## VENTNOR BOTANIC GARDEN **Friends’ Society** Reg. Charity No. 1174751 # **Legal and Administration Information for the Year ended 30th September 2021** Trustees: Robert John Bagshawe Chairman Sally Elizabeth Peake ex-Chairman Timothy William Woodcock Treasurer Caroline Jane Peel Jennifer Jane Parker Secretary Committee: Robert John Bagshawe Chairman Peter Coleman Deputy Chairman Sally Elizabeth Peake ex-Chairman Timothy William Woodcock Treasurer Caroline Jane Peel Rosemary Christine Stewart Jennifer Jane Parker Secretary Rosalind Whistance Colin Smith Val Pitts Membership Secretary President: Brian Kidd Charity No: 1174751 Bankers: NatWest Bank plc Ryde, Isle of Wight PO33 2PL Independent Examiner: Roger E Sim Page **1** of **4** ## VENTNOR BOTANIC GARDEN **Friends’ Society** Reg. Charity No. 1174751 ## **Trustees’ Annual Report for the Year ended 30th September 2021** The Trustees present their report along with the financial statements of the Society for the year ended 30th September 2021. The financial statements comply with the Charities Act 1993 and the Charities SORP 2005. ## **Structure, Governance and Management** Ventnor Botanic Garden Friends’ Society is a Charitable Incorporated Organisation (Charity Number 1174751) established in September 2017 following the winding up of the previous body which was first established as a registered charity in 1996. As a membership organisation, the work of the Society is overseen by a Committee of Trustees with further elected and co-opted Committee members. Ventnor Botanic Garden Friends’ Society is an affiliated member of The Royal Horticultural Society, the national garden charity for Great Britain. ## **Committee 2020 - 2021** John Bagshawe (Chairman) Peter Coleman (Deputy Chairman) Timothy Woodcock (Treasurer) Caroline Peel Jennifer Parker (Secretary) Sally Peake (ex-Chairman) Rosalind Whistance (Editor) Rosemary Stewart Colin Smith (Website) Val Pitts (Membership Secretary Chris Kidd (ex-officio) Colin Pope (ex-officio) ## **Objectives and Activities of the Society** Page **2** of **4** ## VENTNOR BOTANIC GARDEN **Friends’ Society** Reg. Charity No. 1174751 The Society’s objectives are to advance public education in botany, horticulture, ecology and environmental science at Ventnor Botanic Garden, and in furtherance of the objects in particular but not exclusively by: (a) Holding lectures, discussions, demonstrations, workshops and seminars; (b) Maintaining and developing a reference library of horticulture books and journals; (c) Promoting and encouraging school visits and guided tours to further the education of all age groups; (d) Giving horticultural assistance in Ventnor Botanic Garden under the direction and with the agreement of the Curator, and practical assistance to all staff through volunteering opportunities; (e) Raising funds for specific projects within Ventnor Botanic Garden. ## **Achievements and Performance** In 2020 - 2021 Ventnor Botanic Garden Friends’ Society carried out activities as follows: From October 2020 to March 2021 the Ventnor Botanic Garden Friends’ Society had continued to support the Garden even though the Gift Aid programme, administered by the Ventnor Botanic Garden Community Interest Company (VBGCIC) was replaced by a ‘Round Up For Apprentices’ Scheme, which was not agreed by the Friends’ Society, but had no choice. Our income was reduced to a tenth of what it had been, however we continued to support the Horticultural Apprenticeship scheme that involved the part-time employment of a skilled trainer/mentor (who was awarded in September 2020 the RHS Banksian Medal for her work in the Garden and the mentoring of the Apprentices) and two full-time apprentices. The Friends’ Society has also funded extracurricular experiences for the apprentices in order to widen their understanding of the opportunities for careers within horticulture. During the year, one of the apprentices successfully completed her two-year apprenticeship and the remaining apprentice who was recruited onto the two-year programme successfully completed his apprenticeship in one year and one day. Due to the financial situation we have reluctantly ceased the Apprenticeship Scheme, however we continue to fund the part-time employment of a skilled trainer/mentor to facilitate the support of Volunteers within the Garden. The Friend’s Society also provides funds for the purchase of trees and shrubs. Page **3** of **4** ## VENTNOR BOTANIC GARDEN **Friends’ Society** Reg. Charity No. 1174751 Volunteers are still being encouraged and their numbers have slowly increased since they have felt comfortable to return to the Garden. They mainly work in the Garden doing gardening and seed-cleaning. Other activities have been curtailed. The Friends’ usual fundraising activities have been curtailed due to Covid. The Friends’ continue to provide Health and Wellbeing support in the Garden and this year we provided eight family Annual Passes for families from disadvantaged backgrounds. The scheme is being extended by the Garden to include recovering cancer sufferers, NHS workers and more. Activities with the Botany Club and Café have also been curtailed. We had another trip to Folly Farm (Berkshire) in July 2021. The Friends’ Society also arranged for The Emma Tennant film to be shown at Ventnor Arts Club on 30 September 2021 and 1[st] October 2021 followed by an Exhibition of Botanical paintings to be held in October 2021. Two issues of Ventnorensis, our biannual magazine for members, were produced. Our website continues to develop as a promotional tool for events, along with regular e-mails for members. Consideration of the requirements of the General Data Protection Regulations (GDPR) has been discussed and compliance implemented. Membership September 2020 411 September 2021 371 Robert John Bagshawe (Chairman) 30[th] June 2022 Page **4** of **4** CHARITY COMMISSION FOR ENGLAND AND WALES Venlnor Botani¢ Garden Friends Society CIO Charity No. 1174751 Accounts for the To eriod Period start date 01110r2020 Peri￿ end date 3010912021 Section A Statement of financial activities Restrlcted income funds Recommended categoriès by activity Unrestricted funds Prlor year funds Totsl funds Incoming resources (Note 3) Income and endowments from: Donations and legaoes Charitable aGliwl￿s Other trading actMIi8$ Invtr5tfflents Separate material rtem of incoffle Other 16.535 11.497 28,032 21,437 3,285 20 3,285 20 1,581 151 Total Resources expended (Note 4) Expendltuie on= Raising funds Charitable acithiE& 19,840 11,497 31,337 23,169 1.924 29,964 1,924 29,964 911 40,885 Separate material item of expense Other 2,841 34,729 Total 2,841 34,729 3,116 44,912 Net incomellexpenditurel before invesbnent gain51llosses) (14.889) 11,497 {3,392) {21,7431 Nel gainsll105$esl on investmonls Net incomel(expenditure) Extraordinary iterns Transfers between funds Other recognised gainsl(losses): 114.8891 11.497 {3.3921 (21,7431 Gains and Ios8es on revaluat￿Tr of ass?ts fvr the tharitys use Other gaSnsllb$sesl Net movement in funds 14,889 11,497 3,392 21,743 Reconciliation of funds." Total funds brought foft¥ard 20,122 35.011 Total funds carried forward 120,1161 123,5081 1,627 20,116 11.503 Section B Balance sheet Unrèstricted incorne funds Total this ygar Total last year Fixed assets Intangible assets Tangiblè assets Heritage assets Investments Total fixed assets Current assets stocks 350 350 Debtors Investments Cash at bank and in hand (Note 8) Total cumt assets (Note 6) 4.706 4,706 5.266 66,958 72.014 22,671 22,671 89.629 94,685 84.164 89,874 Creditors: amounts falling due within one year (Note 7) 17.781 17.781 9.578 Net current assets/(liabilities) 54.233 22.671 76,904 80.296 Total assets less current liabilities 80.296 Credttors: amounts falling due after one year (Note 7) Provisions for liabilities Total net assets or liabilities Funds of the Charity 54.233 22,671 76.904 80.296 Endowment funds Restrlcted income Ivnds (Note 9) Unrestricted funds {Note 9) Revaluation reserve 22.671 22,671 54.233 11,174 69,122 54.233 Total funds 54,233 22.671 76.904 80,296 Signed by one or two trustees on beW of all the trustees Signature Dale of approval ddlm Print Name l Ll'.w' WXCCK CC17a (Excel) 0810312022 Section C Note5 to th¢ a¢¢oullts Note 1 Basls of pyepardtio Th1$ Section shotsk1bewm￿eÉe￿tyaII¢1wths 1.1 Basi$ ol accoun¥ng transacts)n Val￿ unk55 othe￿I￿$￿ted in the rdwl rKde(5}t0l￿Se have been piepat* ￿ ￿(Orda￿e￿1￿". epanty lh￿ in the Finanwi Rwtin9 Standard ap￿tabl? the UK arKI kelaThl IFRS 102) 15S￿On 15 2014 IrÈiand (FPS 1tr21 . and ￿lIhIheeharl11BS Pa2011. FRS 102.. '.Ti¢k a$apprDw* 1.2 Going concom *pplkable", Ifappmprlare.. expL*wlkM a$ toth05e fxtsrs th* $uFyxitre that thethwity Is Oisdosure ot any ururtainbesth* makethB goiroc￿eern assurnp￿n d￿tAtU1. tffjelher￿ the ba*s on whth Ihe tyu5tees prepared atcounl5￿d thereasDnwthy the charty 1$ r￿leg￿ded as¥ 9YtKJ 1.3 Chan90 ol accountlng pohcy Th8 accounts present a true and faifv**wJ the&gnised in'ln(x)rne Irom other trading activitss. the stLKk re(xyJnt5ed th8 balan Sheet On it5 sale the value of is tharyed against'lncOrn￿ from other trading activtbes, and the p¥oceeds frorn Sa￿ are atso rewjllised as'lncome Irorn ¢￿er trading Yes No Nla Yes Nla Goods ¢Jonated ts on*offtg use by ttE d￿rIty ￿e reoyJnEed as fixed assets Yes No N13 Grfts in kind for use by the thanty are sn Ihe SoFAas i[K0￿ tTtxn donatior when r￿Natste. Yes Nla t)onated services arKI facllltt¢5 Donated services and tdclit*s a￿ inckjded SOFAwlEn re￿￿1 at Ihe value or the gfft to the ch&ty pro¥k￿ the Vall￿ ofthe grft can be reliabty. Donated servKes farkn that ate conswthl Thm*Jk?tety are reQyJn￿j as heading in the SOFA Yes Nl Yes No Nla Support costs Ye5 No Yes Nla Volunteer holp in the trustee5' annual ￿p(rt Income from interest. Thi8 i8 induded in the accovnts *hen T￿lpt proba)￿ a￿1 arnount T￿l¥able ca royalties and dividends be rneasured relobty. es Nla Income from memb&r5hÉp Membership subscriptsons receNed in the nature of a grfl a￿ recegnEed in DonalK*ns subscriptions and Legaoes. Yes Wa Membership ￿b$GriphOns whK* gwe5 a memter Ihe rightto buy Servi￿ or other benefi15 are recognised as income earr￿ from the prOvis￿n of goods and se[vi￿5 as income from charitsbk activrtÈs. es Nla Settlement of insurance claitns Insurance daIms are induded in Ihe SoFAwhen Ihe general incorn8 recognition criteria are met15.10 to 5.12 FRS102 SORPI aThY a￿ induded as an item of other irKome in Ihe SOFA Yes No Nla Investment 9ain5 and losses indudes any real￿￿ or Unreali￿ gains or1055es on Ihe sale of investments and any gain or bss resulting frorn revaluiry inveslmenls to market value at the end of the year. Yes No Nla 2.2 EXPENDITURE AND LIABILITIES Llablllty recognition abilrties are rectynLsed where Tt ts fflor8 hkety than llot that there is a kgal or ¢onstructNe Obl￿#t￿n commth.ng the th8nty to pay ¢yJt resoutQ5 and the am￿jnI of the oblwJabOn can b8 measured wth reasonab￿ ￿rtainty. Govemance ond support Support eA)St5 have been alhKaled bewn governan￿ ¢>)Sts and other stswK>rt. costs G0veman￿ costs compt]se all costs invohring publ￿ afXOUllt3bUty of thÈ charity arKI its mplIan￿ with regulab.on and g￿1 praLtce. Ye5 Nla es Support costs indude central funthon5 aTrJ have been allocated to acbvty cost categories a basi8 con51Stent the vse of reSoUr￿s. eg allocab'ng property costs by floor areas. or per capita, stsff costs by Ihe b.me spent aThY other cosis by their usage. Ye5 No Nla Grants with perfom)ance ¢onditions Where the charity gNes a grantwith coThJthn5 for ts paY￿￿Trt bw'ng a specffic ￿Ve1 of service or oulput to be provKled, such grants are only recA)gnised in the SOFA ono Ihe recipEnl of the grant has provided Ihe servN* or oulwt es Nla Grants payable wlthout performance conditlons Where thère are Tr) conditions attaching to grant that enabbes the donor chaiity to realL81ically avoha Ihe cornrntbTEnt. a Ikqknlty for the fuTr hjnding otJ¥ation must be recognwd. Yes Nla Redundancy ¢05t The tharity made redundancy pay7￿￿ duriry Lhe rpp)rb"rvJ perl(NY. Yes No Nla Deferred incom8 No rnatelial item of defÈrted income has been I￿￿￿ed in the accounts. Yes Nla Yes Credltors The charity has cxedrtot5 whKh are measured at 5etlemenl amounts kss ary trade discounts Nla Provlsions for liabill￿eS A liability is rneasured on recoynthn at its hi%fr)ri(xl cost arKI Ihen subsequenty measured al the best estrnate of Ihe amount required to the oblpaabon al the reporting date The eharrty a¢counts for bas￿ finanual instrument5 on initial reco9nrf￿￿ as ppr paragraph 10.7 FRS102 SORP. subseq￿￿t [r￿SUrement i% as Fer paragraphs 11.17 to 11.19. FRS102 SORP. Yes No Nla Basic flnan¢ial instruments Yes Nla 2.3 ASSETS Tangible fixed as$ets for These are witalised can te rnore than ￿ year. and (x)st at kast Use by charfjty £1.CN)O They are valued at cost Yes No Nla The deprec4aton rates and n￿thOdS used dtsck)sed in Trote 9.2. The charity has Intangib￿ fixed assets. that is. non-monetary assets that do not have physical substants but are ￿￿entifiab￿ and are contsb1￿ by the charity through custody or legal ryhts The arpothb.on ratÈs and rnelhc*Js used are ¢iscJosed bn note 9.5 Intanglble fix8d assets Ye5 Nla They are valued al cost es No Nla Herltage assets The ch8Trty has heritage a55ets. thal Is, nOrpm￿ry a&8ets with hk%toric. arris1￿. Yes No Nla rnainlained prin(Apaly for Iheir cx*mributson to and I￿11￿￿e. These ha¥e r cost as they ￿[8 donaied arKJ so are not depfeciaw. Yes No Nl They are vaw atC(L8L Investmenls Fryed asset inveslments in quow shares. traded bormls and smilar invesknents aTÈ valued at at o)st and styuenty at faIrval￿ (the￿ matket value) aithB year Ènd. The Sa￿ treatment appr￿d to unlisted Investrnents lln￿ fair value Lznnot te rneasured relrdbty in case it is rneasured at cost ￿ impaimient Inveslments hekj IDr tPsale or pending their Sale antt eash and cash equ￿a￿nts th a mabjrty date of ￿ than 1 )Ear are tsEated as tyrrEnt a￿et invesbments Yes No Nla Yes Ne Nla Stock5 arkd work i progre5$ Yes No Nla realISab￿ vakre. Goods Or5eryt￿ provvjeo as pwt of a ¢*atitsble athty ate mEa5uraJ at r*t real￿ble Wdlue Yes based OTr the ser￿￿ polÈn*& pro¥*1￿ by st&ms of stodt. No Nla Woth in progtESS is valued at cost kn arby f(*psee* k)5s Ihat to ooMJr on Ihe tra¢L Yes No DÈbtor5 twtors linc*Jding ts3de debtots aTrY toans receN8b￿l are measured on reo)gnilx)n 8t setl*ment arnovnl after any distourkts or arnounl •Jvart￿d by L*arrty. Subsequenty. Yes Nla CuryEnt asset investmènts The charity has inveslments whth it Tr￿J5 for tesak or pendiThJ theIr5a￿ arMI (zsh and cash eQU￿a￿nts ￿1th a rnaturtty date ￿$$ than one year. These i￿e cash on d8POSit alld cash U￿a￿nts a rnalunty dale of kn Ihan one year held for wwestrnent purposes ratherthan to rneet short tetrn cash c&YntTritments as tw fal due. Yes No Nla They are Val￿ atfair value as baxffinanual instruments. Yes Nla Section C Notes to the accounts (conti Note 3 Analysls of incom9 T￿al funds Priorywr sis Donations and leya¢iÈs= Donation$ and rfts Gift Aid acies General grants provided by govemmenvother charities Membership subscripb"on5 and sponsot5hips whith are in substaft￿ donations 5.392 9.59) 1.907 3.339 6.521 Donated oods. facilities and services Other Totsl 16.535 11.497 28,032 21,437 Charitabl8 activitle$= Olher Totsl Other trading activities.. Summer Pa Dinner with Dillie Other Fund-ra15in Secret Art Adverts in Ventnorensis Folly Farrn Talk & Visit Events 1.340 1.340 175 1.770 3.285 175 1.770 3.285 Tolal Incornp from inveslments.. Interest incomÈ Dividend incorne Rental and leasin Other 20 20 151 In￿Me Total 20 151 Sepavdte rnatsrial item of income: Totsl Other.. Conversion of endowment funds into income Gain on disposal of a tangible fixed asset held for Chari '5 own use Gain on disposal of a programme telaled investment Royalties trom the eyploitab'on of intel￿cbjal hts Other Total TOTAL INCOME 19.840 Other Inforrmtion.. All incDme the prioryearwas UOf8sl￿Cted excem for Iplease provldfr d•3Gription and amourtsl ¢C17a (Ex** 710 0810312022 Section C Notes to the accounts Iconti Note 4 Anatysis of expendiiu Anal Ir￿rrerf sethry donations 1rKXJrr￿ seekiry bJaues Totallwts Prfory•ar EXpendItu￿ on rabsing funds: Operatiry memknhip sch• 8TrJ sor&al ttetiÈ5 Staging e¥￿ts F￿1r3￿￿￿ ayet 911 Operatiry 2 trddiw ct¥nparry L￿Jertak￿vj non.Gharilable Irad￿￿ acthty Adverti8W￿. markeiry. IkB(I mail aTrl S￿r￿ of futue irKcrfr Database de¥ekynent Costs Oiher tr8rt￿g acb Investrneni managemenl costs: Portfolio fflanagetnertcosts C05t of obiairing rNestrnewrt ad¥xt In¥estsr*nt wJMry5traIw￿ C(￿15 InWleciu3J property costs Maintenan￿ charge5 Tolal eX￿ndIty￿ on rai8ing funds 1.924 1.924 911 Expenditujp on charitablè a¢tivtti&s Donation5 to Garden Website arMI ￿[Th￿rter£￿$t$ 28.213 1.144 440 28.213 38.837 Print. Post and slabo 1.144 7,112 440 416 Subs￿p￿"0￿s Total expenditure on ¢haritab activities 289 167 167 231 29.964 29,964 40.885 Separ3ts materlal itgrn of oxp¢nse Tolal Other Bank th￿es Pubfr & Ernvoyers Liatxtty Irtswdn Ttuslee & 0ifKer5 Irts*ffatKe er Totsl otherexpenditurÈ 2.238 23 75 359 146 2.841 23 75 359 12 75 330 30 3,116 2.841 TOTAL EXPENDrruRE 34.729 34.729 44,912 CC17a IExc*ll 08m3r2022 Section C Notes to the accounts Nole 5 Details of ¢ertain items of expenditure 5.1 F￿S for examination of the accounts This year Last year Independent examiner's fees Assurance servicès other than audit or Inde￿ndent examination Tax advisory f•es Other feas paid to tho indèpendent examlner Note 6 Debtors and prepayrnents Thi$ year Last yèar Prepayments and accrued in¢ome Other debtors 342 4.364 4,706 207 5,059 5,266 Total Note 7 Creditors and accruals Amounts falling duè wlthin one year This year Last year Amounts falling due aftèr more than one year This year Last year Trado treditors Accruals and deferrnd In¢ome Other creditors 146 7,182 10.453 17.781 117 6,984 2.477 9.578 Totsl Note 8 Cash at bank and in hand This year Last year Short tèrm deposlts Cash at bank and on hand othar Total 89,629 84,164 89.629 84,164 CC17a (Excel 10 OW0312022 li- 1111111 1111111 1111111 111111 1111111 1111111 lll 11111 VENTNOR BOTANIC GARDEN FRIENDS SOCIETY CHARITABLE INCORPORATED ORGANISATION Registered Charity Number l 17475 1 Independent Examiner's Report I report to the trustees on my exaTnination of the accounts of the above Charity for the y ended 30 September 2021. Res onsibilities and Basis of Re ort As the charity trustees, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 ('Ihe Act,:). I report in respect of my examination of the Society's accounts carried out under section 145 of the 2011 Act xnd in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145(5)0)) of the Act. Inde endent Examiner's Statement I have completed my exajnination. I confirni that no material matters have come to my attention in connection wqth the examination M,hich gives me cause to believe that in. any material respect:: The accounting records were not kept in accordance with section 130 of the Act; or The accounts did not accord with the accounting records" or The accounts did not comply with th¢ applicable requirements concerning the forni and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'Xrue and fair" view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drav*m in this report in order to enable a proper understanding of the accounts to be reached. Signed by: Dated: Full Name.. Mr Roger E Sims Address: )5 Caws Avenue: SEAVIEIV, Isle of Wight. P034 5JT Qualifications: Retired Company Accountant