## _**THAME MUSEUM TRUST**_
## _**TRUSTEES ANNUAL REPORT AND**_
_**STATEMENT OF ACCOUNTS For year ending 31 March 2024**_
1
## **TABLE OF CONTENTS**
|**Reference and Administrative Details**|**Page 3**|
|---|---|
|**Chair of Trustees Report**|**Page 4**|
|**Structure, Governance and Management**|**Page 5**|
|**Objectives and Activities**|**Page 6**|
|**Visitor Attendance Figures**|**Page 7**|
|**Trustees**|**Page 7**|
|**Financial Review**|**Page 9**|
|**Annual Accounts**|**Page 10**|
|**Minutes of AGM of Thame Museum Trust (25 June 2022)**|**Page 20**|
|**Declaration**|**Page 22**|
2
## **REFERENCE AND ADMINISTRATIVE DETAILS**
Charity Commission Registered Charity 1174795
An Arts Council Accredited Museum
## **Museum Address**
79 High Street, Thame OX9 3AE
## **Trustees**
Mr Adrian Dite Mr Michael Parsons Miss Petrova Caldecourt Mr Michael L Dyer Mrs Alexandra Perry Mrs Lisa Stevens Dr Trevor Watkins Mrs Lindsey Weimers Mr Philip Williams Mrs Lin Wylie
Appointed 29 Feb 2024 Appointed 06 Dec 2023
Resigned 31 Mar 2024 Appointed 06 Dec 2023 Appointed 06 Dec 2023 Appointed 22 Jul 2023
Chair of Trustees Treasurer
Town Council Nominees Councillor Paul Cowell Councillor Linda Emery
Thame Historical Society Nominees
Mr Maurice Kirtland Mr Paul Earley
## **Secretary**
Mr David McBrien
## **Accounts Independent Examiner**
Mrs Ann Green, 32 Holliers Close, Thame OX9 2EN
## **Bankers**
Barclays Bank PLC, 1 Churchill Place, London E14 5HP
## **Insurers**
Ecclesiastical Insurance Office plc, Benefact House, 2000 Pioneer Avenue, Gloucester Business Park, Brockworth, Gloucester GL3 4AW
3
## **ANNUAL REPORT OF THE TRUSTEES AND INDEPENDENTLY EXAMINED FINANCIAL STATEMENTS FOR THE YEAR ENDING 31 MARCH 2024**
The Trustees present their report with the financial statements of the charity for the year ending 31 March 2024. The Trustees have adopted the provisions of the Statement of Recommended Practice (SORP) ’Accounting and Reporting by Charities’ issued in March 2015.
## **CHAIR OF TRUSTEES REPORT**
The Museum has had a strong year, among the highlights were:
- Successful temporary exhibitions
- Collaborations with Thame Arts and Literary (TAL) talks
- Hosting Paul Gambaccini’s Tribute to Robin Gibb with Dwina Gibb
- “Midsomer Murders” Town Tours
All of these activities were only possible due to the dedication of the teams of volunteers either front of house, opening up and greeting our visitors, or the working groups pulling the exhibitions together, and indeed those running the daily life of the Museum. Yet again I have to offer a sincere and heart felt Thank You to you everyone. As a totally Volunteer-run organisation, all happens because a Volunteer makes it happen.
We had around 60 volunteers as at 31 March 2024 and we are always looking to recruit more volunteers to ensure the future of the Museum. The Museum also recruited five new Trustees and have had three standing down. This coming year will also see a change of Treasurer.
At this point, I would like to offer both a personal thank you to Alex for all the work she has done, not only as the Treasurer and a Trustee over many years, but the way she has helped in every area of the Museum organisation.
One of the temporary exhibitions which was a great success, “Last Stop Thame”, included production by the team of a wonderful model of the old station together with an animated film of the journey from Oxford, via Thame, to Princes Risborough. The model is now on permanent display in the main gallery.
The Museum continues work with the community, including “Thame Shed” who have supported us by making a stand for a tablet to gain visitor feedback, and through the refurbishment of a carousel model now on permanent display, bringing pleasure to both young and old.
We continue to work with the local schools, hosting visits from Lord Williams’s School year 7 (the whole year group, 350 students over a week), and John Hampden, St Joseph’s and Barley Hill primary schools, and also accommodating the Lord Williams’s School Art exhibition. This year the Museum also hosted two year 13 students for work experience.
4
The Museum continues with a varied and successful monthly talks programme, (available face to face and online); we co-hosted with Thame Arts & Literary organisation larger talks events at the Thame Players theatre, which have seen sell-out audiences.
We are very happy to continue our partnership with the “Midsomer Murder Tours” programme, which brings both people and funds into the Museum. We are also very pleased to be working with some of the local businesses who offer us support in various ways.
All these activities help us to tell “The Story of Thame”, giving a sense of place and bringing the town’s history to life. The Museum wants to be seen as a welcoming, familyfriendly environment, relevant to residents today.
We completed our Forward Plan for the next 3 years, with the various teams identifying key aims to deliver the trustees’ strategic plan, including renewal of our accreditation currently planned for 2025. In the work leading to the plan’s completion, output from the audience research project was included, leading to some key development activities such as a visitor learning plan, a marketing strategy and a collection re-evaluation against our mission of telling the “Story of Thame”. We are also starting to understand how best to showcase the archaeological discoveries from the housing development site at Oxford Road, Thame.
We have been helped throughout by Emily Toettcher acting as our Museum mentor, and with support from Sarah Menary from Museum Development South East. We are very grateful to have this professional guidance and Emily is often a member of our Trustee meetings.
I am pleased to say that the Museum enjoys the full support of the Town Council, which is working with us to repair problems that are causing rain water ingress at this time.
I end this review of the year with a massive thank you to the Members of the Trust who have continued their membership, thereby underpinning the running costs of the Museum.
The Trustees are confident of the Museum’s future, both in its own right and as a part of the wider Thame community, and I am extremely proud to be part of the Thame Museum Community.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing Document**
The charity was established by constitution signed on 06 February 2004 as a Charitable Unincorporated Association and is governed under its Constitution that delineates the objects and powers of the Charitable Trust. The Charitable Trust was registered with the Charity Commission number 1125432. It has now been dissolved and was removed from the Charity Commission register in July 2019.
On 22 September 2017 a Charitable Incorporated Organisation (CIO) was registered with the Charity Commission number 1174795 in the name of Thame Museum Trust. The Objects and Aims of the CIO are identical with the Objects and Aims of the previous charity. The CIO took overall responsibility for the Trust from 01 April 2018.
5
The financial statements are prepared in accordance with the Trust’s constitution and the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP FRS102).
## **Reserves Policy and Risk Management**
The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The Trustees reviewed its financial controls on 29 February 2024.
The Trustees have approved holding reserves which equate roughly to 1.5 years overheads, being £15,000, to guard against unexpected costs.
The Trust leases a building for the purposes of running the Museum. This is held on a 25year lease from Thame Town Council at the rate of £1 per annum.
The Trust does not have access to any overdraft or loan facility.
## **Arts Council Accreditation**
In 2007 the Trustees were pleased to announce that the Museum was the first museum of its style to directly achieve the Accreditation Standard set for Museums. The Museum’s Arts Council accreditation was renewed in 2013 and again in 2017; a reapplication for accreditation is being planned for 2025, or earlier should the Arts Council’s processes allow.
## **Operating Group**
The day to day running of the Museum has been delegated by the Trustees to an Operating Group which is constituted as:
- Chair, Secretary and Treasurer;
- Members representing the functions of the Museum:
- Activities Team, incorporating activities relating to Exhibitions and Events, Children and Families, and Publicity and Marketing
- Collections Team
- Enabling Team, incorporating support for Volunteers, Finance, IT and the Building
This Operations Group and its supporting structure facilitates the natural collaborative style of team working within the Museum.
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and Aims**
The principal object of the Trust is:
_To advance education by the establishment and maintenance of a museum in local history and in particular, but not exclusively, to Thame and the surrounding area._
In planning our activities, we have kept in mind the Charity Commission’s guidance on public benefit.
6
The primary public benefits to the community are:
- Operation of a local history Museum which collects and conserves artefacts relating to life in the Thame area in accordance with the Collections Policy;
- Providing a facility for members of the public to carry out local history research;
- Holding regular public talks with a historical theme and temporary exhibitions and displays on historical and artistic themes; and
- Collaborative working with local children’s groups, local businesses and schools to improve access to the Museum and its collections and enhance its operations.
## **VISITOR ATTENDANCE FIGURES**
Visitor attendance for the past five years is:
|Year|2023/24|2022/23|2021/22|2020/21|2019 /20|
|---|---|---|---|---|---|
|Total visitors|5,850|6,782|2,530|492|3,900|
|Days open|185|178|*104|*28|163|
|Average visitors per
open day|32|38|24|18|24|
* During the year we opened when it was legal to do so within relevant covid regulations, and when there were sufficient Volunteers available to ensure public safety. We were pleased to note that the average visitor numbers were largely maintained during this unprecedented period.
## **TRUSTEES**
As requested at the 2018 AGM, members asked for the Annual Report to include the length of the current term served by each Trustee.
**----- Start of picture text -----**
AGM Jun-21 Jun-22 Jul-23 Jun-24
Trustee
Petrova Caldecourt
√
Co-opted Dec-23
Adrian Dite
√ √ 0 1 2 √ 3
First elected Jun-17
Michael Dyer
1 2 √ √ 0 1
First elected Jun-17
Michael Parsons
√
Co-opted Feb-24
years years years years
Elected Elected Elected Elected
Complete Complete Complete Complete
Stood down Stood down Stood down Stood down
**----- End of picture text -----**
7
**----- Start of picture text -----**
Alexandra Perry
1 2 3 √
First elected Sep-20
Lisa Stevens
√
Co-opted Dec-23
Trevor Watkins
√
Co-opted Dec-23
Lindsey Weimers
√ 0 1
First elected Jul-23
Philip Williams
√ √ 0 1 2 √ 3
First elected Jun-16
Lin Wylie
2 3 √ √ 0 √
First elected Jun-19
Paul Cowell (Thame Town
Council) 2 3 4 5
First elected Jun-19
Linda Emery (Thame Town
Council) 4 5 6 7
First elected Jun-17
Paul Earley (Historical
Society) √ 0 1 2 3
First elected Jun-21
Maurice Kirtland (Historical
Society) 3 4 5 6
First elected Jun-17
**----- End of picture text -----**
As per the Trust’s Constitution one-third of the elected Trustees shall retire from office, retiring by rotation based on those who have been longest in office since their last appointment or reappointment. At this time, Adrian Dite and Philip Williams retire for this reason. Both are seeking re-election at the 2024 AGM.
In addition, Lin Wylie has announced her intention to retire at the 2024 AGM and is not seeking re-election at this time. Over many years Lin has headed up the Volunteer Engagement Group with all the various activities within that role. Lin also managed the refurbishment of the reception area and kindly donated the badge machine used to produce items for the shop. The Chairman and everyone at the museum thank Lin for her long service and wish her all the very best for the future.
Petrova Caldecourt, Lisa Stevens, Trevor Watkins and Michael Parsons, the four new coopted Trustees will retire at the 2024 AGM and are all seeking re-election at the 2024 AGM.
## **ON BEHALF OF THE BOARD OF TRUSTEES**
Adrian Dite
Mr A Dite, Chair of Trustees Dated: 28 May 2024
8
## **FINANCIAL REVIEW**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDING 31 MARCH 2023**
The Trustees acknowledge their responsibility for preparation of financial statements and consider that under Section 144(2) of the Charities Act 2011 (the 2011 Act) a formal audit is not required and that an independent examination is required for the year ending 31 March 2024.
The financial statements were examined and approved by the Board of Trustees on 29 April 2024 and signed on behalf of the Trustees by: Adrian Dite
## **INDEPENDENT ACCOUNTS EXAMINER’S REPORT TO THE TRUSTEES OF THAME MUSEUM TRUST**
I report to the Trustees on my examination of the accounts of the Thame Museum Trust (the Trust) for the year ending 31 March 2024.
## **Responsibilities and basis of report**
As the charity’s trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which give me cause to believe that, in any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Ann Green (original on file)
Name: Mrs Ann Green
Relevant professional qualification or membership of professional bodies: ACA
Address: 32 Holliers Close, Thame OX9 2EN
Date: 01 May 2024
9
## **ANNUAL ACCOUNTS**
## **FOR THE YEAR ENDING 31 MARCH 2024**
## **THAME MUSEUM TRUST**
## **CHARITY NO: 1174795**
## **STATEMENT OF FINANCIAL ACTIVITIES**
|**Notes**
**Incoming resources**
3
Donations
Grants
4
Fundraising
Membership
Talks, room hire &
other income
**Total**
**Resources expended**
5
Raising funds
Building expenses
Office expenses
**Total**
**Net income /**
**(expenditure)**
Transfers between
funds
**Net movement in funds**
**Reconciliation of funds**
Total funds brought
forward
**Total funds carried**
**forward**|**Unrestricted**
**Funds**
**Restricted**
**Income**
**Funds**
**Total**
**Funds**
**Prior**
**Year**
**Funds**
**£**
**£**
**£**
**£**|
|---|---|
||5,379
-
5,379
14,200
200
5,454
5,654
270
17,615
-
17,615
25,090
1,864
-
1,864
1,979
214
-
214
1,394|
||**25,272**
**5,454**
**30,726**
**42,933**|
||10,101
2,186
12,287
16,451
14,426
-
14,426
7,933
10,432
934
11,366
9,199|
||**34,959**
**3,120**
**38,079**
**33,583**|
||**(9,687)**
**2,334**
**(7,353)**
**9,350**
(301)
301
-
-|
||(9,988)
2,635
(7,353)
9,350
63,788
365
64,153
54,803
**53,800**
**3,000**
**56,800**
**64,153**|
10
## **BALANCE SHEET**
|**Notes**
**Current assets**
Stocks
6
Debtors
7
Cash at bank and in
hand
**Total current assets**
**Creditors: amounts**
**falling due within one**
**year**
8
**Total net assets**
**Funds**
Restricted income
funds
Unrestricted funds
**Total funds**
9|**Unrestricted**
**Funds**
**Restricted**
**Income**
**Funds**
**Total**
**Funds**
**Prior**
**Year**
**Funds**
**£**
**£**
**£**
**£**|
|---|---|
||4,372
-
4,372
3,127
589
-
589
35
50,737
3,000
53,737
63,503|
||**55,698**
**3,000**
**58,698**
**66,665**
**(1,898)**
**-**
**(1,898)**
**(2,512)**|
||**53,800**
**3,000**
**56,800**
**64,153**|
||-
3,000
3,000
365
53,800
-
53,800
63,788|
||**53,800**
**3,000**
**56,800**
**64,153**|
11
## **NOTES TO THE ACCOUNTS**
## **1. Basis of preparation**
## **1.1. Basis of accounting**
The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Charities Act 2011.
## 1.2. **Going concern**
The accounts have been prepared on a going concern basis. The Trust has received non-repayable grants during the 2020 and 2021 which would cover almost three times the average annual running cost of the museum.
## **2. Accounting policies**
## 2.1. **Income**
**Recognition of income** : income is included in the SoFA when the Trust becomes entitled to the resources, it is more likely than not that the Trustees will receive the resources and the monetary value can be measured with sufficient reliability.
**Offsetting** : there has been no offsetting of assets and liabilities, or income and expenditure, unless required or permitted by the FRS 102 SORP.
**Grants and donations** : are only included in the SoFA when the general income recognition criteria are met.
**Tax reclaims on donations** : Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.
**Volunteer help** : The value of any voluntary help received is not included in the accounts but is described in the Trustees’ annual report.
12
## 2.2. **Expenditure and liabilities**
**Liability recognition:** Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the Trust to pay out resources and the amount of the obligation can be measured with reasonable certainty.
**Creditors** : The Trust has creditors which are measured at settlement amounts less any trade discounts.
**Stocks** : Goods or services provided as part of a charitable activity are measured at net realisable value based on the service potential provided by items of stock.
**Debtors** : Debtors (including trade debtors) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the Trust. Subsequently, they are measured at the cash or other consideration expected to be received.
13
## **3. Analysis of incoming resources**
|**Donations**
Donations
Gift Aid
**Total**
**Grants**
South Oxfordshire DC
Haddenham Beer
Festival
Thame Town Council
South East Museums
Development Office
**Total**
**Fundraising**
Events and projects
100 Club
Shop sales
**Total**
**Membership**
Subscriptions
Gift Aid
**Total**
**Talks, room hire & other**
**income**
Talks *
School visits & Arts
Award
Other income
**Total**
**Total income**|**Unrestricted**
**Funds**
**Restricted**
**Income**
**Funds**
**Total**
**Funds**
**Prior**
**Year**
**Funds**
**£**
**£**
**£**
**£**|
|---|---|
||4,228
-
4,228
13,833
1,151
-
1,151
367|
||**5,379**
**-**
**5,379**
**14,200**|
||-
3,000
3,000
-
-
2,000
2,000
-
200
454
654
-
-
-
270|
||**200**
**5,454**
**5,654**
**270**|
||6,846
-
6,846
4,342
682
-
682
795
10,087
-
10,087
19,953|
||**17,615**
**-**
**17,615**
**25,090**|
||1,598
-
1,598
1,560
266
-
266
419|
||**1,864**
**-**
**1,864**
**1,979**|
||(819)
-
(819)
498
486
-
486
755
547
-
547
141|
||**214**
**-**
**214**
**1,394**|
||**25,272**
**5,454**
**30,726**
**42,933**|
14
* Talks income is net of subscriptions to the online shop provider through which tickets are sold, and the subscription to the live-stream platform provider.
## 4. **Analysis of receipts of government grants**
The grants totalling £5,000 from South Oxfordshire District Council and Haddenham Beer Festival were received to support the creation of a permanent display following the highly successful exhibition Last Stop Thame about the history of Thame’s railway. £454 was received from Thame Town Council for 3 Amazon Fire tablets. The remaining £200 was received again from Thame Town Council as general support as part of celebrations for the King’s Coronation.
## **5. Analysis of resources expended**
|**Raising Funds**
Events and projects
Shop purchases
Collections management
Advertising
Other expenses
**Total**
**Building expenses**
Utilities
Maintenance contracts
Repairs and renewals
Cleaning
Insurance
**Total**
**Office expenses**
Stationery and postage
Printing
Subscriptions **
Training
Computers and software
Other expenses ***
**Total**
**Total expenditure**|**Unrestricted**
**Funds**
**Restricted**
**Income**
**Funds**
**Total**
**Funds**
**Prior**
**Year**
**Funds**
**£**
**£**
**£**
**£**|
|---|---|
||1,541
-
1,541
524
5,660
-
5,660
10,096
1,544
2,016
3,560
5,141
806
-
806
439
550
170
720
251|
||**10,101**
**2,186**
**12,287**
**16,451**|
||7,268
-
7,268
3,867
1,265
-
1,265
1,472
4,436
-
4,436
1,450
879
-
879
673
578
-
578
471|
||**14,426**
**-**
**14,426**
**7,933**|
||537
-
537
246
695
-
695
1,335
490
-
490
292
-
-
-
101
5,805
934
6,739
6,438
2,905
-
2,905
787|
||**10,432**
**934**
**11,366**
**9,199**|
||**34,959**
**3,120**
**38,079**
**33,583**|
15
** Subscriptions were paid for memberships including the Museums Association, Oxfordshire Museums Council and Association of Independent Museums.
*** Expenditure of £2,875 related to an external consultancy service to propose a development plan for the Museum.
## 6. **Stocks**
Stocks represents finished goods held for sale in the shop within the Museum and online.
## **7. Debtors**
|**. Debtors**||
|---|---|
|Trade debtors
Owed by a supplier|**2024**
**2023**
**£**
**£**|
||253
35
336
-
589
35|
## **8. Creditors – amounts falling due within one year**
|Trade creditors
Prepaid 100 Club membership
Prepaid talks tickets
Other creditors
Accruals|**2024**
**2023**
**£**
**£**|
|---|---|
||387
690
-
495
128
99
672
1,228
711
-
1,898
2,512|
16
## 9. **Trust’s funds**
Details of funds held and movements during the CURRENT reporting period:
|**Fund name**
**Unrestricted**
General fund
**Designated**
100 Club
RH&L grant
Capital projects
**Total**
**Restricted**
Handling objects
Rycotewood
pictures
Last Stop Thame
case
Tablets
**Total**
**Total funds**|**Balance**
**brought**
**forward**
**Income**
**Expenditure**
**Transfers**
**Balance**
**carried**
**forward**
**£**
**£**
**£**
**£**
**£**|
|---|---|
||44,748
25,272
(34,959)
18,739
53,800
-
-
-
-
-
4,040
-
-
(4,040)
-
15,000
-
-
(15,000)
-|
||**63,788**
**25,272**
**(34,957)**
**(301)**
**53,800**|
||153
-
(170)
17
-
212
-
-
(212)
-
-
5,000
(2,016)
16
3,000
-
454
(934)
480
-|
||**365**
**5,454**
**(3,120)**
**301**
**3,000**|
||**64,153**
**30,726**
**(38,079)**
**-**
**56,800**|
Funds are held under two headings:
(1) Unrestricted funds, including designated funds, can be used in accordance with the Trust’s charitable objectives at the discretion of the Trustees.
(2) Restricted funds can only be used for particular purposes within the objects of the Trust. Restrictions arise when donations or grants are made for a particular purpose or project and restrictions are applied by the grant maker or donor.
Please note that the restricted grant of £3,000 from South Oxfordshire District Council for the Last Stop Thame case was repurposed to Active Thame, the museum’s summer sports exhibition and events programme, after year end.
17
Details of funds held and movements during the PREVIOUS reporting period:
|**Fund name**
**Unrestricted**
General fund
**Designated**
100 Club
RH&L grant
Capital projects
**Total**
**Restricted**
Handling objects
Rycotewood
pictures
Audience Research
Project
Technology
upgrade
**Total**
**Total funds**|**Balance**
**brought**
**forward**
**Income**
**Expenditure**
**Transfers**
**Balance**
**carried**
**forward**
**£**
**£**
**£**
**£**
**£**|
|---|---|
||35,293
40,630
(32,346)
1,171
44,748
-
893
-
(893)
-
4,040
-
-
-
4,040
15,000
-
-
-
15,000|
||**54,333**
**41,523**
**(32,346)**
**278**
**63,788**|
||153
-
-
-
153
212
-
-
-
212
105
410
(237)
(278)
-
-
1,000
(1,000)
-
-|
||**470**
**1,410**
**(1,237)**
**(278)**
**365**|
||**54,803**
**42,933**
**(33,583)**
**-**
**64,153**|
## **10.Transactions with Trustees and related parties**
**10.1. Trustees’ expenses**
|**10.1.**
**Trustees’ expenses**||
|---|---|
|**Type of expense reimbursed**
Building maintenance
Collections, exhibitions and advertising
Stationery, postage, training, subsistence and
IT consumables
Volunteer events|**2024**
**2023**
**£**
**£**|
||54
279
206
418
746
748
290
-
1,296
1,445|
6 trustees were reimbursed during 2024 (6 in 2023).
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## 10.2. **Transactions with related parties**
There have been no material transactions with related parties in the reporting period other than expenses reimbursed to Trustees as reported above.
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## **MINUTES OF THE ANNUAL GENERAL MEETING OF THAME MUSEUM TRUST (CHARITABLE INCORPORATED ORGANISATION NO. 1174795) HELD ON 22 JULY 2023 AT 10.30AM**
||||
|---|---|---|
|**AGM (at Thame Museum and via Crowdcast)**
**Date:**
**22 July 2023 (10:30)**|||
|**Chairman:**|The meeting was chaired by Mr Adrian Dite.||
|**Members present:**|The number of members present was 29 in total (27 present at Thame
Museum and 2 via Crowdcast) which was above the quorum of the
Museum membership (currently 171) required to hold the meeting.||
|**Apologies:**|Apologies were received from 7 members.||
|**Item**|**Discussion**||
|**1. 2022 AGM Minutes**
**Review**|The Chairman welcomed the Members present at the meeting.
There were no matters arising from the review of the AGM minutes from
the previous year and these were approved by the Members present.||
|**2. Trustees Annual**
**Report for 2022/23**
**Review**|The annual report had been issued in advance in draft form to all Members
for pre-reading.
The Chairman thanked the Volunteers for all their continued excellent work
and support for the Museum throughout the year.
He presented a slide summarising the key points from the report, including
-
the Museum continues to become more community orientated
-
there was extreme gratitude for Dwina Gibb becoming a patron
-
the Midsomer Murders exhibition and trail were very successful
financially for the Museum
-
the Museum was very involved in the Peculiar Pot Trail, and it
ending at the Museum was not a coincidence
-
numerous activities with schools, including planned visits and
holiday activities
-
‘Our Town, Our Story’ play at Thame Players was a great success
-
phenomenal activity in the shop, generating significant revenues
-
the effort and time put in by Volunteers to the temporary
exhibitions, including those for Robin Gibb and the Midsomer
Murders
-
the generation of post-exhibition booklets
Alexandra Perry (Treasurer) provided an overview of the financials for the
year. She explained that the Museum had benefitted from the government’s
covid grant scheme in prior years, and the Trustees had taken the decision
to invest some of those monies during the year in expanding activities and
supporting ambitious plans.
The Museum began the year with nearly £55k in reserves, up from £44k
the previous year, and after income of £43k and expenditure of £34k,
finished at the end of March 2023 with over £64k in reserves.||
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£25k of the income came from shop sales, which is unprecedented and largely due to the success of our Robin Gibb exhibition merchandise, sold both locally and globally online. £14k was from donations, some of which were extremely generous. The remaining £4k was driven by trust membership and activities including the very successful talks programme. This year, almost half of the £34k expenditure went on raising funds (£16k), with £8k spent maintaining the building. £10k of the amount within raising funds was spent buying stock and running the shop, whilst almost £5k was invested in our many successful exhibitions. The office expenses were higher than normal as livestreaming capability was brought in-house, and some old computers were replaced. The Treasurer remarked that the Museum is in a strong position to further fund future plans. She ended her summary by thanking all the Volunteers who support the fantastic work being done by the Museum. The Annual Report and Accounts were approved by the members by a show of hands. **3. Election of Trustees** David McBrien (Secretary) chaired this item on the agenda. In accordance with the constitution, the Trustees standing down this year were Mike Dyer, Lin Wylie and David Laver. David Laver has advised that he will not be seeking re-election. On behalf of the Trust the Chairman thanked David Laver for all his excellent work and support over the years, both as a Trustee and a Volunteer. Both Lin Wylie and Mike Dyer are seeking re-election at the AGM. In total three nominations to stand as an elected Trustee have been received: Lin Wylie (proposed by Pat Ruxton and seconded by J R Dunkley), Mike Dyer (proposed by Allan Hickman and seconded by David Bretherton) and Lindsey Weimers (proposed by Phil Williams and seconded by Pat Ruxton). As these three nominations were fewer than the 4 elected Trustee vacancies there was no need for a vote. Mike Dyer, Lin Wylie and Lindsey Weimers are therefore elected to serve as Trustees for 3 years. As there is still one elected Trustee vacancy, approval was received from the members present for co-opting a Trustee during the coming year. If successful then there would be an opportunity to formalise the election at the next AGM. Following a question from Gill Read the Secretary explained that there has been interest from a number local people to become Trustees at the Museum. However, as they are currently not members their applications could not be formalised in time for the AGM and so the Trustees will review these particular applications over the coming months. The Trust has received the following nominations from the Thame Historical Society: Mr Maurice Kirtland and Mr Paul Earley. The Trust has received the nomination of Mr Paul Cowell from Thame Town Council and awaits the second nomination from Thame Town Council in due course.
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|**4. Membership Fees**
**for 2024/25**|The Chairman stated that the proposal was to keep the annual membership
fee at £12.50. The proposal was approved by Members at the meeting.
He also explained that the Museum needs to continue to look at ways to
increase the numbers of Members.|
|---|---|
|**5. Appointment of**
**Accounts**
**Independent**
**Examiner**|The Chairman thanked Mrs Ann Green on behalf of the Museum for the
very professional work that she provided as independent examiner of the
accounts. The proposal that Mrs Ann Green do the same task again for the
next year was approved by the Members at the meeting.|
|**6. Closing of AGM**|The Chairman formally closed the AGM at 10:50am, thanking Members for
their continued support for the Museum.
Ann Midwinter stated that it was pleasing that the Museum has helped put
Thame on the map, including internationally, and thanked the Volunteers
for all their efforts in making this happen.|
## **DECLARATION**
The Trustees declare that they have approved the Trustees’ report above.
Signed on behalf of the charity’s Trustees:
Signature(s): _______________________________________________
Full name(s): _______________________________________________
Position:
## _______________________________________________
Date:
_______________________________________________
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