**REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30[th] April 2021** 


**The Trustees are pleased to present their report together with the financial statements of the** charity for the year ended 30[th] April 2021. 

## **BCA Trustees for the year ending 2020/2021** 

MALCOLM MACINNES CATHY WILLIAMS ARUNA MUMMALANENI 

HELEN CAMPER CATHY MAWER ANDY BALL TED BLACKMORE SQUIRES 

## **BCA Governing Document** 

Brookvale Community Association (BCA) is a charity governed by its constitution that was adopted 24[th] February 1975 and updated May 2008. It is registered as a charity with the Charity Commission. Charity No 1174719. Its registered address is Brookvale Village Hall, Lower Brook St, Basingstoke RG21 7RP. Brookvale Community Association held an EGM on 24[th] November 2016 when it was agreed to adopt a new Constitution as a Charitable Incorporated Organisation (CIO). 

## **BCA Appointment of Trustees** 

Trustees and honorary officers are elected by the members at the AGM. The trustees shall retire from office at the end of the annual general meeting three years after his or her appointment but shall be eligible for re-election. Trustees can be nominated by members associate members or existing Trustees. 

The trustees undertake ongoing professional development to help keep up to date. 

## **BCA - the Objects of BCA** 

To promote the benefit of the inhabitants of Brookvale and the neighbourhood (hereinafter called 'the area of benefit') without distinction of sex or of political, religious or other opinions, by associating the local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation, with the object of improving the conditions of life for the said inhabitants. 

To establish and secure the Village Hall (hereinafter called the 'Hall') and to maintain, or to cooperate with any local statutory authority in the maintenance and management of such a Hall for activities promoted by the Association and its constituent bodies in furtherance of the above objects. 

To promote such other charitable purposes as may from time to time be determined. 

The Association shall be non-party in politics and non-sectarian in religion.  The area of benefit shall be Brookvale and the neighbourhood together defined by Basingstoke. 

## **BCA Public Benefit for the Year Ending 2020/21** 

The BCA has had regard to the Charity Commission’s guidance on public benefit. Its impact will be illustrated by the growing footfall in the Village Hall across the wide range of groups hosted and the family parties and community festivals in 2021. 



The Brookvale Community Garden continues to be available for residents’ use, supported by Dove House School trainees. 

**Events** organised by BCA included the 11th year of **Brookvale in Bloom.** The event gave local residents the opportunity to show their work in their gardens that makes Brookvale a beautiful place to live, although the Prizegiving Tea was cancelled. The Mayor kindly supported us by sending prize letters to each entrant. 

The free Sustainability Day, the play produced by Proteus, and The Halloween kids disco were all cancelled because of Covid-19 restrictions. 

The NCT B.A.B.I.E.S service and NCT Branch meetings, the Toddler Group and all the Brookvale groups were suspended. 

Because of the Covid-19 regulations, the **Annual General Meeting** of the Association could not be held in-person on 3rd September 2020, but on-line and by email 1st October 2020 instead 

**The lottery** continues to be run by Cathy Mawer and BCA thank her for her continued commitment. Funds from the lottery will go towards the Hall redevelopment. 

**The Blurb (newsletter) and the website** (at Brookvale.org.uk) continue to offer information to the community of Brookvale about what’s going on. This year **BCA** managed to produce 3 Blurbs going out to over 1900 homes each time. The committee would like to thank those (Malcolm and others) that help to pull the Blub together and those volunteers that distribute it. 

The BCA website undergoes continual update and improvement. Our thanks go to Jeremy Beare and now to Andy Ball. The BCA also has a very active Facebook page, to distribute up-to-date news, and get views and feedback from the community. 

## **Hiring of the hall** has not been available 

**The Development Sub Committee** continues to work on behalf of the Brookvale community to ensure developments are what the local residents want and that issues of access around Brookvale are addressed. 

## **Grants** 

Brookvale Community Association has received the automatic national support and restart grants, which has brought income up to pre-Covid levels 

## **BCA Reserves Policy** 

It is the policy of the charity to maintain free reserves at a level that balances our objective to develop and support services with our need to remain financially stable. A minimum level of free reserves equating to at least 3 months of unrestricted expenditure without any income is considered sufficient to cover management, administration and support costs and to respond to emergency needs which arise from time to time. Restricted reserves include grants received for equipment. 

## **Assets Managed by the Trustee** 

BCA manages Brookvale Village Hall and fundraise to maintain and develop the building and ensure the building is there for community use. The building is currently provided by the Basingstoke and Deane Borough Council for a “peppercorn” ground rent and free of business rates. The Council do not envisage an increase in charges for the lease and rent being levied on the Charity in future years. The Charity Commission is Trustee for the lease, being for 80 years from 1 May 2008. 



## **Note from Chair of Trustees** 

The charity has not managed to deliver community events/activities, but has continued to maintain the hall successfully. 

The committee needs more volunteers to continue to deliver our community events as volunteer resources are dwindling.  I have to thank these volunteers for the support they give. Without them the community would not have a hall and I am very grateful to their ongoing support. 

The **solar panels** funded by Developers Contributions, known as Section 106, continue to cut costs and provide income. 

Work on the **Hall upgrade** has continued throughout the year. Our continuing thanks to the volunteer team that is making the project happen. 

There are now 59 signed-up members of BCA, but, as always, we need more active volunteers. 

The most notable event of 2021 is, of course, the Corvid-19 pandemic. Brookvale Village Hall has been mainly closed since 14[th] March 2020. There has been little letting income since, although safety and security maintenance costs have continued. Trustees have maintained a strong reserve of funds over previous years, and have a recovery plan that allows 24 months to return to full revenue. 

Volunteers have been busy deep cleaning, reorganising and ensuring that we meet all the requirements for groups to safely restart with the necessary Covid19 protocols in place. 

The Accounts this year show a strong balance sheet, sufficient to decide to renew a 12 month bond investment, and the Trustees are confident of the charity’s ability to continue as a going concern. 

Finally – my personal thanks to all those that supported the BCA in **2020/21** . Let’s hope the success continues into coming years. 

Signed ........... M. MacInnes Chair Date 5/5/2021 

Signed . ........ C Williams Treasurer Date 5/5/2021 



Brookvale Community Association
Charity No 1174719
Receipts and Payments Account for Financial Year Ending 30th April 2021
Charlty No 269386
Receipts
May 20 to Apr21
May19_Apr 2020
Blurb adverts
Hall Hire
Hire deposits
Events
Donations
Lottery fund collections
Lottery fund Interest
Grants
SSE FIT
Other
Shawbrook bank interest re￿iVed
Total Receipts
£20 00
£2,284.00
£50.00
£40.00
£23,864.00
£650 00
£569 00
£54 00
£1,131.00
£10000
£1,029.00
£1.00
£19.907.00
£4,811.00
£455.00
£16800
£D.00
£4,842.00
£20.00
£0.00
Payments
Hall
£1,259
£4,132
£737
£2,158
£960
25
£2,085
£3,469
£764
£15,769
£2,774
£2,692
£0
£1,988
£960
£684
£2.055
£511
£1,953
£13.S17
Maintenance -
sink
Cleaningl malerialsl gardening
Lottery fund draw5
Hall dèposit refunds
Insurance
Equipment Purchase
Safety Prolectionl Certification
Sub-Total
Adminislralion including
stationery
Events
Blurb
Stsff training
AGM
Other
Wages
Covid
Internet
Totsl Payments
£191
£273
¢688
£25
£0
£491
£831
£672
£0
£0
£1,235
£4,891
£0
Licenceslaccountsnt
& fees
£0
£838
£747
Balance (Deficiti
Bank Balance on 3010412021
Shawbrook 12-month Bond
Lollery bank balance
Lollery ¢88h balance
Cash held for floats
Toddler cash float
Total assets
£40 822
£12 168
£1,310
£283
£100
£141
£31.947
£12.000
£1,236
£287
£100
£141
Signed
C W511iams, Hon Treasurer
Signed
M Macir¢nes
Chair
.171

REGISTERED CHARITY NUMBER: 1174719
ort of the Trustees and
ncial Statemenls for the Year Ended 3
for
Brookvale Communit Association
Unaudited Fin
ril 2021

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
BROOKVALE COMMUNITY ASSOCIATION
On accounts for the y8ar
ended
Charity no
(If any)
3010412021
1174719
Set out on pages
34
I report to the trustees on my examination of the accounts of the above
charily {'the Tru$Y) for the year ended 3010412021.
Respon$ibilitios and As the charity trustees of the Trust, you are responsible for the preparation
ba$ls of r8port of the accounls in accordanc8 With the requirements of the Charities Act
2011 1"the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145{5){b) of the Act.
I have compleled my examination. l ¢onfim that no material matters have
come to my attention (other than that di$¢losed below ') in ¢onne¢lion with
the examination which gives me cause to believe that in, any material
respect..
accounting records wer8 not kept in accordance wilh section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's ststement
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable
proper understanding of the acGounts to be reached.
Please dalat8 the words in the brackets rf they do not apply.
Slgnod:
Date:
os
20
Name:
CHARLorrE DERBYSHIRE FCCA
Relevant professlonal
qualificationls) or body
{If any)..
CHARTERED CERTIFIED ACCOUNTANT
Address:
7 LONDON STREET, WHITCHURCH
HAMPSHIRE, RG28 7LH
IER

Section B
Disclosure
Only complete if the examiner needs to highlight matters of concem (see CC32,
Independent examination of charity accounts.. directions and guidance for
examiners).
Give here brief details of
any items that the
examlner wishes to
di$closg.
NOTHING TO DISCLOSE
IER

Brookvale
REPORT OF THE TRUSTEES FOR THE YEAR
ENDED 30 April 2021
Cornmunity Association
The Trustees are pleased to preseiit thelr report together with the financlal
ststements of the charity for the year ended 30 April 2021.
BCA Trustees for the year ending 202012021
MALCOLM MACINNES
CATHY WILLIAMS
ARUNA MUMMALANENI
HELEN CAMPER
ANDY BALL
C4THY MAWER
TED BLACKMORE SQUIRES
BCA Goveming Document
Brookvale Community Association (BCA) is a charity governed by its constitution that was adoptsd
24 February 1975 and updated May 2008. It is registered as a charity with the Charity
Commission. Charity No 1174719. Its registered address is 8rookvale Village Hall, Lower Brook St,
Basingstoke RG21 7RP. Brookvale Community Association held an EGM on 24 November 2016
when It was agreed to adopt a new Constitution as a Charitable Incorporated Organisation (CIO).
BCA Appointment of Trustees
Trustees and honorary officers are elected by the members at the AGM. The trustees shall ￿tI
from office at the end of the annual general meeting three years after his or her appointment but
shall be eligible for re-election. Trustees can be nomlnated by members associate members or
existing Trustees.
The trustees undertake ongoing professional development to help keep up to date.
BCA - the Objects of BCA
To promote the benefit of the inhabitants of Brookvale and the neighbourhood (hereinafter called
'the area of benefit? without di5tinttion of sex or of political, religious or other opinions, by
associating the local authorities, voluntsry organisations and inhabitants in a common effort to
advance education and to provide facilities in the interests of social welfare for recreation and
leisure time occupation, with the objett of improving the conditions of life for the said inhabitants.
To establlsh and secure the Village Hall (hereinafter called the 'Hall') and to maintain, or to co-
operate with any l¢xal ststutory authority in the maintenance and management of such a Hall for
activities promoted by the Association and its constituent bodies in furtherance of the above
objects.
To promote such other Charitsb￿ purposes as may from time to time be determined.
The Association shall be non-party in politics and non-sectarian In religion. The area of benefit
shall be Brookvale and the neighbourhood together defined by Baslngstoke.
BCA Public Benefit for the Year Endlng 2020121
The BCA has had regard to the Charity Commission s guidan￿ on public benefit. Its impact wlll be
illustrated by the growing footfall in the Village Hall across the wide range of groups hosted and
the family parties and community festtvals in 2021.

The Brojkvale Community Garden continues to be available for residents, use, supported by Dove
House School trainees.
Events organised by BCA included the Ilth year of Brookvale in Bloom. The event gave local
residents the opportunity to show their work in their gardens that makes Brookvale a beautiful
place to live, although the Prizegiving Tea was cancelled. The Mayor kindly supported us by
sending prize letters to each entrant.
The free Sustainabllity Day, the play produced by Proteus, and The Halloween kids disco were all
cancelled because of Covid-19 restrictions.
The Ncf B.A.B.l.E.S service and Ncf Branch meetings, the Toddler Group and all the Brookvale
groups were suspended.
Because of the Covid-19 regulations, the Annual General Meeting of the Association could not
be held in-person on 3rd September 2020, but on-line and by email 1st October 2020 instead
The lottery continues to be run by Cathy Mawer and BC4 thank her for her continued
commitment. Funds from the lottery will go towards the Hall redevelopment.
The Blurb (newsletter) and the website (at Brookvale.org.uk) continue to offer info￿natIon to
the community of Brookvale about what's going on. This year BCA managed to prc*Juce 3 Blurbs
going out to over 1900 homes each time. The committee would like to thank those (Malcolm and
others) that help to pull the Blub together and those volunteers that distribute it.
The BCA website undergoes continual update and improvement. Our thanks go to Jeremy Beare
and now to Andy Ball. The BCA also has a very active Facebook page, to distribute up-to-date
news, and get views and feedback from the community.
Hlrlng of the hall has not been available
The Development Sub Commlttee continues to work on behalf of the Brookvale communty to
ensure developments are what the local residents want and that Issues of access around
Brookvale are addressed.
Grants
Brookvale Community Association has received the automatic natlonal supFort and restart grants,
which has brought income up to pre-covid levels
BCA Reserves Policy
It is the policy of the charity to maintain free reserves at a level that balantrs our objective to
develop and support servi￿5 wtth our need to remain financially stsble. A minimum level of free
reserves equating to at least 3 months of unrestricted expenditure without any income is
considered sufficient to cover management, administration and support costs and to respond to
emergency needs which arise from time to time. Restricted reserves include grants received for
equipment.
Assets Managed by the Trustee
BCA manages Brookvale Village Hall and fundraise to maintsin and develop the building and
ensure the building Is there for communty use. The building is cU￿entlY provided by the
Basingstoke and Deane Borough Council for a "peppercom" ground rent and free of business
rates, The Council do not envisage an increase in charge5 for the lease and rent being levled on
the Charity in future years. The Charity Commission is Trustee for the lease, being for 80 years
from 1 May 2008.

Note from Chair of Trustees
The charity has not managed to deliver community eventslactivÈties, but has continued to
maintsin the hall successfully,
The committee need5 more volunteers to continue to deliver our community events as volunteer
resources are dwindling. I have to thank these volunteers for the support they give. Without them
the community would not have a hall and I am very grateful to their ongoing support.
The solar panels funded by Developers Contributions, known as Section 106, continue to cut
costs and provide income.
Work on the Hall upgrade has conlinued throughout the year. Our continuing thanks to the
volunteer team that is making the project happen.
There are now 59 signed-up members of BCA, but, as always, we need more active volunteers.
The most notable event of 2021 is, of course, the Corvid-19 pandemic. Brookvale Village Hall has
been mainly closed since 14 March 2020. There has been little letting income since, although
safety and security rnaintenance costs have continued. Trustees have maintained a strong reseNe
of funds over previous years, and have a recovery plan that allows 24 months to return to full
revenue.
Volunteers have been busy deep cleaningi reorganising and ensuring that we meet all the
requirements for groups to safely restart with the necessary Covid19 protocols in place.
The Accounts this year show a strong balance sheet, sufficient to decide to renew a 12 month
bond investrnent, the Trustees are confident of the charity's ability to continue as a going
concem.
Final
my personal thanks to all those that supported the BCA in 2020121. Let's hope the
success continues into coming years.
Signed
M. Ma¢lnnes Chair
Date 51512021
Signed
C Williams
Treasurer
Date 51512021

Brookvale Community Association
Charity No 1174719
RKeipts and Payments Account for Financlal Year Ending 30th Aprfl 2021
Charlty No 269386
Rocoipts
May 20 to Apr 21
May19_Apr 2020
Blurb adverts
Hall Hire
Hire deposits
Even15
Donations
Lottery fund colleclien8
Lottery fund inler8St
Grants
SSE FIT
Other
Shawbrtrok bank intsresl received
Total Rgceipts
£20.00
£2.284.00
£50.00
£0.00
£100.00
£1,029.00
£1.00
£19.907.DO
£4,811 00
£455.00
£16800
£40.00
£23,864 00
£650.00
£569.00
£54.00
£1.131.OD
£1.00
£0.00
£4.842.0
£20.00
£0.00
Payments
Hall
£1.259
£4,132
£737
£2,158
£960
£225
£2,065
£3,469
£764
£16,769
£2,774
£2,692
£0
£1,988
£960
£e84
£2,055
£511
£1,953
£13,61T
Mainlenarce-
sink
C18aningl m8torialsl g2rdèning
Lottery fund draws
H811 deposit relunds
Insurance
Equipmgnl Purchase
Safety Prctectionl Ge￿"ficatIOn
Sub-Total
Administration includng
stationery
Events
Blurb
Staff training
AGM
Other
Wages
Covid
Int8m81
Total Payments
£191
£273
£888
£25
£0
£1,181
£0
£838
£747
£491
£831
£872
£0
£0
£1,23S
£4,891
£0
£384
Licencesl8ccountant
& fees
Balanc* ID&flcltl
Bank Balance on 3010412021
Shawbrook 12-month Bond
Lottery bank balance
Lottery cash bal8n¢g
Cash hald for floats
Toddler eash float
Totsl assets
£40,822
£12,168
£1,310
£283
£1 CIO
£141
£31,947
£12.000
£1,236
£287
£100
£141
Signod
C William$, Hon Treasurer
M M8cinng$
Chair