2023-11-30-accounts - The Soulsby Foundation for One Health

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Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
	Day	Month	Year		Day	Month	Year
From	1	12	2022	To	30	11	2023

Section A Reference and administration details

Charity name The Soulsby Foundation for One Health Other names charity is known by previously The Soulsby Foundation

Registered charity number (if any) 1174783

Charity's principal address 12 Aynsley Court

Sandwich

Postcode CT13 9DU

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for wholeyear	Name of person (or body) entitled to appoint trustee(if any)
Dr Judy MacArthur Clark	Chair	Whole period
Dr Babulal Sethia		Wholeperiod	Royal Societyof Medicine
Professor David Heymann		Whole period	Royal Society for Tropical Medicine & Hygiene
Professor Kris Murray		Wholeperiod
Dr Peter Jinman		Until May2023	Royal College of VeterinarySurgeons
Dr Jennifer Brazier	Hon. Treasurer	Wholeperiod
Ms Suzanne Jarvis	Hon. Secretary	Wholeperiod
Dr Gabrielle Laing		Wholeperiod
Prof Andrew Peters		Until June 2023
Prof John Amuasi		Wholeperiod
Dr Lian Thomas		Wholeperiod
Professor James Wood		From Nov 2023	Royal College of VeterinarySurgeons

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

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Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Legal Adviser	Martyn Robinson	Hewitson’s, 42 Newmarket Rd, Cambridge, CB5 8EP
Website adviser	Tim Green	Dewar Green, St Michaels, Tenterden, Kent, TN30 6PR

Name of chief executive or names of senior staff members (Optional information)

None

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

(eg. trust deed, constitution)

How the charity is constituted

CIO

(eg. trust, association, company)

Open advertisement and/or recommendations by Board members and Trustee selection methods others. Final selection by the full Board. In addition, one trustee may be (eg. appointed by, elected by) nominated by each of the Royal College of Veterinary Surgeons (RCVS), the Royal Society of Medicine (RSM) and the Royal Society for Tropical Medicine & Hygiene (RSTMH) in accordance with the Constitution which requires approval of the Board.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees.
the charity’s organisational structure and any wider network with which the charity works.
relationship with any related parties.
trustees’ consideration of major risks and the system and procedures to manage them.

The main activity of the Foundation is to appoint Soulsby Traveling Fellows who will carry out approved projects in the general field of One Health internationally. In addition, the Board appoints a current leader in One Health globally to deliver the annual Soulsby Lecture, usually in association with a major conference. Lecturers appointed generally alternate between medical, veterinary, environmental and other professional disciplines related to One Health.

The Board has defined the policy and criteria for Fellowship, and a written procedure is followed. This has been published on the Foundation’s website as part of openness and transparency and will remain under review as each appointment cycle takes place. Eligibility for consideration for a Fellowship has been expanded geographically to include affiliation to a relevant academic institution anywhere in the world. Fellows must hold a qualification in a relevant discipline which may include veterinary and human medicine as well as ecology and environmental sciences, social sciences, and economics.

Two trustees retired during the year. One new trustee was nominated by RCVS and unanimously accepted by the Trustees. The Foundation is formally connected with the RCVS, the RSM and the RSTMH with each organisation having a representative on the Board. The Board agreed to change the name of the Foundation to The Soulsby Foundation for One Health to make more explicit the main focus of the charity.

Nineteen Soulsby Fellows have so far been appointed and they have now formed a Community of Fellowship to provide advice to the Board as well as to each other. One Fellow, selected by the Community, attends Board meetings as a non-trustee to participate in Board discussions and provide feedback to and from all the Fellows.

March 2012

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The Trustees spent significant effort during the year of this report reviewing the criteria for Fellowship applications and published revised guidelines in summer 2023 ahead of opening for applications for 2024 Fellowships on 1[st] November 2023. The changes have generally broadened the range of professional disciplines and geographical locations eligible for consideration. The selection process has also been revised to minimise any potential bias, whether conscious or unconscious.

The daughter of Lord Soulsby continues to be a Patron of the charity and Lord Trees of the Ross, one of the founding trustees, has been our second Patron since December 2021.

A volunteer non-trustee serves as administrative support to the Board, especially in relation to arranging meetings and preparing reports as well as managing the processes for selecting Fellows. This individual receives a small honorarium.

A formal system to identify any Conflict of Interest in relation to any of the Foundation’s work, including awarding Fellowships, has been put in place and is described on the website.

The Board has established a Finance sub-committee chaired by the Hon. Treasurer with three other Trustees and terms of reference have been agreed. An anti-bribery policy has been developed and a system for internal reporting of suspicions has been agreed.

Section C Objectives and activities

The objects of the CIO are, for the public benefit, the advancement of science and public health, in particular by promoting research, education, Summary of the objects of the healthcare delivery and advocacy around the connections between charity set out in its animal and human health and the environment. governing document

Soulsby Fellowships:

The Board focussed on revising the criteria for applications for Fellowships and the process for selection during the year of this report. It was decided to postpone advertising for Fellowships until completion of that work. No 2023 Fellowships were therefore awarded.

Summary of the main Soulsby Fellows are required to produce a report of their Fellowship activities undertaken for the project, and encouraged to make this a public report, either as a public benefit in relation to presentation or poster at a relevant conference, or as an openly these objects (include within published scientific paper or report. this section the statutory declaration that trustees have Soulsby Lectures: had regard to the guidance o The seventh Soulsby Lecture was delivered in July 2023 as part issued by the Charity of the INTERACT One Health Conference organised by Commission on public Oklahoma State University. It was presented by Dr David Danson, benefit) President of the Section of Comparative Medicine at the RSM. The lecture was presented virtually, and a recording of his lecture has been placed on the Foundation’s website. The Trustees have regard to the guidance issued by the Charity Commission on public benefit in selecting Soulsby Fellows and the topic and delivery of the annual Soulsby Lecture.

March 2012

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Additional details of objectives and activities (Optional information)

The Board has published the following on its website to ensure its policy on grant making is transparent:

The definition of One Health applied by the Trustees in considering applications for Fellowships;

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.
Criteria for Fellowships and the process for applying;

Both these documents have been updated during 2022-23 and the revised versions were published on the website in Summer 2023.

The process followed by the Trustees in selecting Fellows from applications received - this was reviewed and amended during the period of this report to minimise the potential for bias;
The Foundation’s Conflict of Interest Policy; and
A full list of the Trustees with brief bios - all serve in a voluntary capacity.

The Board has agreed that expenses of Board members will be reimbursed only exceptionally in order to maximise the impact of donations in the field of One Health.

Section D Achievements and performance

The sixth cycle of advertising for 2023 Fellowship applications was Summary of the main postponed by one year to allow the Trustees to consider changes to the achievements of the charity criteria for Fellowship including extending the geographical and during the year professional criteria. This project was completed in 2023 and the sixth cycle was launched on 1[st] November 2023 with applications being accepted until 31[st] January 2024. The new 2024 Fellows will be announced in June 2024.

All five 2022 Fellows are actively pursuing their projects and providing regular reports to the Trustees and blogs for the website. In addition, the Fellows appointed in 2018, 2019 and 2020 have completed their projects and those appointed in 2021 are all working actively towards completing their projects.

The Trustees are aware that the Covid-19 pandemic had the effect of restricting opportunities for travel for many Fellows. The Trustees have approved no-cost extensions to awards to allow for unavoidable delays.

The Seventh Soulsby Lecture:

The seventh Soulsby Lecture was delivered in July 2023.

Section E Financial review

March 2012

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Brief statement of the charity’s policy on reserves

The Foundation’s policy is to hold sufficient funds in its regular bank accounts to cover one to two year’s predictable expenditure. This is building resilience in a young charity and is mostly in a savings account earning modest interest.

The remainder of the Foundation’s funds have been held in the investment account of the Royal Society of Medicine who invest the funds on our behalf in their general investment account overseen by Cazenove Investment Advisors. This is a relatively low risk account but is nevertheless vulnerable to market fluctuations as have been experienced during the 2021-22 financial year.

Disappointingly, the RSM fund has performed very poorly, and the accrued capital had not increased. During 2023, the Trustees therefore decided to withdraw the investment fund from the RSM and take more direct responsibility for this investment.

A small Finance sub-Committee, chaired by the Treasurer, reviews the Foundation’s investment and reserves policy. The Committee reports to the Trustees.

Details of any funds materially The Foundation does not have any funds materially in deficit. in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

The Foundation’s initial funding in July 2016 was through a £100K legacy donated by Lord Soulsby. Since achieving charitable status in September 2017, the Trustees have sought additional donations, mainly from friends and colleagues of Lord Soulsby. This has added about £85K to the total. In addition and based on the number of high-quality applications we have received and the robust selection process we have in place, we have been awarded a grant from the Alborada Trust of £125K over five years (2020-24).

The Trustees awarded a total of £50K in 2018 (two Fellowships) and 2019 (three Fellowships). Since 2020, we have been able to match the Alborada Trust grant and hence award about £50K per year (four or five Fellowships). We anticipate this will enable us to have a cadre of some 30 Fellows appointed by 2025 who are active in the field of One Health. We hope this demonstrated success will enable us to apply for further substantial grants at that stage though we recognise the current environment for fund-raising is very challenging.

The fund-raising strategy and policy of the Foundation is under regular review. Meanwhile, our ethical investment policy has been aligned with that of the Royal Society of Medicine which does not permit the holding of investments in any company with tobacco interests. It also does not permit the direct holding of investments whose primary business (more than 10% of group turnover) is in Fossil Fuels, Gambling, Arms or Pornography. In addition, the total value of the funds invested indirectly should not be more than 5% in those areas.

Section F Other optional information

None.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

March 2012

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Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Judy MacArthur Clark Position (eg Secretary, Chair, etc)[Chair ] Date 11th January 2024

March 2012

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Charity Name No (if any) The Soulsby Foundation Receipts and payments accounts CC16a For the period Period start date Period end date To from 12/1/2022 11/30/2023

Section A Receipts and payments

Section A Receipts and payments
A1 Receipts Contributions to Capitol(small donations) 634 - 28,000 Transfer from investment account 64,375 Interest earned 866 Gift Aid received - Return of unspent fellowship grants 2,180 Authors license fee 141 96,196 - - Sub total - Total receipts 96,196 A3 Payments Fellowship grants awarded 31,197 Expenses- website license 288 Expenses-design costs - expenses-foreign exchange 28 Expesnes-trustees - expenses Administration costs 1,200 expenses -Justgivingcosts - expenses-Bank fees 61 - Sub total 32,774 - - Sub total - Total payments 32,774 Net of receipts/(payments) 63,422 A5 Transfers between funds - A6 Cash funds last year end 61,456 Cash funds this year end 124,878 Unrestricted funds to the nearest £ Contributions to Capitol (single large dontation) Contributions to Capitol (recurring dontations) *Sub total*(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table)	to the nearest £ Restricted funds	to the nearest £ Endowment funds	Total funds to the nearest £	Last year to the nearest £
	- - - - - - - - -	- - - - - - - - -	634 - 28,000 64,375 866 - 2,180 141 96,196	922
				-
				28,000
				-
				78
				1,963
				1,763
				119
				32,845

	- - -	- - -	- - -
				-
				-

	-	-	96,196	32,845

	- - - - - - - - - -	- - - - - - - - - -	31,197 288 - 28 - 1,200 - 61 - 32,774	35,111
				288
				-
				103
				-
				1,200
				-
				56
				-
				36,758

	- - -	- - -	- - -

				-

	-	-	32,774	36,758

	- - - -	- - - -	63,422 - 61,456 124,878	- 3,913
				-
				65,369
				61,456

Section B Statement of assets and liabilities at the end of the period

Details HSBC checking account balace HSBC savings account balance Details Details Invested Reserve Funds Details Details Grant Payments outstanding 2020 Grant Payments outstanding 2021 Grant Payments outstanding 2022 Signature Jennifer Brazier *Total cash funds* (agree balances with receipts and payments account(s))	to nearest £ to nearest £ 5,109 - 119,769 - - - 124,878 - OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) RSM FUND - - - - - Cost (optional) - - - - - - - - - Grant Awards 3,152 Grant Awards 13,118 Grant Awards 7,787 - - Print Name Jennifer Brazier Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional)	to nearest £ Endowment funds
		-
		-
		-
		-
		OK
		to nearest £ Endowment funds
		-
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		-
		-
		-
		-
		When due (optional)






		Date of approval
Jennifer Brazier	Jennifer Brazier	6/3/2024

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the twstsesl members of The Soulsby Foundation for One Health On accounts for the year ended 30/11123 Charity no Ilf any) 1174783 Set out on pages I report to th8 Irusl88s on my examinalton of th8 accounts of th8 above charity {"Ihe Trust"} for the year ended Responsibilities and As the charlty trustees of the Tru$t, you ar6 resronslble for the preparatKfyn basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Act"}- I report In re8pecl of my examlnation of the Trusvs accounts carrled out nder section 145 of the 2011 Act and in carrying out my examinatM)n. I have fdlowed the applicable Directions given by the Charity Commission under section 14515)(bl of the Act. I hav6 ¢ompleled my èxamlnalion. I conflmi that no matèrlal matters have come lo my attention (other than that disclosed below ') in connection with the examination which gives me cause lo b&lieve Ihal in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounling records Independent examiner's statement I have no concems and have corne across no other ttkgtters in connection with the examination lo which att8nlDn should b8 drawn in order to enabl8 a proper understanding of Ihe aecounls lo be reached. . Please delete the words in Ihe br8ckets if they do not apply. Signed: Date: 961812U Name: Relevant professional quallflcatlonlsl or body lrfany): Address: &-sHe IER October 2018

Section 8 Oisclosure Only complete rf tha 8x8miner needs lo highlight matt8rs of concem (see CC32, Indepandent examination of charity accounts.. directions and guidanGe for examiners). Give here brief details of any items that the examiner wishe5 to disclose. IER October 2018