Ledbury Amateur Dramatic Society Limited 

Report of the Trustees and Financial Statements For the Year Ended 31[st] May 2023 

Registered Company Number: 10348636 (England and Wales) Registered Charity Number: 1174743 



## **Contents of the Financial Statements** 

For the year ended 31[st] May 2023 

||Page|
|---|---|
|Report of the Trustees|1 to6|
|Independent Examiner's Report|7|
|Statement of Financial Activities|8|
|Balance Sheet|9to 10|
|Notes to the Financial Statements|11to 18|





Ledbury Amateur Dramatic Society Limited For the Year Ended 31[st] May 2023 

## **REPORT OF THE TRUSTEES** 

For the year ended 31[st] May 2023 

The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 May 2023. The accounts have been prepared in accordance with the provisions applicable to the small companies regime and in accordance with FRS102 Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard (FRS) 102. 

## **REFERENCE AND ADMINISTRATIVE DETAILS** 

## **Registered Company number** 

10348636 (England and Wales) 

## **Registered Charity number** 

1174743 

## **Registered office** 

The Market Theatre Market Street Ledbury HR8 2AQ 

## **Trustees** 

Trustees of the Society who held office from the start of the accounting period to the date the report was approved are: 

Hilary Benoit (appointed 2[nd] November 2022) Sue Bettington (Chair to 2[nd] November 2022) Claire Broadbent (retired 2[nd] November 2022) Heather Cambridge (appointed 2[nd] November 2022) Michael Epps Paul Graham (Artistic Director) Hettie Guilding Ben Mowbray (retired 2[nd] November 2022) Julia Peckham Sheila Sloan (deceased 15[th] July 2023) Charles Smart Pat Strauss (Treasurer) Craig Watson Sally Watson (Chairman)  (appointed 2[nd] November 2022) 

## **Independent examiner** 

Luke Keegan ACMA, Greendawn Accounting Ltd, 1A The Homend, Ledbury, HR8 1BN 

1 



Ledbury Amateur Dramatic Society Limited For the Year Ended 31[st] May 2023 

## **OBJECTIVES AND ACTIVITIES** 

## **Objectives and activities** 

The objects of the Society, as set out in the Articles, are specifically restricted to the advancement of the arts and culture, and of education in the dramatic and operatic arts, for the public benefit and to further the development of public appreciation and taste in the said arts. Provided that all the objects of the Society shall be exclusively charitable. 

## **Significant activities** 

These objects are primarily achieved through the promotion and performance of a wide range of arts events, including plays, theatre, films, musical entertainments (which range from the classics to pop) and live screenings of drama, opera and ballet; to this end the Society owns, manages and operates a small (128-seat) theatre in Ledbury. 

The Society is operated entirely by volunteers and is therefore reliant upon their contribution. 

## **Public Benefit** 

In planning normal activities, the Trustees/directors consider the Charity Commission’s guidance on public benefit, including the guidance on fee charging. The Society relies on income from ticket sales, membership subscriptions and theatre hiring fees to cover its operating costs.  Ticket prices (including concessions) are set at such a level that the Trustees do not believe the public will be deterred from attending events at the theatre. Hire costs remain competitive, with special discounts given to locallybased charities. 

## **ACHIEVEMENTS AND PERFORMANCE** 

## **Main Achievements** 

By the beginning of this financial year the Society was able to resume a full programme of events, with all seats available, following the 15-month enforced closure due to the Covid-19 pandemic.  This was facilitated by the availability of our new air-source heat pump air-conditioning system, which was installed during April-June 2022 and put into operation in mid-June (just in time for record high temperatures which the country experienced in mid-July). 

Thus our activity recovered close to pre-pandemic levels, with 94 distinct artistic events at the theatre. As previously, these events were in categories as diverse as drama (on stage and via satellite), live music, dance/ballet and film screenings. The total number of admissions at these events was 6,543, a strong move back to ‘normal’. For comparison, the number of events held and attendance figures for the past four years were: 

2021-22 61 events, 2,738 admissions (open only part of the year) 2020-21 closed 2019-20 86 events, 6,400 admissions (closed part of the year) 2018-19 105 events, 8,600 admissions 

Amongst the events at the theatre were hirings to 11 distinct community or (occasionally) commercial organisations, some of these being for a series of hirings. 

It is the Society’s aim to present at least three ‘own productions’ in a normal year (in addition to films, live screenings and productions by other local organisations and visiting professional companies), and this objective was met. In July 2022 we staged a ‘showcase’ production of _Spirit Manor_ , a new play written and directed by one of our younger members, Nicola Garrity. This was followed in October by Diane Samuels’ _Kindertransport_ .  We saw in the New Year with the return after three years of our popular panto, which this year was a version of _Snow White_ specially written by Richard McIlwaine in honour of the 70[th] birthday of our Artistic Director Paul Graham, although owing to Covid the performance was a few years out of step with the anniversary. It was gratifying to see that despite the long absence of our panto from the stage, almost all of the 10 performances sold out. 

2 



Ledbury Amateur Dramatic Society Limited For the Year Ended 31[st] May 2023 

## **ACHIEVEMENTS AND PERFORMANCE (cont)** 

LADS has participated over many years in the Herefordshire County Drama Festival (HCDF) of oneact plays, which leads into the All-England Theatre Festival (AETF), and we were delighted to welcome the Herefordshire Festival again in March 2023. Even so, the event was still not entirely free of Covid, as one group had to withdraw when the virus struck just as they were beginning rehearsals in earnest. So a total of four plays were performed, spread over two sessions in one day. 

The Society’s production of Act 1 of _Kindertransport_ (a reprise of part of our October 2022 production) was placed second, and _Rambles on Radio_ (by Robert Scott) was placed third. _Kindertransport_ also received an award for best stage setting, and cast member Laura Davies was named for best individual youth performance. Ryan Eames and Trevor Young in _Rambles on Radio_ were rewarded with a bottle of champagne for ‘a magical moment of live theatre’, when Trevor ‘hit’ Ryan with a frying pan! (which also required accurate timing of the associated sound effect). 

Usually only the first two placed entries progress to the Quarter-Finals of the All-England Festival, but this year the first-placed Herefordshire entry was not able to perform there, owing to the imminent parent-hood of one cast member. Accordingly both of LADS’ productions participated in the QuarterFinals in Droitwich, where they were again placed second and third, so history repeated itself.  This time, owing to low participation in the AETF in other areas, the top three entries at Droitwich went forward to Semi-Finals in Tamworth. 

LADS Diddystars Youth Theatre Company, for those in years reception to 6, continued for another year. And we were delighted to be able to maintain the arrangement with the outreach programme of The Courtyard Theatre in Hereford (an Arts Council of England National Portfolio Organisation) for them to use our theatre on a weekly basis to provide workshops for older age groups, years 7-9 and years 10 and above. All these activities are still proving very popular. 

The uncertainty resulting from continued, low-level Covid infections prevented a resumption of our summer two-week workshops, last run in 2019. However, two national-level actors, Melissa and Jason Johns, who started their careers with LADS, were able to stage a week-long workshop in the theatre in August, featuring drama games, improvisation, character creating, devising, and script writing/storytelling. 

The annual August Bank Holiday Ledbury Carnival resumed in 2022, and LADS entered a float entitled _Acorns to Oaks_ , featuring various present and past members who started their theatrical activities with the Society, often at a very young age, and have gone on to significant thespian activity, sometimes on the national stage.  The float was awarded first prize, though in a category we had not actually entered (as we had some Member’s children aboard, we were deemed to be an entry in the Children’s section!). 

There were 28 film screenings in the theatre during the year. Most films are shown on Friday evenings, but there are also some showings on Wednesday mornings which are especially aimed at retired people in the town and which have a major social, as well as artistic, element. Membership of the Film Club is basically a season ticket whereby, for £25pa, an individual can gain entry at half price to all films shown at the theatre, and this continues to be popular. The total number of screenings given above includes the Society’s participation in the Borderlines Film Festival, an annual Herefordshire/Shropshire event aimed at providing cinema to rural areas.  We also hosted a fundraising evening in aid of St Michael’s Hospice, featuring films about a fund-raising journey by horsedrawn trap to London, and a visit by the ‘Hospice Angels’ motor-cyclists to Sweden. 

The screening of live performances continued, some being transmitted live via satellite and some being played from Blu-ray recordings. 20 events have been screened from the National Theatre, Covent Garden (Royal Opera House and Royal Ballet) and from the Royal Shakespeare Company, plus recordings of a performance by the Northern Ballet and of Cliff Richards’ _Great 80_ tour. Admission prices are kept at the minimum contractual level and continue to bring new audiences to the theatre, who are able to enjoy productions from major national venues where it would be uneconomic and/or impractical to attend in person. 

3 



Ledbury Amateur Dramatic Society Limited For the Year Ended 31[st] May 2023 

## **ACHIEVEMENTS AND PERFORMANCE (cont)** 

The theatre is hired by numerous organisations, and – given the Society’s objectives – particular mention should be made of those events arranged by the Ledbury Brass Band, Ledbury Mothers’ Union, Angela Hughes’ embroidery classes, Ledbury & District Floral Art Club, Ledbury Poetry Festival, Our Star Theatre Company, Herefordshire County Drama Festival, Ballet Malvern, Cecilia Hall Dance and Amelia K Dance Academy. 

The return of several of these hirers was facilitated by the availability of the new air-conditioning system, which we have been learning how best to use during the year.  Experience to date indicates the energy consumption of this new system is 25-30% lower than that of the previous electric convection heaters during 2019-20, reducing both our energy costs and carbon footprint. 

Our longest standing member, life member and past President for 25 years, Dolly Tow, passed away during the year, at the incredible age of 101.  She had been a member of LADS for almost 85 years, and her husband Dudley ‘Jack’ Tow was one of the founding members of the Society in 1938.  Dolly was an accomplished actress, performing in many plays in the 1930s, 40s, 50s, 60s and beyond. We believe she last trod the boards in _Through the Dark Clouds Shining_ at the then-new Market Theatre in 2000. She also co-directed a play in the 1970s, wrote and performed fabulous poems about the theatre and supported as many productions as she could. 

Several Society members collaborated to refurbish one of the dressing rooms at the rear of the theatre, and corner basins were installed in the ensuite toilets of both dressing rooms. 

It became apparent in the autumn that our large A-frame ladder, which is used extensively for accessing the lanterns above the stage, had reached the end of its useful safe life. Accordingly a replacement ladder was acquired.  We also made significant progress in our project to acquire a elevating work platform with a view to reducing the need to use the ladder. 

## **Achievements against objectives set** 

Three 'own' productions during the year (objective of three). 

94 distinct artistic events in total, including 28 film screenings and 20 ‘live’ screenings, 

## **Outlook for the Year 2023 - 2024** 

Although we have lost some members, the Society’s membership has held up reasonably well. 

We have already staged productions of _Humble Boy_ in June 2023 and _The Appointment_ in September 2023, and a production is in preparation for October 2023 of _The Ghost Train_ .  Rehearsals are just starting for our very popular January panto, which for 2024 will be _Robinson Crusoe and the Pirates_ . A full artistic programme for 2024 has already been scheduled. 

Trustees are conscious that a huge amount of work falls on a relatively small number of shoulders and that this remains another potential risk to the well-being of the Society.  The need mentioned above to outsource some Youth Theatre activities is an example of the challenges that can arise. 

The Trustees/directors continue to review and pursue a specific plan of expenditure on major items to invest in further improvements to the theatre. 

We continue to assess acquisition of further LED lanterns, in particular follow-spots, beam lanterns and possibly moving-head spotlamps within the auditorium. 

We are also assessing ways of improving visibility of stage action from the control room and provision of video monitors in dressing rooms. 

4 



Ledbury Amateur Dramatic Society Limited For the Year Ended 31[st] May 2023 

## **FINANCIAL REVIEW** 

## **Review of the charity’s financial position at the end of the year** 

The accounts and notes to the accounts for the period to 31 May 2023 are in pages 8 to 18 of this report. 

The total net profit from all theatrical events (ie excluding hirings) was £717 (2021-22: £11,074). 

Routine expenditure from unrestricted funds increased to £97,764 (2021-22: £57,309). 

The Major projects fund spent £14,498 (2021-22: £59,967), the bulk of which was on the airconditioning/ventilation project. This designated fund was established some years ago to recognise that major expenditure both on the building and on equipment can occur at irregular intervals and should not be part of a single year’s income and expenditure account. 

Fortunately the Society is in a very strong position financially to endure the effects of the pandemic. This is owing to three principal factors: 

- All contributors to the Society’s activities are volunteers; we have no paid staff, and hence no salary bill;  we are extremely fortunate that so many talented people are willing to donate their time and expertise to the Society’s activities, which contributes to the third factor mentioned below – we thank them all; 

- We own the theatre and the land on which it stands, so we pay no rent; although we are on the Business Rates Register, we are excused all rates by virtue of our charitable status (including the 20% which is excused at the discretion of Herefordshire Council, to whom we are grateful); 

- We have had a succession of successful productions over many years, which typically make a surplus over the production costs; this, coupled with prudent financial management, has enabled the Society to build up substantial reserves, as the accompanying Financial Report shows. 

## **Reserves Policy** 

The Society’s policy on reserves is to ensure that the general account contains enough to cover total expenditure for one year. 

## **Amount of Reserves Held** 

At 31st May 2023 the Society had net current assets of £88,046. Within general reserves there were current assets of £70,215. Cash reserves of £17,831 are held against the designated Major Projects fund. 

## **Explanation of any uncertainties about the charity continuing as a going concern** 

The Trustees have reviewed the position and confirm the charity is and is fully expected to continue as a going concern. 

## **The charity’s principal sources of funds (including any fundraising)** 

Income from ticket sales, membership subscriptions and theatre hiring fees comprise our usual funding stream, though in the current year the Society was fortunate to receive substantial donations towards the air-conditioning and ventilation project.  The Society is grateful for this support. 

## **A description of the principal risks facing the charity** 

Trustees are conscious that a huge amount of work falls on a relatively small number of volunteer shoulders and that this remains a potential risk to the well-being of the Society. 

Expertise on certain aspects of the Society’s operation is concentrated in a few people, in some cases just one. 

5 



Ledbury Amateur Dramatic Society Limited For the Year Ended 31[st] May 2023 

## **STRUCTURE, GOVERNANCE AND MANAGEMENT** 

## **Governing document** 

The charity is controlled by its Memorandum and Articles of Association and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. The liability of each member is limited to £10. 

## **Recruitment and appointment of new trustees** 

Trustees/directors are elected or re-elected annually by the Annual General Meeting which is usually held in October/November, but which must be held no more than fifteen months after the previous such meeting. 

## **The charity’s organisational structure and any wider network with which the charity works** 

The Board of directors/trustees meets approximately monthly and coordinates the Society’s activities. The Board includes a Chairman, Vice-Chairman, Treasurer, and Artistic Director (who arranges the overall programme of artistic events).  An Artistic Programme Group devises and proposes to the Board the Society’s programme of ‘own’ productions. 

The Society co-operates with: 

- _Arts Alive_ and _Flicks in the Sticks_ , which promote arts and film events in partnership with local people in Shropshire, Herefordshire and surrounding areas; 

- _Borderlines Film Festival_ , the UK's largest rural film festival, which takes place over 17 days in 25 venues across Herefordshire, Shropshire, Malvern and the Marches; 

- _Ledbury Poetry Festival_ ; 

- _Ledbury Fringe_ ; 

- _Herefordshire County Drama Festival_ ; 

- _All-England Theatre Festival;_ 

- _Courtyard Theatre, Hereford;_ 

- _Ledbury Community Day_ , which highlights groups and organisations serving Ledbury and district; 

- _Ledbury Carnival_ 

## **DECLARATIONS** 

The company has taken advantage of the small companies’ exemption in preparing the report above. 

The trustees declare that they have approved the trustees’ report (including directors’ report) above. 

## **ON BEHALF OF THE BOARD:** 


Sally Watson Date 

6 



Ledbury Amateur Dramatic Society Limited For the Year Ended 31[st] May 2023 

## **Independent Examiner’s Report to the trustees of Ledbury Amateur Dramatic Society Limited** 

I report on the accounts for the year ended 31 May 2023 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet and the related notes. 

## **Respective responsibilities of trustees and examiner** 

The charity's trustees (who are also the directors for the purposes of company law) are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required. 

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to: 

- examine the accounts under Section 145 of the 2011 Act 

- to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and 

- to state whether particular matters have come to my attention. 

## **Basis of the independent examiner's report** 

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view ' and the report is limited to those matters set out in the statements below. 

## **Independent examiner's statement** 

In connection with my examination, no matter has come to my attention: 

- (1) which gives me reasonable cause to believe that, in any material respect, the requirements 

- to keep accounting records in accordance with Section 386 and 387 of the Companies Act 2006; and 

- to prepare accounts which accord with the accounting records, comply with the accounting requirements of Sections 394 and 395 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities 

have not been met; or 

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

Luke Keegan, Chartered Management Accountant Greendawn Accounting Ltd 1A The Homend Ledbury Herefordshire, HR8 1BN 

Date: 

7 



Ledbury Amateur Dramatic Society Limited For the Year Ended 31[st] May 2023 

## **Statement of financial activities (including summary income and expenditure account)** 

|**Recommended categories by**<br>**activity**<br>Notes<br>**Income**<br>**Income and endowments from:**<br>Donations and legacies<br>3<br>Charitable activities<br>3<br>Other trading activities<br>3<br>Interest<br>3<br>Other<br>3<br>**Total**<br>**Expenditure**<br>Charitable activities<br>4<br>Other Support Costs<br>4<br>**Total**<br>**Transfers between funds**<br>11<br>**Net movement in funds**<br>**Reconciliation of funds:**<br>Total funds brought forward<br>**Total funds carried forward**|**Unrestricted**<br>**funds**<br>**Restricted**<br>**funds**<br>**2023**<br>**2022**<br>**£**<br>**£**<br>**£**<br>**£**<br>9,645<br>5,720<br>15,365<br>47,261<br>82,429<br>-<br>82,429<br>33,971<br>2,024<br>-<br>2,024<br>420<br>478<br>-<br>478<br>297<br>209<br>209<br>99|
|---|---|
||94,785<br>5,720<br>100,505<br>82,048|
||56,142<br>-<br>56,142<br>21,426<br>41,622<br>-<br>41,622<br>35,883|
||97,764<br>-<br>97,764<br>57,309|
||5,720<br>(5,720)<br>-|
||(2,741<br>-<br>2,741<br>24,740|
||237,235<br>-<br>237,235<br>212,495|
||**239,976**<br>**-**<br>**239,976**<br>**237,235**|



8 



Ledbury Amateur Dramatic Society Limited For the Year Ended 31[st] May 2023 

## **Balance sheet** 

|Notes<br>Fixed assets<br>6<br>Tangible assets<br>**Total fixed assets**<br>**Current assets**<br>Stocks<br>7<br>Debtors<br>8<br>Cash at bank and in hand<br>10<br>**Total current assets**<br>**Creditors: amounts falling**<br>**due within one year**<br>9<br>**Net current assets/(liabilities)**<br>**Total assets less current**<br>**liabilities**<br>**Creditors: amounts falling**<br>**due after one year**<br>**Total net assets or liabilities**<br>**Funds of the Charity**<br>Restricted income funds<br>Unrestricted funds<br>11<br>**Total funds**|**Unrestricted**<br>**funds**<br>**Restricted**<br>**funds**<br>**2023**<br>**2022**<br>**£**<br>**£**<br>**£**<br>**£**<br>151,930<br> -<br>151,930<br>146,425|
|---|---|
||**151,930**<br> **-**<br>**151,930**<br>**146,425**|
||521<br>-<br>521<br>367<br>2,830<br>-<br>2,830<br>2,187<br>89,943<br> -<br>89,943<br>88,677|
||**93,295**<br> **-**<br>**93,295**<br>**91,230**|
||5,249<br>-<br>5,249<br>420|
||**88,046**<br> **-**<br>**88,046**<br>**90,810**|
|||
||**239,976**<br> **-**<br>**239,976**<br>**237,235**|
||-<br> -|
||**239,976**<br> **-**<br>**239,976**<br>**237,235**|
||-<br>-<br>239,976<br>239,976<br>237,235|
||**239,976**<br> **-**<br>**239,976**<br>**237,235**|



9 



Ledbury Amateur Dramatic Society Limited For the Year Ended 31[st] May 2023 

The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies. 

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. 

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts. 

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP. 

Signed by 

Date 

10 



Ledbury Amateur Dramatic Society Limited For the Year Ended 31[st] May 2023 

## **Note 1      Basis of preparation** 

## **1.1 Basis of accounting** 

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. 

The accounts have been prepared in accordance with: 

the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and with the Charities Act 2011. 

The charity constitutes a public benefit entity as defined by FRS 102. 

## **Note 2      Accounting    policies** 

## **2.1 Income** 

|**2.1 Income**||
|---|---|
|**Recognition of income**|These are included in the Statement of Financial Activities (SoFA) when:|
||• the charity becomes entitled to the resources;|
||• it is more likely than not that the trustees will receive the resources;|
||• the monetary value can be measured with sufficient reliability.|
|**Offsetting**|There has been no offsetting of assets and liabilities, or income and|
||expenses, unless required or permitted by the FRS 102 SORP or FRS|
||102.|
|**Grants and donations**|Grants and donations are only included in the SoFA when the general|
||income recognition criteria are met (5.10 to 5.12 FRS102 SORP).|
|**Tax reclaims on**|Gift Aid receivable is included in income when there is a valid declaration|
|**donations and gifts**|from the donor.  Any Gift Aid amount recovered on a donation is|
||considered to be part of that gift and is treated as an addition to the same|
||fund as the initial donation unless the donor or the terms of the appeal|
||have specified otherwise.|
|**Donated goods**|Donated goods are measured at fair value (the amount for which the|
||asset could be exchanged) unless impractical to do so.|
||Goods donated for on-going use by the charity are recognised as tangible|
||fixed assets and included in the SoFA as incoming resources when|
||receivable.|
|**Volunteer help**|The value of any voluntary help received is not included in the accounts|
||but is described in the trustees’ annual report.|
|**Income from interest,**|This is included in the accounts when receipt is probable and the amount|
|**royalties and dividends**|receivable can be measured reliably.|



11 



Ledbury Amateur Dramatic Society Limited For the Year Ended 31[st] May 2023 

## **Income from membership subscriptions** 

Membership subscriptions received in the nature of a gift are recognised in Donations and Legacies. 

## **2.2 Expenditure and Liabilities** 

**Liability recognition** Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. 

**Governance  and support** Support costs have been allocated between governance costs and other **costs** support.  Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. 

**Deferred income** No material item of deferred income has been included in the accounts. 

## **2.3 Assets** 

**Tangible fixed assets for** These are capitalised if they can be used for more than one year. **use by charity** 

Fixed assets are valued at cost. 

**Stocks and work in** Goods or services provided as part of a charitable activity are measured **progress** at net realisable value based on the service potential provided by items of stock. 

**Debtors** Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity.  Subsequently, they are measured at the cash or other consideration expected to be received. 

12 



Ledbury Amateur Dramatic Society Limited For the Year Ended 31[st] May 2023 

## **Note 3     Income** 

|||**Unrestricted**|<br>**Restricted**|||
|---|---|---|---|---|---|
||**Analysis of income**|**funds**|**funds**|**2023**|**2022**|
|||||**£**|**£**|
|**Donations**|Members Subscriptions|1,792|-|1,792|1,295|
|**and legacies:**|Youth Theatre Subscriptions|1,275|-|1,275|1,355|
||Donations|5,675|-|5,675|19,932|
||Government and Other Grants|-|5,720|5,720|24,067|
||Affiliates|904|-|904|612|
||**Total**|9,645|5,720|15,365|47,261|
|**Charitable**||||||
|**activities:**|LADS Productions|20,183|-|20,183|5,383|
||Films (inc B’Lines)|9,269|-|9,269|3,783|
||Film Club|320|-|320|470|
||Screenings|13,464|-|13,464|4,672|
||Other Productions|24,723|-|24,723|14,234|
||Youth|15|-|15|94|
||Front of House Sales – Bar|13,038|-|13,038|3,415|
||Programme Sales|356|-|356|499|
||Programme Adverts|160|-|160|132|
||Brochure Sponsorship|900|-|900|1,250|
||**Total**|82,429|-|82,429|33,971|
|**Other trading**||||||
|**activities:**|Venue Hire|2,024|-|2,024|420|
||**Total**|2,024|-|2,024|420|
|**Other:**|Interest Income|478|-|478|297|
||Other|209|-|209|99|
||**Total**|687|-|687|396|
|||||||
|**TOTAL INCOME**||94,785|5,720|100,505|82,048|



13 



Ledbury Amateur Dramatic Society Limited For the Year Ended 31[st] May 2023 

## **Note 4                           Expenditure** 

|**Analysis of expenditure**<br>**Expenditure**<br>**on charitable**<br>**activities**<br>LADS Productions<br>Films (inc B’Lines)<br>Film Club<br>Screenings<br>Other productions<br>Youth<br>Front of House – Bar/Ice Cream<br>Opening Stock<br>Front of House – Bar/Ice Cream<br>Purchases<br>Front of House – Bar/Ice Cream<br>Closing Stock<br>Programme Costs<br>YT Direct Costs<br>**Total expenditure on charitable**<br>**activities**<br>**Support**<br>**Costs**<br>Insurance<br>Utilities<br>Minor Maintenance<br>Building Purchases<br>Equipment Purchases<br>Major Projects *<br>Licences<br>Stationery/Postage/Printing<br>Storage<br>Subscriptions<br>Publicity<br>Cleaning<br>Finance Costs<br>Donations<br>Sundry<br>Room Hire<br>Governance<br>Training (Trustees and<br>Volunteers)<br>Depreciation<br>**Total other expenditure**<br>**TOTAL EXPENDITURE**|**Unrestricted**<br>**funds**<br>**Restricted**<br>**funds**<br>**2023**<br>**2022**<br>**£**<br>**£**<br>12,801<br>-<br>12,801<br>2,447<br>5,391<br>-<br>5,391<br>2,496<br>-<br>-<br>-<br>-<br>9,311<br>-<br>9,311<br>1,742<br>22,094<br>-<br>22,094<br>12,195<br>-<br>-<br>-<br>-<br>367<br>-<br>367<br>389<br>6,241<br>-<br>6,241<br>2,418<br>(521)<br>-<br>(521)<br>(367)<br>-<br>-<br>458<br>-<br>458<br>105|
|---|---|
||56,142<br> -<br>56,142<br>21,426|
||3,193<br>-<br>3,193<br>2,804<br>3,553<br>-<br>3,553<br>2,904<br>3,076<br>-        3,076<br>2,173<br>1,442<br>-<br>1,442<br>1,375<br>1,065<br>-<br>1,065<br>2,782<br>-<br>-<br>-<br>-<br>1,012<br>-<br>1,012<br>1,169<br>312<br>-<br>312<br>311<br>1,000<br>-<br>1,000<br>-<br>-<br>-<br>-<br>-<br>8,360<br>-<br>8,360<br>7,294<br>5,449<br>-<br>5,449<br>3,981<br>1,034<br>-<br>1,034<br>572<br>468<br>-<br>468<br>203<br>542<br>-<br>542<br>2,139<br>262<br>-<br>262<br>198<br>433<br>-<br>433<br>433<br>1,428<br>-<br>1,428<br>-<br>8,992<br>-<br>8,992<br>7,542|
||41,622<br>-<br>41,622<br>35,883|
||97,764<br>-<br>97,764<br>57,309|



> * In the year expenditure on Major Projects has been capitalised, see Note 6 – Tangible Fixed Assets 

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Ledbury Amateur Dramatic Society Limited For the Year Ended 31[st] May 2023 

## **Note 5                           Details of certain types of expenditure** 

|**Note 6                     Tangible Fixed Assets**<br>At the beginning of the year<br>Additions<br>At end of the year<br>At beginning of the year<br>Disposals<br>Depreciation charged in year<br>At end of the year<br>Net book value at the beginning of the year<br>Net book value at the end of the year<br>Independent examiner’s fees<br>Other fees|**Freehold**<br>**Land &**<br>**Buildings**<br>**Building**<br>**Improvements**<br>**Fixtures**<br>**&**<br>**Fittings**<br>**Total**<br>**£**<br>**£**<br>**£**<br>**£**<br>100,000<br>5,679<br>54,288<br>159,967<br>-<br>14,498<br>14,498<br>100,000<br>5,679<br>68,786<br>174,465<br>8,000<br>114<br>5,429<br>13,542<br>-<br>-<br>-<br>-<br>2,000<br>114<br>6,879<br>8,992<br>10,000<br>227<br>12,307<br>22,535<br>92,000<br>5,565<br>48,859<br>146,425<br>90,000<br>5,452<br>56,479<br>151,931<br>**2023**<br>**2022**<br>**£**<br>**£**<br>420<br>420<br>13<br>13|
|---|---|



The freehold land and buildings consist of the Market Theatre, transferred from the predecessor unincorporated charity. The Trustees gave the property a valuation of £100,000 on transfer. 

In the Year, all expenditure on **Major Projects** has been treated as capital expenditure, this was made up of: 

## **Fixtures & Fittings:** 

Completion of  Air Conditioning work £14,498 

## **Total Major Projects expenditure in year: £14,498** 

## **Basis for Depreciation** 

Freehold Land & Buildings and Building Improvements are depreciated over a 50 year life on a straight line basis 

Fixtures & Fittings are depreciated over a 10 year life on a straight line basis 

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Ledbury Amateur Dramatic Society Limited For the Year Ended 31[st] May 2023 

## **Note 7                         Stocks** 

|**Charitable activities:**<br>Opening Stock<br>Purchases<br>Cost of Sales<br>**Closing**|**Stock**<br>**Total**<br>**Bar/ Ice**<br>**Cream**<br>**£**<br>**£**<br>367<br>367<br>6,241<br>6,241<br>(6,087)<br>(6087|
|---|---|
||**521**<br>**521**|



## **Note 8                         Debtors and prepayments** 

## **Analysis of debtors** 

|**Analysis of debtors**||
|---|---|
|Prepayments and accrued income<br>**Total**|**This year**<br>**Last year**<br>**£**<br>**£**<br>2,830<br>2,187|
||2,830<br>2,187|



## **Note 9                         Creditors and accruals** 

## **8.1 Analysis of creditors** 

|Trade creditors<br>Accruals and deferred income<br>**Total**<br>**Note 10     Cash at bank and in hand**<br>Short term deposits<br>Cash at bank and on hand<br>**Total**|**Amounts falling due**<br>**within one year**<br>**Amounts falling due**<br>**after more than one year**<br>**2023**<br>**2022**<br>**2023**<br>**2022**<br>**£**<br>**£**<br>**£**<br>**£**<br>-<br>-<br>-                   -<br>5,249<br>420<br> - -|**Amounts falling due**<br>**within one year**<br>**Amounts falling due**<br>**after more than one year**<br>**2023**<br>**2022**<br>**2023**<br>**2022**<br>**£**<br>**£**<br>**£**<br>**£**<br>-<br>-<br>-                   -<br>5,249<br>420<br> - -|
|---|---|---|
||5,249|420<br> - -|
|||**2023**<br>**2022**<br>**£**<br>**£**<br>46,841<br>46,363<br>43,102<br>42,314|
|||89,943<br>88,677|



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Ledbury Amateur Dramatic Society Limited For the Year Ended 31[st] May 2023 

## **Note 11                         Charity funds** 

## **Details of material funds held and movements during the CURRENT reporting period** 

||||**Fund**||||**Fund**|
|---|---|---|---|---|---|---|---|
||**Type**|**Purpose and**<br>**Restrictions**|**balances**<br>**brought**||||**balances**<br>**carried**|
||||**forward**|**Income**|**Expenses**|**Transfers**|**forward**|
|**Fund names**|||**£**|**£**|**£**|**£**|**£**|
|General|U|General activities|219,404|94,785|(97,764)|5,720|216,425|
|Major||Major repairs and||||||
|Projects|U|refurbishments|17,831|-|-||17,831|
|||Ventilation||||||
|Major||System/New||||||
|Projects|R|Projector|-|5,720|-|(5,720)|-|
|**Total Funds as per balance sheet**|||237,235|100,505|(97,764)|-|234,256|
|**Designated funds**||||||||
|**Planned use**||**Purpose of the designation**||||**Amount £**||
|Major Projects|Fund|Major repairs and refurbishments|||sinking fund||17,831|



**Restricted Funds** – Grants and Donations were received for the specific purpose of spending on the new Ventilation system. These funds were spent on fixed assets within the year. The project was also partly funded through the Major Projects designated fund. The assets created are for the general benefit of the whole theatre and as a result they have been transferred to unrestricted funds. 

## **Details of material funds held and movements during the PREVIOUS reporting period** 

|||||**Fund**||||**Fund**|
|---|---|---|---|---|---|---|---|---|
||**Type**|**Purpose and**<br>**Restrictions**||**balances**<br>**brought**||||**balances**<br>**carried**|
|||||**forward**|**Income**|**Expenses**|**Transfers**|**forward**|
|**Fund names**||||**£**|**£**|**£**|**£**|**£**|
|General|U|General activities||195,799|38,946|(57,309)|41,967|219,404|
|Major||Major repairs and|||||||
|Projects|U|refurbishments||16,696|-|-|1,135|17,831|
|||Ventilation|||||||
|Major||System/New|||||||
|Projects|R|projector||-|43,102|-|(43,102)|-|
|**Total Funds as per balance sheet**||||212,495|82,048|(57,309)|-|237,235|
|**Designated funds**|||||||||
|**Planned use**|||**Purpose of the designation**||||**Amount £**||
|Major Projects|Fund||Major repairs and refurbishments|||sinking fund||17,831|



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Ledbury Amateur Dramatic Society Limited For the Year Ended 31[st] May 2023 

## **Note 12                         Transactions with trustees and related parties** 

## **12.1 Trustee remuneration and benefits** 

None of the trustees have been paid any remuneration or received any other benefits from an employment with the charity or a related entity 

## **12.2 Trustees' expenses** 

The following expenses have been paid to Trustees in the fulfilment of their voluntary activities with the charity. 

The re-imbursement of out of pocket expenses was incurred in their capacity as LADS members (not Trustees), for example in preparing stage productions, theatre maintenance and addition/replacement of theatre equipment: 

|Travel and Subsistence<br>Re-imbursement of out of pocket expenses<br>**TOTAL**<br>Number of trustees that expenses were paid to:<br>7|**2023**<br>**2022**<br>**£**<br>**£**<br>-<br>-<br>5,973<br>11,582|
|---|---|
||**5,973**<br>**11,582**|
||(2022:9)|



## **12.3 Transaction(s) with related parties** 

There have been no related party transactions in the reporting period. 

## **Note 13                         Company limited by guarantee** 

The company is limited by guarantee and has no share capital. 

Every member of the company undertakes to contribute to the assets of the company, in the event of winding up, such an amount as may be required, not exceeding £10. 

## **Note 14                         General Information** 

Ledbury Amateur Dramatic Society Limited is a private company, limited by guarantee, incorporated in England and Wales, registered number 10348636. The registered address is The Market Theatre, Market Street, Ledbury, Herefordshire, HR8 2AQ 

18