xlfCIX
Xtrax (Hastings and Rother)
Charitable Incorporated Organisation
Registered Charity Number: 1174692
Trustees. Annual Report and
Financial Statements
For the year ended
31st March 2025

Xtrax {Hastings and Rotherl
Registered Charity Number: 1174692
CONTENTS OF THE FINANCIAL STATEMENTS
FOR YEAR ENDED 31"MARCH 2025
CONTENTS
Page
Report of the Trustees
Independent Examinerfs Report
Statement of Financial Activities
Balance Sheet
Notes to the Accounts
10-15
pg.2

Xtrax {Hastings and Rotherl
Registered Charity Number: 1174692
REPORT OF THE TRUSTEES
ST
FOR THE YEAR ENDED 31 MARCH 2025
The trustees of Xtrax (Hastings and Rotherl present its annual report and financial statements for the year
ended 31" March 2025.
CHARifi INFORMATION
Name of Charity:
Xtrax {Hastings and Rother)
Other Names by which the charity is known:
Xtrax
Principal Address:
Rose Cottage, 7 Gotham Alley, Hastings, TN34 IHB
Registered Charity Number:
1174692
Governing Document:
CIO- Foundation Registered at Charity Commission on
18 Sep 2017, Amended on 23 Oct 2018
Trustees:
S. Manwaring, Chair {elected 15/04/2018)
D. Kitson (elected 13/07120231
P. Moss {Elected 04107/2024)
N. Jenner {ResiEned 07/11/241
Bankers:
Lloyds Bank. Hastings Branch. 17 Wellington Place,
Hastings. East Sussex, TN34 INX
Independent Examiner:
Blue Ridge Accounting Services Ltd
The Old Court House
North Trade Road
Battle
East Sussex TN33 OEX
pg.3

Xtrax {Hastings and Rotherl
Registered Charity Number: 1174692
REPORT OF THE TRUSTEES (Convd)
FOR THE YEAR ENDED 31" MARCH 2025
The trustees of Xtrax (Hastings and Rother) present its annual report and financial statements for the year
ended 31" March 2025.
STRucfuRE. GOVERNANCE AND MANAGEMENT
The charity is constituted and operates under the rules of its constitution adopted and accepted onto the
th
register of charities as a Charitable Incorporated Organisation on the 18 September 2017, amended 23,
October 2018.
The charity is managed by an executive committee (the trustees) which meets monthly to consider such
matters as funding and staffing as the overall direction of the project. The day to day running of the project
is delegated to a staff team.
The methods adopted forthe recruitment and appointmentof new trustees is laid down in the constitution.
Objectives
To act as a resource for young people up to the age of 24 living in the Hastings and Rother area by providing
advice and assistance and organising programmes of physical, educational and other activities as a means
of.. -
al advancing in life and helping young people by developing their skills, capacities and capabil ities to
enable them to participate in society as independent, mature and responsible individuals.
bl advancing education.
cl relieving unemployment.
dl providing recreational and leisure time activity in the interests of social welfare for people living in
the area of benefit who have need by reason of their youth, age, infirmity or disability, poverty or
social and economic circumstances with a view to improving the conditions of life of such persons.
Public benefit statement
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have
due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit,.
Summary of the main activities and achievements undertaken for the public benefit
In accordance with its charitable aims and to further public benefit XTRAX undertook the following activity
duringthe reporting period:
The Charity offered a comprehensive free and accessible Information Advice and Guidance service to the
most vulnerable and marginalised young people supportingthem across a range of issues including housing,
health, employment, education.
Over 500 1-2-1 sessions were undertaken with 110 being focussed on housing and homele55ness, 222
general advice, 109 health (particularly mental health).
The Charity offered So open drop-in sessions offering a safe space for young people to access activities and,
for those who are insecurely housed. food washing facilities and food parcels.
pg.4

Xtrax {Hastings and Rotherl
Registered Charity Number: 1174692
REPORT OF THE TRUSTEES {ConVd)
FOR THE YEAR ENDED 31ST MARCH 2025
Recognising that a number of the young people served by the charity are young parents we extended our
provision to set up a young parents support seniice with groupwork, and access to practical support.
On numerous occasions the workers and volunteers of the charity acted as an advocate for young people
enabling successful referrals to other agencies. Specifically, we have worked in partnership with the
Hastings Advice and Representation Centre IHARCI to offer sessions within ￿RAx but also support young
people with complex benefit claims or appeals in areas linked to health and disability. Through this service
we were able to maximise young people's income from their benefit entitlements which would otherwise
not be claimed.
Alongside this work we have enabled young people to receive grants from the Silver Lady Fund (resources
to set up homel and the Magdalen and Lasher Charity.
We know that not all young people will attend the centre-based drop-in sessions or advice provision, and
we have continued our regular street outreach programme. Here a team of trained youth workers contact
young people wherever they are and offer them support and access to our services.
During the year 29 outreach sessions were conducted in the Town Centres, along the seafront, in parks and
open spaces and other areas where young people congregate.
The past year partnership work with Hastings Commons has been a success with the use of their facilities
and shared staffing. Outreach work has yielded new contacts at the drop-in session and I:1 appointments.
Developments in employability with young people getting closer to the job market with employment
experiences that are paid. References for the young people, improved confidence and enhanced CVS. An
uplift in employability related work with young people has been noted. We achieved positive outcomes
during the year for 27 young people.
During the financial year, the charity continued to benefit from the second year of 3-year funding secured
from UK Youth and The Tudor Trust. We were successful in securing new grant funding from Sussex
Community Foundation Trust and Ernest Kleinwort. In addition, The Blagrave Trust continued their financial
support to the charity, assisting us in our continued work providing advice. advocacy, and practical support
to the most marginalised young people in Hastings.
We pride ourselves on being a charity who listen and respond to young people and provide opportunities
for them to influence the services we offer is important to us
Future plans
During the next period, as well as delivering our core service, we envisage that we will be moving into
premises which have been created for us as part of the Youth Infrastructure Fund initiative at Eagle House
and recruit other trustees, donors and stakeholders to support our work.
pg.5

Xtrax {Hastings and Rotherl
Registered Charity Number: 1174692
REPORT OF THE TRUSTEES {ConVd)
FOR THE YEAR ENDED 31" MARCH 2025
Financial review
Total income for the year was £121,868 (2024: £171,141). Total expenditure was £117,579 12024:
£142,104). At the year-end there were unrestricted funds of £39,564 {2024- £41,942) and restricted funds
of £19,95012024: £13,283).
The charity's policy on reserves
At the balance sheet date on 31" March 2025, Xtrax had net assets of £59,514 {2024.' £55,225). The total
operating costs for the Centre for the year amounted to £117,579 (2024: £142,104) and overall total
reserves was £59,51412024: £55,225). Therefore, the level of reserves on 31" March 2025 represented
approximately 6 months funding for running costs.
Risk Assessment
The trustees have identified and reviewed the risks both financial and non-financial to which Xtrax might be
exposed. They have taken steps to mitigate the impact of such risks.
Responsibilities of the Trustees
The Trustees are responsible for preparing financial statements in accordance with applicable law and
United Kingdom generally Accepted Accounting Practice.
Under Charity law the trustees are required to prepare financial statements for each financial year which
give a true and fair view of the charity's financial activities during the year and of its financial position at the
end of the year (unless the charity is entitled to prepare accounts on the alternative receipts and payments
basis). In preparing those financial statements the Trustees are required to:
a) Select suitable accounting policies and apply them consistently.
b) Make judgements and estimates that are reasonable and prudent.
c) state whether applicable accounting standards and statements of recommended practice
have been followed, subject to any departures disclosed and explained in the financial
statements.
d) Prepare the financial statement on a going concern basis unless it is inappropriate to presume
that the charity will continue in operation.
The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy the
fi nancial position of the charity and which enables the Trustees to ascertain the financia I position of the
charity and to ensure thatthe financial statement complywith the Charities Act 2011, the Charity (Accounts
and Reports) regulations 2008 and the provisions of the constitution. The Trustees are also responsible for
safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and
detection of fraud and other irregularities.
th
This report was approved by the Trustees on 25 September 2025 and signed on its behalf by:
',Sep 28, L025 L3-56
S. Manwaring- Chair {Trusteel
D. Kitson (Trusteel
pg.6

Xtrax {Hastings and Rotherl
Registered Charity Number: 1174692
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF XTRAX (HASTINGS AND ROTHER)
ST
FOR THE YEAR ENDED 31 MARCH 2025
I report to the charity trustees on my examination of the accounts of Xtrax (Hastings and Rotherl for the
year ended 31" March 2025.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The trustees consider that an
audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an
independent examination is needed.
It is my responsibil ity to:
examine the accounts under section 145 of the Charities Act 2011,
to follow the procedures laid down in the General Directions given by the Charity Commission (under
section 145(51{bl of the Charities Act 2011, and
to state whether particular matters have come to my attention.
Basis of independent examinerfs report
My examination was carried out in accordance with General Directions given by the Charity Commission.
An examination includes a review of the accounting records kept by the charity and a comparison of the
accounts presented with those records. It also includes consideration of any unusual items or disclosures
in the accounts and seeking explanations from the trustees concerning any such matters. The procedures
undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion
is given as to whether the accounts present a 'true and fairf view, and the report is limited to those matters
set out in the statement below.
Independent examinerfs statement
In connection with my examination, no matter has come to my attention:
which gives me reasonable cause to believe that in any material respect the requirements:
to keep accounting records in accordance with section 130 of the Charities Act 2011,. and
to prepare accounts which accord with the accounting records and comply with the accounting
requirements of the 2011 Act
have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of
the accounts to be reached.
L. Brown
Blue Ridge Accounting Services Ltd
The Old Court House
North Trade Road
Battle
East Sussex TN33 OEX
Dated: 08110/2025
pg.7

Xtrax {Hastings and Rotherl
Registered Charity Number: 1174692
STATEMENT OF FINANCIAL AcfiviTIES
FOR THE YEAR ENDED 31"MARCH 2025
Restricted
funds Unrestricted
2025
funds 2025
Total
Funds
2025
Total
Funds
2024
Note
INCOMING RESOURCES
Incoming resources from generated funds-
Donations, legacies and grants:
Grants and donations
Fundraising
10.215
75.2f
85.475
138,317
684
10.215
75.2f>O
85.475
36.393
36.393
111.653 121.868
139,001
32,140
171,141
Other incoming resources
Total incoming resources
10.215
RESOURCES EXPENDED
Charitable activities-
Support costs for grants and activities
Governance costs
Total resources expended
112.194 115.742
1.837
1.837
114.030 117.579
137,661
4,443
142,104
NET INCOME/(EXPENDITURE) FOR THE
YEAR
6.667
(2.378)
4.289
29,037
RECONCILIATION OF FUNDS
Net movement in funds
6.667
(2.378)
4,289
29,037
Total funds brought fonplard
13.283
41.942
55.225
26,188
TOTAL FUNDS CARRIED FORWARD
19.950
39.564
59.514
55,225
pg.8

Xtrax {Hastings and Rotherl
Registered Charity Number: 1174692
BALANCE SHEET
AT 31" MARCH 2025
Total
Funds
2025
Total
Funds
2024
Note
Fixed Assets
Tangi ble assets
Current Assets
Debtors
Cash at bank and in hand
io
272
73.467
73.739
56,239
56,239
Creditors
Amountsfalling due within one
year
li
(14.225)
11,0141
Net Current Assets
59,514
55,225
Net Assets
59.514
55,225
Represented by:
Restricted funds
Unrestricted funds
19,950
39,564
13,283
41,942
Total Funds
59,514
55,225
th
These financial statements were approved by the Board of Trustees on 25 September 2025 and signed
on its behalf by:
Sue Manbvaring Isep 28, 2025 13..5
".42 GMT+ll
D Kitson (Oct 7, 2025 09".57."19 GMT+il
S. Manwaring- Chair (Trusteel
D. Kitson (Trusteel
pg.9

Xtrax {Hastings and Rotherl
Registered Charity Number: 1174692
NOTES TO THE ACCOUNTS
ST
FOR THE YEAR ENDED 31 MARCH 2025
1. Accounting Policies
Basis of accounting
The financial statements have been prepared under the historical cost convention with items
recognised at cost or transaction value, unless otherwise stated in the relevant notes, in accordance
with the Charities Act 2011; Charities SORP 'Accounting and Reporting by Charities: Statement of
Recommended Practice, and UK Financial Reporting Standard applicable to charities effective l January
2019 and the Companies Act 2006.
Income
Income is recognised in the Statement of Financial Activities once the charity become5 entitled to the
funds, it is probable that the income will be received and the amount can be measured reliably.
No amounts are included in the financial statements for services donated by volunteers.
Expenditure and liabilities
Expenditure is recognised on an accruals basis and has been included under expense categories that
aggregate all costs for allocation of activities.
Where costs cannot be directly attributed to
particular activities, they have been allocated on a basis consistent with the use of the resources.
The charity is not registered for VAT; thus, all costs are shown inclusive of VAT charged.
Liabilities are recognised as soon as there is a legal or constructive obligation to pay out resources.
Governance costs include the costs of preparation and examination of the statutory accounts, the
cost of trustee meetings and the cost of any legal advice on governance or constitutional matters.
Grants offered subject to conditions which have not been met at the year-end date are noted as a
commitment but not accrued as expenditure.
Tangible assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated
useful life, based on standard rates used in the sector.
Fixtures, fittings and equipment
Computer equipment
3 years
3 years
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the trustees in
furtherance of the general objectives of the charity and which have not been designated for other
purposes.
Restricted funds are funds which are to be used in accordance with Specific restrictions imposed by
donors which have been raised by the charity for particular purposes. The cost of raising and
administering such funds are charged against the specific fund.
pg. 10

Xtrax {Hastings and Rotherl
Registered Charity Number: 1174692
NOTES TO THE ACCOUNTS {ConVd)
ST
FOR THE YEAR ENDED 31 MARCH 2025
Debtors
Debtors are recognised at the settlement amount due.
Prepayments are valued at the amount prepaid.
Cash at bank and in hand
Cash at bank and in hand includes small amounts of cash, and bank deposits repayable on demand in
both current and deposit accounts.
Creditors
Creditors are recognised where the charity has a present obligation resulting from a past event that will
probably result in a transfer of funds to a third party and the amount due to settle the obligation can
be measured or estimated reliably. Creditors are normally recognised at their settlement amount,
usually the invoice amount.
Accrued amounts are normally valued at their settlement amount.
pg. 11

Xtrax {Hastings and Rotherl
Registered Charity Number: 1174692
NOTES TO THE ACCOUNTS {ConVd)
ST
FOR THE YEAR ENDED 31 MARCH 2025
2. Grants, Legacies & Donations
Restrirted
funds Unrestrirted
2025
funds 2025
Total
funds
2025
Total
funds
2024
Note
10.215
75,260
85.475
139,001
Grants and donations including the following:
Blagrave Trust
National Lottery Community Fund for IT costs
National Lottery Community Fund
Ernest Kleinwort
Children in Need
Foreshore Trust
Sussex Community Foundation
Silver Lady Trust
The Albert Hunt Trust
SCDA
Trusthouse
Tudor Trust
UKYouth Fund
Gift Aid
Fundraising
Donations:
Galbraith CS (Green Insurance)
William Shadwell Charity
Hastings Charitable Institutions Trust
The Frances & Eric Ford Charity Trust
Martyn Hyland funeral donations
Hastings Methodist Church
Sundry donations
12,000
12,000
13,900
60,000
160
10.000
215
5,000
15,000
215
2,500
4,000
500
35,000
15,000
825
35,000
15,000
825
37,000
15,000
1,031
684
889
250
250
1,000
1,000
2,019
loo
1,218
139,001
5,240
75,260
5,240
85,475
10,215
pg. 12

Xtrax {Hastings and Rotherl
Registered Charity Number: 1174692
NOTES TO THE ACCOUNTS {ConVd)
ST
FOR THE YEAR ENDED 31 MARCH 2025
3. other incoming resources
Restricted
funds Unrestricted Total funds
2025
funds 2025
2025
Total
funds
2024
Misc. income
Management support income
Premises sessional hire income
395
12,404
23.594
395
12,404
23.594
4,484
13,200
14,456
36,393
36,393
32,140
CHARITABLE ACTIVITIES COSTS:
4. Support Costs for grants and activities
Restricted
funds
2025
Unrestricted
funds 2025
Total funds
2025
Total
funds 2024
Staff costs
Rent
Rates
Water rates
Light & heat
Waste disposal & cleaning
Telephone and internet
Equipment
Insurance
Travel/parking expenses
Printing, postage & stationery
Advertising/publicity/events/recruitment
Refurbishment / Repairs & maintenance
Office expenses/general admin.
Satel lite TV and licence
IT equipment costs
Professional Services/Accountancy
DBS charges
Bank charges
Subscriptions/licences
Sundry expenses
Training/Volunteer/Welfare expenses
Project costs/yp activities
2.482
851
68,808
27.803
2.179
71.291
28.654
2.179
95,740
28,654
49
445
188
803
575
3.130
631
302
1.425
1.096
235
131
792
1.837
26
149
1,037
445
188
803
790
3.130
631
302
1.425
1,096
235
131
792
1.837
26
149
1,037
{25}
114
1,049
1,207
3,358
312
564
2,322
407
644
164
454
4,443
153
128
1,036
io
194
1,129
142,104
215
I,ooi
1,437
114,030
I,ooi
1,437
117.579
3,548
pg. 13

Xtrax {Hastings and Rotherl
Registered Charity Number: 1174692
NOTES TO THE ACCOUNTS {ConVd)
ST
FOR THE YEAR ENDED 31 MARCH 2025
5. Governance Costs
2025
2024
Legal fees
Accountancy fees
Independent Examiners fee
1,242
3,848
595
595
1,837
4,443
6. Support Costs for grants and activities
Staff costs and numbers
Staff costs were as follows:
2025
2024
Wages and salaries
Employer's National Insurance
Pension costs
70,527
302
462
94,275
427
1,038
95,740
71,291
The average monthly number of employees during the year was as follows:
2025
2024
Project Worker, Management and Administration
No employee received remuneration amounting to more than £60,000 in either year
7. Trustees. remuneration, expenses and benefits
During the year ended 31" March 2025, no trustee undertook paid work and only expenses
incurred during the ordinary course of the charity's activities were reimbursed to trustees in
the amounts of £290 to S. Manwaring and E405 to D. Kitson.
8. Previous period comparison
The financial year end of the charity is 31" March 2025. The previous period's figures have
been included for comparison.
Related party disclosures
There were no related party transactions for the year ended 31st March 2025.
10. Debtors and prepayments
2025
2024
Debtors
Prepayments
272
272
pg. 14

Xtrax {Hastings and Rotherl
Registered Charity Number: 1174692
NOTES TO THE ACCOUNTS (Convd)
FOR THE YEAR ENDED 31" MARCH 2025
11. Creditors: amounts falling due within one year
2025
2024
Trade creditors
HMRC PAYE Liabilities
N EST Pension Liabilities
Accruals
Deferred income
170
1,089
104
418
97
852
65
12,443
14.225
1,014
12. Movement in funds
Net
Movement
in funds
At
114124
At
31/3125
Unrestricted funds
General fund
41.942
41.942
(2.378)
(2,378)
39.564
39,564
Total Funds
Net movement in funds, included in the above are as follows-
Incoming
Resources
Resources
expended
Movement
in funds
Unrestrirted funds
General fund
111.653
111.653
(114.030)
1114,030)
{2.378)
(2,378
Total Funds
13. Leasing Agreements
Minimum lease payments under non-cancellable operating leases fall due as
follows..
2025
2024
Within one year
Between one and five years
13.750
23,130
36,880
13,750
36,880
50,630
th
The lease on 23 Priory Street was signed on 6 December 2017. It is for the period of 10 years
from that date. The rent review date was due and exercised on 6th December 2022, when the
rent was increased by £1,000 from £12,750 per annum to £13,750 per annum. No further rent
th
reviews are due until the lease expires on 5 December 2027.
pg. 15