Ledbury Amateur Dramatic Society Limited Report of Tru8tee8 and Financial StaÈerMnts For the Year Ended 31•t May 2024 Register•d Ccffip8ny Number: 10348638 (England arKI Wale8) Registered Charlty Number: 1174743
Cont•nts of the Flnanclal Stat•m•nts For the yeaf ended 311t May 2024 Report of the Trustees 1to8 Independent Examinarf8 Report Stat•ment of FinancSal Activities Balan She•t 9t010 Notes to the Financial Statements 11to18
Ladbury Amateur Oramallc Soaety Limitad For the Year Ended 31* May 2024 REPORT OF THE TRIISTEES For year ended 311t May 2024 The trustees. who are also direclors of the charity for the purposes of the Companies Act 2008. present their report with the financial statements of the chaiity for the year ended 31 May 2024. The accounts have been prepared in accordance wth the provisions applicable to the Small companies regime arKI in accordance with FRS102 Statement of Recommended Practice (SORP) applicable to charilies preparing their accounts in acwdance with tho Financial Reporting siandard (FRS) 102. REFERENCE AND ADMINISTRATIVE DETAIL8 R•gl•t•r•d Company numbor 10348636 (England and Wale8) R•gl•t•r•d Charlty numb•r 1174743 R•gl•tsred offlc• The Market Thèatre Market Street Ledbury HR8 2AQ Tru•t••• Tru8te88 of the SOcty wl)o ld ofte from the 8tart of th• aKounting perSod to the date th• report wa8 8pproved are: Hitary Benort Su• Bettington Heather Cambridge Micha81 Epp8 (retjred 111 NoVeMr 2023) Paul Graham (Arti8tic Director) Hottie Guilding Nigel Hlgg8 Julia Peckham Sheila Sloan Charles Smart Pat Straus8 (Tr•asurer) Craig Watson Sally Watson (Chairman) Nichola8 West (appointed 6th June 2024) (Board mombw8hip temlnated 13th May 2024) (appoinled 1•t November 2023) (retired 1W November 2023) (decea8•d 1 Sth Juky 2023) Indop•ndgnt oxamlner Luke Keegan ACMA. Gre0ndn Accounting Ltd, 1A Homend, Ledbury, HR8 1BN
Ledbury Arnoteur Dramatic Slety Limited For the Year Ended 31 •t May 2024 OBJECTIVES AND ACTIVITIES ObJectlva8 and actlvttlos The obiects of th8 Society, as set out in the Articles, are specffically restrthd to the advancement of the arts and culture, and of education in the dramatic and operatic arts. for the public benefrt and to further the development of public appreciation and taste in the said arts. Provided that all the objects of the Society shall be exclusively charrtable. slgnfflnt actlvttlo• These objects are primarity aChved through the promollon and performance of a wide range of art8 events, including plays, Ihealre, films, musical entertainments (which range from the classics to pop) and live screenings of drama, opera and ballet. to this end the Society ¢y•ms. manage8 and operates a small (128-8•at) theatr• in Ledbury. Society 18 op•rated entirely by volunt•ers, and 18 therefore rnliant upon their contribution. Publlc 8•n•fft In planning nomMI activities, the Tru8tee8ldirectors consider the Charity Commissbn's guidance on public benefft. including the guidance on fee Charging. The Soci•ty relies on incorn from ticket 8ales, membership sub8CriPtion8 and theatre hiring fees io cover its operating c08t8. Ticket pric•8 (including conce88ions) are 8et al Such a level that the Trustees do not believe the public will be deterrod from attanding events at the theatr•. Hlre c08t8 r•maln competitive, with special di8counl8 given to locally- based charlties. ACHIEVEMENTS AND PERFORMANCE Maln Achl•v•m•nt• During this financial yèar the Soclety'• actlvlli•8 and audl•nc• 8UPPOrt continued to re¢ov•r from the effects of the Covid-19 pandemic. There were 91 distinct artistic events at the theatr• (compared wlth 94 in 2022-23, 61 in 2021-22, 86 in the 9.5 months wor• open during 2019-20. 105 in 2018-19, and 111 in 2017-18}; Several of th88e events (particularly LADS, own productbn8) involved mults'ple p•rfomiances, re8ults.ng In 8 grand total of 120 p•rfom78nce8 during the year. AS prevu3. tse events were in categories as dNerse as drama (on stage and via satellite), liv• music, dancen)allet and film screenings. The total numb•r of admi88ions at these event$ was 8.200 (compared with 6,543 in 2022-23. 2,738 in 2021-22, 6,400 in 2019-20 till we c108ed, and 8,600 in 2018-19). Amngst the event8 at the th•atre were hiring8 to 14 di8tlnct communty or {occa8ionalty) commercial org8ni8ation8, some of these being for a s•rie8 of hirings. It is the Society's alm to pres•nt at16ast three 'own prcuctIonS, In a nomial year (in ¥Jdition to films, live screenings, projuctions by other local organi8ation8 and by visltlng professional companies). and Ihis objectfve was met. In June 2023 we staged a production of Humble Boy by Charlotte Jone8. exploring thernes including bee8 and quantum physics. This was followed in Septen*er by The Appntment by Rachel Lambert, the Ihird and final of our ttilogy of prornenade perfonnances at the historic Mast8rfs House in Ledbury, and a dramat2alion of events in the building in the 1970s when rt was a doctorfs 8uOry. Previou8 events in Rachel's trilogy were The Visit (by the Dean of Hereford Cathedral in the 16th Century), and 88hveen the Lines, 8et during WW One. In October we perft)rmed The Ghost Trnln by Arnold RleY (Private G(xlfrey in Dad's Am?y). Our popular panto in January 2024 was Robinson Crnsoe & Pirntes by Alan P. Frayn. It was gratfying to see that despite thls title's not b•ing amon9 the mosl tralilional panlo stories. many of the 10 perforrnances
Ledbury Amateur Dramatic Soclgty Umrted For the Year Ended 311t May 2024 ACHIEVEMENTS AND PERFORMANCE (cont> sold out. The production was also notable for having an all-female productlon team. all but one of wh(xn were aged under 30. This bodes wall for the future of LADS. Our final production in the financial year was April's Daisy Pulls It Offl. by Denise Deegan. It was encouraging to See that many recerrt produclions trluded Ca members who were to LADS, trerKI which has continued with subsequent plays. Although not a LADS productK)n as Such. 88veral LADS members participated in a perf0mnCe of Dart Remembered Days, a revuelcab8ret-8tyle production of words. live musbc and powerful visual images from the 193945 war year8, which al80 reflects more wthly on the 8xperience of conflict. LADS has particw over many years In the Herefordshire C¢)unty Drama Festival (HCDF) of one act plays. %thtch18ad8 into the All-England Theatre Festival {AETF). and we agaln welcomed the Herefordshire Festrial in March 2024. Some nimble footwork was required foll1n9 the188t-minute cancellation by Concord Th8atrica15 of the performance licence for a local school'8 production of one Act of Harold Pinterfs The Birthday Party (in favour of a production 8cheduled for Autumn 2024 in L¢ndonl). Anoth•r play wa8 wilhdrawn at even shorter notice wing to di8agreements among the ca8t; in light of thi8 W6 felt obliged to offer patron8 attending that $sion a refund of half their lid¢et price. Nonetheless a total of six plays were perfomed, spread Over thr•• sessions in two days: w•lcome increas• over the four plays in 2023. The Soclety's productlon of The G8118ry, written and dIrted by Soci•ty member C8th•rlne Cr0s8well, wa8 placed fir81, and Contraction8 (by Mike Bart16tt) wa8 placed Second. Cast memb•r Katisha Harri8 in Contractions w88 namèd B88t Actre88, and Jonathan Stephèn8 w88 naméd Best Actor for hi8 roh In The Gallery. Following a change in arrangem•nt8 for the AETF, only The Gallery went foard. 8tMighl to the Semi-Finals in Hanley, Stok64)n-Trent. It was placed third in that competilion, out of 11 entrios. In addrtion trwo LADS members, Katie Ba180n and He8ther Cambridge. recoived the AdjudatorS Award ft>r thair portrayal of Hore arKI Now, Iwo character3 In a painting featured in th• play. LADS Diddystsr8 Youth Theatre Company, for th08e In yearn R•ceptK>n to 6, contlnued to th• erKI of 2023. And wa were delighted to be able to maintain the arrangom•nt wSth the outroach progrwnmo of Th• Coutyard Th•8trn In Hereford (an Art8 Council of England Natlonal Portfolk> Organr88tlon) for them to use the theatre on a wthly ba8iS to provide w08h0p$ for older age groups, years 7-9 and years 10 and above. The organi8er of Diddystars fett oblig8d to Step away from that activty in the New Year, for family and business rea80ns, and were very pleased that The Coutyard Theatre was ablo to exterKI its programme to indud• the youngsters up io year 6. All thes• activities are Still proving very popular. MelS888 and Ja80n Johns, professional actorn who started th•ir carn•rn with LADS, were again ab to stage a week-long workshop in the theatre in August 2023, featuring drama game8. improvtsation, character creating, devi8ing, and Script wrtting1styt•II1ng. LADS •ntered a float entitled Chl8r with Rosia in the August Bank Hol#lay Ledbury Carnival. There were 29 film 8creenings in th• ltratre during th• y8ar. Most film8 ara sh¢x¥n on FrKlay evenings, but there are 8180 Some 8howing8 on Wedne8day rrnrning8 %thich are especially aRned at rntirnd people in the town and which have a major 80cial, as well as artistic, element. The total number of screenings given above includes the soCty,6 participation in the Borderlines Film Fe81ival (fwr films), an annual Herefordshirelshropshire Wnt aimed at provIng cinwna to rural areas. Three screenings in October 2023 were preceded by 8h¢Ming8 of Short films rnade during the Covid- 19 pandemic by Hereford-based Open Sky Theatre Conyany to sh(7wcase thelr Wk. The Ceremony, Homewo arKI The Importance ofB8ing Honest. M•mbership of tho Film Club is basically a 8easori tid(•t whweby. for £20pa, an individual can gain enty at half price to all films shNn at the theatr•, and th58 continuos to b• popular.
Ledbury Amatsur Dramatic Socw Limttad For the Yr.Ended 3111 May 2024 ACHIEVEMENTS AND PERFORMANCE (Cont) The screening of live perfomiances continued. some being tran8mitted live via satellite and scffia being played from Blu-ray recordings (kned live,). 16 events have been screened from the NlOn81 Theatre and from Covent Garden (Royal Opera House and Royal Ballet). Admission prices are kept at the minimum contractual level and continue to bring new aud¢ences to the theatre, who are able to enjoy producttons fr(xn maior national venues where rt would be uneconomic andlor impractical to attend in per80n. The theatre is hired by numerou8 organisations, and - given the Socth's objectlves - particular mention should be made of w4ents arranged by the Ledbury Brass Band. Ledbury Mothers. Union. Awle Hughes, embroidery cla88es, Ledbury & District Floral Art Club, Ledbury Poetry Festival. Our Star Theatre Company, Hereford8hire County Drama Festival, Ballet Malvem, Cecilia Hall Darbce and Amelia K Dance Academy, a Creative WritirYJ Wofkshop, and maet Court Re8idonls' A$8ociats'on. Thanks to a large grant which our Artistic Director was able to oblain from the Theatres Trust, the Society wuired a Mobile Elevating Work Plaffomi {MEWP). which enables worf( at height, in particular to adjust and maintain th• overstage Ihting, on a Stable, secure platfom), thus avoiding use of a ladder. We also receiv•d a large grant from The Elm Foundation to facilitats re- arrangamenl of 8tor8gé In the theatre. Th• 'back8tage' space in the theatre 18 very limited, preg•nting problams for storing our slgnificant quantlty of pieces of set, prop8, CO8turnes and furnitur•. We have b8en renting a Storage container in Ros8-on-Wye, but this has proved not to be w•atheryoof, and th• cost of hiring a van to tran8POrt alement8 of a set to and fr018 prohibitNe. Accordingly, we have developed a plan to make better uae of lh• apace available. A8 8 first 8taga we had a 8torago room opposite thè control room {8nd previously used to hold bar 8tock) extended into space above the 8taSrc88e leading up to those room$; and a small 8lor8g• cupt)oard was installed below those stsir8. Full d•tail8 of the exp•ndrtur• on the•• projects are given in the Financial R•vi•w. Achl•vemonts agaln•t obl•ctlv•• ••t Flv• '(n, production8 during the year (objectsve of Ihree). 91 distlnct artistic events In lotal (120 perfomwnces), induding 29 film 8craening8 and 16 Ilv• or filmed-llve 8creenings, Outlook for th• Y•ar 2024 - 2026 Although we h8ve108t some member8 the So¢ty,5 membership has held up rnasonably well. We have already 8tag•d a production of Oh My Lordl by John Fur8e in September 2024, and production 18 in preparation for Oct¢ts of Neville s Island by TIM Firth. Rehaarsals arn ju8t Starting for our very popular January panto. whlGh for 2025 wlll be Beauty & the Beast. A full artistic programme for 2025 has already be•n Scheduled. Trustees are con8CiOU8 that a hug? amunt of work falls on a relatively small number of shouldern and that this remains another potential risk to the well-being of the Socw. The need mentioned al>ove to outsource some Youth Theatre activities is an example of the challenges that can arise. The Trusteesldirectors continue to review and pursue a specific plan of expenditure on major itaff to invest in further improvements to the theatre. The plan described above to re-arrange our storage space has several further stsge8.' 1) raorganlze the bar area so that all bar stock can slored there: 2) move props into the newly4xtended room opposite the control room" 3) move costumes 8nd fumiture into the previous props stora., and 4) move tools and other supplies from the storage Shed at the rear of Ihe theatre into the previous Costume slore. This will enable us to release snifiCant 8pace in the Shed, to be used for storiNJ all our pieces of set on-site. We a#n to complete these stages early in the 2024-25 financial year, using the grant from the Elm16y Foundalioft mentK)ned above.
Ledbury Amateur Dramatlc Socioty Limitad For the Year Er#Jod 31# May 2024 FINANCIAL REVIEW R•vlew of thé charlty's financlal posltitin at th• •nd of th• y•ar The account8 and notes to the accounts for the period to 31 May 2024 are in pages 8 to 18 of this report. The total net deficlt from all the8lrieAI events (ie •xduding hiring8), taking account of general 8UPWt costs (eg insurance. electricty, publicty. cleaning etc) was £4,861 (2022-23.. £717 surplu8). The 8urplus for LADS, own productions (direct C08ts onty) was £11.370 (2022-23: £7,382). and for all events (drama, music. films arKI screenings) the surplu8 wa8 £25,167 {£18,362). Hthvever. there were also general 8UPPOrt costs of £48,653 {2022-23: £41,621), induding a SnIfant increase in electricty costs following expiry of a 3-year contract in June 2023. Routine expenditure frC unrestricted funds increased to £103,189 (21)22-23: £97,764). The Maior prqects fund spent £11,576 (2022-23.. £14,498). This designated fund wa8 established 8om8 years ago to rncognise that major experltUre both on the building and on equipment can occur at irrngular inteNals and 8houkl not bo part of a 8ir¥Jl• y6afs income and expenditure account. Fortunat•ty the Socw 18 in a very Strong position financially. This 18 owing to threo princlpal factors: All contributor3 to the Society's activities are volunt•er8: we hav• no paKI 8taff, and 80 no salary bill; are 6ftremely fortunate that 80 many talented p•oplè are willin9 to donate time and expertl8e to the Society'8 activrtie8, which contr)Lrtes to th• thlrd factor below- we thank them all. W• the th•atr• and the land on which It 8tand8, 80 we pay no r8rt' although we are on th• Busine88 Rat88 Ragi8ter, we are excused all ral88 by VIrt of our charitable slatU8 (including the 20% which is 8XCU80d at the discretion of Hereford8hlre Council, to whom wè are grateful); We have had a 8UCC888ion of succe88ful production8 over many y•ar8, whlch typicalty make a surplus over the production costs; th18. coupled with prudent financial management. ha8 enabl•d the Society to bulld up substantial reserrfes, as th• accompanylng Financlal Rep% 8hthv8. ft••8rvM Polky Tho Society's policy on re80Ne6 1$ to en8ur• that th• g•neral account ¢ontaSn8 enough to cover total expendltufe for one year. Amount of R•MrvM H•kl Al 318t May 2024 the Society had net current a868ts of £96,834. Wrthin general re8erv88 there were Gurr•nt a88ets of £103,(%3. Cash re8eNe8 of £17,831 arn held against d88ignated Major Proiect8 fund. Explanatlon of any unc•rtalntl•• about tho charfty contlnulng as a golng concern The Trustees have reviewed the position and confiffn charity18 and 18 fully expected to continue as a going concem. Tho charlty'• prlnclpal Sourc of lund8 Ilncludlng any fundral•lng) Income from tlcket 8ales, membership sub8crfption8 arKI theatre hiring fees comprisè our usual funding Stream, though in the current year the SO¢ was fortunate lo roceiv• $ubstanlial doriation8 trmards the room extension project and th• purcha8e of a tele8cry>ic work platfm. Tho &Ki•ty ' grateful for this support. A descrfption of th• prlnclpal risk8 faclng th• charfty Trustees are conscious that a huge arrn)unt of worf( falls on a relatlv•ty 8matt nUfflr of volunteer shoulders and that this remains a potentlal r18k to the w•ll-b•ing of the Society. Expertise on certain aspects of the Society's operation is concentrated in a few people, in some ca just one.
Ledbury Amateur Dramats Society Llmited For Year Endod 3111 May 2024 STRUCTURE, GOVERNANCE AND PAANAGEMENT Govemlng document The charity is controlw by Ils Memorandum and Article8 of Aswciation and constitutes a limited company, limrted by guarantee, as defin&J by the Companies Act 2006. The liabilty of each member 18 limiled to £10. RKrultm•nt and appolnlmont of new tnMtM• Trusteesldlrectors are elected or re•lected annually by Annual General Meeting bthich b8 Usually held in OctoberlNovember. but which mu81 be held no more than fifteon months after th& PreU8 sh meeting. Tho charlty'• organhatlonal structurn and any wld•r n•tsork wlth whlch tho charlty works The Board of dlrectorsltrusts meets approximatsly monthty and coordinat08 the Society's activitses. The Board Includes a Chaimwn. Vlc&Ch8lrman, Trnasurer, and Artlsllc Director (who arrange8 the overall programme of artistic •vents). An Artists Programme Group devlses arKI prop0688 to tho Board the Society's pfo9ramme of 'own' productDns. The SOcty cowral88 wllh.. Arts Alive and Flicks in t Sticks, which promote art8 and filrn ev•nts In partnership with local p•ople in Shropshire, Herefordshlre and 8urrounding areas; Bordertines Film FestiV81. the UK8 large8t rural film fe8tival, which takes plac• ov•r 17 day$ in 25 venues acr088 Hèr6fordshire, Shrop6hlre. Malvern and the Marches., Ledbury Poetry Festival; Ledbury Fhnge: Herefordshirn County Drama Fe8tlval: All-England Theatre Festival,. Courty8nY Theatre, Hereford,. Ledbury Communty Day, which hphllghts groups and or9anisations serrfing Ledbury and dlstnct; Ledl)ury Camiv81 DECLARATIONS Tha company ha8 taken advantag• of the small companl•s' •nmption in preparing the report above. The trustees declare that they have approved th• tru8tee8' report (including directors, report) above. ON BEHALF OF THE 80ARD: Sally Wa
Ledbury Amaleur Dramallc Sco•ty Limited For the Year ErKled 31# May 2024 Ind•pendent ExamIne$ Report to th• trustees of L•dbury Amatsur Dramatic Socl•ty Llmlted I report on the accounts for the year ended 31 May 2024 lch Compri the Statement of Financial Activities, the Summary Income arKI Expendiiure Accounl, the Balance Sheet arKI the related note8. R•sp•ctlve MpoMlbllltle8 of trusteK and •xamln•r charivs trustees (who are also the director8 for th8 PU of company law) are respon8ibl8 for the preparation of the aCcntS. The chanty's trustees con8ider that an audit is not required for this y•ar (under StIOn 144(2) of the Charities kt 2011 (th8 2011 Act)) and that an independent examination is required. Having satsfd mysell that tho charity 18 not su4.ect to audit under company law and is eligiblé for Independent examlnation. it is my responsibilty to: examine the account8 under seCtk 145 01 th• 2011 Act to folkjw the procedu laid down In the General Directions given by the Charty Commi8sk)n {under Section 14515)(b) of the 2011 Act). and to 8lato whether partScular matters have come to my attention. 8a•ls of the Ind•p•nd•nt •xamln•rf• r•port My examination wa8 Carri out in accordance wilh th• G•n8ral Direcllon8 given by the Charity Commi88ion. An examination includes a revlew of accountlng r8cord8 kept by the charty and ompari80n of the accounts pr•Mnted with Ihom records. It al80 Indud88 consideration of any unu8ual itèms or dl8c108ure8 In th• a¢count8, and 88eking explanations from you as tru8tee8 ¢¢nceming any 8uGh matter8. The prrnlure8 undfjrtakan do not provide all the evidence that would r•quired In an audlt, and con8equentty no oplnlon b giv•n to whether th• accounts pr•8•nt a IT and falr vl•w' and the r•port18 Ilmit•d to tho8• matt•r• ••t out In th• 8tat•m8nt8 bebw. Ind•p•nd•nt •x•mln•rf• •tat•m•nt In connection wlth my examination, no matt•r ha8 COTh to my attention: whkh give8 me rea8onable cauw lo b•li•v• that. in any material re8P•¢t, the requlrements to keep accounting records in accordance wfth Section 386 and 387 of tho Companies Act 2006; and to prepare account8 which accord with the accounting records. comply with th• accounting requirements of Section8 394 and 395 of the Companies Act 20C6 and with the methods and prlnciples of tha Statement of Recommended Practlce: A¢¢ounting and Reporting by Chariti•8 (1) have not been met,. or (2) to which, in my opinion, attention should be drawn in order to ènablè a proper understanding of the accoun18 to be reached. Luke Keegan, Chartered Management Accountant Greendawn Accounting Ltd 1A The Homend Ladbury Herefordshire. HR8 1BN 12ll 0.. lL
L•dbury Amateur Dromats Society Umlted For the Year Ended 31* May 2024 Statemont of financlal actlvltl•s {In¢ludlng summary Incom• and èxpendlture account) Recommend cat•gorl•• by actfvfty funds funds Incom• Incom• and •ndowment• from: Donatlons arKI legacies Chariiable actMti88 Other trading activfti88 Internst Other Total 4,336 91,073 2,287 1,244 15,000 19,336 91,073 2,287 1,244 15,365 82,429 2,024 478 209 ExpondIr• Charitable activities Other Support C08ts (54.536) {54,538) (56,142) Total Tran•f•r• b••n fvnd• 11 15,000 (15,000) Not mov•rn•nt In fund• Reconclllatlon of fvnds: Tolal funds brought forward Total fund• G•rrl•d loard 239,976 239 976 237 235
bury Amatwr Drnmatlc Soth Lirnitad For the Year Endod 31# May 2024 8alanc• sh••t funds 2024 2023 Fixed assets Tangible assets Total fixed aM•ts 151930 587 3,104 587 3,104 96,372 521 2,830 Debtors Cash at bank and in hand Total curr•nt ag9•ts 10 Cr•dftorn: amounts falllng du• wlthln on• year 3,229 3,229 5,249 N•t ¢urrnnt a•••t•l(Ilablllll••) Tol•l a•••t• l•M curr•nt Cr•dttorn: amounts falllng due after on• y•ar Tolal n•t a•••ts or Ilabllltl Fund• of th• Charlty Restricted income fund8 Unrestricted fund8 Total funds 11 250 729 250 729 239 976
Ledbury knateur Dramatic Sow Limrt•J For th• Year Erthj 31# Moy 2024 The company was entitled to exemption from audit under s477 of the Conynies Act 2006 relatiro to small companies. The members have not required th• cornY to obtain an audit in xcordance with sect#)n 476 of the CnpanIeS Act 2LTh. The diredors ackn(Avledge thelr re8pons1ts'litle8 for complylng wilh the requlrements of the C¢)mpanles Act with r86POCt to accounting records and the preparation of accounts. These account8 hav• been prepared in xcordance with the prMion8 applicabb to small companies Subject to the 8mall cTrpanIes regime and in dance with FRS102 SORP. Signad by Daté 10
Ledlyjry Amateur Dramatic S¢• Lim6t6d For tho Yo8r Ended 311t May 2024 Note 1 8as18 of preparatlon 1.1 Bas1• of accountlng The8e accounts have been prepared under the hist1 cost convention wrth items racLYJntsed at cost or transaction value unless othe188 Stated in the relevant note(s) to th88e accounts. The accounts have been prepared in accordance wlth: the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Starthrd applicable in the UK and Republic of Ireland (FRS 102) i88ued on 16 July 2014 and with the Financial Reporting Slandard applicable in the United Kingdom and Republic of Iweland (FRS 102) and with the Charities Act 2011. The charty constitutes a pub14c benefft entity a8 d•fined by FRS 102. Not• 2 Accountlng pollcle• 11 In¢om• R•cognlth>n of Income The88 are IndUd In the Statement of Flnancial AGtivitio8 (SOFA) when: the charlty b6com88 entitled to the r•sourc68: rt is more lik•ly than not that th• tru$t•e8 will receiv• the r880urces,' tho monetsry valu• rAn measured with suffKient reliabilty. Off•ottlng There has been no offsetting of 888ets and I1118$, or income and experrfu, unl•88 requir•d or p8nnitt•d by the FRS 102 SORP or FRS 102. Grants and donatlons Grants arKI donatlon8 ara onty Indud•d In the SOFA when the géneral Inconw recognition uttorla are met {5.10 to 5.12 FRS102 SORP). T•x r•clalm• on donatlon• and glft• Gift Aid receivable 18 included in incorn when ther8 is a valid declaration from the donor. Any Gift Aid OUnt recovered on a donation 18 con$id•red to be part of that gift and 18 tr•at•d a8 8n addition to the 88me fund a8 the inltial donat*)n unleu the donor or the ternM of lh8 apyal have spxifled otherw18e. Donat•d good• Donated good8 are measured at fair valu• (the amount for which the 88$et could be exch8ng8d) unl•88 inyractKal to do so. Goods donated for on-golng u8e by the charity arn recognised as tsngible fLYed a$8ets and included In Ihe SOFA as incoming resources when volunt halp The value of any voluntary help recelved is not induded In the accounts but is described in the truslee8' annual report. Incom• from Interest. royaltles and dlvldond• This is included in the accounts when retsipt 5s probable arKI the amunt reIvable can m8a8ured reliably. 11
Ladbury Amateur tknatic Society Llm6tsd For tho Year Erthd 311t May 2024 Incom• from member4hlp sub8crfptlons Membership subscrytions received in the nature of a gfft are recognt88d in Donations and Legacies. 2.2 Expenditurn and Llablllll Llablllty recognltlon Liabilities are recognised where it 18 more likely than not that there is legal or constructive obligation committing the charity to pay out re8ource8 and the amunt of the obligation can be measured with reasonablo certainty. Governanc• and support Support ¢08ts have bwn allocat between govem8nce costs and (Aher support. Govemance costs comprise all costs involving public accountabilty of the charity and rts compliance with re9ulation and good Def•rr•d Income No malerial Item of deferred income ha8 been Included in the account•. 2.3 A•••t8 Tanglbh flx•d aM•ts for The8• are capi18118ed rf th8y can be u8ed for more than on• year. u•• by charlty FSxed 888818 are valued al co8t. 8to¢k• and yrk In progrM• Good8 or 8•Nicu pvId¢d as Part of a ¢haritabl• actfvity ar• mu8ured at net r8a118abh value based on the 88rvlce potential proVid by •teff of D•btor• D8btor8 (including trade debtor8, k)an8 receivable and pre-payments) are measured on inltlal recognrtion at settlement wnount after any Irade discounts or amount adv8n¢ed by the charity. Subsequently, th•y are mea8urod at th• ca8h or other ¢on8id8ration expected to be received. 12
Ledbury Amateur Dram•ti¢ Sodety Llmltad For the Year EThled 3111 May 2024 Note 3 Incom• UnraBtrkted R•strfctsd fund• lund8 Anatysl8 of Incom• 2024 2023 Donations and legacles: Members SubscriptK)n8 Youth Theatre Subscriptlons Donation8 Grant from Elmley Foundation Other Grants Affil88 Total 1,465 810 817 1.465 810 817 10.000 5,000 1.792 1.275 5.675 10.000 5,000 5,720 Charftabl• •¢tlvttlo•: LADS ProduGtion8 Film8 {inc B'Linu) Fllm Club Screenings Other Productlon8 Youth Front of House Sal88 - 8arAce Cream Programtrn Sale8 Programmo Advart8 Brochure Spon8ornhlp Toial 21,920 7,565 21,920 7,565 20,183 9,269 320 13,464 24,723 15 11,067 32.986 1,407 11,087 32.986 1,407 14,088 527 14,088 527 50 13,038 160 Oth•r tradlng actlvltlm: Venue Hlre Total 2.287 Int•rest Income Other Totsl 1,244 1.244 478 TOTAL INCOME 98,942 15,000 113,942 10),505 13
Ladbury Amataur ttsnaoc Society Limited For tho Yr Ended 311¢ May 2024 Not• 4 Exp•ndlturn Unr•strkted R••trlct•d fund• fund• Anal1$ of •xpondlture Expendlrn on charltabl• actfvit LADS Productions Films (inc B'Lin88) Film Club Screening8 Other productlons Youth Front of H¢wse- Barllce Crewn Opening Stod( Front of Hous•- 8arllc8 Cream Purchase8 Front of Hou8e- Bwllce Cream Closlng Sl¢xk Prograrnm• Costs Yr Direct C08t8 Total •xp•ftdlrn on ¢tabl0 •ctfvft 10.550 4,186 10,550 4,186 12.801 5,391 7.374 24.807 48 7.374 24,807 48 9,311 521 521 367 7,637 7,637 6,241 {587) {587) (521> 458 Support In8uranc• Utilities Minor Mainlanance Buildlng Purcha8e8 Equipm•nt Purcha8•8 Major Project8 ' LrAnce8 St8tionerylPo8tagelPrinllng 3.193 3,553 3,076 1,442 1,08S 7,851 3,599 1,748 2,807 7,851 3,599 1,748 2,607 1,488 580 1,468 580 1,012 312 subscrinI Publicty Cleaning Finance C08t8 8.714 5.982 853 8.714 5.962 853 5,449 1,034 SurKIry Room Hire Governar• Training (TN8tee8 and Volunleers) Deprecialion Total oth•r •xpwdltur• 728 728 542 262 433 433 433 1,428 TOTAL EXPENDITURE 103 189 ' In the year expenditure on Maj'or ProJt8 ha8 been capitali8•d, See Note 6 - Tangle Fixed Aseet8 14
Ledbury Ajnateur Dramatic S• Lbmitad For the Year Endad 31 May 2024 Nots5 D•tsiis of certaln typ88 of •xpendIrn 2024 2023 Independent &xaminerfs fe•s Other fee8 420 13 420 13 Tanglbl• Flx•d A••ots Fr••hold Bulldlng Land a Improv•m•nts Bulldlng• Flxtu Total Flttlng• At the beginning of the year Addition8 At 8nd of the year 11)O,OCK) 5,679 68.786 174,465 6,723 4,853 11,576 12.402 73,639 186,041 100,000 At beginning of the year Dl8posal8 Depreciation charged in year At end of the year Net book value at tho beginning of tho y•ar 10,000 227 12,307 22,535 9.612 19,671 32.147 56.479 151,930 12,000 90.000 475 5,4S2 book valué at th• and of the year 88,000 11,927 53,968 153,895 The freehold land and buildings con818t of the Markét Thea, tran8f•rrnd frcrn th• pr•d•c•88or unSncorpotated charity. The Tru8tee8 gave the prop•rty a v8lualiorb of £100,000 on tran8f•r. In the Year. all •xp•ndltur• M PAaJor ProJ•ct• ha8 b••n treatod a8 copiial axp•ndlture, thi8 was made up ot. Fixtures & Fitting8.' Purcha8e of a Tale8copic WO platform - £4,853 arml a room oxl•n•lon ty the Tach Box = £6.723 Total Maior ProiKt8 expenditure in y•ar.' £11,578 B••l• for D•prnclaiion Freehold Land & 8ulldings and BuildirKJ Improvamnts are depreciated over 8 50 year Ilfe on a Straht line b88iS Fixtures & Fittings aré d•prnciaed over a 10 year lif• on a 81rnlght line ba818 15
Ledbury Amateur Dramatic Limrted For the Year ETraed 311t May 2024 Stocks Stock B•rl Ic• Cream Total Charltable act1v1t1. Opening Stock Purchases Cost of Sal88 Closlng 521 7.637 (7,571) 521 7,637 (7.571) Dthorn and pr•paym•nt• Analy•l• of d•btor• Th1• y•ar La•t y•ar Prepayment8 and accrued income Total Noto 9 Cr•dltorn and ac¢nwl• 8.1 Anaty•l• of cr•dltorn Amount• falllng du• wlthln on• ymr 2024 2023 Amount• falllng due aft•r morn than one y•ar 2023 Trade cr•dltor8 Ac¢ruals and deferred incom• Total Nots 10 Cash at bank and In hand 2024 2023 Short terni deposfts Cash at bank and on hand Total 48,085 46,841 89,943 16
Ledbury Amateur Dwatic Socw Llmtsd For the Y•ar Ended 3141 May 2024 Note 11 Charlty fund• Dota1 of mat•rfal funds h•ld and movem•nts durfng th• CURRENT rnportlng porlod Fund l•nc•8 brought forward Incom• Exn8•S Tran•f•rn forward Fund bal•nc•s Purpo•• and Fund nam General Major Prqects General aclivities Major repairs and refurbishmenls Room Major extensionrrele8COPiC Projects Worf< Ptstfomi Total Fund8 a• p•r b•lanc• sh••t 222,145 98,942 (103.189) 15.000 232.898 17.831 17,831 103 189 D••lgnat•d funds Plannod u Major Proi•cts Fund Purpo•• of th• dmlgnatlon Major r11$ and rafurb18hm8nt8 sir4ng fund Amount £ 17,831 R•itrfcted Fundi- Grnnts and Donatlons were recefved for the speclflc purpose of spendlng on the purchase of a telescoplc work platform and a room extenslon. The assets created are for the 8eneral benefSt of the whole theatre and as a resutt they have been transferred to unrestrl¢ted funds. D•tall• of mat•rfal fund• h•ld and mov•m•nt• durlng th• PREVIOUS r•portlng p•rlod Fund Fund b•hnc•• balanc brought carrl•d lo•wa InMm• Exp•nsM Transfer8 foThvard Purpo•• and R••tri¢tJons Fund names General Major Projects General 8Ctivitie8 Major repairs and refurbishments Ventilation SystemlNe projector 219,404 94,785 (97,764) 5,720 222,145 17,831 17,831 Major Projects Total Fund8 a• p•r balanc• •he•t 237 235 100 505 239 976 Deslgnated funds Planned u8• Major Projects Fund PurpoM ol th• d081gnallon Major repairs and refurbishments sinklng fund Amount £ 17.831 17
Ledbury Amateur Drati¢ Society Limiiod F the Year Ended 31* May 2024 Not• 12 Trnn•actk>n$ vAth tru•te•8 and rnlat•d partl 12.1 Trustse rgmun•ratlon and b•n•llts None of the trustees have been paid any remungration or received any other ben4>fft8 from an 8mployrMnt with the charity or a relatod entty 12.2 TnMteM' •xp•iis•• The foll1ng expenses have been paid to TnAt•88 in the fulfilmenl of thoir voluntary 8clivili•s with the charity. The rn-imbur88ment of out of pod(et expense8 was incurred in their capacty as LADS members {nct Tru8tee8). for •xample in preparing stage production8, theatrn rna1ntenan and additionlrepla¢•ment of th•atre equlpm•nt: 2023 Travel and Sub858tence R&imbur8amenl of out of p¢d(et expen8•s TOTAL 8,378 8,378 5,973 5,973 Number of tru8te88 that •xp8nM• we PAKI to: (2023.7) 12.3 Tran••¢llon(•) wlth rnlat•d partl•• There have been no relalad party tran8action$ In the reporting period. Not• 13 Company Ilmlt•d by guarant The company 18 limited by guarantee and ha8 no sharo capital. Every member of the company undertakes to contribute to the 888ets of the company, in the event of windlng up. suGh an amounl as may bo required, not exceeding £10. Note 14 Gon•rnl Infommtlon Ledbury knateur Drarnat Socnty Limiied 1$ a private company. limited by guarantee, incorporated in England and Wales, wistered numb6r 10348636. The registered address is Th& Market Theatre. Market Street. Ledbury, Herefordshire. HR8 2AQ 18