2021-03-31-accounts - Windsor Hill Wood

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Trustees' Annual Report for the period

From

Period start date Period end date

01 April 2020 31 March 2021

Section A Reference and administration details

March 2012

TAR

Charity name

Windsor Hill Wood (WHW)

Other names charity is known by

Registered charity number (if any)

1174810

Charity's principal address

Rock House, Windsor Hill Lane

March 2012

TAR

Windsor Hill

Shepton Mallet

Postcode

BA4 4JE

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)

March 2012

TAR

Peter Dennis Chair Appointed as Chair June 2021

Sue Crisfield Secretary Appointed Nov 2020

Jane Hull

Renny Gye Resigned as Chair June 2021

Virginia Membrey

March 2012

TAR

Rebecca Sutton

Resigned Nov 2020

Anne Martin

Appointed Nov 2020

Giles Membrey

Appointed January 2021

March 2012

TAR

io li 12 13 14 TAR March 2012

15 16 17 18 TAR March 2012

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Treasurer Richard Porter

Independent Examiner Nick May FCA

Name of chief executive or names of senior staff members (Optional information)

Chris Thompson - Warden

Section B Structure, governance and management

March 2012

TAR

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution)

Constitution

How the charity is constituted (eg. trust, association, company)

CIO

Trustee selection methods (eg. appointed by, elected by)

Nominations for Trustees are put forward by existing Trustees and are interviewed at a regular meeting. If there isn’t universal agreement a vote is held (no vote has been required to date)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Renny Gye stepped down as Chair in June 2020 and was replaced by Peter Dennis. Renny remains as a Trustee.

The Trustees of WHW made the decision that the Charity would try to raise enough money to buy the house and grounds when the current 5 year lease ends in September 2022. The landlord will not be offering a new lease and the only way for Windsor Hill Wood to continue in its current form is the purchase of the property. Currently this is going well, with sufficient funds raised from private donors to cover the deposit and a mortgage currently being negotiated with a charity bank. It is expected that mortgage payments will be approximately in line with current rent payments.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

Windsor Hill Wood exists to provide temporary accommodation and refuge to those who are in need of it. We are driven by three core charitable objectives:

The relief of those in need, hardship and distress
The preservation and promotional of physical good health
The advancement of the Christian religion

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Windsor Hill Wood offers hospitality to both long term and short term guests. The long term stays are the focus of the work at Windsor Hill Wood, allowing appropriate time for guests to become part of the rhythm of life and community, to have time away from their challenging situations and to have time for a certain level of recovery. However having short term guests, if space allows, supports a healthy and fresh dynamic and can also provide significant help to those guests to enable them to reflect on their next steps.

March 2012

TAR

Windsor Hill Wood welcomes volunteers, both regular and one-offs. There is a regular Wednesday volunteer work party in the woods and grounds. This activity has sadly been reduced due to Covid-19 but will be increased as circumstances allow.

Windsor Hill Wood is open to all, regardless of religion, or absence of religion. The Wardens are Christians as are the majority of Trustees and so the daily and weekly rhythm of Windsor hill wood includes moments of reflection and silence.

The Trustees meet formally either in person or remotely every two months where the meetings are recorded. Informal meetings are held in the intervening months where everybody is kept updated, these meetings are not formal and no minutes are taken.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

March 2012

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

9 Long Term Guests: (individuals staying for longer than a month). Average stay: 5.25 months

11 Short Term Guests: (individuals staying for less than a month). Average stay: 11 nights

Occupancy rate : 68% for the year. This is lower than previous years due to COVID preventing us hosting short term guests in Apr – June 2020 and Jan-March 2021.

We had to stop our Wednesday volunteer programme during both lockdowns and the lower volunteer numbers reflect that. However, in line with government restrictions we ran a very popular Woodland support group for 22 adults in partnership with Holly & Hawthorn Forest school between January – April 2021. Given their level of vulnerability, most of our regular volunteers were able to attend. We started with one afternoon session on a Wednesday but the 15 spaces available were soon fully booked and we had a waiting list so we added a morning session as well. This project ran with funding from Somerset Community Foundation and Shepton Mallet Town Council as well as Somerset Skills and Learning. Participants were adults struggling with increased social isolation and mental health challenge during the winter lockdown, Jan-Apr 2021. The funding enabled us to provide these sessions at low cost (£3 per session) to those who can afford it and free to those who cannot afford it. Participants have been referred through the Community Mental Health team at The Bridge, local GPs, village agents and health connectors. Some people have self-referred having seen the publicity on social media.

Section E Financial review

March 2012

TAR

Reserves are held to meet the day to day cash flow Brief statement of the requirements of any unforeseen eventuality, as Windsor Hill charity’s policy on Wood has obligations to both guests and long-term volunteers reserves The reserves Policy states that the reserves fund should be held at a minimum of six months’ normal expenditure. Reserves can currently be used to cover any shortfall in funding the organisation’s costs Details of any funds None materially in deficit Further financial review details (Optional information)

With reference to the accounts and comparing them with You may choose to include 2019/20 the following is a short list of observations and additional information, comments where relevant about:  the charity’s principal Overall ‘Donations’ have increased, but this is due to the appeal sources of funds asking for donations to put towards the purchase of Windsor Hill (including any Wood to secure the charities future. fundraising);  The contribution from Residents has dropped and this is due to how expenditure has the two Covid Lockdown periods, when we were unable to take supported the key in ‘short term guests’ (long term guests remained as part of the objectives of the charity; Family.  investment policy and objectives including any In May 2021 the Warden became an employee of WHW and was ethical investment policy put on a PAYE system with a new payroll payment line in the adopted. accounts."

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

March 2012

TAR

Full name(s)

Peter Timothy Dennis

Position (eg Secretary, Chair, etc)

Chair

Date

22[nd] January 2022

March 2012

TAR

Windsor Hill Wood 1174810

Receipts and payments accounts For the period Period start date Period end date To from 01.04.2020 31.03.2021

Section A Receipts and payments

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Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Donations 35,793 35,542 - 71,335
Residents Contributions 18,874 - - 18,874
Feed in Tarif 5,057 - - 5,057
Other Income 3,883 - - 3,883
Interest 9 - - 9
- - - -
- - - -
- - - -
63,616 35,542 - 99,158
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 63,616 35,542 - 99,158
A3 Payments
Payroll 11,990 - - 11,990
Rent & Council Tax 24,407 - - 24,407
Utilities 2,603 - - 2,603
Forestry, agriculture & animal costs 2,262 - - 2,262
Volunteers Costs 3,332 - - 3,332
Subsistence expenditure 6,376 - - 6,376
Equipment & supplies 1,072 - - 1,072
Vehicles & Travel 937 - - 937
Prefessional Fees 12,039 - - 12,039
Servicing, repairs and maintenance 1,632 - - 1,632
IT expenses 557 - - 557
Insurance costs 1,938 - - 1,938
Training - - - -
Other expenses 820 - - 820
Sub total [ 69,965 ] - - 69,965
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 69,965 - - 69,965
Net of receipts/(payments) (6,349) 35,542 - 29,193
A5 Transfers between funds - - - -
A6 Cash funds last year end 42,972 1,512 - 44,484
Cash funds this year end 36,623 37,054 - 73,677
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Section B Statement of assets and liabilities at the end of the period

			Unrestricted	Unrestricted	Unrestricted	Restricted	Restricted
Categories	Details			funds		funds
			to nearest £			to nearest £
B1 Cash funds	Cash at Bank Cash in hand	*Total cash funds*		36,582 41 - 36,623			37,054 - - 37,054
	(agree balances with receipts and payments account(s))		OK			OK
			Unrestricted			Restricted
				funds		funds
B2 Other monetary assets	Details		to nearest £ -			to nearest £ -
					- -		- -
					-		-
					-		-
					-		-
	Details		Fund to which asset belongs			Cost	(optional)
B3 Investment assets							- -
							-
							-
							-
	Details		Fund to which asset belongs			Cost	(optional)
B4 Assets retained for the	Motor Vehicles		Unrestricted				3,795
charity’s own use							-
							-
							-
							-
							-
							-
							-
							-
	Details		Fund to which liability relates			Amount due (optional)
B5 Liabilities							- -
							-
							-
							-
Signed by one or two trustees on behalf of all the trustees		Signature			Print	Name
					Peter T Dennis

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CC16a
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Last year

to the nearest £

33,847 21,519 3,827 7,927 23 - - - 67,143

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-
-
67,143
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24,259 2,334 3,035 12,177 6,554 3,477 6,148 10,463 4,990 781 963 790 183 76,154

76,154 (9,011) - 53,495 44,484

Endowment funds

to nearest £ - - - -

Endowment funds to nearest £ - - - - - - Current value (optional)

Current value (optional)

2,956 - - - - - - - - When due (optional)

Date of approval 22.01.2022