Farnborough Village Hall
Registered Charity Number 1174761
Annual Report and Accounts for the year ended 31 March 2021
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Farnborough Village Hall
Trustees Report for the Year Ended 31 March 2021
Introduction
The principal activity of the Charity continues to be the maintenance Farnborough Village Hall for the benefit of the inhabitants of Farnborough Village. Prior to 1[st] April 2018, Farnborough Village Hall operated as an unincorporated charity (Registered Charity Number 223383). During 2017 a new Charity was created as a Charitable Incorporated Organisation (Registered Charity Number 1174761) to take over the Assets and Liabilities of the old Charity and then continue to maintain and operate the Hall. This transfer took place as at the close of business on 31[st] March 2018.
The Trustees
Robin Walker (Chairman) Jo Baird (Letting Agent) with effect from 14[th] July 2020 John & Jessie Tinham (Letting Agent) until 13[th] July 2020 John Tinham (Trustee) with effect from 14[th] July 2020 Frank Smith (Treasurer) Sue Ellis (Secretary)
Results
Income for the year was £23,217 (2020 - £23,447), and this was mainly made up of Grants received from Government to cover loss of income and to assist with expenses incurred during closure due to restrictions caused by the Coronavirus Pandemic. Expenditure was £11,111 (2020 - £25,523). The Reserves at 31 March totalled £50,647 (2020 -£38,542) including £40,000 (2020 - £37,562) as a designated reserve for improvements. As planned last year the main floor has been resealed. No major refurbishments were carried out.
The Trustees consider that the reserves, together with the income from lettings is currently adequate to be able to maintain the buildings, but given the cost of improvements undertaken during recent years and subsequent reduction in the designated reserves, plus the loss of income during the enforced closure due to the Coronavirus, it will be necessary for the trustees to consider an increase in the hire charges in the near future. This will be considered during the coming year. As stated in note 8 the Trustees aim is to increase the designated reserves to £50,000 within the near future.
Future Plans
The trustees plan to continue to maintain the Village Hall in future years. It is the intention of the trustees to carry out the following:-
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Refurbishment of the side entrance hall floor.
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During the recent lockdowns maintenance has been kept to a minimum and it is necessary for a number of refurbishments to be addressed, such as interior and exterior redecoration, and it is planned to carry out these as soon as possible
Risk
The Trustees have reviewed the risks to the Charity and have acted to mitigate and control them. The Trustees consider that the major risks are personal injury to the users and fire, vandalism to the building. The Trustees continue to maintain the premises and consider that there is adequate insurance in place. The other major risk is succession planning by encouraging volunteers to act as new trustees.
The Coronavirus Pandemic has resulted in the Village Hall being closed for a considerable period and hence the loss of rental income. A grant was applied for through Bromley Council and received as shown above.
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Going Concern
The Trustees recognise that the current loss of rental income is significant but are happy that, considering the reserves and grants received that the Village hall is still a going concern.
Agreed by the Trustees
The Trustees approved the Trustee Report on 11[th] June 2021 and authorised Robin Walker (Chairman) to sign on their behalf.
Robin Walker Date 11[th] June 2021
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Farnborough Village Hall
Independent Examiners Report
| Report to the trustees On accounts for the year ended Set out on pages |
Farnborough Village Hall | Farnborough Village Hall | Farnborough Village Hall |
|---|---|---|---|
| 31stMarch 2021 | Charity no | 1174761 | |
| 1 to 5 |
Respective responsibilities of The charity's trustees are responsible for the preparation of the accounts. The trustees and examiner charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed .
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention.
Basis of independent examiner’s In connection with my examination, no material matters have come to my statement attention which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
| Signed: Name: Address: |
B. Abbott | 11thJune 2021 |
|---|---|---|
| Brian Abbott FCCA | ||
| 61 Grange Road, Orpington, Kent |
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Farnborough Village Hall
Statement of Financial Activities for the Year Ended 31 March 2021
| Notes | 2021 Unrestricted £ |
2021 Designated £ |
2021 Total £ |
2020 £ |
|
|---|---|---|---|---|---|
| Income | |||||
| Charitable Income | 1 | 20,860 | 20,860 | 1,770 | |
| Activities for Generatingfunds | 2 | 2,336 | 0 | 2,336 | 21,596 |
| Interest | 19 | 19 | 81 | ||
| Total Incoming Resources | 23,197 | 19 | 23,217 | 23,447 | |
| Expenditure | |||||
| Charitable expenditure | 3 | 8,541 | 2,571 | 11,111 | 25,523 |
| Net expenditure and net movement in funds for theyear |
14,656 | -2,551 | 12,105 | -2,076 | |
| Transfer between funds | -4,989 | 4,989 | |||
| Net Expenditure | 9,667 | 2,438 | -2,076 | -2,076 | |
| Reconciliation of Funds | |||||
| Reserves Brought Forward | 980 | 37,562 | 38,542 | 40,618 | |
| Reserves Carried Forward | 10,647 | 40,000 | 50,647 | 38,542 |
The Statement of Financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities
Balance Sheet as at 31 March 2021
| Balance Sheet as at 31 March 2021 | |||
|---|---|---|---|
| Notes | 2021 £ |
2020 £ |
|
| Fixed Assets | 4 | 0 | 0 |
| Current Assets | |||
| Debtors | 5 | 80 | 307 |
| Bank & Cash | 6 | 51,180 | 42,381 |
| Total Current Assets | 51,260 | 42,688 | |
| Less creditors due within 12 months |
7 | 612 | 4,146 |
| Net Current Assets | 50,647 | 38,542 | |
| Total Reserves | 50,647 | 38,542 | |
| Reserves | |||
| Designated | 8 | 40,000 | 37,562 |
| Unrestricted | 10,647 | 980 | |
| Total | 50,647 | 38,542 |
Notes 1 to 8 form an integral part of these financial statements
The Trustees approved the Financial Statements on 11[th] June 2021 and authorised Robin Walker to sign on their behalf.
Robin Walker Date 11[th] June 2021
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Farnborough Village Hall
Notes to the Financial Statements for the year ended 31[st] March 2021
Note
1 Incoming Resources from Charitable Activities
Charitable income is the income received from donations and grants £20,860, (2020 £984). Grants in 2020/2021 relate to various Covid payments received from the UK Government via London Borough of Bromley.
2 Income from Activities for Generating Income
Income is mainly related to lettings of the village hall to regular and casual users. Regular hirers £2336 (2020 - £17,386) Casual hirers £ nil (2020 - £ 4,210)
3
Charitable Expenditure
All expenditure incurred by the charity in 2020 and 2021 is in respect of maintaining and improving the Village Hall for its use by the beneficiaries. Recurring expenditure was £8572, (2020 - £11,878) Non-recurring expenditure on major maintenance and improvements was £2571 (2020 - £13,645).
No payments are made to Trustees other than for the reimbursement of materials bought on behalf of the charity. £ nil (2019 -£ nil).
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Tangible Fixed Assets
The Trustees own the freehold of the hall and its grounds, which were donated over 100 years ago (late 1890’s). The Trustees do not have the skills to place a value on the land and property and consider the expense of obtaining a valuation prohibitive and unnecessary expense.
5
Debtors
Every year the Trustees endeavour to ensure that all rent due is paid before the month end. At 31/03/2021 £ nil (2020 - £143) was outstanding, Payments in advance to utility companies were £ 79.30 (2020 £164)
6
Bank
The bank balances relate to the Current account £1,680 (2020 - £1,114) cash in hand £ nil (2020 – £187) and Business Savings account £49,500 (2020 - £41,081).
7
Creditors
Creditors consist of: Creditors £ 303 (2020 - £ 363) Accruals £ 309 (2020 - £3,783) Deposits received in advance £ nil (2020 - £ nil ) Total £ 612 (2020 - £4,146)
Reserves
The Charity does not have any restricted reserves. A designated reserve has been created to fund the repairs that are required from time to time. The Trustees have agreed that the target for this fund is £50,000. The Trustees aim to consider replenishing this fund after the current Coronavirus closure is finished.
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