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2023-03-31-accounts

Trustees' Annual Report for the period

Period start date Period end date 01 April 2022 31 March 2023 From To

Section A Reference and administration details

Charity name

Windsor Hill Wood

Other names charity is known by
egistered charity number (if any)
Charity's principal address
1174810
Rock House, Windsor Hill Lane
Windsor Hill
Shepton Mallet
Postcode BA4 4JE

Registered charity number (if any) 1174810

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body)
entitled to appoint trustee (if
any)
Peter Dennis Chair
Sue Crisfield Secretary
RennyGye Resigned 24/9/22
Virginia Membrey
Anne Martin
Giles Membrey Resigned 12/11/22
Steve Bruce-Jones Treasurer Appointed 27/7/22
Hazel Rumsey Appointed 24/9/22
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year

March 2012

TAR

1

Names and addresses of advisers (Optional information)

Type of
adviser		 Name
Address		 Name
Address
Independent
Examiner		 Simone Paull ACMA
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) Nominations for Trustees are put forward by existing Trustees and Trustee selection methods discussed at a regular meeting. If there isn’t universal agreement a (eg. appointed by, elected by) Trustee vote is held (no vote has been required to date)

Additional governance issues (Optional information)

Youmay chooseto include
additional information, where
relevant, about:

policies and procedures
adopted for the induction and
training of trustees;

the charity’s organisational
structure and any wider
network with which the charity
works;

relationship with any related
parties;

trustees’ consideration of
major risks and the system
and procedures to manage
them.		 The Trustees commenced a review of policies and procedures during the
year. Revised policies have now been adopted for the following:

Safeguarding

Finance
A register of major risks has been developed and is being regularly
reviewed

Section C Objectives and activities

March 2012

TAR

2

Summary of the objects of the
charity set out in its governing
document
Summary of the main activities
undertaken for the public
benefit in relation to these
objects (include within this
section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit)		 Windsor Hill Wood exists to provide temporary accommodation and refuge
to those who are in need of it. We are driven by three core charitable
objectives:

The relief of those in need, hardship and distress

The preservation and promotion of good mental and health

The advancement of the Christian religion
Windsor Hill Wood offers hospitality to both long term and short term
guests. The long term stays are the focus of the work at Windsor Hill
Wood, allowing appropriate time for guests to become part of the rhythm
of life and community, to have time away from their challenging situations
and to have time for a certain level of recovery. However, having short
term guests if space allows, supports a healthy and fresh dynamic and
can also provide significant help to those guests to enable them to reflect
on their next steps.
Windsor Hill Wood welcomes volunteers, both regular and one-offs. There
is a regular Wednesday volunteer work party in the woods and grounds.
This activity has sadly been reduced due to Covid-19 but is currently back
to normal levels
Windsor Hill Wood is open to all, regardless of religion, or absence of
religion. The Wardens are Christians as are some of the Trustees so the
daily and weekly rhythm of Windsor hill wood includes moments of
reflection and silence.
The Trustees meet formally either in person or remotely every two months
where the meetings are recorded. Informal unminuted meetings are held
in the intervening months where everybody is kept updated,

Additional details of objectives and activities (Optional information)

March 2012

TAR

3

Windsor Hill Wood welcomes volunteers, both regular and one-offs. There is a regular Wednesday volunteer work party in the woods and grounds.

We hosted 4 work parties during the year and an Open Day.

You may choose to include further statements, where relevant, about:

Section D Achievements and performance

March 2012

TAR

4

Section D Achievements and performance

Summary of the main The purchase of Rock House and the surrounding woodland from the achievements of the charity founder of the charity was completed on 31[st] May 2022 with the benefit of during the year a mortgage from Kingdom Bank and private loans and funds raised over the previous two years In this year we increased the guest accommodation from 5 to 6 and were consistently at capacity as can be seen by the increase in the number of long term guests from the previous year . 15 Long Term Guests: (individuals staying for longer than a month). Average stay: 4 months 11 Short Term Guests: (individuals staying for less than a month). Average stay: 10 nights We provided weekly art therapy for residential guests, a day visit to the horse therapist and a weekly volunteering session for local vulnerable adults with an average of 7 adults attending each week. We once again ran Woods for Wellbeing in Feb - Apr 2023 for 14 vulnerable adults. Participants were adults struggling with increased social isolation and mental health challenges during winter months. Participants have been referred through the Community Mental Health team at The Bridge, local GPs, village agents and health connectors as well as some self-referral. The long term warden family announced their departure at the end of the year and the trustees initiated the search process for replacement warden(s) to build on the successes of recent years and take the charities work forward.

Section E Financial review

March 2012

TAR

5

Brief statement of the charity’s policy on reserves

Reserves are held to meet the day to day cash flow requirements of any unforeseen eventuality, as Windsor Hill Wood has obligations to both guests and long-term volunteers The Reserves Policy states that unrestricted cash equivalent to 3-6 months of budgeted unrestricted expenditure should be maintained. Reserves can currently be used to cover any shortfall in funding the organisation’s costs

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Fund values: The large once-off impact of the property purchase led to a significant shift in the balance sheet from cash to fixed assets together with the introduction of considerable borrowings (mortgage and private loans). Nevertheless we were able to increase the cash reserves in the general fund due to a healthy operating surplus. In the non-property restricted funds the cash balances also rose due to some successful fundraising for specific projects.

Comments: There have been a number of organisational changes in the year: a new accounting system (Xero), a new treasurer and a new independent examiner, long term reserves have been invested in an interest bearing account and redundant bank accounts have been closed.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Peter Timothy Dennis Position (eg Secretary, Chair, Chair etc)

March 2012

TAR

6

Date 11 November 2023 TAR March 2012

WINDSOR HILL WOOD
Charity Name		 WINDSOR HILL WOOD
Charity Name		 WINDSOR HILL WOOD
Charity Name		 WINDSOR HILL WOOD
Charity Name		 1174810
No (if any)		 1174810
No (if any)		 1174810
No (if any)		 CC16a
For the period
from		 Period start date
1st April 2022		 To Period end date
31st March 2023
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
12,724
30,321
6,912
3,500
25,178
3,463
620
162
82,881
-
2,000
2,000
84,881
19,149
8,859
298
2,463
5,703
97
2,081
90
3,591
1,997
45
6,653
1,633
14,559
95
-
-
67,314
-
4,585
455
5,040
72,353		 Restricted
funds
to the nearest £
-
12,564
1,436
19,305
-
222
-
-
33,527
379,990
-
379,990
413,517
-
-
-
571
5,571
235
-
3,600
-
-
-
-
-
-
19
-
-
9,995
544,870
-
-
544,870
554,865
- 141,348
10,331
140,969
9,952		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
12,724
42,886
8,348
22,805
25,178
3,685
620
162
116,408
379,990
2,000
381,990		 Last year
to the nearest £
Regular Donations 12,724 120,337
Ad hoc Donations 30,321 included above
Gift Aid 6,912 included above
Grants 3,500 included above
Residents Contributions 25,178 22,460
Fund Generation 3,463 1,042
Feed in tariff & RHI 620 4,068
Other Income 162 2
Sub total(Gross income for
AR)		 82,881 147,909
A2 Asset and investment sales,
(see table).
Loans received - 52,010
Asset Sales 2,000 -
Sub total 2,000 52,010
Total receipts
A3 Payments
498,398 199,919
19,149
8,859
298
3,034
11,274
332
2,081
3,690
3,591
1,997
45
6,653
1,633
14,559
114
-
-
77,309
544,870
4,585
455
549,910
627,218
- 128,820
Staff Costs 19,149 16,596
HousekeepingCosts 8,859 8,436
Volunteers Costs 298 685
Forestry,agriculture & animal costs 2,463 3,486
Repairs and maintenance 5,703 6,426
Equipmentpurchase & hire 97 1,519
Vehicle costs 2,081 1,253
Therapyfor residents 90 -
Utilities 3,591 3,039
Office & Administration 1,997 499
Professional Fees 45 5,674
Rent & Council Tax 6,653 24,544
Insurance costs 1,633 1,456
Interest and bank charges 14,559 -
Other expenses 95 636
- -
- -
**Sub total ** 67,314 74,249
A4 Asset and investment
purchases, (see table)
Asset purchases - 25,800
Loan/mortgagerepaymentsmade 4,585 -
Decrease in creditors 455 -
**Sub total ** 5,040 25,800
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
100,049
12,528 - 141,348 - - 128,820 99,870
- 10,331

10,331 - - -
32,548 140,969 - 173,517 73,647
34,745 9,952 - 44,697 173,517

CCXX R1 accounts (SS)

06/10/2023

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
COIF Charities Deposit Fund
Cash at bank
Cash in hand
Details
Property (Rock House & Windsor Hill
Wood)
Creditors
Details
Mortgage
Unsecured Loans
Details
Motor Vehicle
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
4,511
9,952
88
-
30,146
-
34,745
9,952
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
Fund to which
asset belongs
Cost (optional)
General (Unrestr.)
3,795
General (Unrestr.)
573,370
-
Fund to which
liability relates
Amount due
(optional)
General (Unrestr.)
355,415
General (Unrestr.)
72,000
General (Unrestr.)
100
Print Name
Peter Dennis(Chairman)		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
Current value
(optional)
-
-
Current value
(optional)
-
-
-
When due
(optional)
Date of
approval
Peter Dennis(Chairman) 20/05/2023

CCXX R2 accounts (SS)

06/10/2023

2

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