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← Windsor Hill Wood

2025-03-31-accounts

Trustees' Annual Report for the period

Period start date Period end date 01 April 2024 31 March 2025 From To

Section A Reference and administration details

Charity name

Windsor Hill Wood

Other names charity is known by

Registered charity number (if any)
Charity's principal address		 Registered charity number (if any)
Charity's principal address		 Registered charity number (if any)
Charity's principal address		 Registered charity number (if any)1174810
Charity's principal address
Rock House, Windsor Hill Lane
Windsor Hill
Shepton Mallet
Postcode
BA4 4JE
~~ee~~		 Registered charity number (if any)1174810
Charity's principal address
Rock House, Windsor Hill Lane
Windsor Hill
Shepton Mallet
Postcode
BA4 4JE
~~ee~~		 Registered charity number (if any)1174810
Charity's principal address
Rock House, Windsor Hill Lane
Windsor Hill
Shepton Mallet
Postcode
BA4 4JE
~~ee~~		 Registered charity number (if any)1174810
Charity's principal address
Rock House, Windsor Hill Lane
Windsor Hill
Shepton Mallet
Postcode
BA4 4JE
~~ee~~		 Registered charity number (if any)1174810
Charity's principal address
Rock House, Windsor Hill Lane
Windsor Hill
Shepton Mallet
Postcode
BA4 4JE
~~ee~~		 Registered charity number (if any)1174810
Charity's principal address
Rock House, Windsor Hill Lane
Windsor Hill
Shepton Mallet
Postcode
BA4 4JE
~~ee~~		 Registered charity number (if any)1174810
Charity's principal address
Rock House, Windsor Hill Lane
Windsor Hill
Shepton Mallet
Postcode
BA4 4JE
~~ee~~
Names of the charity trustees who manage the charity Names of the charity trustees who manage the charity
Trustee name Office (if any) Office (if any) Office (if any) Office (if any) Dates acted if not for whole
year		 Name of person (or body)
entitled to appoint trustee (if
any)
1 Peter Dennis 1 Peter Dennis Chair Resigned 18/01/25
2 Sue Crisfield 2 Sue Crisfield
3 Mark Ba 3 Mark Bagott Chair from 18/1/25
4 Vir 4 Virginia Membrey
5 Anne Martin 5 Anne Martin
6 Steve Bruce- 6 Steve Bruce- Treasurer & Treasurer &
Jones Secretary
7 Hazel Rumse 7 Hazel Rumsey
9 9
10 10
11 11
12 12
13 13
14 14
15 15
16 16
17 17
18 18
19 19
20 20
~~oo~~
Names of the trustees for the charity, if any, (for example, any custodian trustees) Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
TAR 1 March2012

TAR

Names and addresses of advisers (Optional information)

Type of Name Address adviser Independent Simone Paull ACMA Examiner

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company)

Nominations for Trustees are put forward by existing Trustees and Trustee selection methods discussed at a regular meeting. If there isn’t universal agreement a (eg. appointed by, elected by) Trustee vote is held (no vote has been required to date)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

The Trustees continued their regular review of policies and procedures during the year. Health and Safety Policy, License to Reside and Stand-In Warden Guidance have all been adopted in the year

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

Windsor Hill Wood exists to provide temporary accommodation and refuge to those who are in need of it. We are driven by three core charitable objectives:

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March 2012

2

Windsor Hill Wood offers hospitality to both long term and short term guests. The long term stays are the focus of the work at Windsor Hill Wood, allowing appropriate time for guests to become part of the rhythm of life and community, to have time away from their challenging situations and to have time for a certain level of recovery. However, having short term guests if space allows, supports a healthy and fresh dynamic and can also provide significant help to those guests to enable them to reflect on their next steps. Windsor Hill Wood helps its guests to develop resilience and Summary of the main independence through life in a supportive community. The rhythm activities undertaken for the includes outdoor tasks such as forestry, livestock management, public benefit in relation to horticulture, communal catering and opportunities to learn new skills. these objects (include within this section the statutory Windsor Hill Wood is open to all, regardless of religion, or absence of declaration that trustees have religion. The Wardens are Christians as are some of the Trustees so the had regard to the guidance daily and weekly rhythm of Windsor hill wood includes moments of issued by the Charity reflection and silence. Commission on public benefit) The Trustees meet formally every two months where the meetings are

The Trustees meet formally every two months where the meetings are recorded. Informal unminuted meetings are held in the intervening months where everybody is kept updated. The Trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Additional details of objectives and activities (Optional information)

Windsor Hill Wood welcomes volunteers, both regular and one-off. There is a regular Wednesday volunteer work party in the woods and grounds. We host work parties during the year as well as an Open Day for volunteers and supporters.

You may choose to include further statements, where relevant, about:

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March 2012

3

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Stayed open all year. During the year we welcomed 6 long term guests (individuals staying for longer than a month - average stay 9 months) and 6 short term guests (individuals staying for less than a month - average stay 14 nights) Set up free weekly therapy sessions for guests that needed extra support. Communicated with over 150 enquiries for potential new guests, signposting and offering advice as appropriate. Supported past guests with follow up emails or phone calls after their departure. Developing and reorganising the library to facilitate better access to self help books and encourage reading in peoples pass times to create healthier habits. In house training on food hygiene was developed as well as learning how to make simple and healthy soups and bake sourdough bread. Basic safety training for using a variety of tools and equipment as well as workshops in repairing, sharpening and re handling broken tools. Risk assessments and self-care were prioritised before work begins. Also updating staff training and certification for First Aid and Hood hygiene. Conflict management, listening to understand rather than respond has been a key focus to build community through a safe space to discuss challenges and develop understanding and appreciation of each other’s differences. The number of volunteers increased significantly, now with 31 helpers with an average weekly attendance of 6 great people with a wide set of skills used to support and teach our guests.

Work to improve the built infrastructure at Windsor Hill Wood continued throughout the year. Improved electrical and fire safety in the main house and the opening of the Woodland Studio which is now available for hire were significant achievements. Record keeping for grant applications and reporting was highlighted as a need and regular measurement of outcomes is now being completed. Revamping the website is a current focus to ensure we are communicating well with the different necessary groups that access it.

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March 2012

4

Section E Financial review Reserves are held to meet the day to day cash flow requirements of any Brief statement of the unforeseen eventuality, as Windsor Hill Wood has obligations to both charity’s policy on reserves guests and long-term volunteers The Reserves Policy states that unrestricted cash equivalent to 3-6 months of budgeted unrestricted expenditure should be maintained. Reserves can currently be used to cover any shortfall in funding the organisation’s costs. Yearend reserves stood at 3.2 months Details of any funds materially The Access Road Fund ended the year with a £8,258 deficit which was in deficit partly covered by an indefinite interest-free loan. ~~—~~ Further financial review details (Optional information) You may choose to include Unrestricted income from Private donations (39%), Grants (30%) and additional information, where Residential contributions (26%) was largely unchanged from last year. relevant about: Expenditure on core operating costs was also similar to 2023/4. However  the charity’s principal asset purchases (biomass boiler) and restricted fund expenditure (house, sources of funds (including access road and studio) led to a £25,000 reduction in cash funds over the any fundraising); year.  how expenditure has Fundraising from individuals and grants is a focus for 2025/6 to allow supported the key objectives cash reserve levels to be restored. of the charity;  investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration ~~—~~ The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Full name(s) Mark Bagott Position (eg Secretary, Chair, Chair etc)

Date 5th December 2025

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March 2012

5

Charity Name No (if any)
WINDSOR HILL WOOD 1174810
Receipts andpayments accounts
1stApril 2023
For the period
from
Period start date		 To 31st March 2024
Period end date
No (if any)
1174810
ments accounts CC16a
Section A Receipts and payments Section A Receipts and payments Section A Receipts and payments
Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest
£		 to the nearest to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Regular Donations
7,392
-
Ad hoc Donations
21,397
3,847
Gift Aid
5,017
-
Grants
4,791
38,116
Residents Contributions
22,573
-
Fund Generation
2,714
-
Feed in tariff & RHI
563
-
Other Income
1,468
-
Sub total(Gross income for
AR)
65,916
41,963
~~== =22~~		 ~~=22~~ -
7,392
9,247
-
25,244
33,399
-
5,017
2,124
-
42,907
44,264
-
22,573
22,691
-
2,714
1,593
-
563
629
-
1,468
1,729
-
107,879
115,676
~~=22~~
A2 Asset and investment sales,
(see table).
Loans received
-
-
-
-
13,489
Asset Sales
-
-
-
-
-
Sub total -
-
-
-
13,489
Total receipts
65,916
41,963
-
107,879
129,165
~~———————~~
A3 Payments
Staff Costs 21,101 1,785 - - 22,885 22,718
HousekeepingCosts 15,008 - - - 15,008 12,636
Volunteers Costs 176 - - - 176 127
Forestry, agriculture & animal costs 2,495 - - - 2,495 5,413
Repairs and maintenance 3,375 28,990 - - 32,364 17,562
Equipmentpurchase & hire 1,566 249 - - 1,814 1,139
Vehicle costs 2,629 - - - 2,629 2,218
Therapyfor residents - - - - - 1,704
Utilities 6,815 - - - 6,815 6,480
Office & Administration 1,662 - - - 1,662 1,706
Fundraisingcosts 292 - - - 292 105
Professional Fees 60 4,493 - - 4,553 1,140
Rent & Council Tax 3,492 - - - 3,492 3,210
Insurance costs 2,524 - - - 2,524 2,138
Interest and bankcharges 20,747 - - - 20,747 22,185
Other expenses
404
95
-
499
1,301
-
-
-
-
-
-
-
-
-
-
Sub total 82,344
35,610
-
117,955
101,784
A4 Asset and investment
purchases, (see table)
Asset purchases
9,341
-
-
9,341
4,738
Loan/mortgage repayments made
6,604
-
-
6,604
14,473
Decrease in creditors
- 925
-
-
- 925
941
Sub total 15,021
-
-
15,021
20,152
Total payments
97,365
35,610
-
132,975
121,937
Net of receipts/(payments)
- 31,449
6,353
- - 25,097
7,228
A5 Transfers between funds
20,954
- 20,954
-
-
-
A6 Cash funds last year end
31,696
20,229
-
51,925
44,697
Cash funds this year end
21,201
5,628
- 26,828
51,925
CCXX R1 accounts (SS)
1
24/11/2025
~~===~~
~~=== >=~~
Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
Details
Motor Vehicle
Creditors
Details
Mortgage
Unsecured Loans
Cash at bank
Cash in hand
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
COIF Charities Deposit Fund
Details
Property (Rock House & Windsor Hill
Wood)		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
20,373
- 11,665
828
-
17,293
21,201
5,628
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
Fund to which
asset belongs
Cost (optional)
General (Unrestr.)
3,795
General (Unrestr.)
587,449
-
Fund to which
liability relates
Amount due
(optional)
General (Unrestr.)
345,827
General (Unrestr.)
74,000
General (Unrestr.)
84
Print Name
Mark Bagott (Chairman)		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
Current value
(optional)
-
-
Current value
(optional)
-
-
-
When due
(optional)
Date of
approval
Mark Bagott (Chairman) 22/11/2025

CCXX R2 accounts (SS)

24/11/2025

2

Windsor Hill Wood Independent Examiner's Report to the Trustees Year ended 31st March 2025 I report to the trustees on my examinats.on of the financial statements of Windsor Hill Wood (The Charity) for the year ended 31 st March 2025. Responslbllltles and ba8ls of report: As the trustees of The Charity you are responsible for the preparation of the financial ststements in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of The Charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Indèpendent examIne￿S 8tstsment I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. 1 accounting fecords were not kept in respect of The Charity as required by section 130 of the Act. or the financial statements do not accord with those records; or 3 the financial statements do not comply with the applicable requirements Con￿rning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fai¢ view which is not matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be feached. SIMONE PAULL ACMA Independenl Examiner 45 Complon Rd, Shepton Mallet BA4 5QR Date: 22nd November 2025 Page 3