Farnborough Village Hall Registered Charity No 1174761 Trustees Annual Report and Financial Statements forthe Year ended 31 March 2025
Farnborough Vlllage Hall Trustees Annual Reportforthe year ended 31 March 2025 Introduction The principal activity of the Charity continues to be the operation, maintenance. and upkeep of Farnborough Village Hallforthe benefit of the inhabitants of Farnborough Village. Prior to 1"April 2018 Famborough Willage Hall operated as an unincorporated charity {Registered Charity Number 223383) During2017 a new charitywas created as a Charitable Incorporated Organisation (Registered Charity Number 1174761) to take over the Assets and Liabilities of the old Charityand then continue to maintain and operate the Hall. This transfertook place as atthe close of business on 31 March 2018. The Trustees NickAbbott Robin Walker Jo Baird (Appointed 11 April 20241appointed as Chairman 6 June 2024) (Resigned as Chairman/ appointed as Secretary 6 June 2024) ( Lettings Officer) (Resigned 6 June 2024) (Appointed 11 April 2024) Sue EILFS Richard Bush Jenny Kerr John Tinham Tim James Officers Brian Abbott (Resigned 11 April2024) (Appointed 6 June 2024) Bookkeeper. He is not a tiustee due to conflicts of interest and does not have a vote at trustee meetings. Results Income for the year was É25,827 (2024- £24,718). Lettings income amounted to £25.067 (2024 £24,136). Expenditure incurred was £24.567 (2024- £25,638). During the year the Trustees Treated and polished the Hallfloor Installed WIFI Repaired and replaced the main entry door Replaced tables used by hirers Removed oLd ducting Reserves The total reserves atthe year end were £49,820 (2024 - £48.560). The Trustees have set a target of maintaining a designated reserve for major repairs and improvements to the hall of between {£40,000 and £50.000) . For 2025 the Trustees have agreed a designated reserve of £49.000 (2024- £48,000). Page 2
Farnborough Willage Hall Trustees Annual Report forthe year ended 31 March 2025 Reserves continued The Trustees consider thatthe reserves are currently adequate to maintain and run the halL. Future Plans The Trustees pLan to continue to maintain the Village Hall in future years. The planned workwas carried out last year and included a structural survey as suggested by a builder. New majorworks pLanned for next yearare: Renewing lighting and extractorfans in toilets and kitchen Renewing hand (Iriers in the toilets Renewing lighting in corridors Considering repLacing aLLthe ceilingtiles. Risk The Trustees have reviewed the risks to the Charity and have acted to mitigate and control them. The Trustees considerthat the major risks are personaL injury to the users and volunteers, fire. and vandalism to the building. The Trustees continue to maintain the premises and undertake regular tests. and considerthere is adequate insurance in place. The other major risk is succession pLanning for the Trustees and ensuringthat no regular hirer is represented by a majority of the Trustee Board. Going Concern The Trustees are considering increasingthe Hall hire rates to coverthe increased running costs. In view of level of reserves the Trustees considerthat the Village Hall is still a going concern. Agreed bythe Trustees The Trustees approved the Trustees report on 2210412025 and authorised the Chairman to sign on their behalf. NickAbbott {Chairman) Date 22104/2025 Page 3
Farnborough Willage Hall Independent Examiners Reportforthe year ended 31 March 2025 I report on the accounts of the charityfor the year ended 31 March 2025, which are set out on pages 6 to 8 Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the Act) and that an independent examination is needed. It is my responsibilityto: examine the accounts under section 145 of the Act, follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)(b) of the Act, and state whether particular matters have come to myattention. Basis of independent examiner's report My examination was carried out in accordance with general directions issued by the Charity Commission. An examination includes a review of the accounting records kept bythe charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a 'true and fairview,. Page 4
Farnborough Vlllage Hall Farnborough Village Hall Independent Examiners Report continued Independent examiner's statement In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 130 of the Charities Act 2011" and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act 2011 have not been met; or 2. to which. in my opinion. attention should be drawn in order to enable nderstanding of the accounts to be reached. Raymond Retired Accountant 25, The Dale Keston Kent BR2 6HW 22104125 Page 5
Farnborough Willage Hall Statement of FinanclalA¢tivittes forthe Year Ended 31103125 Notes 2025 2025 Unrestricted De$ignat8d 2025 Total 2024 Income Charitable Income Acthiities fOrGeneratI Funds Interest Totsl Incoming Resources 200 25.067 200 25.067 560 25,827 75 24.136 507 24.718 560 25.267 Expendtture Charitable Expenditure Net income/{expenditure} and net movements in funds for year Transfer bètween Funds Income over Expenditure Reconcilllation of Funds Reserves brought Forward Resèryes Cwried For¥vard 15.915 8,652 (8.092) 24.567 1,260 25638 (920) (9.092) 9.092 1.000 1.260 (920) 560 820 48.000 48.560 49.480 49.000 49.820 48,560 The Statsment of FinanclalActlvitles Inciudos au gains arKI Io8S98 recognised in the year. AU Income aml Expenditure dwlve trom contlnuing Activities Balance Shaetas at31 March 2025 Notos 2025 2025 Unrestricted Designated Total 2024 Flxed Assets Curront assets Debtors Bank & Cash Total Current Assets 7,198 7.198 1,028 56.198 48.907 56,198 49.935 49,000 49,000 Less credlth due within 12 months {6.378) (6.378) (1.375) Reserves Carrlèd Forward 820 49.820 48.560 Notes 1 to 8 fi>rm an Fntegrat part of these financlal ststements The Trustees approved the Finanoial Statements on 2210412025 and aLrthorlsod the Chair to slgn on their behalt Page 6
Farnborough Willage Hall Notes to the Financial Statements for the year ended 31103125 Note Incoming Resources from Charitable Acllvltles 2025 200 2024 75 Donations 2 Income from Activitles for Generating Income 2025 22.935 2.132 2(Y24 22.602 1,534 Regular Hirers CasualHirers 25.067 ¥136 Ail eypenditure incurr&J by the Charity in 2025 & 2024 is in respect of maintaining and improving the vtllage haH for its use by 118 beneflar1eS. All trustees are volunteers and are not paid for their seNices as a trustee. £3,(KJO has b*n paid to one Tnjstee {including connect8J Fersons) fcf ServIS and goods purchased on LEha of the village hall 12024 nil) 2025 2024 15.915 13,607 8.652 12.031 24567 25.638 Recurring Expenditure Non Recurring Expenditure 4 Tangible Fixed Assets The Charfty owns the freehokj cl Ihe hall and ts grounds, vthich were thJnalegJ in tIE late 18'S. The Tlltees do not have the skills to place a value on ttr land and propety and consKlerthe expense of thtsining a valuatKin a ohibitive and UnrCesSary. 5 Debtors Every ye8rthe Trustees ende8vourto ensure that all rerts are patd before the year end. 2025 Rent Outstanding 1.IY28 Page 7
Farnborough Hall Notes to the Financial Statements for the year ended 31/03125 continued Note 6 Bank and Cash Business SavingsAccount Current Account 52.733 3.465 56.198 48.666 2.476 51.142 7 Creditors Creditors & Accnjais Casual Hire paid in advance 2025 5,734 285 1,375 6.378 8 Resarves The Ch8ritydoes not h8ve any restricted resetves. A designated reserve h8s been created to fun(1 the major repairs that are required to maintain a building over 100 years old. The Trustees have agreed that the target for this fund is between £40.000 and £50.000. The Trustee8 have replenished this fund to a balance of £49,0(Ki as at the year end (2024 -£48.(N)O) Page 8