## **Trustees’ Annual Report for the period 1 October 2019 to 30 September 2020** **Charity name: Gwent Beekeepers CIO** **Charity registration number:** 1174746 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The encouragement, improvement and
advancement of beekeeping for public benefit| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|●
A membership association for beekeepers
in Gwent
●
Providing annual courses for (c.25)
beginner beekeepers
●
Providing a programme of monthly
seminars or practical training for members
●
Providing a swarm collection service to
wider population
●
Raising awareness of bees, and the
importance of pollination to the wider
population and schools
●
Fundraising to support achievement of
above activities
●
In this period, a new study centre and
apiary has been built on land purchased by
GBKCIO at Llanvair Kilgeddin in the last
period.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Public benefit is demonstrated in a number of
ways:
●
Activities such as swarm collecting provide
a public service – a swarm collection
coordinator maintains a list of members
willing to be called out immediately to
collect swarms
●
Raising awareness of the public about the
benefits of bees and their impact in food
production and wider environment, including
regularly visiting schools and community
groups.
●
The planning of courses and seminars
supports members in their understanding of
how to keep bees and the impact within the
eco-system.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|N/A| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|All activities are carried out by volunteers
(mainly but not exclusively members of
GBK CIO) such as:
●
Stands at shows promoting GBK and its
objectives
●
Visits to school and community groups
●
Planning and delivering of courses
●
Administering membership services
●
Running of the CIO – accounts,
banking, supporting meetings
In addition, during this period, much of the
new education build has been undertaken
by volunteers: project management,
plumbing, electrics, painting, carpentry etc.| |Other||
N/A| |||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The new education centre build project has
been the focus during this period, following
the purchase of a 5 acres field at Llanfair
Kilgeddin. A timber frame building was
erected in March (Phase 1) and internal
works are nearing completion (Phase 2).
This has involved a number of members
and non-member volunteers with trade
experience, completing much of the work
ourselves. Other volunteers have helped
with painting and other tasks. The final
stages (external storage shed,
landscaping) will be completed in the next
period.
Winter seminar programme: six talks were
provided to members (others planned for
the springer were curtailed due to the
COVID19 pandemic)
Beginners courses: 30 beginners
participated in the course this year – which
moved online from March, with adjustments
made for practical sessions (1-1 mentors in
place of group sessions)
Taster sessions: 40 people attended
COVID19-secure taster sessions in August
2020| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|N/A| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Fundraising is normally via stands at
agricultural and other shows, but these
have been cancelled due to the COVID19
pandemic.
Fundraising has focused on grants and
donations to support the build project – this
has included £24.9k grant income and
£16.5k donation (attracting gift aid)| |Investment performance
against objectives|Para 1.41|
N/A| |Other||N/A| |||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The closing balance of this period was
£29,367.
Both Phase 1 and Phase 2 of the build
project were achieved within the spending
plan agreed.
A substantial donation of £16k (plus gift aid
which has been claimed for but not yet been
paid) was received to support the build
project.
Non-build project-related income during the
period had also increased from previous
periods, due to an increase in new
members.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held in case of emergency
work required to the building or apiaries and
to manage seasonal fluctuations in income /
expenditure.| |Amount of reserves held|Para 1.22|Funds of £29.4k remain going into the next
period to:
a) pay remaining creditors of phase 2
(c. £2.4k)
b) meet the costs of phase 3 (external
storage, replacement of apiary
equipment, landscaping (£13k
budget)
c)
pay outstanding costs relating the
running of the apiary throughout the
season (c. £4k)
d) Funds held in reserve of £10k| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Risks are considered low as income is
sustained via membership renewals and
beginners’ courses. These have been
stable for a number of years and have also
been stress-tested during Covid19 where
interest in both has increased.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Beginner’s courses provide c£4k income
per year, however this period includes
receipts for the 2020 cohort and the 2021
pre-booked cohort. It should be noted that
this means income from courses will be
lower next year. Although there are some
costs associated with the courses, most is
net income.| ||||||| |---|---|---|---|---|---| ||||GBK CIO subs are included in the||| ||||membership fee and raise c£3k per year||| ||||(based on membership of 150-200).||| ||||Small|additional amounts are raised|| ||||throughout the year from donations, honey||| ||||sales,|speaker fees.|| ||Investment policy and|Para 1.46|GBK CIO does not make investments.||| ||objectives including any||||| ||social investment policy||||| ||adopted||||| ||A description of the principal|Para 1.46|COVID19 provides a level of risk due to:||| ||risks facing the charity||●|Restrictions on events (and|| |||||therefore income generating|| |||||activities)|| ||||●|Apiary management relies on the|| |||||resources of a very small number of|| |||||people (creating potential resilience|| |||||issues)|| ||||Normal risks relate to:||| ||||●|Sustained interest in beekeeping,|| |||||and the resulting interest in courses|| |||||and membership|| ||||●|Competition from other course|| |||||providers, resulting in reduced|| |||||course bookings|| ||||●|Emergency repairs to the new|| |||||building/site and apiary equipment|| ||Other||||| ||||||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|GBK CIO Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The process for selection is included in the
constitution.
●
Nominations for trustees are
requested when vacancies arise.
●
Appointment of trustees will be via a
single vote at the AGM with
vacancies filled in order of most
votes received.
●
The election of Officers (Chair, Vice
Chair, Treasurer, Membership
Secretary, Secretary) are elected
annually at the first Committee
meeting following the AGM.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|All new Trustees are provided access to
GBKCIO shared drive including access to:
**●**
the Governing Document
(Constitution)
**●**
Trustees’ Annual Report &
Financial Statements
**●**
Minutes of Trustees’ (Committee)
meeting
**●**
A copy of the Members’ Information
Pack which sets out the activities of
the organisation
All new trustees are directed to the Charity
Commission’s ‘Roles and Responsibilities
of Trustees’guidance.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Two sub-groups have been operational in
this period:
1) Study Centre Building Project group
(time limited) - comprising the
trustees who have significant
involvement in the new education
centre building project (project lead,
chair, apiary manager, fire safety
lead, treasurer)
2) Officers’ group (ongoing) –
comprising the trustees who have
specific roles (Chair/Vice Chair,
Secretary, Treasurer, Membership| |||Secretary) and the Apiary Manager,
This is an operational group to
support progressing work outside of
routine committee meetings.| |---|---|---| |Relationship with any
related parties|Para 1.51|Gwent Beekeepers CIO remains affiliated
to the British Beekeepers Association CIO
(BBKA) and collect membership fees form
our full members on their behalf.
We continue to be involved with Bee
Disease Insurance (BDI) and insurance
collect premiums from our full members on
their behalf.| |Other||| ## **Reference and Administrative details** |Charity name|Gwent Beekeepers CIO| |---|---| |
Other name the charity uses|
GBK| |Registered charitynumber|1174746| |Charity’s principal address|24 Grosvenor Road
Abergavenny
NP7 6AH| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**
**Name of person**
**(or body) entitled**
**to appoint trustee**
**(if any)**| |---|---|---|---| ||Ceri Joyner|Chair|| ||David Barrell|Vice Chair|From 16 November 2019| ||Peter Maloney|Secretary|| ||Matt Williams|Membership
Secretary|| ||Nicola Williams|Treasurer|From 16 November 2019| ||Miriam Knight|ApiaryManager|| ||John Holden||| ||Joseph Jobling||| ||Caroline Jobling||From 16 November 2019| ||Cyrene Graham||| ||Russell Flynn||| ||Andrew Tuggey||From 16 November 2019| ||Ken Key||| ||Eva Lindhe||From 16 November 2019| ||Graham Evans||From 16 November 2019| ||Graham Bent||| ||David Ashford||| ||Janet Bromley||Resigned 4 June 2020| ||Dan Baxter||Resigned 7 March 2020| – Corporate trustees names of the directors at the date the report was approved **Director name** N/A Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for wholeyear**|| |---|---|---| |N/A||| |**Funds held as custodian trustees on behalf of others**||| |Description of the assets
held in this capacity|N/A|| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A|| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A|| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |N/A||| |||| |||| |||| |**Name of chief executive or names of senior staff members(Optional information)**||| |N/A||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** N/A ## **Declarations** **----- Start of picture text -----**
Signature(s)
Full name(s) [Ceri Joyner] Dr Nicola Williams
Position (eg Secretary, Chair, etc) Chair Treasurer
Date 23/10/20
**----- End of picture text -----**
||**Charity Name**

**Gwent Beekeepers CIO**
|**Charity Name**

**Gwent Beekeepers CIO**
|**Charity Name**

**Gwent Beekeepers CIO**
|**No (if any)**
**1174746**|**CC16a**| |---|---|---|---|---|---| ||**Receipts and payments accounts**||||| ||**For the period**
**from**|Period start date
1-Sep-19|**To**
|Period end date
30-Oct-20|| ||||||| |**Section A Receipts and payments**|||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**|**Restricted**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| |CIO Subs|**-**
**3,190-**
**-**
**4,026-**
**-**
**827-**
**-**
**1,025-**
**-**
**34,349-**
**-**
**8,544-**
**-**
**228-**
**-**
**657-**|**-**
**--**|**-**
**--**|**-**
**3,190-**|**-**
**6,699-**| |BBKA subs||**-**
**--**|**-**
**--**|**-**
**4,026-**|| |Bee Disease Insurance||**-**
**--**|**-**
**--**|**-**
**827-**|**-**
**690-**| |Magazine Subs||**-**
**--**|**-**
**--**|**-**
**1,025-**|**-**
**879-**| |Donations||**-**
**9,900-**|**-**
**--**|**-**
**44,249-**|**-**
**23,582-**| |Courses/ Events||**-**
**--**|**-**
**--**|**-**
**8,544-**|**-**
**3,150-**| |Prior year||**-**
**--**|**-**
**--**|**-**
**228-**|**-**
**--**| |Miscellaneous||**-**
**--**|**-**
**--**|**-**
**657-**|**-**
**--**| |**_Sub total_**_(Gross income for_
_AR)_|**-**
**52,846-**|**-**
**9,900-**|**-**
**--**|**-**
**62,746-**|**-**
**35,000-**| ||||||| |**A2 Asset and investment sales,**
**(see table).**|||||| ||**-**
**--**
**-**
**--**|**-**
**--**|**-**
**--**|**-**
**--**|| |||**-**
**--**|**-**
**--**|**-**
**--**|**-**
**--**| |**_Sub total_**
**_Total receipts_ **
**A3 Payments**|**-**
**--**|**-**
**--**|**-**
**--**|**-**
**--**|**-**
**--**| ||||||| ||**-**
**52,846-**|**-**
**9,900-**|**-**
**--**|**-**
**62,746-**|**-**
**35,000-**| ||||||| |BBKA subs|**-**
**3,800-**
**-**
**911-**
**-**
**892-**
**-**
**2,855-**
**-**
**2,585-**
**-**
**230-**
**-**
**933-**
**-**
**431-**
**-**
**92,724-**|**-**
**--**|**-**
**--**|**-**
**3,800-**|**-**
**3,021-**| |Bee Disease Insurance||**-**
**--**|**-**
**--**|**-**
**911-**|**-**
**690-**| |Magazine Subs||**-**
**--**|**-**
**--**|**-**
**892-**|**-**
**879-**| |Apiary||**-**
**--**|**-**
**--**|**-**
**2,855-**|**-**
**2,481-**| |Prior year||**-**
**--**|**-**
**--**|**-**
**2,585-**|| |Speaker Fees||**-**
**--**|**-**
**--**|**-**
**230-**|**-**
**351-**| |Miscellaneous||**-**
**--**|**-**
**--**|**-**
**933-**|**-**
**561-**| |Room hire||**-**
**--**|**-**
**--**|**-**
**431-**|**-**
**331-**| |Build Project||**-**
**19,957-**|**-**
**--**|**-**
**112,681-**|**-**
**7,573-**| |**_Sub total_ **|**-**
**105,361-**|**-**
**19,957-**|**-**
**--**|**-**
**125,318-**|**-**
**15,888-**| ||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||| ||**-**
**--**
**-**
**--**|**-**
**--**|**-**
**--**|**-**
**--**|| |||**-**
**--**|**-**
**--**|**-**
**--**|| |**_Sub total_ **
**_Total payments_ **
**_Net of receipts/(payments)_ **
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_ **|**-**
**--**|**-**
**--**|**-**
**--**|**-**
**--**|| ||||||| ||**-**
**105,361-**|**-**
**19,957-**|**-**
**--**|**-**
**125,318-**|**-**
**15,888-**| ||||||| ||**-**
**52,515-**|**-**
**10,057-**|**-**
**--**|**-**
**62,572-**|**-**
**19,112-**| ||**-**
**--**
**-**
**79,382-**
**-**
**26,867-**|**-**
**--**|**-**
**--**|**-**
**--**|**-**
**--**| |||**-**
**12,557-**|**-**
**--**|**-**
**91,939-**|**-**
**72,827-**| |||**-**
**2,500-**|**-**
**--**|**-**
**29,367-**|**-**
**91,939-**| ||||||| |||||||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**A4 Asset and investment**||||||||||||||||||||| |**purchases, (see table)**||||||||||||||||||||| |||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||||| |||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||||| |**_Sub total_ **||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||||| |||||||||||||||||||||| |**_Total payments_ **||**-**|**105,361-**|||**-**|**19,957-**|||**-**|**--**|||**-**|**125,318-**|||**-**|**15,888-**|| |||||||||||||||||||||| |**_Net of receipts/(payments)_ **||**-**|**52,515-**|||**-**|**10,057-**|||**-**|**--**|||**-**|**62,572-**|||**-**|**19,112-**|| |**A5 Transfers between funds**||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|| |**A6 Cash funds last year end**||**-**|**79,382-**|||**-**|**12,557-**|||**-**|**--**|||**-**|**91,939-**|||**-**|**72,827-**|| |**_Cash funds this year end_ **||**-**|**26,867-**|||**-**|**2,500-**|||**-**|**--**|||**-**|**29,367-**|||**-**|**91,939-**|| |||||||||||||||||||||| CCXX R1 accounts (SS) 5/15/2021 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**|**Details**|**Details**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---|---|---| ||Cash in bank||**-**
**26,867-**|**-**
**2,500-**||**-**
**--**| |||||**-**
**--**||**-**
**--**| ||||**-**
**--**|**-**
**--**||**-**
**--**| |**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
Signed by one or two trustees on
behalf of all the trustees|**_Total cash fund_**_s_
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
Land at Llanvair Kilgeddin
**Details**
Signature||**-**
**26,867-**|**-**
**2,500-**||**-**
**--**| ||||OK|||OK| ||||**Unrestricted**
**funds**
**to nearest £**|||**Endowment**
**funds**
**to nearest £**| ||||**-**
**--**|**-**
**--**||**-**
**--**| ||||**-**
**--**|**-**
**--**||**-**
**--**| ||||**-**
**--**|**-**
**--**||**-**
**--**| ||||**-**
**--**|**-**
**--**||**-**
**--**| ||||**-**
**--**|**-**
**--**||**-**
**--**| ||||**-**
**--**|**-**
**--**||**-**
**--**| ||||**Fund to which**
**asset belongs**|||**Current value**
**(optional)**| |||||**-**
**--**||**-**
**--**| |||||**-**
**--**||**-**
**--**| |||||**-**
**--**||**-**
**--**| |||||**-**
**--**||**-**
**--**| |||||**-**
**--**||**-**
**--**| ||||**Fund to which**
**asset belongs**|||**Current value**
**(optional)**| ||||General|**-**
**55,001-**||**-**
**--**| |||||**-**
**--**||**-**
**--**| |||||**-**
**--**||**-**
**--**| |||||**-**
**--**||**-**
**--**| |||||**-**
**--**||**-**
**--**| |||||**-**
**--**||**-**
**--**| |||||**-**
**--**||**-**
**--**| |||||**-**
**--**||**-**
**--**| |||||**-**
**--**||**-**
**--**| ||||**Fund to which**
**liability relates**|||**When due**
**(optional)**| |||||**-**
**--**||| |||||**-**
**--**||| |||||**-**
**--**||| |||||**-**
**--**||| |||||**-**
**--**||| |||||||Date of
approval| ||||Dr Nicola Williams|||23/01/21| ||||Ceri Joyner|||23/01/21| CCXX R2 accounts (SS) 5/15/2021 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Report to the trnsteesl mèmbers of Gwent Beekeepers CIO On accounts for the year ended 30 September 2020 Charity no (if any) 1174746 Set out on pages I report to the trustees oft my examination of the accounts of the above charity ('the Trusf) for the year ended Responsibllities and basls As the charity's trustees, you are responsible for the preparation of the of report accounts in accordance with the requirements of the Charities Act 2011 fthe Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in ¢arying out my examination. I have foll¢wed all the applicable Directions given by the Charity Commissron under section 145(5){b) of the Aot. Independent examinefs tThe charity's gross in￿rne exceeded £250.000 and l am qualified to statement undertake the examination by being a qualified member of finsert name of applirable listed bodyll. Delet8 [ ] if not applicable. I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination (other than that disdosed bèlow.) which gives me Cause to believe that in. any material respect: the accounting records were not kept in accordance with section 130 of Ihe Charities Aci; or the accounts did not eccord with the accounting records; or the accounts did not comply with the applicable requirements conceming the form and content of accounts set out in the Charitles (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'twe and fair. view which is not a nTrtter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in ordor to enable a proper understanding of the accounts to be reached. ' PleaFe delete the words in the braGk8ts if they do not apply. Signed: Date: Lrlii Name: hL IER Oct 2018 Relevant professlonal qualification(s) or body (If any): Address: 11 LI¢￿￿11 n P *arK 8 Ptr Only Complete if the examiner needs to highlight material matters of concem (see CC32, Independent examination of charity accounts: directions and guidance for examiners). ER Oct 2018 Glve here brlef details of any Items that the oxamlner wishes to dlsclose. Dry/ IER Oct 2018