CHARITY COMMISSION FOR ENGLAND ANO WALES Trustees. Annual Report for the period 1 October 2020 to 30 September 2021 Charity name: Gwent Beekeepers CIO Charity registration number: 1174746 Objectives and Activities SORP reference Para 1.17 Summary oflhe purposes of the charity as sel out in its ovemin document Summary ofthe main activities in relation to those purposes for the public benefit, in particular, the activities, proiects or services identified in the accounts. The encoLtragemenl. improvement and advancement of beekeeping for public benefft Para 1.17 A membership association for beekeepers in Gwenl Providing annual ¢OUT5es for Ic.25} beginnor beekeepers Providing a programme of monthly seminars or practical training for membors Providing a swarm collection seryice to wider population Raising awareness of bees. and the importance of pollination to the wder population and schoo15 Fundraising lo support achievement of above activities In this period, the new study centre and apiary has been completed on land purchased by GBKCIO at Llanvair Kilgeddin in the last period. Statement confirming whether the trustees have had regard lo the guidance issued by the Charily Commission on public benefit Para 1.18 Public benefit is demonstr8ted in a number of ways.. Activities such as swarm collecting provide a public service- a swarm collection coordinator maintsins a list of members willing to be called out immediately to collect swanns Raising awareness of the public about the benefits of bees and their impact in food pioduction and wider gnvironment, in¢lutling regularly visiting schools and community groups. The planning of courses and seminars supports members in their understanding of how to keep bees and the impact within the ec￿sYStem. Additional information loplionall You ma choose lo include further statements where relevant about.. SORP refw8nce Policy on grant making Para 1.3B NIA Policy on social investment including program related investment NIA Part 1.38 Contribution rnade by volunteers Para 1.38 All aclivits'es are carried out by volunteers {mainly bul not exclusively members of GBK CIO) such as.. Stands at shows promoting GBK and its objectives Visits to school and community groups Planning and delivering of courses Administering membership services Running ofthe CIO- accounts, banking. supporting meetings Other NIA Achievements and Performance SORP reference Summary ofthe main achievements of the charity. identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 The new education centre build project has been the focus during this period - with completion of Phase 2 lintemal works). Phase 3 has commencing. involving ancillary sheds, landscaping and tree- planting. This has involved a number of members and non-member volunteers, completing much of the work ourselves. Other volunteers have helped with paints'ng and other tasks. Winter seminar programme= online tslk5 were provided to members Beginners courses" A new weekend beginners course was launched this year in person within the new sludy centre. In addition, the weekly beginners course remained online for theory sessions. A total of 17 beginners participated in the courses. Where delivered on site adjustments were made to ensure compliance wlh COVID19 regulations. Taster sessions.. 111 people paid for COVID19-secure taster sessions in Augusl 2021 Additional Information (optional) You ma choose lo include further statements where relevant about.. Achievements against Pwa 1.41 NIA objectives set Performance of fundraising aclivities against objectives set Para 1.41 Fundraising is normally via slands at agricultural and other shows, but these have been G3ncelled due to the COVID19 pandemic. An opportunity to donate is included in membership renewals and established online shopping links provide a small amount of income £5 800. NIA Investment perfomance againsl objectives P8Tr 1.41 Other NIA Financial Review Review of the charity's financial position at the end of the period Para 1.21 The d05ing balance of this period was £24.779. Phase 2 of the build project was achieved within the spending plan agreed. Non-build project-related income during the period had increased from previous periods. due to an increase in new members. Sialement explaining the policy for holding reserves slating why they are held Para 1.22 Reserves are held in case of emergency work required to the building or apiaries and lo manage seasonal fluctuation5 in income I ex nditure. Funds of £24.8k remain going into the next period to". a) meel the remaining costs ol phase 3 b) pay outstanding costs relating the running of the apiary throughout the season {c. £4kl c) Funds held in reserve of £1 Ok Amount of reserves held Para 1.22 Reasons for holding zero reserves Details of fund materially in ijeficit Explanation of any uncertainties about the charity continuing as a going concem Para 122 NIA Para 1.24 NIA Para 123 Risks are considered low as income is sustained via membership renewals and be9inners' courses. These have been stable for a number of years and have also been stress-tesled during Covid19 where interest in both has increased. Additional infomiation (optional) You ma choose to include further statements where ￿levant about= The charity's principal Para 1.47 sources of funds (including Beginner's courses provide c£4k income any fundraising) per year. Athough there are Some costs associated with the courses, most is net income. GBK CIO subs are included in the membership fee and raise c£4k per year (based on membership of 200-250). Small additional amounts are raised throughout the year from donations. honey sales s eaker fees. GBK CIO does not make investments. Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing Ihe charity Par8 1.46 COVID19 continues to provide a level of risk due to.. Reslriclions on events land therefore income generating activities) Apiary management relies on th8 resources of a very small number of people {crealing potential resilience issues) Nomal risks relate to.. Sustained interest in beekeeping. and the resulting interest in courses and membership Competition from other course providers, resulting in reduced course bookings Emergency repairs to the new buildin site and a ui ment Other structure. Governance and Management Description of charity's trusts.. Type of goveming document Para 1.25 GBK CIO Constitution How is the charity constituted? Para 1.25 cio Trustee selection methods including details of any constitutional provisions e.g. election lo post or name of any person or body entitled to appoint one or more trustees Para 1.25 The process for selection is included in the constitution. Nominations for truslees are requested when vacancies arise. Appointment of trustees will be via a single vote at the AGM with vacancies filled in order of most votes received. The election of Officers (Chair, VIGe Chair. Treasurer. Membership Secretary, Secretary) are elected annually al the first Committee meeting following theAGM. Additional informatlon (optional) You ma hoose to include further statements where relevant about-. All new Trustees are provided access to GBKCIO shared drive including access to-. the Goveming Document {Constilution) Trustees, Annual Report & Financial Statements Minutes of Trustees. (Committee) meeting A copy of the Members, Infomiation Pack which sets out the activities of the organisation Policies and procedures adopted for the induction and training of trustees Para 1.51 All new trustees are directed to the Charity Commission's 'Roles and Responsibilities of Trustees, uidance. A number of sub-groups have been established In this period-. 11 Study Centre Building Project group (time limited} 2) Apiary management 3) Publiclmembers Engagement- Newsletter, Website, Social Media. Events, LeCtu￿S 4) TraininglExams The charity's organisational structure and any wider neMork with which the charity works Para 1.51 Relationship with any related parties Para 1.51 Gwent Beekeepers CIO remains affiliated to the British Beekeepers Association CIO IBBKAI and collect membership fees form our full members on their behalf. We continue to be involved with Bee Disease Insurance (BDI) and insurance collect premiums from our full members on their behalf. Other Reference and Administrative details Chari name Other name the chari uses Re istered chari number Charity's principal address Gwent Beekee GBK 1174746 The Holden Apiary & Study Centre Llanover Road, Llanfair Kilgeddin Monmoulhshire, NP7 9DY ers CIO Narnes of the charity trustees who manage the charity Namo of p•rson lor body) entitled to appolnt trustee if an Tru$ts• naffle Offl¢e Irf any) Dates act￿ If not for f*hol* year David Barrell Peter Maloney Nicola Williams Chair Chair from 2311121 (Previous vice chairl Secretary Treasurer Membership Secretary Apiary Manager Resigned 301912021 Resigned 301912021 Matt Williams Miriam Knight John Holden Joseph Jobling Caroline Jobling Cyrene Graham Andrew Tuggey Graham Evans Eva Lindhe 10 11 12 13 Russell Flynn Graham Bent Ceri Joyner Dave A5hford Resigned 81812021 Resigned 21312021 Resigned 231112021 Previous chair Resi ned 21312021 14 15 16 17 Cor orate trustees - names of the directors at the date the ortwasa roved Director na NIA Name of trustees holding title to propety belonging to the chanty Trusts• naffle Dat85 acted rf not for whole ear NIA Funds held as custodian trustees on behalf of others Description of the assets held in this capacity NIA Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity s objects NIA Details of arrangements for safe custody and segregation of such assets from the charity's own assets NIA Additional inforniation {optionall Names and addresses of advisers Ioptlonal inforniation) Type of Name Address adviser NIA Narne of chief executive or names of senior staff membors {Optlonal information} NIA Exemptions from disclosure Reason for non41scl0su￿ of ke NIA ersonnel details Other o NIA tional information Declarations Slgnature{s} Full name{s) David Barrell Dr Nicola Williams Posltlon {eg Secretary, Chair. ot¢) Chair Treasurer Date **Charity Name No (if any) Gwent Beekeepers CIO 1174746 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01-Sep-20 30-Oct-21 |**Section A Receipts and payments**|**Section A Receipts and payments**|||||| |---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
£4,208
£2,904
£844
£965
£5,862
£3,752
0
£3,921
**22,456**
**-**
**-**
**-**
**22,456**
£3,943
£871
£661
£15,668
0
£573
£569
£3,570
**25,855**
**-**
**-**
**-**
**25,855**
**- 3,399**
**-**
26867
**23,468**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**175**
**-**
**-**
**-**
**1,014**
**-**
**1,189**
**-**
**-**
**-**
**1,189**
**- 1,189**
**-**
**2,500**
**1,311**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**4,208**
**2,904**
**844**
**965**
**5,862**
**3,752**
**-**
**3,921**
**22,456**
**-**
**-**
**-**
**22,456**
**3,943**
**871**
**661**
**15,843**
**-**
**573**
**569**
**4,584**
**27,044**
**-**
**-**
**-**
**27,044**
**- 4,588**||**Last year**
**to the nearest £**| |CIO Subs|£4,208|||||**-**| |BBKA subs|£2,904|||||**-**| |Bee Disease Insurance|£844|||||**-**| |Magazine Subs|£965|||||**-**| |Donations|£5,862|||||**-**| |Courses/ Events|£3,752|||||**-**| |Prior year|0|||||**-**| |Miscellaneous|£3,921|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**22,456**|||||**-**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**-**| |||||||| |BBKA subs|£3,943|||||**-**| |Bee Disease Insurance|£871|||||**-**| |Magazine Subs|£661|||||**-**| |Apiary|£15,668|||||**-**| |Prior year|0|||||**-**| |Courses/Events|£573|||||**-**| |Miscellaneous|£569|||||**-**| |Build Project|£3,570|||||**-**| |**_Sub total_ **||||||**-**| |||||||**-**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**-**| |||||||| |||**- 1,189**|**-**|**- 4,588**||**-**| |||**-**|**-**|**-**||**-**| |||**2,500**|**-**|**29,367**||**-**| ||**23,468**|**1,311**|**-**|**24,779**||**-**| CCXX R1 accounts (SS) 16/10/2021 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Bank balance
Petty cash
**Details**
**Details**
Land at Llanvair Kilgeddin
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**23,468**
**1,311**
**-**
**-**
**-**
**23,468**
**1,311**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
General
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Nicola Williams|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Nicola Williams|16/10/2021| ||||| CCXX R2 accounts (SS) 16/10/2021 2