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2023-04-05-accounts

Company registration number: CE012283 Charity registration number: 1174762

Hamdden Caron Leisure

(A company limited by share capital) Annual Report and Financial Statements

for the Year Ended 5 April 2023

Hamdden Caron Leisure

Contents

Reference and Administrative Details 1
Trustees' Report 2 to 3
Statement of Trustees' Responsibilities 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Financial Statements 8 to 17

Hamdden Caron Leisure

Reference and Administrative Details

Trustees

Mr Gene Malcolm Burns Davies Mr Nigel Francis Fletcher Mr John Jones Mr Rhydian James Wilson

Principal Office

Hamdden Caron Leisure Station Yard Station Road Tregaron Ceredigion SY25 6HX These financial

Company Registration Number

CE012283

Charity Registration Number

1174762

Independent Examiner

PJE Accountants and Advisors 23 College Street Lampeter Ceredigion SA48 7DY

Accountants

PJE Accountants and Advisors 23 College Street Lampeter Ceredigion SA48 7DY

Page 1

Hamdden Caron Leisure

Trustees' Report

The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 5 April 2023.

Objectives and activities

Public benefit

The activities of the charity are those to promote for the benefit of the inhabitants of the Tregaron and surrounding area, the provision of facilities for recreation or other leisure time occupation of individuals and the public at large who have need of such facilities by reason of youth, elderly, infirmity and disablement, financial hardship or social exclusion and economic circumstances, or due to remoteness from the nearest leisure facilities in the county. The provision will be in the interests of improving health and general wellbeing of the community and inhabitants of Tregaron and the surrounding area.

The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Financial instruments

Objectives and policies

The charity's activities expose it to a number of financial risks including credit risk, cash flow risk and liquidity risk. The use of financial derivatives is governed by the charity’s policies approved by the board of trustees, which provide written principles on the use of financial derivatives to manage these risks. The charity does not use derivative financial instruments for speculative purposes.

Cash flow risk

The charity’s activities expose it primarily to the financial risks of changes in foreign currency exchange rates and interest rates. The charity uses foreign exchange forward contracts and interest rate swap contracts to hedge these exposures.

Interest bearing assets and liabilities are held at fixed rate to ensure certainty of cash flows.

Credit risk

The charity’s principal financial assets are bank balances and cash, trade and other receivables, and investments.

The charity’s credit risk is primarily attributable to its trade receivables. The amounts presented in the balance sheet are net of allowances for doubtful receivables. An allowance for impairment is made where there is an identified loss event which, based on previous experience, is evidence of a reduction in the recoverability of the cash flows.

The credit risk on liquid funds and derivative financial instruments is limited because the counterparties are banks with high credit-ratings assigned by international credit-rating agencies.

The charity has no significant concentration of credit risk, with exposure spread over a large number of counterparties and customers.

Liquidity risk

In order to maintain liquidity to ensure that sufficient funds are available for ongoing operations and future developments, the charity uses a mixture of long-term and short-term debt finance.

Further details regarding liquidity risk can be found in the Statement of accounting policies in the financial statements.

Page 2

Hamdden Caron Leisure

Trustees' Report

The annual report was approved by the trustees of the charity on .................... and signed on its behalf by:

......................................... Mr Nigel Fletcher Trustee

Page 3

Hamdden Caron Leisure

Statement of Trustees' Responsibilities

The trustees (who are also the directors of Hamdden Caron Leisure for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.

Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees of the charity on .................... and signed on its behalf by:

......................................... Mr Nigel Fletcher Trustee

Page 4

Hamdden Caron Leisure

Independent Examiner's Report to the trustees of Hamdden Caron Leisure

I report to the charity trustees on my examination of the accounts of the charity for the year ended 5 April 2023 which are set out on pages 6 to 17.

Respective responsibilities of trustees and examiner

As the charity’s trustees of Hamdden Caron Leisure (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of Hamdden Caron Leisure are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of Hamdden Caron Leisure as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

......................................

23 College Street Lampeter Ceredigion SA48 7DY

Date:.............................

Page 5

Hamdden Caron Leisure

Statement of Financial Activities for the Year Ended 5 April 2023 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)

Unrestricted
Total
funds
2023
Note £
£
Income and Endowments from:
Donations and legacies
3
-
-
Charitable activities -
-
Other income
4
21,852
21,852
Total income
21,852
21,852
Expenditure on:
Raising funds (8,440)
(8,440)
Charitable activities
5
(10,901)
(10,901)
Total expenditure
(19,341)
(19,341)
Net income
2,511
2,511
Reconciliation of funds
Total funds brought forward
71,303
71,303
Total funds carried forward
73,814
73,814
Unrestricted
Total
funds
2022
£
£
Income and Endowments from:
Donations and legacies -
-
Charitable activities -
-
Other income 17,296
17,296
Total income
17,296
17,296
Expenditure on:
Raising funds (7,391)
(7,391)
Charitable activities (13,401)
(13,401)
Total expenditure
(20,792)
(20,792)
Net income
(3,496)
(3,496)
Total funds carried forward
71,303
71,303

All of the charity's activities derive from continuing operations during the above two periods.

Page 6

Hamdden Caron Leisure

(Registration number: CE012283) Balance Sheet as at 5 April 2023

2023
2022
Note £
£
Fixed assets
Tangible assets
8
9,862
12,327
Current assets
Stocks
9
25
25
Prepayments 1,762
1,834
Cash at bank and in hand 62,165
57,115
63,952
58,974
Creditors: Amounts falling due within oneyear
10
-
-
Net currentassets
58,974
58,974
Netassets
73,814
71,301
Funds of the charity:
Unrestricted income funds
Unrestricted funds 73,814
71,301
Total funds
73,814
71,301

For the financial year ending 5 April 2023 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.

The financial statements on pages 6 to 17 were approved by the trustees and authorised for issue on .................... and signed on their behalf by:

.........................................

Mr Nigel Fletcher Trustee

Page 7

Hamdden Caron Leisure

Notes to the Financial Statements for the Year Ended 5 April 2023

1 Charity status

The charity is limited by guarantee and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation.

The address of its registered office is: Hamdden Caron Leisure Station Yard Station Road Tregaron Ceredigion SY25 6HX

2 Accounting policies

Summary of significant accounting policies and key accounting estimates

The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). They also comply with the Companies Act 2006 and Charities Act 2011.

Basis of preparation

Hamdden Caron Leisure meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Going concern

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.

Exemption from preparing a cash flow statement

The charity opted to early adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.

Page 8

Hamdden Caron Leisure

Notes to the Financial Statements for the Year Ended 5 April 2023

Income and endowments

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received, and the amount of the income receivable can be measured reliably.

Deferred income

Deferred income represents amounts received for future periods and is released to incoming resources in the period for which, it has been received. Such income is only deferred when:

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings, they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.

Raising funds

These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Support costs

Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.

Governance costs

These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees’ meetings and reimbursed expenses.

Taxation

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

Page 9

Hamdden Caron Leisure

Notes to the Financial Statements for the Year Ended 5 April 2023

Tangible fixed assets

Individual fixed assets costing £100.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Depreciation and amortisation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Stock

Stock is valued at the lower of cost and estimated selling price less costs to complete and sell, after due regard for obsolete and slow-moving stocks. Cost is determined using the first-in, first-out (FIFO).

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Trade creditors

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.

Trade creditors are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.

Borrowings

Interest-bearing borrowings are initially recorded at fair value, net of transaction costs. Interest-bearing borrowings are subsequently carried at amortised cost, with the difference between the proceeds, net of transaction costs, and the amount due on redemption being recognised as a charge to the Statement of Financial Activities over the period of the relevant borrowing.

Interest expense is recognised on the basis of the effective interest method and is included in interest payable and similar charges.

Borrowings are classified as current liabilities unless the charity has an unconditional right to defer settlement of the liability for at least twelve months after the reporting date.

Page 10

Hamdden Caron Leisure

Notes to the Financial Statements for the Year Ended 5 April 2023

Foreign exchange

Transactions in foreign currencies are recorded at the rate of exchange at the date of the transaction. Monetary assets and liabilities denominated in foreign currencies at the balance sheet date are reported at the rates of exchange prevailing at that date.

The results of overseas operations are translated at the average rates of exchange during the period and their balance sheets at the rates ruling at the balance sheet date. Exchange differences arising on translation of the opening net assets and results of overseas operations are reported in other comprehensive income and accumulated in equity (attributed to non-controlling interests as appropriate).

Other exchange differences are recognised in the Statement of Financial Activities in the period in which they arise except for:

1) exchange differences on transactions entered into to hedge certain foreign currency risks (see above);

2) exchange differences arising on gains or losses on non-monetary items which are recognised in other comprehensive income; and

3) in the case of the consolidated financial statements, exchange differences on monetary items receivable from or payable to a foreign operation for which settlement is neither planned nor likely to occur (therefore forming part of the net investment in the foreign operation), which are recognised in other comprehensive income and reported under equity.

Fund structure

Designated funds are unrestricted funds set aside for specific purposes at the discretion of the trustees.

Financial instruments

Classification

Financial assets and financial liabilities are recognised when the charity becomes a party to the contractual provisions of the instrument.

Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the charity after deducting all of its liabilities.

Page 11

Hamdden Caron Leisure

Notes to the Financial Statements for the Year Ended 5 April 2023

Recognition and measurement

All financial assets and liabilities are initially measured at transaction price (including transaction costs), except for those financial assets classified as at fair value through profit or loss, which are initially measured at fair value (which is normally the transaction price excluding transaction costs), unless the arrangement constitutes a financing transaction. If an arrangement constitutes a financing transaction, the financial asset or financial liability is measured at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.

Financial assets and liabilities are only offset in the statement of financial position when, and only when there exists a legally enforceable right to set off the recognised amounts and the charity intends either to settle on a net basis, or to realise the asset and settle the liability simultaneously.

Financial assets are derecognised when and only when a) the contractual rights to the cash flows from the financial asset expire or are settled, b) the charity transfers to another party substantially all of the risks and rewards of ownership of the financial asset, or c) the charity, despite having retained some, but not all, significant risks and rewards of ownership, has transferred control of the asset to another party.

Financial liabilities are derecognised only when the obligation specified in the contract is discharged, cancelled or expires.

Page 12

Hamdden Caron Leisure

Notes to the Financial Statements for the Year Ended 5 April 2023

Debt instruments

Debt instruments which meet the following conditions are subsequently measured at amortised cost using the effective interest method:

(a) The contractual return to the holder is (i) a fixed amount; (ii) a positive fixed rate or a positive variable rate; or (iii) a combination of a positive or a negative fixed rate and a positive variable rate.

(b) The contract may provide for repayments of the principal or the return to the holder (but not both) to be linked to a single relevant observable index of general price inflation of the currency in which the debt instrument is denominated, provided such links are not leveraged.

(c) The contract may provide for a determinable variation of the return to the holder during the life of the instrument, provided that (i) the new rate satisfies condition (a) and the variation is not contingent on future events other than (1) a change of a contractual variable rate; (2) to protect the holder against credit deterioration of the issuer; (3) changes in levies applied by a central bank or arising from changes in relevant taxation or law; or (ii) the new rate is a market rate of interest and satisfies condition (a).

(d) There is no contractual provision that could, by its terms, result in the holder losing the principal amount or any interest attributable to the current period or prior periods.

(e) Contractual provisions that permit the issuer to prepay a debt instrument or permit the holder to put it back to the issuer before maturity are not contingent on future events, other than to protect the holder against the credit deterioration of the issuer or a change in control of the issuer, or to protect the holder or issuer against changes in levies applied by a central bank or arising from changes in relevant taxation or law.

(f) Contractual provisions may permit the extension of the term of the debt instrument, provided that the return to the holder and any other contractual provisions applicable during the extended term satisfy the conditions of paragraphs (a) to (c).

Debt instruments that are classified as payable or receivable within one year on initial recognition and which meet the above conditions are measured at the undiscounted amount of the cash or other consideration expected to be paid or received, net of impairment.

With the exception of some hedging instruments, other debt instruments not meeting these conditions are measured at fair value through profit or loss.

Commitments to make and receive loans which meet the conditions mentioned above are measured at cost (which may be nil) less impairment.

Investments

Investments in non-convertible preference shares and non-puttable ordinary or preference shares (where shares are publicly traded or their fair value is reliably measurable) are measured at fair value through profit or loss. Where fair value cannot be measured reliably, investments are measured at cost less impairment.

Investments in subsidiaries and associates are measured at cost less impairment. For investments in subsidiaries acquired for consideration including the issue of shares qualifying for merger relief, cost is measured by reference to the nominal value of the shares issued plus fair value of other consideration. Any premium is ignored.

Page 13

Hamdden Caron Leisure

Notes to the Financial Statements for the Year Ended 5 April 2023

Derivative financial instruments

The charity uses derivative financial instruments to reduce exposure to foreign exchange risk and interest rate movements. The charity does not hold or issue derivative financial instruments for speculative purposes.

Derivatives are initially recognised at fair value at the date a derivative contract is entered into and are subsequently remeasured to their fair value at each reporting date. The resulting gain or loss is recognised in statement of financial activities immediately unless the derivative is designated and effective as a hedging instrument, in which event the timing of the recognition in statement of financial activities depends on the nature of the hedge relationship.

Fair value measurement

The best evidence of fair value is a quoted price for an identical asset in an active market. When quoted prices are unavailable, the price of a recent transaction for an identical asset provides evidence of fair value as long as there has not been a significant change in economic circumstances or a significant lapse of time since the transaction took place. If the market is not active and recent transactions of an identical asset on their own are not a good estimate of fair value, the fair value is estimated by using a valuation technique.

3 Income from donations and legacies

3
Income from donations and legacies
Total
Total
2023
2022
£
£
Regulargivingand capital donations (Designated) -
-
-
-
4
Other income
Total
Total
2023
2022
£
£
Fees and supplies (Designated) 21,852
16,421
Government Grants -
875

Page 14

Hamdden Caron Leisure

Notes to the Financial Statements for the Year Ended 5 April 2023

5 Expenditure on charitable activities

5
Expenditure on charitable activities
Total
Total
2023
2022
£
£
Allocated support costs (Designated) 2,465
3,081
Governance costs (Designated) 8,436
10,320
10,901
13,401

£10,901 (2022 - £13,401) of the above expenditure was attributable to unrestricted funds and £Nil (2022 - £Nil) to restricted funds.

6 Trustees remuneration and expenses

No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.

No trustees have received any reimbursed expenses or any other benefits from the charity during the year.

7 Taxation

The charity is a registered charity and is therefore exempt from taxation.

Page 15

Hamdden Caron Leisure

Notes to the Financial Statements for the Year Ended 5 April 2023

8
Tangible fixed assets
Furniture and
equipment
Total
£
£
Cost
As at 6 April 2022
24,533
24,533
Additions -

-
At 5 April 2023
24,533
24,533
Depreciation
As at 6 April 2022
12,206
12,206
Charge for theyear 2,465
2,465
At 5 April 2023
14,671
14,671
Net book value
At 5 April 2023
9,862
9,862
9
Stock
2023
2022
£
£
Stocks 25
25
10
Creditors: amounts falling due within one year
2023
2022
£
£
Trade creditors -
-
Deferred income -
-
-
-
11
Analysis of net assets between funds
Unrestricted funds
Designated
Total funds
£
£
Tangible fixed assets 9,862
9,862
Current assets 63,952
63,952
Current liabilities -
-
Total net assets
73,814
73,814

Page 16

Hamdden Caron Leisure

Notes to the Financial Statements for the Year Ended 5 April 2023

12
Analysis of net funds
At 6 April 2022
Cash flow
At 5 April 2023
£
£
£
Cash at bank and in hand 57,115
5,050
62,165
Net debt 57,115
5,050
62,165

Page 17

Hamdden Caron Leisure

Detailed Statement of Financial Activities for the Year Ended 5 April 2023

2023
Total
Total
2022
£
£
Income and Endowments from:
Donations and legacies (analysed below) -
-
Charitable activities (analysed below) -
-
Other income (analysed below) 21,852
17,296
Total income
21,852
17,296
Expenditure on:
Raising funds (analysed below) (8,440)
(7,391)
Charitable activities (analysed below) (10,901)
(13,401)
Total expenditure
(19,341)
(20,792)
Net income
2,511
(3,496)
Reconciliation of funds
Total funds brought forward
71,303
74,799
Total funds carried forward
73,814
71,303

Page 18

Hamdden Caron Leisure

Detailed Statement of Financial Activities for the Year Ended 5 April 2023

2023
Total
Total
2022
£
£
Donations and legacies
Sponsorship(D1, DL) -
-
-
-
2023
Total
Total
2022
£
£
Charitable activities
Grants receivable (D1, CA1) -
-
-
-
2023
Total
Total
2022
£
£
Other income
Fees, supplies and Government Grants (D1, OI) 21,852
17,296
21,852
17,296
2023
Total
Total
2022
£
£
Raising funds
Opening Stock (D1, OA1) (25)
(25)
Direct costs (D1, OA1) (935)
(859)
Closing stock (D1, OA1) 25
25
Wages and salaries (D1, OA1) (7,505)
(6,532)
(8,440)
(7,391)

Page 19

Hamdden Caron Leisure

Detailed Statement of Financial Activities for the Year Ended 5 April 2023

2023
Total
Total
2022
£
£
Charitable activities
Depreciation of fixtures and fittings (D1, CA1) (2,465)
(3,082)
Water rates (D1, GOV) (245)
(282)
Light, heat and power (D1, GOV) (4,379)
(3,414)
Insurance (D1, GOV) (2,421)
(1,779)
Telephone and fax (D1, GOV) (563)
(574)
Repairs and renewals (D1, GOV) (828)
(4,270)
(10,901)
(13,401)

Page 20