## **BROOKVALE COMMUNITY ASSOCIATION** 

## **REPORT AND ACCOUNTS** 

**FOR THE YEAR ENDED 30[th] APRIL, 2025** 

Charity Registration Number 1174719 



**REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30th April 2025** a 

# **BROOKVALE COMMUNITY ASSOCIATION INDEX TO THE ACCOUNTS** 

Page 

- 3 Reference and Administrative Information 

- 4 - 6 Trustees’ Report 

- 7 Independent Examiner's Report 

- 8 Receipts and Payments Accounts 

- 9 Statement of Assets and Liabilities 

- 10 Notes forming part of the Accounts 

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**REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30th April 2025** a 

## **REFERENCE AND ADMINISTRATIVE INFORMATION** 

## **BCA TRUSTEES FOR THE PERIOD ENDING 30[th] APRIL 2025** 

MALCOLM MACINNES TED BLACKMORE SQUIRES CATHY WILLIAMS HELEN CAMPER ARUN MUMMALANENI 

ALISON THACKER CATHY MAWER  (Stepped down on 26 October 2024) 

## **REGISTERED AND PRINCIPAL ADDRESS** 

25 Highfield Chase Basingstoke Hampshire RG21 7SA 

## **BANKERS** 

Lloyds Bank PLC 25 Gresham Street London EC2V 7HN 

## **INDEPENDENT EXAMINER** 

David Fields Daybooks 44 Pennington Close Colden Common Winchester Hampshire SO21 1UR 

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**REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30th April 2025** a 

## **TRUSTEES’ REPORT FOR THE YEAR ENDED 30[th] APRIL 2025** 

The Trustees are pleased to present their Report together with the Financial Statements of the Charity for the year ended 30th April 2025, which were approved by the Committee on 7 August, 2025. The financial statements comply with current statutory requirements and the Charity Commission’s guidance applicable to charities preparing Receipts and Payments Accounts. 

## **BCA Governing Document** 

Brookvale Community Association (BCA) is a charity governed by its constitution that was adopted 24th February 1975 and updated May 2008. It is registered as a charity with the Charity Commission. Charity No 1174719. Its registered address is Brookvale Village Hall, Lower Brook St, Basingstoke RG21 7RP. Brookvale Community Association held an EGM on 24th November 2016 when it was agreed to adopt a new Constitution as a Charitable Incorporated Organisation (CIO). 

## **BCA Appointment of Trustees.** 

Trustees and honorary officers are elected by the members at the AGM. The trustees shall retire from office at the end of the annual general meeting three years after his or her appointment but shall be eligible for re-election. Trustees can be nominated by members associate members or existing Trustees. Our trustees benefit from ongoing professional development to help keep up-to date. 

## **BCA Constitutional Objects** 

To promote the benefit of the inhabitants of Brookvale and the neighbourhood (hereinafter called 'the area of benefit') without distinction of sex or of political, religious or other opinions, by associating the local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation, with the object of improving the conditions of life for the said inhabitants. To establish and secure the Village Hall (hereinafter called the 'Hall') and to maintain, or to co-operate with any local statutory authority in the maintenance and management of such a Hall for activities promoted by the Association and its constituent bodies in furtherance of the above objects. To promote such other charitable purposes as may from time to time be determined. The Association shall be non-party in politics and non-sectarian in 

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**REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30th April 2025** a 

religion. The area of benefit shall be Brookvale and the neighbourhood together defined by Basingstoke. 

## **BCA Reserves Policy** 

It is the policy of the charity to maintain free reserves at a level that balances our objective to develop and support services with our need to remain financially stable. A minimum level of free reserves equating to at least 3 months of unrestricted expenditure without any income is considered sufficient to cover management, administration and support costs and to respond to emergency needs which arise from time to time. We currently have more than six months cover. We are holding £8,200 “Designated” funding for a future electric to gas conversion at the hall which may need further bids to complete as an in-house solution. 

## **Assets Managed by the Trustees** 

BCA manages Brookvale Village Hall and fundraise to maintain and develop the building and ensure the building is there for community use. The building is currently provided by the Basingstoke and Deane Borough Council for a “peppercorn” ground rent and free of business rates. The Council do not envisage an increase in charges for the lease and rent being levied on the Charity in future years. The Charity Commission is Trustee for the lease, being for 80 years from 1 May 2008. 

## **Meetings** 

The Annual General Meeting of the Association was held in-person on Thursday 7th September 2024, followed by a talk from Roger Cansdale of the Basingstoke Canal Society about the “Last 5 Miles” walking route to the canal. The BCA Management Committee meets monthly with an annual Trustee Review Meeting to address strategy risks, policies and processes. 

## **Development Sub Committee** 

Members continue to work on behalf of the Brookvale community to ensure developments are what the local residents want and that issues of access around the Ward of Brookvale Kings Furlong and Town Centre are addressed. 

## **Hirers and Costs** 

Families were affected by the continually increasing cost of living with childrens’ parties being held for special occasions and not each year. Regular 

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**REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30th April 2025** a 

hirers and ad hoc hirers are gradually increasing.  Our energy costs increased four fold and continue to be paid under a “fixed” energy contract 

## **BCA Public Benefit for the Year Ending 2024-25** 

The BCA observes the Charity Commission’s guidance on public benefit. Free to attend and open to all Local Resident’s group meetings may use one of our hall spaces free of charge. There is increasing footfall within the Village Hall across the wide range of hosted group events and activities, family parties, community events and educational support. 

## **Activities & Events** (Free of charge) 

Brookvale Community Garden continues to be available for residents’ use, supported by Gardening Volunteers Sarah and Janice (beds), Mencap Green Fingers (grass cutting) and the County (hedge cutting). Brookvale in Bloom 15th year gave local residents the opportunity to show their garden work making Brookvale beautiful. Our Annual Thornycroft Day and Clock Project fundraising day included the popular factory memorabilia display by Garry Bone, heritage film footage and transport models and activities. 

Our weekly Thursday Community Coffee Mornings are well attended and followed by Warm Hub “low cost” hot snacks, giving Residents the opportunity to also meet committee members and plan events. Our 2[nd] Saturday Community Coffee Mornings give Residents the opportunity to talk about their concerns, consultations, new projects and local news. The Halloween and Santa Grotto children’s tea parties were held again in October and December. At the beginning of December we have a Saturday open morning for Residents to meet committee, help Christmas decorate and share festive food. 

We held a collection to plant a commemorative tree in our Community Garden for one of our departed volunteers Erik Baker. 

Signed………………………………………..       M. MacInnes Chair Date……………………………. 

Signed…………………………………………..C Williams Treasurer Date……………………………. 

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**REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30th April 2025** a 

## **Independent Examiner's Report to the Trustees of Brookvale Community Association** 

I report to the Trustees on my examination of the accounts of the Brookvale Community Association (the Charity) for the year ended 30[th] April, 2025, which are set out on pages 8 to 10. 

## **Responsibilities and basis of report** 

As the Charity’s Trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent Examiner's Statement** 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

- 1) the accounting records were not kept in accordance with  section 130 of the Act; or 

- 2) the accounts do not accord with those records. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this Report in order to enable a proper understanding of the accounts to be reached. 

## LD VAolds 

David Fields  FCMA Chartered Management Accountant 15[th] August, 2025 

Daybooks 44 Pennington Close Colden Common Winchester Hampshire SO21 1UR 

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**REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30th April 2025** a 

|sic|**30th April 2025**<br>sicBrookvale<br>a<br>Community Association|**30th April 2025**<br>sicBrookvale<br>a<br>Community Association|**30th April 2025**<br>a|a|
|---|---|---|---|---|
||**Receipts and Payments Account for Financial Year Ending 30th April 2025**||**Receipts and Payments Account for Financial Year Ending 30th April 2025**||
|**Prior Year**||**Current Year**|||
|**Total**||Unrestricted|Restricted|Total|
|**£**|**Receipts**|**£**|**£**|**£**|
|24,838  Hall Hire|24,838  Hall Hire|38,094|38,094|38,094|
|3,575  Hire deposits|3,575  Hire deposits|4,000|4,000|4,000|
|418  Events|418  Events|621|621|621|
|568  Donations|568  Donations|30|30|30|
|964  Lottery fund collections|964  Lottery fund collections|761|761|761|
|50  Lottery fund donations|50  Lottery fund donations|337|337|337|
|4,416  Grants|4,416  Grants|23,160|23,160|23,160|
|2,637  SSE FIT|2,637  SSE FIT|6,607|6,607|6,607|
|777  Other|777  Other|2,210|2,210|2,210|
|0  Thornycroft project inc donations|0  Thornycroft project inc donations|3,629|3,629|3,629|
|30|30Interest received|420|420|420|
|**38,273  Total Receipts**|**Total Receipts**|**79,869**|**0  7**|**79,869**|
||**Payments**||||
||_Direct Hall Expenditure:_||||
|533  Utilities - Water|533  Utilities - Water|1,133|1,133|1,133|
|4,014  Utilities - Power|4,014  Utilities - Power|3,447|3,447|3,447|
|2,769  Maintenance|2,769  Maintenance|2,126|2,126|2,126|
|0  Thorneycroft Project|0  Thorneycroft Project|30,000|30,000|30,000|
|6,539  Cleaning, materials and gardening|6,539  Cleaning, materials and gardening|6,941|6,941|6,941|
|960  Lottery fund draws|960  Lottery fund draws|320|320|320|
|3,657  Hall deposit refunds|3,657  Hall deposit refunds|3,624|3,624|3,624|
|2,226  Insurance|2,226  Insurance|2,454|2,454|2,454|
|1,584  Equipment Purchase|1,584  Equipment Purchase|1,540|1,540|1,540|
|769|769Safety Protection/ Certification|1,629|1,629|1,629|
|23,051  Sub totall Hall expenditure|23,051  Sub totall Hall expenditure|53,214|53,214<br>0  53,214|0  53,214|
||_Administration including:_||||
|244  Stationery|244  Stationery|144|144|144|
|2,685  Events|2,685  Events|2,163|2,163|2,163|
|1,798  Projects|1,798  Projects|625|625|625|
|1,050  Blurb costs|1,050  Blurb costs|1,335|1,335|1,335|
|1,455  Grant income returned|1,455  Grant income returned|0|0|0|
|0  Other - Licenses and accounting fees|0  Other - Licenses and accounting fees|616|616|616|
|0  Training|0  Training|49|49|49|
|4,473  Grant expenditure|4,473  Grant expenditure|128|128|128|
|2,343  Contractors|2,343  Contractors|150|150|150|
|1,965|1,965Internet|1,281|1,281|1,281|
|16,013  Sub total admininstration|16,013  Sub total admininstration|6,491|6,491<br>0|0<br>6,491|
||Asset purchases|0|0|0|
|**39,064**|**39,064Total Payments**|**59,705**|**59,705**<br>**0  59,705**|**0  59,705**|
|**(791)**|**Net surplus or (deficit)**|**20,164**|**20,164**<br>**0  20,164**|**0  20,164**|
|54,194|54,194Cash balances brought forward|53,403|53,403<br>**0**|**0**53,403|
|**53,403  Cash funds carried forward**|**403  Cash funds carried forward**|**73,567**|**567**<br>**0  73**|**0  73,567**|



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|sicBrookvale<br>Community Association|sicBrookvale<br>Community Association||**REPORT OF THE**<br>**TRUSTEES FOR THE**<br>**YEAR ENDED**<br>**30th April 2025**<br>a|**REPORT OF THE**<br>**TRUSTEES FOR THE**<br>**YEAR ENDED**<br>**30th April 2025**<br>a||
|---|---|---|---|---|---|
||**Statement of Assets and Liabilities as at 30**|**Statement of Assets and Liabilities as at 30th April, 2025**||||
|**Prior Year**|||**Current Year**|||
|**Total**||Unrestricted|Restricted|Total||
|**£**||**£**|**£**|**£**||
||**Cash funds**|||||
|40,423  Lloyds Bank Current Account|40,423  Lloyds Bank Current Account|18,047|18,047|18,047||
|12,265  Shawbrook Funds|12,265  Shawbrook Funds|12,684|12,684|12,684||
|0  CAF Bond|0  CAF Bond|20,000|20,000|20,000||
|615  Lottery cash|615  Lottery cash|736|736||736|
|0  Lottery funds account|0  Lottery funds account|22,000|22,000|22,000||
|100  Cash held for floats|100  Cash held for floats|100|100||100|
|53,403Total assets|Total assets|73,567|7<br>0|73,567||
||**Other monetary assets**|||||
|Assets retained for Charity use|Assets retained for Charity use|||||
|3,625  Held as custodian - Clock Project|3,625  Held as custodian - Clock Project|0|0<br>26,335|26,335||
|3,625|**Total other assets**|0|26,335|26,335||
||**Liabilities**|||||
|0  Creditors|0  Creditors|0|0||0|
|0  HMRC taxes and social security|0  HMRC taxes and social security|0|0||0|
|0|0**Total Liabilities**|0|0<br>0||0|



The notes on page 10 form part of these accounts 

The Charity’s governing document does not require the Charity to obtain an audit of its financial statements for the year ended 30[th] April, 2025 and in accordance with Section 145 of the Charities Act 2011 the Charity Trustees have elected to have the accounts independently examined. The Trustees confirm they have provided all information and explanations to the Independent Examiner in accordance with Section 33 of The Charities (Accounts and Reports) Regulations 2008. 

These financial statements were approved by the Trustees on 7 August, 2025 

Signed___________________________________________ C Williams, Hon Treasurer 

Signed___________________________________________ M Macinnes Chair 

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**REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30th April 2025** a 

## **BROOKVALE COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30[th] APRIL, 2025** 

## **1. Accounting Policies** 

## **a) Basis of Accounting** 

The Charity’s gross income in the financial year does not exceed £250,000 

and the Charity Trustees have therefore elected to prepare – 

a) a receipts and payments account, and 

b) a statement of assets and liabilities 

in accordance with Section 133 of The Charities Act 2011. 

The principal policies of the Charity are set out as follows. 

## **b) Financial Statements** 

The content and format of these financial statements are compliant with recommendations provided by the Charity Commission. 

## **c) Funds Structure Policy** 

Restricted funds are subject to restrictions on their expenditure by the donor. Unrestricted funds are available for use at the discretion of the Committee in furtherance of the general objectives of the Charity. 

## **2. Staff costs and trustee remuneration** 

There was no employee during the year. During the year one Member was paid £2,248 for services in accordance with s185 Charities Act 2011. One other Member was reimbursed for expenses incurred of £2,681. 

## **3. Value Added Tax** 

The Charity is not registered for VAT and thus any VAT incurred is wholly irrecoverable and is charged to the specified activity for which it was incurred. 

## **4. Taxation** 

The Charity is a registered charity and as such is exempt from tax on its income under Part 11 of the Income and Corporation Taxes Act 2010, as long as its income is applicable and applied for charitable purposes only. During the year all of the income was applicable and applied towards charitable purposes. 

## **5. Funds held as custodian** 

The Charity holds the funds for the Clock Project as custodian in a separate Lloyds bank account. The Clock Project is a joint partnership with Thorneycroft. 

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