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2022-03-31-accounts

Trustees' Annual Report for the period

Period start date Period end date 01 April 2021 31 March 2022

From To

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1174810

Windsor Hill Wood (WHW)

Charity's principal address Rock House, Windsor Hill Lane Windsor Hill Shepton Mallet Postcode BA4 4JE

Names of the charity trustees who manage the charity

1
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4
5
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7
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20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body)
entitled to appoint trustee (if
any)
Peter Dennis Chair
Sue Crisfield Secretary
RennyGye
Virginia Membrey
Anne Martin
Giles Membrey
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year

TAR

March 2012

1

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
Treasurer Richard Porter
Independent Examiner Nick May FCA

Name of chief executive or names of senior staff members (Optional information)

Chris Thompson - Warden

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

How the charity is constituted

CIO

Nominations for Trustees are put forward by existing Trustees and are Trustee selection methods interviewed at a regular meeting. If there isn’t universal agreement a vote (eg. appointed by, elected by) is held (no vote has been required to date)

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

The Trustees of WHW made the decision that the Charity would try to raise enough money to buy the house and grounds when the current 5 year lease ends in September 2022. The landlord will not be offering a new lease and the only way for Windsor Hill Wood to continue in its current form is the purchase of the property.

The purchase price was achieved by a combination of raising enough monies for the deposit, taking on one major mortgage, with the addition of a collection of smaller loans from supporters of Windsor Hill Wood.

The purchase was completed on 31[st] May 2022

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

Windsor Hill Wood exists to provide temporary accommodation and refuge to those who are in need of it. We are driven by three core charitable objectives:

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March 2012

2

Windsor Hill Wood offers hospitality to both long term and short term guests. The long term stays are the focus of the work at Windsor Hill Wood, allowing appropriate time for guests to become part of the rhythm of life and community, to have time away from their challenging situations and to have time for a certain level of recovery. However having short term guests, if space allows, supports a healthy and fresh dynamic and can also provide significant help to those guests to enable them to reflect on their next steps.

Windsor Hill Wood welcomes volunteers, both regular and one-offs. There is a regular Wednesday volunteer work party in the woods and grounds. This activity has sadly been reduced due to Covid-19 but is currently back to normal levels

Summary of the main activities undertaken for the grounds. This activity has sadly been reduced due to Covid-19 but is public benefit in relation to currently back to normal levels these objects (include within this section the statutory Windsor Hill Wood is open to all, regardless of religion, or absence of declaration that trustees have religion. The Wardens are Christians as are the majority of Trustees and had regard to the guidance so the daily and weekly rhythm of Windsor hill wood includes moments of issued by the Charity reflection and silence. Commission on public benefit) The Trustees meet formally either in person or remotely every two

The Trustees meet formally either in person or remotely every two months where the meetings are recorded. Informal meetings are held in the intervening months where everybody is kept updated, these meetings are not formal and no minutes are taken.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

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March 2012

3

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Windsor Hill Wood welcomes volunteers, both regular and one-offs. There is a regular Wednesday volunteer work party in the woods and grounds. This activity was reduced during Covid-19 restrictions but has been gradually brought back in stages, firstly with the volunteers only working on Wednesday afternoons, then all day with a lunch in the open. We have hosted 4 work parties during the year and an Open Day. 2021-22 Summary of main achievements section: 8 Long Term Guests: (individuals staying for longer than a month). Average stay: 5.6 months 14 Short Term Guests: (individuals staying for less than a month). Average stay: 6 nights We provided weekly art therapy for residential guests, a day visit to the horse therapist and a weekly volunteering session for local vulnerable adults with an average of 7 adults attending each week. We once again ran Woods for Wellbeing in Jan - Apr 2022 for 21 vulnerable adults. The project ran with funding from Somerset Community Foundation, Open Mental Health, Bishop Radford Trust. Participants were adults struggling with increased social isolation and mental health challenges during winter months. The funding enabled us to provide these sessions at low cost (£3 per session) to those who can afford it and free to those who cannot afford it. Participants have been referred through the Community Mental Health team at The Bridge, local GPs, village agents and health connectors. Some people have selfreferred having seen the publicity on social media. We raised sufficient funds to buy the property including house, buildings and woodland thereby securing the future of the charity. The purchase was completed on 31[st] May 2022

TAR

March 2012

4

Section E Financial review

Brief statement of the

charity’s policy on reserves

Reserves are held to meet the day to day cash flow requirements of any unforeseen eventuality, as Windsor Hill Wood has obligations to both guests and long-term volunteers The reserves Policy states that the reserves fund should be held at an amount of between three and six months’ normal expenditure. Reserves can currently be used to cover any shortfall in funding the organisation’s costs

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Peter Timothy Dennis Position (eg Secretary, Chair, Chair etc)

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March 2012

5

Dale 05.10.2022 TAR Mar¢h 2012

Windsor Hill Wood 1174810 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01.04.2021 31.03.2022

Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
52,932
22,460
4,068
1,042
2
-
-
-
80,504
-
-
-
80,504
16,596
24,544
3,039
3,486
685
8,436
1,519
1,253
5,674
6,426
499
1,456
636
74,249
800
-
800
75,049
5,455
- 9,249
36,342
32,548		 Restricted
funds
to the nearest £
67,405
-
-
-
-
-
-
-
67,405
52,010
-
52,010
119,415
-
-
-
-
-
-
-
-
-
-
-
-
-
-
25,000
-
25,000
25,000
94,415
9,249
37,305
140,969		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
120,337
22,460
4,068
1,042
2
-
-
-
147,909
52,010
-
52,010
199,919
16,596
24,544
3,039
3,486
685
8,436
1,519
1,253
5,674
6,426
499
1,456
636
74,249
25,800
-
25,800
100,049

99,870		 Last year
to the nearest £
Donations 52,932 71,335
Residents Contributions 22,460 19,053
Feed in Tariff 4,068 5,057
Other Income 1,042 3,883
Interest 2 9
- -
- -
- -
Sub total(Gross income for
AR)		 80,504 99,337
A2 Asset and investment sales,
(see table).
Loans(forpurchase) -
-
 -
~~Sub total~~ - -
Total receipts
A3 Payments
99,337
Payroll 16,596 11,990
Rent & Council Tax 24,544 24,407
Utilities 3,039 2,603
Forestry,agriculture & animal costs 3,486 2,441
Volunteers Costs 685 3,332
Subsistence expenditure 8,436 6,376
Equipment & supplies 1,519 1,072
Vehicles & Travel 1,253 937
Prefessional Fees 5,674 9,339
Servicing,repairs and maintenance 6,426 1,632
IT expenses 499 557
Insurance costs 1,456 1,938
Other expenses 636 850
**Sub total ** 74,249 67,474
A4 Asset and investment
purchases, (see table)

Property (deposit & fees)		 800 2,700
- -
**Sub total ** 800 2,700
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
70,174
5,455 94,415 -
99,870		 29,163
- 9,249 9,249 - - -
36,342 37,305 - 73,647 44,484
32,548 140,969 - 173,517 73,647

CCXX R1 accounts (SS)

31/08/2022

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Cash at Bank
Cash in hand
Details
Details
Motor Vehicle
Property (Deposit and Fees)
Details
Loans (property)
Other
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
32,509
140,969
39
-
-
32,548
140,969
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
Unrestricted
3,795
Restricted
28,500
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
Restricted
52,010
Unrestricted
545
-
Print Name
Peter T Dennis		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)

-
-
-
-
-
Current value
(optional)

2,725
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Peter T Dennis

CCXX R2 accounts (SS)

31/08/2022

2

Report to the qualification(s) or body: trustees/

members of Address:

On accounts for the year

ended

Set out on pages

IER

IER
Responsibilities
and basis of
report		 Windsor Hill Wood
31stMarch 2022 Charity no 1174810
1 and 2 of Receipts and Payments Accounts(CC16a)

I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31/03/2022.

Independent As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act examiner's statement 2011 ("the Act").

I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records

Signed: I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name:

Relevant professional

31/08/2022

Date:

Nicholas May

FCA

Collett Avenue, Shepton Mallet, Somerset, BA4 5PL

1 October 2018