2023-09-30-accounts - Ventnor Friends of Wight Horticulture

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VENTNOR BOTANIC GARDEN Friends’ Society

Reg. Charity No. 1174751

Legal and Administration Information for the Year ended 30th September 2023

Trustees:

Peter Coleman Sally Elizabeth Peake Jennifer Jane Parker Valerie Jean Pitts Timothy William Woodcock

Committee:

Valerie Pitts Chairman Peter Coleman Deputy Chairman Timothy Woodcock Hon Treasurer Jennifer Parker Secretary John Bagshawe Sally Peake Rosemary Stewart Rosalind Whistance Anne Hornett Bridgette Sibbick

President: Mike Fitt Charity No: 1174751 Bankers: NatWest Bank plc Ryde, Isle of Wight PO33 2PL

Independent Examiner: Roger E Sim

Page 1 of 4

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VENTNOR BOTANIC GARDEN Friends’ Society

Reg. Charity No. 1174751

Trustees’ Annual Report for the Year ended 30th September 2023

The Trustees present their report along with the financial statements of the Society for the year ended 30th September 2023. The financial statements comply with the Charities Act 1993 and the Charities SORP 2005.

Structure, Governance and Management

Ventnor Botanic Garden Friends’ Society is a Charitable Incorporated Organisation (Charity Number 1174751) established in September 2017 following the winding up of the previous body which was first established as a registered charity in 1996. As a membership organisation, the work of the Society is overseen by a Committee of Trustees with further elected and co-opted Committee members.

Ventnor Botanic Garden Friends’ Society is an affiliated member of The Royal Horticultural Society, the national garden charity for Great Britain.

Committee 2021 - 2022

Valerie Pitts Chairman Peter Coleman Deputy Chairman Timothy Woodcock Treasurer Jennifer Parker Secretary Sally Peake Events Rosemary Stewart Communications Rosalind Whistance Editor, Ventnorensis Anne Hornett Membership Secretary Bridgette Sibbick Events John Bagshawe

Page 2 of 4

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VENTNOR BOTANIC GARDEN Friends’ Society

Reg. Charity No. 1174751

Objectives and Activities of the Society

The Society’s objectives are to advance public education in botany, horticulture, ecology and environmental science at Ventnor Botanic Garden, and in furtherance of the objects in particular but not exclusively by:

(a) Holding lectures, discussions, demonstrations, workshops and seminars; (b) Maintaining and developing a reference library of horticulture books and journals;
(c) Promoting and encouraging school visits and guided tours to further the education of all age groups;
(d) Giving horticultural assistance in Ventnor Botanic Garden under the direction and with the agreement of the Curator, and practical assistance to all staff through volunteering opportunities;
(e) Raising funds for specific projects within Ventnor Botanic Garden.

Achievements and Performance

In 2022 - 2023 Ventnor Botanic Garden Friends’ Society carried out activities as follows:

From October 2022 to September 2023 the Ventnor Botanic Garden Friends’ Society continued to support the Garden even though, with the cessation of the Gift Aid programme, our income remains much reduced. We make a large donation to VBG CIC to cover the cost of the part-time employment of a skilled trainer/mentor to facilitate the support of Volunteers within the Garden, and who contributes to the work of the Garden in many other ways. The Friends’ Society also allocates funds for the purchase of trees and shrubs but received no appropriate application this year. We subscribe to a number of Botanical and Horticultural Societies on behalf of VBG and donate their Journals to the Curator and his team. In addition we fund an achievement award for horticultural students at the Isle of Wight College.

Friends’ activities continue to support and encourage retention of the Garden volunteers.

Additional activities, which are part of our educational objects, are organised for the benefit of members and are also open to members of the public. These included a very successful lecture cycle under the title ‘Café Botanique’, several Botany Club walks and a well-supported coach trip to Abbotsbury Subtropical Gardens in Dorset, where one of our Horticultural Apprentices is now Curator.

Page 3 of 4

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VENTNOR BOTANIC GARDEN Friends’ Society

Reg. Charity No. 1174751

A small volunteer task force of members continues to assist Ventnor Town Council with the ongoing maintenance of flower beds at the entrance to their Council office building. This enhances the public’s enjoyment of that area and also serves to raise awareness of The Friends and of Ventnor Botanic Garden.

Fund raising activities included several plant sales, soup lunches and donations at walks and talks. We are very grateful for the large input of time by all those Members that makes these events possible.

Two issues of Ventnorensis, our highly-valued colourful and informative magazine for members, were produced. We launched a re-designed website, which continues to be a promotional tool for ethe Society, along with regular e-mails for members. Consideration of the requirements of the General Data Protection Regulations (GDPR) has been reviewed to ensure compliance and a review of Governance has commenced.

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Valerie Jean Pitts Chairman

18[th ] June 2023

Page 4

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Ventnor Botanic Garden Friends Society CIO	Ventnor Botanic Garden Friends Society CIO	Ventnor Botanic Garden Friends Society CIO	Charity No. 1174751	Charity No. 1174751
Accounts for theperiod
Period start date	10/1/2022	To	Period end date	9/30/2023

Section A Statement of financial activities

Total funds £ £ £ £ Unrestricted funds Restricted income funds Prior year funds	Total funds £ £ £ £ Unrestricted funds Restricted income funds Prior year funds	Total funds £ £ £ £ Unrestricted funds Restricted income funds Prior year funds	Total funds £ £ £ £ Unrestricted funds Restricted income funds Prior year funds	Total funds £ £ £ £ Unrestricted funds Restricted income funds Prior year funds
8,310	2,200	-	10,510	10,220
-	-	-	-	-
6,031	-	-	6,031	7,274
786	-	-	786	57
-	-	-	-	-
-	-	-	-	-
15,127	2,200	-	17,327	17,551

4,387	-	-	4,387	3,378
10,870	-	-	10,870	9,285
-	-	-	-	-
2,761	-	-	2,761	3,237
18,018	-	-	18,018	15,900

(2,891)	2,200	-	(691)	1,651
-	-	-	-	-
(2,891)	2,200	-	(691)	1,651
-	-	-	-	-
-	-	-	-	-

-	-	-	-	-
-	-	-	-	-
(2,891)	2,200	-	(691)	1,651

(33,570)	11,713	-	(21,857)	(23,508)
(36,461)	13,913	-	(22,548)	(21,857)

Section B Balance sheet

£ Unrestricted funds	£ Restricted income funds		£ Total this year	£ Total last year
-	-	-	-	-
-	-	-	-	-
-	-	-	-	-
-	-	-	-	-
-	-	-	-	-

33	-	-	33	220
5,493	-	-	5,493	3,504
-	-	-	-	-
49,931	24,987	-	74,918	82,671
55,457	24,987	-	80,444	86,395

2,580	-	-	2,580	7,840

52,877	24,987	-	77,864	78,555

52,877	24,987	-	77,864	78,555

-	-	-	-	-
-	-	-	-	-

52,877	24,987	-	77,864	78,555

- -			- 24,987 52,877 -	-
	24,987	-		22,787
52,877	-			55,768
				-
52,877	24,987	-	77,864	78,555

Signed by one or two trustees on behalf of all the trustees

Signature	Print Name	Date of approval dd/mm/yyyy

CC17a (Excel)

07/18/2024

CC17a IExtsll 0711812024

Section C Notes to the accounts

Note 1 Basis of preparation

This section should be completed by all charities .

1.1 Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with:

the Statement of Recommended Practice: Accounting and Reporting by Charities ü preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 • and with* ü the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102)

and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.*

-Tick as appropriate

1.2 Going concern

If there are material uncertainties related to events or conditions that cast significant doubt on the charity's ability to continue as a going concern, please provide the following details or state "Not applicable", if appropriate:

An explanation as to those factors that support Not applicable the conclusion that the charity is a going concern;

Disclosure of any uncertainties that make the Not applicable going concern assumption doubtful; Where accounts are not prepared on a going Not applicable concern basis, please disclose this fact together with the basis on which the trustees prepared the accounts and the reason why the charity is not regarded as a going concern.

1.3 Change of accounting policy

The accounts present a true and fair view and the accounting policies adopted are those outlined in note 2.

Yes No	ü	* -Tick as appropriate	* -Tick as appropriate

*Please disclose:*
*(i) the nature of the change in accounting policy;*			Not applicable
*(ii) the reasons why applying the new accounting policy* *provides more reliable and more relevant information;* *and*			Not applicable
*(iii) the amount of the adjustment for each line affected in* *the current period, each prior period presented and the* *aggregate amount of the adjustment relating to periods* *before those presented, 3.44 FRS 102 SORP.*			Not applicable

1.4 Changes to accounting estimates

No changes to accounting estimates have occurred in the reporting period (3.46 FRS 102 SORP).

Yes ü * -Tick as appropriate No

1.5 Material prior year errors

No material prior year errors have been identified in the reporting period (3.47 FRS 102 SORP).

Yes ü * -Tick as appropriate No

CC17a (Excel)

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Section C Notes to the accounts (cont)

Note 2 Accounting policies 2.1 INCOME

Note 2 Accounting policies 2.1 INCOME
This standard list of accounting policies has been applied by the charity except for those ticked "No" or "N/a". Where a different or additional policy has been adopted then this is detailed in the box below.	Yes No N/a
Recognition of income These are included in the Statement of Financial Activities (SoFA) when: Offsetting Grants and donations Legacies Government grants The charity has received government grants in the reporting period Donated goods Support costs The charity has incurred expenditure on support costs. · the charity becomes entitled to the resources; · it is more likely than not that the trustees will receive the resources; and · the monetary value can be measured with sufficient reliability. There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102. Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP). In the case of performance related grants, income must only be recognised to the extent that the charity has provided the specified goods or services as entitlement to the grant only occurs when the performance related conditions are met (5.16 FRS 102 SORP). Legacies are included in the SOFA when receipt is probable, that is, when there has been grant of probate, the executors have established that there are sufficient assets in the estate and any conditions attached to the legacy are either within the control of the charity or have been met. Tax reclaims on donations and gifts Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise. Contractual income and performance related grants This is only included in the SoFA once the charity has provided the related goods or services or met the performance related conditions. Donated goods are measured at fair value (the amount for which the asset could be exchanged) unless impractical to do so. The cost of any stock of goods donated for distribution to beneficiaries is deemed to be the fair value of those gifts at the time of their receipt and they are recognised on receipt. In the reporting period in which the stocks are distributed, they are recognised as an expense at the carrying amount of the stocks at distribution. Donated goods for resale are measured at fair value on initial recognition, which is the expected proceeds from sale less the expected costs of sale, and recognised in 'Income from other trading activities' with the corresponding stock recognised in the balance sheet. On its sale the value of stock is charged against 'Income from other trading activities' and the proceeds from sale are also recognised as 'Income from other trading activities'. Goods donated for on-going use by the charity are recognised as tangible fixed assets and included in the SoFA as incoming resources when receivable. Gifts in kind for use by the charity are included in the SoFA as income from donations when receivable. Donated services and facilities Donated services and facilities are included in the SOFA when received at the value of the gift to the charity provided the value of the gift can be measured reliably. Donated services and facilities that are consumed immediately are recognised as income with an equivalent amount recognised as an expense under the appropriate heading in the SOFA.
	ü
	Yes No N/a
	ü
	Yes No N/a
	ü
	Yes No N/a
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	Yes No N/a
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	Yes No N/a
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	Yes No N/a
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	Yes No N/a
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	Yes No N/a
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	Yes No N/a
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	Yes No N/a
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	Yes No N/a
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	Yes No N/a
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	Yes No N/a
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	Yes No N/a
	ü

Volunteer help 2.2 EXPENDITURE AND LIABILITIES Liability recognition Redundancy cost The charity made no redundancy payments during the reporting period. Deferred income No material item of deferred income has been included in the accounts. Creditors Provisions for liabilities 2.3 ASSETS These are capitalised if they can be used for more than one year, and cost at least £1,000 They are valued at cost. The depreciation rates and methods used are disclosed in note 9.2. Intangible fixed assets They are valued at cost. The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report. Income from interest, royalties and dividends This is included in the accounts when receipt is probable and the amount receivable can be measured reliably. Income from membership subscriptions Membership subscriptions received in the nature of a gift are recognised in Donations and Legacies. Membership subscriptions which gives a member the right to buy services or other benefits are recognised as income earned from the provision of goods and services as income from charitable activities. Settlement of insurance claims Insurance claims are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP) and are included as an item of other income in the SoFA. Investment gains and losses This includes any realised or unrealised gains or losses on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. Governance and support costs Support costs have been allocated between governance costs and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, eg allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage. Grants with performance conditions Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output. Grants payable without performance conditions Where there are no conditions attaching to the grant that enables the donor charity to realistically avoid the commitment, a liability for the full funding obligation must be recognised. The charity has creditors which are measured at settlement amounts less any trade discounts A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date Basic financial instruments The charity accounts for basic financial instruments on initial recognition as per paragraph 10.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17 to 11.19, FRS102 SORP. Tangible fixed assets for use by charity The charity has intangible fixed assets, that is, non-monetary assets that do not have physical substance but are identifiable and are controlled by the charity through custody or legal rights. The amortisation rates and methods used are disclosed in note 9.5	Yes No N/a	Yes No N/a	Yes No N/a
	ü
	Yes No N/a
	ü
	Yes No N/a
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	Yes No N/a
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	Yes No N/a
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	Yes No N/a
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	Yes No N/a
£1,000

	ü
	Yes No N/a
			ü
	Yes No N/a
			ü

Yes No N/a	Yes No N/a	Yes No N/a
	ü
Yes No N/a
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Yes No N/a
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Yes No N/a
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Yes No N/a
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Yes No N/a
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Yes No N/a
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Yes No N/a
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Yes No N/a
	ü
Yes No N/a
	ü

Section C Notes to the accounts (cont)

Note 3 Analysis of income

Note 3 Analysis of income	Analysis of income	Analysis of income	Analysis of income	Analysis of income	Analysis of income	Analysis of income
Analysis Total funds Prior year £ £ Donations andgifts 2,110 2,200 - 4,310 2,834 Gift Aid 1,257 - - 1,257 2,208 Legacies - - - - - - - - - - 4,943 - - 4,943 5,167 Donatedgoods,facilities and services - - - - - Other - - - 11 Total8,310 2,200 - 10,510 10,220 - - - - - - - - - - - - - - - Other - - - - - Total- - - - - Café Botanique 2,043 - - 2,043 - Visit to RHS Wisley - - - 2,208 Other Fund-raisingEvents 1,728 - - 1,728 1,992 Emma Tennant talk - - - 2,794 Adverts in Ventnorensis 280 - - 280 280 Abbotsburyvisit 1,980 - - 1,980 - Total6,031 - - 6,031 7,274 Interest income 786 - - 786 57 Dividend income - - - - - Rental and leasingincome - - - - - Other - - - - - Total786 - - 786 57 - - - - - - - - - - - - - - - Total- - - - - Other: Conversion of endowment funds into income - - - - - - - - - - - - - - - - - - - - Other - - - - - Total- - - - - TOTAL INCOME 15,127 2,200 - 17,327 17,551 Other information: Unrestricted funds Restricted income funds Donations and legacies: General grants provided by government/other charities Membership subscriptions and sponsorships which are in substance donations Charitable activities: Other trading activities: Income from investments: Separate material item of income: Gain on disposal of a tangible fixed asset held for charity's own use Gain on disposal of a programme related investment Royalties from the exploitation of intellectual property rights	Analysis Total funds Prior year £ £ Unrestricted funds Restricted income funds
	Donations andgifts	2,110	2,200	-	4,310	2,834
	Gift Aid	1,257	-	-	1,257	2,208
	Legacies	-	-	-	-	-
	General grants provided by government/other charities	-	-	-	-	-
	Membership subscriptions and sponsorships which are in substance donations	4,943	-	-	4,943	5,167
	Donatedgoods,facilities and services	-	-	-	-	-
	Other		-	-	-	11
	Total	8,310	2,200	-	10,510	10,220

		-	-	-	-	-
		-	-	-	-	-
		-	-	-	-	-
	Other	-	-	-	-	-
	Total	-	-	-	-	-

	Café Botanique	2,043	-	-	2,043	-
	Visit to RHS Wisley		-	-	-	2,208
	Other Fund-raisingEvents	1,728	-	-	1,728	1,992
	Emma Tennant talk		-	-	-	2,794
	Adverts in Ventnorensis	280	-	-	280	280
	Abbotsburyvisit	1,980	-	-	1,980	-
	Total	6,031	-	-	6,031	7,274

	Interest income	786	-	-	786	57
	Dividend income	-	-	-	-	-
	Rental and leasingincome	-	-	-	-	-
	Other	-	-	-	-	-
	Total	786	-	-	786	57

		-	-	-	-	-
		-	-	-	-	-
		-	-	-	-	-
	Total	-	-	-	-	-

	Conversion of endowment funds into income	-	-	-	-	-
	Gain on disposal of a tangible fixed asset held for charity's own use	-	-	-	-	-
	Gain on disposal of a programme related investment	-	-	-	-	-
	Royalties from the exploitation of intellectual property rights	-	-	-	-	-
	Other	-	-	-	-	-
	Total	-	-	-	-	-

		15,127	2,200	-	17,327	17,551

All income in the prior year was unrestricted except for: (please provide description and amounts)		Donations to Education Fund £9,590 and Gift Aid thereon £1,907.

CC17a (Excel)

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Section C Notes to the accounts (cont)

Note 4 Analysis of expenditure

Analysis	Total funds Prior year £ £ Unrestricted funds Restricted income funds	Total funds Prior year £ £ Unrestricted funds Restricted income funds	Total funds Prior year £ £ Unrestricted funds Restricted income funds	Total funds Prior year £ £ Unrestricted funds Restricted income funds	Total funds Prior year £ £ Unrestricted funds Restricted income funds
Incurred seeking donations	-	-	-	-	-
Incurred seeking legacies	-	-	-	-	-
Incurred seeking grants	-	-	-	-	-
Operating membership schemes and social lotteries	-	-	-	-	-
Staging fundraising events	4,387	-	-	4,387	3,378
Fudraising agents	-	-	-	-	-
Operating charity shops	-	-	-	-	-
Operating a trading company undertaking non-charitable trading activity	-	-	-	-	-
Advertising, marketing, direct mail and publicity	-	-	-	-	-
Start up costs incurred in generating new source of future income	-	-	-	-	-
Database development costs	-	-	-	-	-
Other trading activities	-	-	-	-	-
Investment management costs:	-	-	-	-	-
Portfolio management costs	-	-	-	-	-
Cost of obtaining investment advice	-	-	-	-	-
Investment administration costs	-	-	-	-	-
Intellectual property licencing costs	-	-	-	-	-
Rent collection, property repairs and maintenance charges	-	-	-	-	-
	-	-	-	-	-
Total expenditure on raising funds	4,387	-	-	4,387	3,378

Donations to Garden	9,479	-	-	9,479	7,494
Website and computer costs	858	-	-	858	1,135
Print, Post and stationery	358	-	-	358	480
Education Support	-	-	-	-	-
Subscriptions	175	-	-	175	176
Total expenditure on charitable activities	10,870	-	-	10,870	9,285

	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
Total	-	-	-	-	-

Ventnorensis - Editorial, Print, Postage	2,089	-	-	2,089	2,704
Bank charges	4	-	-	4	23
Public & Employers LiabilityInsurance	75	-	-	75	75
Trustee & Officers Insurance	502	-	-	502	435
Other	91	-	-	91	-
Total other expenditure	2,761	-	-	2,761	3,237

	18,018	-	-	18,018	15,900

CC17a (Excel)

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Section C Notes to the accounts

Note 5 Details of certain items of expenditure

5.1 Fees for examination of the accounts Independent examiner’s fees Assurance services other than audit or independent examination Tax advisory fees Other fees paid to the independent examiner
	This year £	Last year £
	-	-
	-	-
	-	-
	-	-

Note 6 Debtors and prepayments

Prepayments and accrued income Other debtors Total

This year £	Last year £
1,341	246
4,152	3,258
5,493	3,504

Note 7 Creditors and accruals

Amounts falling due within one year	Amounts falling due within one year	Amounts falling due after more than one year	Amounts falling due after more than one year
This year £	Last year £	This year £	Last year £
213	200	-	-
2,349	7,640	-	-
18	-	-	-
2,580	7,840	-	-

Note 8 Cash at bank and in hand

Short term deposits Cash at bank and on hand Other Total	This year £	Last year £
	-	-
	74,918	82,671
	-	-
	74,918	82,671

CC17a (Excel)

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Section C Notes to the accounts (cont)

Note 9 Charity funds

9.1 Details of material funds held and movements during the CURRENT reporting period

Key: PE - permanent endowment funds; EE - expendible endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds

Fund names	Type PE, EE R or UR *	Purpose and Restrictions	£ Fund balances b/fwd	Income £	Expenditure £	Transfers £	£ Gains and losses	£ Fund balances c/wd
General	U	General activities	27,103	13,365	(18,018)	-	-	22,450
Tropical House	R	Tropical House works	5,247	-	-	-	-	5,247
Life Membership	R	Membershipsubscriptions	-	-	-	-	-	-
Foundation	U	Unspecifiedprojects	28,665	1,762	-	-	-	30,427
Education	R	Education and training	17,540	2,200	-	-	-	19,740

Total Funds			78,555	17,327	(18,018)	-	-	77,864

9.2 Transfers between funds

Reason for transfer Amount

9.3 Designated funds

Planned use Purpose of the designation Amount

Note 10 Transactions with trustees and related parties

10.1 Trustee remuneration and benefits

10.2 Trustees' expenses No trustee expenses have been incurred (True or False) 10.3 Transaction(s) with related parties There have been no related party transactions in the reporting period (True or False) None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity (True or False)	1

	1

	1

CC17a (Excel)

07/18/2024