**Trustees' Annual Report for the period** Period start date Period end date 22 Sept 2019 21 Sept 2020 **From To**
## Section A Reference and administration details
**Charity name** Beacon Park Tennis **Other names charity is known by Registered charity number (if any)** 1174799 **Charity's principal address** 33 Cherry Orchard Lichfield **Postcode WS14 9AN**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Phil Shaw|Chair||Trustees|
||Steven Clarke|||Trustees|
||Mark Eustace|||Trustees|
||Katarina Obranovic|||Trustees|
||Paul Bayliss|||Trustees|
||Henrietta Bates|||Trustees|
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**Annual Report**
1
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution
Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted
- (eg. trust, association, company)
Elected by existing trustees Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
Appointed Microsports Ltd as tennis coaching provider for 2019-2020 period
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
Beacon Park Tennis is a charity which is run by a group of trustees elected on 3-year terms at the Annual General Meeting.
We have no members but exist to serve the community by raising funding to resurface and manage the tennis courts in Lichfield’s Beacon Park. The primary objective of BPT was to ensure we secured enough funding to complete the resurfacing project and, once confirmed, to manage the project itself with suitable contractors.
**Summary of the objects of the charity set out in its** Now resurfacing is completed, our aim is to manage the court pricing and **governing document** availability for the public, promote wellbeing and physical activity and support local schools and clubs for tennis and netball.
In deciding which activities to run this year the trustees of BPT have considered the guidance issued by the charity commission on public benefit and balanced this against the primary objective. In addition, we were mindful of the impact of the pandemic and restrictions placed on our team and customers
**Annual Report**
2
As our court resurfacing work is now complete. Our activities will focus around
- Ensuring the site remains safe and secure
- Ensuring that the courts are available for public use at low cost
- • Outreach to schools and disadvantaged groups to promote health and wellbeing through tennis related activities
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
Beacon Park Tennis could not have progressed without support from the local community, even in 2020 with the restrictions in place, we continued to receive messages of support from the public and the response on completion of the resurfacing has been fantastic
We continue to welcome support in helping to manage the day-to-day activites of the court site
You **may choose** to include further statements, where relevant, about:
A special thank you to Lichfield Spires Netball team who donated the proceeds of a Netballathon to the charity to help fund the resurfacing work
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**Annual Report**
3
Section D Achievements and performance
This was a significant year for Beacon Park Tennis.
We achieved the following key successes
- Secured all necessary funding for our construction project
- Secured Planning Permission
- Signed a lease for the facility with Lichfield District Council
- Tendered the contract to Fosse Contracts Ltd
- Successfully completed the construction
- Build a website and agreed booking process for customers
- Agreed on a tennis coaching provider
- Signed agreements with key commercial customers
- • Reopened the courts to the public
- Began marketing and press coverage
**Annual Report**
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## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
Our fundraising activities are completed and we have received the majority of our grant and loan funding as well as the invoices from the resurfacing project. Our finances are healthy at this stage and we see no reason why we will not be able to pay our liabilities in 2020-2021 and begin a seed fund for future resurfacing and maintenance in 10-20 years.
**Details of any funds materially** Not applicable **in deficit**
## **Further financial review details (Optional information)**
- Principle funding in this period has come from SportEngland, the LTA,
- You **may choose** to include HS2, Lichfield Cathedral school and Lichfield district council.
- additional information, where relevant about: Now that the courts are open, we have begun to take receipts from users
- • the charity’s principal of the courts both commercial and public for tennis and netball related
- sources of funds (including activities.
- any fundraising);
- how expenditure has The funding is drawn down to fund the resurfacing project payments. The
- supported the key objectives LTA funding is a loan that will require repayment over 10 years. The
- of the charity; other key sources were grants.
- • investment policy and objectives including any Our surplus is held in a current account and therefore is not invested in ethical investment policy any funds at this stage adopted.
## **Section F Other optional information**
None
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Steven Clarke **Position (eg Secretary, Chair,** Trustee **etc) Date** 06/10/2020
**Annual Report**
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**N**
## **Beacon Park Tennis**
## **Receipts and payments acco**
Period start date
## **For the period from**
**To**
09/22/2019
## **Section A Receipts and payments**
## **Unrestricted Restricted Endowment funds funds funds**
## **to the nearest £**
**to the nearest £ to the nearest £**
## **A1 Receipts**
**----- Start of picture text -----**
- -
Donations 174 - -
Spires Netball Fundraiser 2,621 - -
Bower bucket collection 132 - -
Lichfield District Council Donation 5,000 -
16,000
Lichfield Cathedral School Pre-payment
HS2 donation 58,900
Sports England Donation 76,950
Lawn Tennis Association Loan 38,220
Stripe payments for court bookings 2,775
915
Go Cardless Payments for Court Bookings
- - -
- - -
- - -
6,617 195,070 -
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - -
- - -
Sub total - - -
Total receipts 6,617 195,070 -
A3 Payments
Tree Survey 795 -
JCT Contract 87 -
LaboSport (Consultancy fees) 3,947 -
Coaching 270 - -
Domain Name 20 -
Banner 51 -
Mann Broadbent Insurance 411 -
CIA Gate Access & Technical Support 722
A Board 30
Tennis Equipment 135 - -
Padlock and net cord 161 - -
Sub total 596 6,033 -
**----- End of picture text -----**
## **A4 Asset and investment purchases, (see table)**
**-**
**----- Start of picture text -----**
Gate 8,220
Fosse construction work 155,984
- - -
Sub total - 164,204 -
Total payments 596 170,237 -
Net of receipts/(payments) 6,021 24,833 -
A5 Transfers between funds - - -
A6 Cash funds last year end 3,959 - -
Cash funds this year end 9,980 24,833 -
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of**
|||**Unrestricted**|
|---|---|---|
|**Categories**|**Details**|**funds**|
|||**to nearest £**|
|**B1 Cash funds**|Cash in Bank
**_Total cash funds_**|**10,141**
**-**
**-**
**10,141**|
||(agree balances with receipts and payments
account(s))|Agreement Error|
|||**Unrestricted**|
|||**funds**|
||**Details**|**to nearest £**|
|**B2 Other monetary assets**|Money owed by Lichfeld Spires NC
Money Owed by Microsports
Money due from Sport England Grant
Money Due from HS2 Grant
Money Due from LTA Loan|**979**
**200**
**-**|
|||**Fund to which**|
|**B3 Investment assets**|**Details**|**asset belongs**
**Fund to which**|
|**B4 Assets retained for the**|**Details**
Lease of Courts|**asset belongs**|
|**charity’s own use**|Refurbished courts
Tennis and Netball Court Equipment
Storage boxes x 3|**Fund to which**|
||**Details**|**liability relates**|
|**B5 Liabilities**|Pre-payment Lichfeld Cathedral School
Loan from LTA||
Money owed to Fosse (2.5%) Money Owed to Fosse
Signed by one or two trustees on behalf of all the trustees
Signature Print N
**o (if any)**
## **ounts**
## **CC16a**
Period end date 09/21/2020
## **Total funds**
## **Last year**
**to the nearest £**
**to the nearest £**
**----- Start of picture text -----**
- -
174 -
2,621 -
132 -
5,000 -
16,000
58,900
76,950
38,220
2,775
915
- -
- -
- -
201,687 -
**----- End of picture text -----**
**----- Start of picture text -----**
-
- -
- -
201,687 -
795 -
87 -
3,947 -
270 -
20 -
51 -
411 -
722
30
135 -
161 -
6,629 -
**----- End of picture text -----**
**-**
**----- Start of picture text -----**
8,220
-
155,984
-
-
164,204 -
170,833 -
30,854 -
- -
3,959 -
34,813 -
**----- End of picture text -----**
## **the period**
**----- Start of picture text -----**
Restricted Endowment
funds funds
to nearest £ to nearest £
24,672 -
- -
- -
24,672 -
Agreement Error OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
4,050 -
3,100 -
10,540 -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
1 -
0 -
5000 -
3000 -
- -
- -
- -
- -
- -
Amount due When due
(optional) (optional)
15000
48760
**----- End of picture text -----**
**----- Start of picture text -----**
4504
24025
-
Date of
Name
approval
**----- End of picture text -----**
INle ndent examlnerfs re
1174759
I report to the trustees on my examinath)n of the accounts of the Beacon Park Tennis111747591 for
the year ended 21" September 2020.
Respofisibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in
accordance with the requirements of the Charities Act 20111.the ACYI. I report in respect of my
examination of the Trusys accounts carried out under section 145 of the 2011 Att and in carrying
out my examination I have followed all the applicable Directions given by the Charity Commission
under settion 14515llbl of the Art.
Ihdependent examlnerfs statement
I have completed my exomination. I confim) that no material matters have come to my attentron in
connection with the examination giving me (zuse to believe that in any material respect:
l. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records: or
3. the accounts do not compty with the applicable requirements conceming the form and content of
accounts set out in the Charities (Accounts arHI Reports) Regulations 2C()8 other than any
requirement that the accounts give a 'true and frdirview which is not a matter considered as part of
an independent examination.
I have no conterns and have come across no other matter5 in connettion w¥th the examination to
which attention should be drawn in this report in order to enable a proper understanding of the
accounts to be reached.
Signed.. Andrew sutton ACMA CGMA
Relevant professional qualtfication or membership of professional bOdS Irf any}: Chartered
Instltute of Management Accountants (aMA)
Add5$. 59 Rugeley Road. Burntwood, Staffordshire. W57 9BJ
Signed
Andrew Sutton
Ite: IP July 2021