31-Jan|£340.00||Veg Stall Donation||£11,076.03| |**MONTLY**|||||| |**TOTAL**|**£3,417.20**|**£95.97**|||| |**February**|||||| |08-Feb||£2,000.00|Materials for Car Park Ext.|J D Peachey|£9,076.03| |15-Feb||£139.50|Wood for Shed 2|R Hamill|£8,936.53| ||||Balance for Car Park and Bore||| |15-Feb||£2,808.00|Hole pad|JD Peachey|£6,128.53| |15-Feb||£21.62|Toilet Cleaner|Amazon|£6,106.91| |MONTHLY|||||| |TOTAL||£4,969.12|||| |**March**|||||| |06-Mar|£375.30||February Veg Stall Donation||£6,482.21| ||||Pump House Wood Forest||| |04-Mar||£43.20|Heath|Michael Munns|£6,439.01| |29-Mar||£286.70|Fruit Cage Netting|Henry Cowls|£6,152.31| |||||John Carling Lawn|| |||£389.41|Lawn Feed and Scaryfng|Science|£5,762.90| |**MONTHLY**|||||| |**TOTAL**|**£375.30**|**£719.31**|||| |**April**|||||| |||||CUT Plastic|| |03-Apr||£337.91|Greenhouse Perspex x 7|Sheeting|£5,424.99| |05-Apr||£2,940.00|Container|C J Overy|£2,484.99| |05-Apr|£856.30||Transfer for closed account||£3,341.29| |05-Apr|£160.00||Veg Donations.||£3,501.29| |---|---|---|---|---|---| |10-Apr||£7.99|Rat Poison|Dobbies- Paul|£3,493.30| |10-Apr|£127.00||Veg Donation||£3,620.30| |15-Apr||£345.18|Heatmaster - Bore Hole Pump|Steve Bebee|£3,275.12| |12-Apr||£152.41|Insurance (1 of 3)|Ladbrooks|£3,122.71| |MONTHLY|||||| |TOTAL|£1,143.30|£3,783.49|||| |**May**|||||| |10-May||£11.50|Weed & Ant Killer - Tesco|Rosalind Hamill|£3,111.21| |02-May|£200.00||Veg donation includes||£3,311.21| ||£50.00||£50 from engine sale||| |11-May||£37.12|Electricity for 1st Qtr 2024|V&D Bowers|£3,274.09| |21-May||£21.05|Wheelbarrow Wheel|Rosalind Hamill|£3,253.04| |22-May||£30.28|Speedy Weeder|Crocus|£3,222.76| |22-May||£22.66|Gloves size 7 & 6|Amazon|£3,200.10| |24-May|£266.04||Vegetable Donations||£3,466.14| |31-May||£81.90|Compost, Tomorite|Paul|£3,384.24| |Note - Bank|||||| |error|£268.89|Incorrect credit|||| ||£268.89|Removed|||| |MONTHLY|||||| |TOTAL|£516.04|£204.51|||| |**June**|||||| |**07-Jun**||£430.00|Ramp for Container|JD Peachey|£2,954.24| |12-Jun||£29.94|Scotsdales Jack Magic|Paul|£2,924.30| ||||Keys for Container and||| |20-Jun||£99.48|Donation Box|Screwfx, via Roz|£2,824.82| |30-Jun||£34.60|Electric 3rd Qtr 2024|Dave/Viv Bowers|£2,790.22| |||||Forest Fixings-|| |30-Jun||£4.00|Nuts & Bolts|Michael|£2,786.22| |30-Jun||£59.14|Screws & Paint|Toolstation-Michael|£2,727.08| |30-Jun||£40.00|Plywood & Paint|Wickes- Michael|£2,687.08| |30-Jun||£30.00|Plastic Sheet for Sign Letters|Michael Cash|£2,657.08| |30-Jun|£427.00||Vegetable Donations||£3,084.08| |---|---|---|---|---|---| |30-Jun|£150.00||Terracycle Crisps|Geof & Geraldine|£3,234.08| |MONTHLY|||||| |TOTAL|£577.00|£727.16|||| |**July**|||||| |11-Jul|£289.00||Veg Donations|Misc|£3,523.08| |11-Jul||£20.00|Keys Cut|Jody & Chris|£3,503.08| |15-Jul||£64.51|Materials for Second Sign|Michael Munns|£3,438.57| |31-Jul|£414.50||Veg Donations||£3,853.07| |MONTHLY|||||| |TOTAL|£703.50|£84.51|||| |**August**|||||| |**01-Aug**|£414.59||Veg Donation||£4,267.66| |||||Rita and Gordon|| |**15-Aug**|£50.00||Cheque|Anderson|£4,317.66| ||£595.00||Veg Donation||£4,912.66| |15-Aug||£84.00|DBS Check R. Hamill|Nochex|£4,828.66| |24-Aug||£12.00|2 Boxes with lids for Little Shed|Home Bargains|£4,816.66| |23-Aug|£645.00||Veg Donation||£5,461.66| |MONTHLY|||||| |TOTAL|£1,704.59|£96.00|||| |**September**|||||| |21-Sep|£135.00||Veg Donation||£5,596.66| |21-Sep||£18.00|Low Cost Tyres|Wheelbarrow tube|£5,578.66| |MONTHLY|||||| |TOTAL|£135.00|£18.00|||| |**Closing**|||||| |**Balance**|**Lloyds**|**£5,578.66**|||| ||**Redwood**|**£20,019.89**|||| |**Ring-fenced**||**£6,000**|||| ## **The Shed Accounts From / To** ## **01 October 2023 30 September 2024** |||**OPENING**|**CLOSING**|| |---|---|---|---|---| |||**BALANCE**|**BALANCE**|| ||**Lloyds**|**£11,039.01**||| ||Redwood|£19,439.06|£20,019.89|| |||||WORKING| |||TOTAL INCOMING|TOTAL OUTGOING|BALANCE| |2023|OCTOBER|£1,104.83|£4,935.44|£7,208.40| ||NOVEMBER|£1,371.15|£494.63|£8,084.92| ||DECEMBER|£282.99|£665.92|£7,701.99| |||||£11,023.2| |2024|JANUARY|£3,417.20|£95.97|2| ||FEBRUARY|£0.00|£4,969.12|£6,054.10| ||MARCH|£375.30|£719.31|£5,710.09| ||APRIL|£1,143.30|£3,783.49|£3,069.90| ||MAY|£516.04|£204.51|£3,381.43| ||JUNE|£577.00|£727.16|£3,231.27| ||JULY|£703.50|£84.51|£3,850.26| ||AUGUST|£1,704.59|£96.00|£5,458.85| ||SEPTEMBER|£135.00|£18.00|£5,440.85| ||||**£5,575**| |---|---|---|---| ||£11,330.90|£16,794.06|**.85**| |Redwood|£20,019.89||| |Ringfenced|||| |£6000||||