## **Houghton Regis Heritage Society (Charitable Incorporated Organisation)**
**Annual Report of the Trustees**
## **and Financial Statements**
**st for the Period Ended 31 December 2021**
## **Charity Number 1174720**
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## **Trustees Report for the period to December 31[st ] 2020**
## **Charity Name**
Houghton Regis Heritage Society
Charity Number 1174720 Registered Office C/O Houghton Regis Town Council Peel Street Houghton Regis LU5 5EY
**Trustees Office Held Term of Office Ends** David Hill Chair June 2024 Roger Turner Treasurer June 2022 Dudley Smy June 2023 Janet Smy Secretary June 2023 Tracey McMahon June 2024 Joanna Hillyard Resigned March 2020 Allan Grubb June 2023 Susan Thorne June 2023 Catherine Agagnoglu June 2023 Bankers Nat West, Dunstable
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**Trustees’ Report for the period to 31[st ] December 2021**
## **Aims and objectives**
To advance the education of the public in the history and heritage of the town of Houghton Regis, in particular but not exclusively through the collection, preservation and making available to the public of material and artefacts of historic significance by the establishment and maintenance of an archive and collection for the preservation of such material and artefacts and by the production of literature, films and recordings.
## **Governance and management**
The Society is managed by the Trustees whose are elected at the Annual General Meeting. The committee elected the Chair, Secretary and Treasurer. The powers of the management committee are set out in the Constitution agreed at the Annual General Meeting.
## **Summary of the main achievements during the period**
We review our aims, objectives and activities each year. This review looks at what we achieved and the outcomes of our work in the first six months of operation of the Charity. The review looks at the success of each key activity and the benefits they have brought to those groups of people we are set up to help. The review also helps us ensure our aim, objectives and activities remained focused on our stated purposes. We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aim and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set.
Covid measures, which came in to force in late January 2020, meant that the Society was unable to hold public meetings, which was very disappointing for the Trustees as public meetings are a key element of the Society’s remit. A virtual AGM with members was held, but few members could attend.
All Saints Church held an open day last September and the Society at which the Society had a stand. This was a highly successful event, with lots of interest in the Society’s stand from those attending and there were many people we had not spoken with before.
During this year the Management Committee met via Microsoft Teams, and towards the end of last year we had a meeting in one of the small rooms at the Houghton Hall Visitor Centre.
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We are pleased that we have been able to maintain good viewing figures throughout the Pandemic with our website and archive pages.
We continue to receive pictures and stories from the public and several new items have been added to the Heritage Society’s Archive – www.hrhsarchive.org.uk .
We will be pleased to accept any photographs, documents, etc, which you may have so that we can continue to add to it. The Archive is a record of the past history of Houghton Regis for today’s and tomorrow’s generations to enjoy and learn from. However it is not a static record and today’s images are tomorrow’s heritage. The Town is changing rapidly with the massive development of HRN1 and other house building and we hope that this development can be recorded.
Our website has also been updated regularly with news items.
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## **Financial Review**
The Charity reported a deficit of £479.78
Principal Funding Sources: Membership subscriptions amounted to £105. Houghton Regis Town Council Key Partner Grant £500. Donations £45.
Future funding will be via Member Subscriptions, fund raising activities and grants.
## **Structure, Governance and Management**
Governing Document
The Charity is governed by its Constitution (Articles of Association) and is a Charitable Incorporated Organisation (CIO), registered as a Charity on 19[th] September 2017. A copy of the Articles of Association can be found on our website – www.hrhs.org.uk In the event of the CIO being wound up members are required to contribute an amount not exceeding £1, which was paid with their initial subscriptions and is held in the Member Liability Fund.
## Recruitment and Appointment of Trustees
The directors of the company are also the Charity Trustees for the purposes of charity law. The Trustees form the management committee for the Charity. Mrs Rae Bird was appointed to the Management Committee. The Trustees are appointed for a period of three years, by election at the Annual General Meeting. All trustees give their time voluntarily and receive no benefits from the charity.
## Responsibility of the Trustees
Company law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charitable company as at the balance sheet date and of its incoming resources and application of resources, including income and expenditure, for the financial year. In preparing those financial statements, the Trustees should follow best practice and:
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent; and
- prepare the financial statements on the going concern basis unless it is not
- appropriate to assume that the company will continue on that basis.
The Trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 1985. The Trustees are also responsible for safeguarding the assets of the charitable company and for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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## **Balance Sheet for the Period ended 31[st ] December 2021**
|**Fixed Assets**
Tangible Assets
**Current Assets**
Current Account
Less Outstanding Cheques
**Debtors**
Current Balance
Cash
**Total Assets**
**Current Liabilities**
Creditors
Member Liability Fund
Member Liability for the Year
**Total Assets Less**
**Current Liabilities**
**Represented by**
General ReserveB/F
Surplus/(Deficit) for the Year
General Reserve C/F
Member Liability|£
**2021**
£
0.00
2611.63
0.00
2611.63
0.00
**2611.63**
30.00
1.00
**31.00**
**2580.63**
3091.41
-479.78
2611.63
-31.00
**2580.63**|**2020**
£
**0.00**
**0.00**
3151.91
-60.50
**3091.41**
3091.41
0.00
**3091.41**
29.00
1.00
**30.00**
**3061.41**
1698.50
1352.91
3091.41
-30.00
**3061.41**|**2020**
£
**0.00**
**0.00**
3151.91
-60.50
**3091.41**
3091.41|
|---|---|---|---|
||||0.00|
||||**3091.41**|
||||29.00
1.00|
||||**30.00**|
|||||
||||**3061.41**|
|||||
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## **Receipts and Payments for the Period Ended 31[st ] December 2021**
|**Receipts**
Subscriptions
Member Liability
Society Meetings/Quiz
Shows
Book Sales
Walks
Archive Web Site
Grants/Donations
**Total Income**
**Payments**
Stamps
Web Site
Society Meetings
Shows
Insurance
Equipment
Expenses
**Total Expenditure**
**Surplus/Deficit**
**Bank and Cash**
Bank at the start of the period
Cash at the start of the period
**Total**
Bank at the end of the period
Cash at the end of the period
**Total**|£
105.00
1.00
0.00
0.00
48.00
0.00
25.35
5.00|
|---|---|
||**724.35**
0.00
1020.64
0.00
0.00
141.90
11.99
29.60|
||**1204.13**
**-479.78**|
||3091.41
0.00|
||**3091.41**
2611.63
0.00|
||**2611.63**|
This statement includes all gains and losses in the period. All incoming resources and resources expended derive from continuing activities.
Approved by the Trustees on 1[st] February 2022 and signed on its behalf by
## **Roger Turner Treasurer**
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## **Statement of assets and liabilities at 31[st ] December 2021**
|**Cash Assets**
Current Account
Cash
**Total Cash Assets**|£
2611.63
0.00
**2611.93**|
|---|---|
## **Other assets**
2 Digital Recorders & 2 Lapel Microphones Panel Display Stand PC Projector
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## **Notes to the Accounts for the Period Ended 31[st ] December 2021**
## **1. Receipts & payments accounts**
Receipts and payments accounts are statements that summarise the movement of cash into and out of the organisation during the financial year. In this context "cash" includes cash equivalents, for example, bank accounts where cash can be readily withdrawn to pay for debts as they become due.
Subscriptions of £5 per member will be due in January 2022
## **2. Grants & Donations**
|Key Partner Grant HRTC
J Carroll Donation
S Goodchild Donation
S Thorne Donation
**Total**|£
500.00
15.00
20.00
10.00|
|---|---|
||**545.00**|
## **3. Trustees Remuneration**
No Trustee received any remuneration during the year.
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