L•dbury Amataur Drwnatic Society Limited Report of the Trustees and FinanGial Statements For the Year Ended 31 d May 2025 Regi8tared Company Numb•r'. 10348636 {EnglarKI and Wa108) Regi8teAed Charity Numb•r.' 1174743
Cont•nts of th• Flnanclal Statoments For the year ended 31at May 2025 Pag• Report of the Trustae8 1to6 Independent Examinerf8 Report Slatement of Financial Activlties Balance Sh•et 9t010 Note8 to the Financi•l Stst•m•nts 11to18
Ledbury Amataur Dramatsc Soc*ty Lrniiad For the Year Ended 3111 May 2025 REPORT OF THE TRUSTEES For the year ended 31•t May 2025 The trustees, are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial sLqtements of the charity for the year ended 31 May 2025. The accounts have been prepared in accordance with the provisions applicable to the small conynies regime and in accordance with FRS102 Statemerrt of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard (FRS) 102. REFERENCE AND ADMINISTRATIVE DETAILS R•glstor•d Company numb•r 10348636 (England and Wales) R•gl•t•r•d Charlty numb•r 1174743 The Marf(et Theatre Market Stre6t Ledbury HR8 2AQ Trustees of the Society held office from the start of the accounting period to the date tho report was approved are.. Hilary Benott Heather Cambridge David Coker (appoint•d 5th N0mbar 2025) James Cox {appoinled 20th November 2024) Paul Graham (Arti8tlc Director) Hellie Guikling Nigel Hogs Char1•8 Smart Pat Straus8 ITrea8urer) Craig Watson Salty Watson (Chalrman) Nicholas West (appoint•d 8th June 2024) Ind•p•nd•nt •xamln•r Luke Keegan ACMA, Greendawn Accounting Ltd. 1A The Homend. Ledbury. HR8 18N
Latknury Amateur Dramats'c Society Lwnrtad For the Year Ejett 31 May 2025 OBJECTIVES AND ACTIVITIES Obl•ctlv•8 and actlvltlos The ¢iects of the Society, as Set out in the Articles. are specfficalty restncted to the advancement of the arts and culture. and of education in dramatic and operatic arts, for the public benefit and to further the development of public appreciation and taste in the said arts. Provided that all the c4)jects of the Soci shall be exclusivety charitabkn. Slgnlficant actlvhlo• Th88e object8 are primarity achieved through th• promotion and perfomance of a wide range of arts evenl8. including plays, theatro, films, musical entertainments (which range from Ihe classic8 to pop) and live screenings of drama, opera and ballet.. to this end the Society owns, manages and operates a 8mall (12&seat) theatre in Lodbury. Tha Society is operated entirety by volunteers and 18 therefore reliant upon thelr contrlbutlon. Publlc 8•n•fft In planning nomial activth'e8, the Tru8tee8ldirectorn consider the Charity Commi88ion's guidance on public b•nefit. including the guidance on fee charging. The soCtY relies on income from ticket 6ale8, membership 8ubscription8 and theatre hirlng fèes to cover Its operating costs. Tick•t pric (including concessions) are let at such a bv•l that th• Trustees do not believe the public will be deterred from attending events at the theatre. Hire c08t8 remain competitive, with special discounts glven to localty- ba8ed charili••. ACHIEVEMENTS AND PERFORMANCE Maln Achl•v•m•nts During this financial y•ar th• SociW'$ activitw and audlan 8upwt r•m8in•d at a 8lable and h•alihy l•v•l, similar to 202&24. There were 96 distinct artistic •vents at th• theatre; a ¢tynparison with earfier years of number of events and total admissions 18 sh¢)wn bolow: Financial 2024-25 202>24 2022-23 2021-22 2021>21 2019-20 201&19 2017-18 Event8 Admi88icn8 91 8,200 61 CIo8ed- Covid in 91A months 105 111 sQra1 of th events (parti¢ularty LADS. <)wn productions) involved multiple p•rformanc•s, rn8ulling in a grand total of 120 perfomianctt during the year (exactty th• game 88 in the prior y•ar). A8 previousty, these events were in categori88 as diver8e as drama (on Stag8 and via satelllte). live muslc, danc•lballet and film 8cr•8ning8. Amongst the ovents at tho theatre re hirings to 14 distinct communty or (occasionalty) commercial organisations. 80me thesa being for a seTies of hirings. It is the Socigty's aim to present at laast thrne 'own production5' in a nomial year (in addition to films, liv8 Screing$. productions by other local organisations and by visiting professional companies), and this objective was met. In Saplember 2024 we staged a production of Oh My LonYI ty John Furse. This was fomowed in Oct¢)ber by Nevilk s Island by Tirn Firth, involving the c$1nJcti0n of a vegeLited island and part of a lake on stsgg.
Ledbury Arnataur Dramatic Socioty Limitod For tho Year Ended 31•1 May 2025 ACHIEVEPAENTS AND PERFORMANCE (cont) The traditional 'LADS famous panto. in January 2025 was 8eaufy & the Beast by Alex Jackson. Eight of the ten performances sold out. and the rematning two cam• close. Our final production in the financial year was May's Steel Magnolias. by Robert Harling. Although not a LADS production as such, several LADS members participated in further performances of Dark Remembered Days. a revuelcabaret-style produdion of words, INe music and powerful visual images from the 193945 war years.. at Dymock Church in June 2024, as part of D- Day commemorations, at the theatre in earty November. and finally at Edgbaston High School later that month. LADS ha8 participated over many years in the Herefordshire County Drama Festival (HCDF) of one- act plays, which leads into the AlkEngland Theatre Festival (AETF), and we again welcomed the Herefordshire Festival in March 2025. Various events conspired to limit the number of participants, and LADS itsell was unable to contribute a production. As a result there was just a single 8e88ion of three plays. We were delighted to malntain the arrangement with the outreach progr4mrne of Th• Coutyard Theatre in H•r•ftyd (an Arts Council of England National Portfolio Organisation) for them to usa the theatre on a weekly ba81S to provide worf(shops for undw-188; this was extended this year to include childr•n in yearn Reception lo 6. in addiiion to years 7-9 and years 10 and above. These activitses are atill proving popular. Melissa and Jason Johns, professional act¢X8 who started their careers wtth LADS, were again able to stage a week4ong workshop in the theatre in August 2024, featurin9 drama games, improvi8ation, character creating, d•vi8in9, and script wnting18ttyelling,' a 8ocond, 8hort¢r w(xkshop was provid0d at Easter 2025. LADS •nt•red a float ontrtlod The Man wtth the Midas Touch in the Augu818•nk Hollday Lodbury Camival. There were 29 film 8crnonlry8 In tho theatre during the year. Most films are 8hown on Frlday evenings, but there are also s(xne showing8 on Wednesday mornings Nthich are especialty aimed ai retired people In th• and which hav• a major soclal, as wdl as artistic, element. The total number of screenings given above includes the Society's participation in th• 8ord•rfln•8 Film Festival (four films), an annual HerefordshirelShrop8hire event aimed at provldlng ¢in•ma to rural afoa8. Membership of the Film Club is basicalty a season ticket whereby, for £20pa, an individual can gain entry at half pric• to all films shtr at the theatre, and this ¢ontinue8 to be popular. Tha screIng of live perforniances continued. Some being transmitt•d live via $8tdlite and some being played from 81u-ray recordings (ffilmed live,). 12 events were scraened from the National Theatre and from Covent Garden (Royal Opera House and Royal 88llet). Admission prices are kopt at the minimum contractual level and continue to bring new audiences to the th&qlre, )0 are able to enjoy productions from major national venues where it would be uneconomic andlor impradical to attend in person. The theatm is hired by numèrous organisations, and - given the Society's objectives- particular mention shoukl be made of events arranged by the Ledbury Brass Band. Ledbury Mothers, Union, Angle Hughes, embroKlery classes. Ledbury Poetry Festival. Our Star Theatre Company, Her8fordshire County Drama Festival. Ballet Malvem. Cecilia Hall Dance, Amelia K Dance Academy and the All Dance School, Market Court Residents, Association arKI MaSeIdS Solicltors (for drop-in consultations). The plan described in last yearfs report lo re•arrange our storage space has been successfully concluded.. 1) the bar area has been r•organized so that am bar stock can stored there: 2) props have been moved Into the newly-extended room opposite the control room., 3) costum88 and furnrture have been moved into the previous props store,. and 4) tools and other supplies have been moved from the storage Shed at the raar of the theatre into the previous costume store. This has enabled us to
LaL)ury Arnateur Dramab'c Soogty Lnitod For th• Yoar Ended 31 It May 2025 ACHIEVEMENTS AND PERFORAIANCE Icont) release significarrt Spa in the Shad. to be used for storing all our pieces of Set on-site. This project was made possibl• by a grant from the Elmley Foundation, as reported last year. Full delails of the expenditure on those projects are given in the Financial Review. Achiwemonts agalnst obJoctlv•s sot Four'own, produclions during the year (objective of three). 96 di•tinct artistic ev•nts in total (120 p*formances), including 29 film screenings and 12 live or film•d4ive 8creenings, Outlook for th• Y•ar 2026 - 2026 Although we have lost Some member3 the Society's membership has hold up rea80nably well. We hav• alroady staged a production of The Lieutenant of Inishmore by Martin McDonagh in Jun• 2025, and in September a 'Market Theatre Showcase, of two on8Act plays.. Agnes. writtén and diracted by our member Patricia How (iftspired ty a visit to Haworth Parsonage and Anne Brontè'8 book Agn88 Grey); and How Do Wa Get Out of This? by another member Emity Mavizis. The Market Theatre ShoKase programm8 pn>vides an opportunty for new writW8, actor8 and director8 to showG88e their tal•nt8 to the public at affordable price8. A production 18 in preparation for October of The BaNaGI ol Marfa Marten ty Beth Flintoff. Audition8 ha boon cOmpted for our v•ry popular January panto. which for 2026 will be Robin Hood & tho Babes in the Wood. A full artistic programme for 2026 has already been scheduled. TnJst888 are con8CiOU8 that a huge amount of work falls on a relatlvety 8maN numb6r of 8houlders and that this rgmains another potential risk to the weN-being of the Society. An example this spring occurred when one of our long-standing members had a serious aCCent from which he is still rocovering: he was therefore unable to assist %then our website suddenty became inacce88ible. and we fac•d a Short but chall•ngin9 tim• Whi wa workad to identrfy the problem (an 'upgrade' to software used to run the web$rt•) and a solution - another member was able to assist and the website was back up and running within a few hours. We had already identified ttr risk presented by having any vital resource dependent on the availabilty of a single person. and a Business Continuity Group is meeting wilh all the trustees and other rnembers who perfomi 8ignfficanl function8 to document their roles and activities, both to assemble infomith'on for u88 in the event of unavailabilty of a k•y p•r8on, and to provide a basis far succession pjaftning. The Trustee81dir8ctor8 continue to rwiaw and pursue a specffic plan ol expenditure on major items to invest in further improvements to the theatre. In particular our Artistic Director is actively purnuing funding to enable us to replace our incandescent lanterns with LED fixtures. We are also conternplating mplacing our 25-year old stage during our 'qUt, period in summer 2026. FINANCIAL REVIEW R•vl•w of th• charlty'• fln•ncl•l posltlon at th• end of tho y•ar The accounts and notes to the accounts for the period to 31 May 2025 ar• in pages 8 to 18 of this reporL The total net surplu8 from all theatrical events (ie excluding hiring3 and general support costs) was £46.158 (202>24.. £34,250).
Ledbury Amateur Dramats'c Society kn'mited For the Year Ended 3111 May 2025 The surplus for LADS. own productions (direct Costs onty and excluding bar) was £13.049 (202>24.. £11,370), and for all events (dra. Music, filrns and screenings) this surplus was £37,630 (£28,545). However, thera werè also general support Costs (eg insurance. electricty. publicity. deaning etc) of £64.485 (202>24: £48,653). The total net surplus from all activits8S, taking account of grants and general support costs, was £1,285 (2023-24: £4.247 def1t). Wo use the Services of Ticketsource to manage 8lrrK)St all seat bookings, which greatly 8implifies management of this function and compliance with legal requirements. and of Square to take credit card payrn8nts. These services result in deduction of ccmmissions at source. and previousty the income figures for events have been stated net of these deductions. However, these are cos18 incurred by us, SO the amount of these commissions is now shown explicrtty in the expenditure on support costs. and the income section now ststes the gross figures for events. Routine expenditure from unrostricted funds incr to £125,471 (202>24: £103,189). The Major projects fund spent £14.930 (2023-24.. £11,576). This designated fund was established some years ago to r8cogni88 that major expenditure both on the building and on equipment can occur at irregular intervals and should not be part of a Singlè yoarfs income and expenditure account. Fortunatety the Society is in a very strong posilion financially. Thi8 18 owin91o three prlncyl factorn.. All contributors to the Socioty's aciivrtles are volunteers., hav• no pa staff, and 80 no salary bill; w• ar• •xlremely fortunat• Ihat 80 many tahnted pPIe arn wllling to donal• time and exrtIse to the Socw'8 activitie8. which conlributes to the third fath)r b•low- w• thank th•m all., We own the theatre and the land on which it Stands, so we pay no rent,. atthough we we on th• Business Rates Ragist•r, wè ar• •xcu8ed all rat88 by virtu• of our charitable slatus (including the 20% %thich is •xcused at th• discretion of Herefordshire Council. lo wo ar• gratoful)., W8 had a succession of succesthil productions over many yearn, which typlcalty mak• $urplu8 ov•r th• production cos18; th18, coupl•d wth prudent financial m8na9•m•nt. has •nabl•d th• So¢i•ty to bulld up 8ub$tantial r•8•rv•8, a8 tho accompanying Flnanclal R•port 8how8. RHervo• Pollcy The Society's policy on re8orve8 1$ to •nsur• that the general account corrtains enough to cover total expenditure for one year. Amount of R•••rvM Hald At 31 st May 2025 the Society had net current a83ets of £93.484. Wthin general re88rve8 there were current as$•ts of £73,556. Cash r88eNe8 of £17,831 are held against tho designated Major Projects fund. Explanatlon of any unc•rtalntl•s about th• charlty contlnulng as a golng conc•m The Trustaas have reviewed the position and confimi the charity is and is fully expected to continue as a going concem. Th• charlty'• prfnclpal ure of fund8 (Includlng any fundralslng) Income from ticket sahs. mombership subscriptions and theatre hiring f•ts compris• our usual funding stream. though in the current year the Society was fortunate to receive substantial donations towards publicity (including brochure printing and regular email shots) and our long4erm plan to install LED theatre lantems. The Society is grateful for this support. A d88crlMlon of th? prlnclpal risks faclng th• chartty Trustees are conscious that a huge amounl of work falls on a relativ•ty small number of volunteer shoulders and that this remains a potential risk to the well-being of the Society.
Ledbury Amateur Oramatsc So0ty Limited For th8 Year Ended 3181 May 2025 Expertise on certain asp•cts of th• Society's op8rth.on is concèntrated in a faw pe¢pl8, in some cases just one. As noted above. a Business ctinUty Gn>up has l)een e8tabli8hed to address arKI mitwe this risk. STRUCTURE, GOVERNANCE AND IAAMAGEMENT Govomlng documont The charity is controlled by ts Memorandum and Articles of Association and constitutes a Ilmrted company. limiled by guarantee, as defined by the Companies Act 2006. The kabilty of each member is limited lo £10. R•crultm•nt and appolntmont of now tru•tO Tru88$1dlr8et0rs are electod or rfrelectod annualty by the Annual General Meeting whid) is usually held in OctoberlNovembei, but which must be hekl no more than ffieen months after the pmious such meeting. Tho charlty'• organl••tlonal •tructur• and any wld•r notwork wlth whlch tho charlty works The Board of director8ftfu8to08 meets approximately rn1hty and coordinalgs the Soci8ty's activili•s. The Board includes a Chainnan, Vicrthainnen, Treasurer, and Artsstic Director (who arranges the overall pro9ranNne of artistic events). An Artistic Programme Group devi8es and proposes lo the Board the SocW's Programff of'own. woductions. The Society cwrnte• wrth: Arts Alwe and Flicks in th8 Sticks, which promote arts and film •v•nts in partnorship wlth local pooplo in Shropshire, Heretsdshire arKI surrounding areas: Bordertlnes Fllm Festival. th• UK'S larg88t rurnl film f•8tival. which tak pla¢• ov•r 17 day8 in 25 venu•s acrom Hw•ford8hir•, Shrop8hir•. Malvem and the Marchu: L8dbury Poetry F8strrfal; L8dbury Fringg,. H8rnfordshirn County Dr8ma F08tivat AlkEngland Theatre Festival,. Courtyard Theatre, Hereford,. Ledbury Community Day, vthith highlights group8 and organisalion8 sorving L•dbury and district; L8dbury Camival DECLARATIONS The company ha6 taken advantage of lh8 small companies. exemption in preparing the report above. The trustees dedare Ihat they have apyoved the trustees, report (induding director8. report) above. ON BEHALF OF THE BOARD: kj cd£c Sdty Watson
Ledbury Amatsur Dramats'c SW Limiied Forthe Year EtTrJed 311t May 2025 Indyndont Examlnerfs Report to the trusteos of Ledbury Amatour Dramatlc Socl•ty Llmtt•d I report on the accounts for the year ended 31 May 2025 which compris& th• Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance she Ihe related not•s. Respectlvo rosponslbllltlm ol tru•tea• and examln•r The charitls tnjstees (vtho are also Ihe directors for the purposes of company law) are responslble for the preparation of the accounts. The charity's trustees consider that an audit is nol required for this year (under Section 144(2) of the Chanties Act 2011 (the 2011 Act)) and that an ind8p8ndent exInatIon is requlrod. Having sats'sfied myself that the charity is not subject to audit under company law and is eligible for indeperthnt examination, it i• my responslIty to.. •xamine tho accounts under Section 145 of the 2011 Act to follow th• procedures laid down in tho G•n•ral Dir•ction$ giv•n by tha Charlty Commission (under S•dion 145(5)(b) of th• 2011 Act).. and to State wh•thw partlcular matters have com• to my attention. Ba•18 of th• Ind•p•ftd•nt •xamln•rf• r•port My examination was carried oul in accordance with the General Directlon8 given by the Charity Commission. An •xamlnatlon includes a review of the accounting records kept by the charity and cryarison of the accounts presented with those records. It also includes consideration of any unusual Items or di8closur•s in the accounts, and Seeking •xplanations from you as trustees ¢oncwning any such matt•r8. Th• procedurn8 undertaken do not provide all th• •vanc• that would be requlred In an audll, and consaquentty no opinion is given a8 to whethor tho accoun18 pr•8•nt a 'true and fair view, and the report is limited to tho89 matters set out in the 8tatom•rrt8 b•low. Ind•p•nd•nt •xafflln•rf• *tat•ffl•nt In connection with my examination, no matter ha• come to my attenlion: (1) i¢h gives m• rna8onabl8 cau8• to bali•ve that, in any material re8pect, the requirements to keep accounting records in accordance wlth SectK)n 386 and 387 of the Companies Act 2006; and to prepare accounts which accord with the accounting records, cwnpty with the accounting requirements of Section8 394 and 395 of the Companie8 Act 2006 and with the mothods and principlos of thè Slatement of Recommended Praciice.. Accounting and Reporting by Charities ha not met; or (2) to vthich, in my opinion, attontion should be drawn in order to enable a proper understanding of the accounts to be reached. Luke Keegan, Chartered Management Accountant Greendawn Accounting Ltd 1A Th8 Hom8nd Ledbury H8r8fordshire, HR8 1 BN ?GIL Tr. 2•2
Lé(knury Amataur Dramats'c Society Lmited For th8 Year Ended 311t May 2025 Statement of financlal actlvltl88 Ilncludlng summary income and •xpenditure xcount) RKomfflandod catsgorlos by acllvlty Unr8strlctsd R•8trlct•d funds fund• Notei 2025 2024 Income Incom• and ondowm•nts from: t)onations and18gacies Charitsble activities Other trading activit*s Interest Other Total 5,258 109,732 2,588 1,269 14,625 19,883 109,732 2,588 1,269 19,336 91,073 2,287 1,244 Exp•ndltur• Charitable activities 60.986 60,986 (54,536) Other Support Costs Total 126472 103 189 Tran•f•rn b•tw••n fvnd• 11 N•t mov•m•nt In fund• R•conclllatlon of fi•nd•: Total fund8 brought loard Total fund• carrl•d forw•r 250,729 250 729 250 729 25 013
Ledbury Amateur Dramab'c SO¢ Lirnrted Forthe Year Ended 311t May 2025 8alanco •h•ot Unrostrlct•d R•stflct•d funds funds 2026 2024 Fixed assets Tangible as8•ts Total fix•d ass•t8 158 528 158 528 153895 Curront a•••ts stocks Debtor• Cash al bank arKI in hand Total current a•••ts 1,521 3.162 1.521 3,162 93,704 587 3,104 96,372 10 7,IXIO Cr•dttorn: amount• falllng du• wlthln on• ymr 4,903 4,903 3,229 N•t Gurrffit a•••tsllll•bllltlM) 93 Total as••ts1•8• ¢uvr•nt Ilablllll 262013 Cr•dltor•: amount• falllng du• •ft•r on• y•ar Tolal n•t a•••ts or Ilabllltl Funds of th• Charlty Restricted income funds Unrestricted funds Total fvnd• 24S013 252 013 262 013 250 729
Ledbury Nrnateur Dramatic So• knmited For tho Y•ar Ended 3111 May 2025 The company was entrfed to &xamption from audrt under s477 of tha Companies Act 20CI8 relating to small companies. The membern have not required the company to obtain an audit in accordance with section 476 of the CpanIeS Act 2006. The directors ackn(y*ledge their rosponsibilities for complying with the requirements of the cOrnieS Act wilh re8P8Ct to accounts'ng rwds and the preparation of accounts. Those accounts have been propared in accordance with the provisions applicable to small companies subj'ect to the wnal ¢PanIeS reg#n• and in accordance with FRS102 SORP. Signed by Date 10
Lédbury Amateur Dramatic Socw Limrtad For the Year Ended 3111 May 2025 Mot• 1 8a818 of pr•paratlon 1.18a•l• of ac¢ount•ng These accounts have been prepared under the historical cost convention with items recogni8ed at cost or transaction value unless otheAYise staled in the relevant note(s) to these accounts. The accounts have been prepared in xcordance with.. the Statement of Recommended Practice: Acwjnling and Repoth'ng by Chariti88 prnparing thoir accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with lh8 Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland {FRS 102) and th the Charities Act 2011. The charity constitute8 a public benefrt entty a8 defined by FRS 102. Not• 2 Accountlng pollcl 2.1 Incom• R•cognltlon of Incom• These are included in the Statement of Financial Activiti•8 (SOFA) th•n: Ihe charity becomes entrtled to the resource8,' li is rnor• likely than not that the trustees wlll receive the re8ourco8: the mondary value can be moasurod with $uffici•nt r•liability. Off••ttlng Th•r• has bwn no offsetting of ai•et8 and 11abllltl. or Income and exn8¢s. unl8 r•quir•d or p•mittod by the FRS 102 SORP or FRS 102. Grnnts and donatlon8 Grnnts and donatlon8 are onty Includad In th• SOFA wh•n th• gonwal inccn• r•cognitlon Cflt•ria ar• m•t <5.10 to 5.12 FRS102 SORP). Tax r•clalm• on donallon• and glft• Gift Akl receSvable is included in income en there 18 a valid declaration from the donor, Any Gift Aid wnounl recovered on a donation is considered to be part of that gift and 18 treated as an addition to the 8arr fund as tho iniiial donation unless the donor or Ihe terms of the appgal have •pecified otherwise. Donated goods Donated goods are measured at lair value (the amount for which the asset could be exchanged) unle88 impractical to do so. Goods donatéd for on-gtitng use by the charlty are recogni8ed as langible red assets and induded in the SOFA a8 incoming r880urc6s en receivablo. Volunts•r hp The value of any voluntary help r8c8iv8d is indud•d in the accounts bui is described in the trustees, annual report. Incomo from Intoro•( royattlgs and dlvldend• This 18 included in the accounts when receipt is probable and the amount receivabl• can b• measurnd reli&tyty. 11
Lao*ury Amat•Jr Dramatic Soaety Limrted For tho Year ErKled 31•t May 2025 Incom• from membershlp •ubscrfpllons Membership subscriptions received in the nature of a gift are racognisod in Donth'ons and Legacies. 2.2 ExpdIture and Ll•bllftl8• Uablllty rwnltlon Liabilities are recognised where it is more likely than not that there is legal or constructive obligation committing the charty to pay out resources and the amount of the oblwion can b• measured with rea80nable certainty. Govornanc• and •upport Support costs have been allocated between govemance costs and other support. Govemance costs comprise all costs involving public a¢countabilrty of the charity and its complianc8 With regulation and good practice. D•f•ff•d Incom• No material rtem of deferred income ha8 been included in the accounts. Tanglbh fix•d a•••t• lor Th•8é are ¢apitali•ed rf1h can be u80d for more than year. ty chavlty Fixed afe valued at co•1. stocks and work In progr••• G¢¢d$ or 8•rvl¢•• provKl•d a8 part of a Gharltable activty ar• m•a8ured at n•t ruli•abb valu• ba8•d on the r¥•c• potential provided by items of Debtor8 (includlng Irade debtors, loans r8c8tvabl8 and pr&paym8nts) ar• measured On inrtial recognrtion at 8etllement amount after any trade discounts or amount advanced by the charty. Subsequently, they are mea•urad at the cash or othor consld8ran expectod to rnCON•d. 12
Ledlyjry Amateur Dramatic Lirniiad For the Year Ended 31 May 2025 Not• 3 Incom• Unr•StrIct R•btrlct•d fund• fund• Analy•l8 of Income 2026 2024 Donatlons Mambers Subscriptions and logaclog: Youth Theatre Subscriptions Donalion8 Grant frcxn Elm FourKlation UK Shared Prospenty Fund Other Grants Affiliat88 Total 1,880 1,465 810 817 10,000 1,952 1,952 7.625 7.000 7,625 7,000 1,426 5,000 14.625 Charltabl• act1v1t1. LADS Productions Fikns (inc 8'Line8) Film Club Screening8 Other Production• Youth Front ol Hou88 Sale8- Barnce Cream Programm• Sales Programme Adv•rt8 Brochur• Sponsorship Total 20,915 10,262 20,915 10,262 290 16,778 39,454 21,920 7,565 565 11,087 32,986 1,407 16,778 39,454 19,091 19,091 14,086 527 50 109732 Olh•r tradlng actlvttl••: V•nu• Hire Oth•r T¢>tal 2,588 909 3.497 2,287 Othw: Irtsrest Income Other Total 1.269 1.269 1,244 TOTAL INCOME 119,755 14,625 134,380 113,942 13
L•dbJry Amatsur Dramatic Soc• Limited For thè Year Ended 3111 May 2025 Not• 4 Exp•ndlture Unrnstrlct•d Rmtrfct fund• funds Analy818 of •xp•ndlture 2025 2024 Eyndltur• LADS Productions on charltabl• Flkn8 (inc B'Line8) acllvltles Film Club Screenings (Jher productions Y¢yJth Front of House - Barllce Cr•am Opening Slock F1 of Hou80 - 8arAc• Cr•am Purchases Front of Hou88 - Barllce Cream Closing Stock Programm• Costs YT Direct Co818 Total •xp•ndliurn on charllabl• actlvltl 7,866 6.969 7,866 6,969 10,550 4.186 7,605 29,697 28 7,605 29.697 28 7.374 24,807 48 587 587 521 9,585 9.585 7,637 (1.521) 170 (1,521) 170 (587) Support Cost• Insurance 4,218 9,356 9.152 2,299 4,326 4,218 9,356 9,152 2,299 3,854 7,851 3,599 1,748 2.607 Mlnor Malntenance Building PurGha•e• Equipment Pur¢ha8 Major Proiocts ' Llcen¢es ststioneryipo8taWPrinting Storage SubscrSptions Pubh'cty Cleaning Finance Co8t8 Card Charge•nicket commimion" Sundry Room Hire Gov•manca Training (Tru81088 and Volunleern) Depreciatlon Tolal oth•r •xp•ndltur• 1,e60 1,860 1,468 580 5,221 6.233 526 5.724 2,133 1,733 7,625 12,846 6,233 526 5,724 2.133 1,733 8,714 5,962 504 349 728 433 714 714 10.296 48 653 TOTAL EXPENDITURE 133,097 103 189 . In the year expenditure on Major Projects has been capitaltsed. see Not• 6 - Tangible Fixed Assets "Costs associated with card payment costs (Square Up) and Ticket Source. 14
Ledbury knateur Dramatic s Limited For the Year ErKlod 3181 May 2025 Note 6 Datalls of c•rtaln typ•s of exp•ndltur• 2026 2024 Independent examinerfs fees ¢Jher fees 420 13 Not• 6 Tanglbh Flxod A•sot• Fra•hold Bulldlng Land & Improv•m•nt• Bulldlngs Flxture• Total Flttlng• At tho b•glnnlng of th• year Addttlon• At end of tha year 1ty),IXYJ 12.402 73,639 188.041 10,106 14,930 22.508 78.463 200,971 100,000 At baglnnlng of th• y•ar Di8PO8a18 D•pr•clatlon ch41g•d In y•ar At •nd of th• y•ar Net book value at the beginning of th• y•ar 12.000 475 19,671 32.147 2,000 14,000 88,000 10,296 27,618 42A43 53.988 153.895 925 11,927 N•t book valu• at th• •nd of th• y•ar 21.683 60,946 168,628 The freehold land and buildings ¢on$i8t of th• Markot Th•atr•, tr8n•f•rr•d from th• prn0•$s0I unincorporth•d Charlty. Th• Trust• gava th• property a valuatlon of £100,000 on tran8f•r. Exp8ndlture on Major ProJ•cts has baan treated as capital expenditur•. this was made up of: Costum• Storage- £3,729; Kilchon Atterations - £8,377., siage Curtain - £4,824 Toial Major Projects expendlture In year.. £14,930 Ba8h for D•pr•clatlon Fmhold Land 8 8uilding8 and Building Improvements are d•pm¢iated over a 50 year life on a straight line ba8iS Fixtures & Fthings ar• drecIated over a 10 y•ar1rf8 on a straight line basis 15
Ledbury Njnabur Dramatic kn'mltéd For Yoar Ended 31 May 2025 N¢X• 7 Stocks Stock Barl Ic• Crnam Total Charltabl• aciivhlm: Opening Stock Purchases Cost of Sa3 Clo•lng 587 9.585 (7,571) 1,621 587 9,585 (7,571) 1.821 Not• 8 An•ly81s of d•btorn Th1• y•ar La•t y•ar Pr•payment8 and accrued income Total Not• g Cr•dltorn and K¢Nal• 8.1 Analy•l• of cr•dltor• Amounts falllng du• wlthln on• year 2025 2024 Amounts falllng du• aft•r mor• than on• y••r 2025 2024 Trade credltors Accru818 and deferred incoma Total Not• 10 Cuh at bank and In hand 2026 2024 Short lerm dep08rt8 Ca8h at bank and on hand Toial 49,354 48,085 93.704 96.372 16
L•Jbury knateur Dramab'c So¢w Lirnli80 For the Year Ended 31*t May 2025 Nots 11 Chath funds Dotalls of matorlal funds held and movomonts durlng th• CURRENT reportlng porlod Fund Fund balanc•s balanc brought carrf•d forward Incom• Exp•n•M Tran8f•r• forward Purpos• and Typ• Fund nam General Ggneral activities Major Major repairs and Projects refurbishments Grant Rowland8 Trust Grant Markeling Activities Total Funds a• par bInce •h••t 232,898 119,755 (125,472) 227,182 17,831 17,831 7,000 7,000 625 133097 250 729 134 380 DMlgnat•d funds Plann•d us• M4or Pr(4eCt8 Fund Purpo•• of th• d•slgn4tlon Major repalr8 arKI refurbl8hment8 8lnklng fund Amount £ 17,831 Rertrlrted Funds - Grants and Donatlons were recelved for the speclfic purpose of Marketlng Materlals (Herefordshire Council) D•tall• of mat•rfal fund• h•ld and mov•m•nts durlng th• PREVIOUS r•portln9 p•rlod Fund Fund balanca• lanc brought carrf•d forwa Incom• Exp•n•M Tvan•f•r• forward Purpou and RMtrlcllon• Typ• Fund names Gener81 Major Project8 General activities Major repairs and refuth'8hment8 222,145 98.942 {103,189) 15,000 232.898 17,831 17,831 Major Prqect8 9enSI0nrre1esC0piC Work Platfomi Total Funds u pw balanc• sh••t 239976 113942 103 189 D•slgnat•d fund8 Plann•d use Major Projects Fund Puw of th• d•slgnatlon Major repairs and refurfoishments slnking lund Amount £ 17,831 17
Ledbjry Amatsur Dramatic Sow Limited For the Year Ended 31*1 May 2025 Not• 12 Transactions wlth trustees and related partles 12.1 Tru•to• r•mun•rallon and boneffts None of the trustees have been paid any remuneration or received any other beneffts from an ¢V10yrn8nt with the charity or a related entty 12.2 Tru8teM' ?xp•nso8 The following expenses have been paid to TN8teo8 in the fulfilment of their voluntary activities the chaiity. The re-imbursement of out of pod( expenses was incurred in their capacty as LADS members (not Trusteès). for example In preparing stage products'ons, theatre maintenanc• and add11lfeP1acent of theatre equipment: 2026 2024 Trav•1 and Sub8i8t•nce Re•imbur8emenl of out of pod(•t •xpen888 TOTAL 7,193 8,378 8.378 7.193 Numb•f of tnJ8ttt8 that •xp•n808 were paid to: (2024.9) 12.3 TrnnMctlon(•) wlth r•lat•d partl•8 There have been no related party transaction$ in the reporting peri1. Not• 13 Company Ilmlt•d by guarante• The company is limited by guarantee and has no share capital. Every member of the company undertakes to contribut• to the assets of the conyany, in the event of winding up. such an amount as may be r8quir•d, not exceeding £10. Not• 14 G•n•rnl Infonnatlon Ledbury Amateur Dramatic Society Limited is a private company. limited by guarantee, incorporated in England and Wales, registered nun#)er 10348636. The registered address is The Marf(et Theatre, Market Street. Ledbury. Herefordshire. HR8 2AQ 18