r Ireiox about.'blank Xtrax Hastings and Rother Young People5 Drop-ln Centre Rogistored dwrtty. numb•r 1174892 Flnanelal statèm•nts for th• year •nded 31 Mareh 2021 Pag• Cont•nts Trutstees, annual rep)rt Independent examinerfs rawrt Receipts & payTnents account Statemenl of assets & liabilit Notes lo the accwnts 9-13 of13 2710112022. 14..28 r Ircrox aEout'.blank Xtr&x H￿n9$ & RdtrKv Chwtyrrtmknr. 11746W2 Xtrax (Hastings and Rother) Trustees. annual report For the yar end•d 31 March 2021 Full name Xtr8x (Haslings a Rolher) Othtsr nam•9 by whlch the ch•rlty l• known Xtrax R¢gl8t•r•d ¢harlty number 1174692 Prlnclpal addr•8• 23 Prf¢xy Streec Hastlng3. TN34 1EA Tru•t•o• Dave Ham#- Pr04id¢nt Sue Manwaring - Chw'r- elected 151412018 Sue Hethott- elected 115f2018 Jan8 Stevens- re8lgnad Nlgel Jenn6r- d&Lted 2416r2020 Symon Hth*lsh.reslgnod 719r2￿21 Bank•r• LW¥ Bank. Ha8llngg 8ranr*. 17 Welllnglon Ha(xi. Ha8llng8. Eost Sus89X Indopondent •xamlner Lorralne Brryn. employee of Rothor Voluntary Adlon. 47 London Road, Bthlll- 0￿Sea, East Susgex, TN39 3JY Govermnce and managem•rrt The charlty Is constltuled gnd operate8 Ulmlor the rulos of Its C¥)n#lltUU￿ adopted and accepted onto the reglster of chaiiuas a$ a Charltable IrK¢xwatsd Organlsalon on the 18 Septemb•r 2017. Th8 tharlty 1$ managed by an exacubve ¢ommlttee {Ih• trust80$) whlch ma•ts on monthly bA818 to ￿nsider such matters as furjdlng and stafflng a8 the overall directton of the project The day to day runnlng ofthe prwlg delegated to a stsff team. The methods adopted for the recnknent and 8ppolntrnent ol nvw trustees18 lald down In lh• constitulon. Objecllv TOACT AS A RESOURCE FOR YOUNG PEOPI_E UP TO THE AGE OF 24 LMNG IN THE HASIINGS AND ROTHER AR84 BY PROVIDING ADVICE AND ASSISTANCE AND ORGANISING PROGRAMMES OF PHYSICAL, EDUCATIONAL AND OTHER ACTIVITIES A8 A MEANS OF'.- A) ADVANCING IN LIFE AND HELPING YCLING PEOPLE BY DEVELOPING TrfEIR SKILLS, CAPACITIES AND CAPA8ILlnES.TO ENABLE THEM TO PARTICIPATE IN socIErY AS INDEPENOAKf, MATURE AND RESPONSIBLE INDMDUALS. B) ADVANCING EDUCATION C) RELIEVING UNEMPLQYMENT D) PROVIDING RECREATIONAL AND LEISURE TIME ACTIVITY IN THE INTERESTS OF SOCIAL KVELFARE FOR PEOPLE LIVING IN THE AREA OF BENEFIT WHO KAVE NEED BY REASON OF THEIR YOUTH, AGE. INFIRMITY OR DISBILITY, POVERTY OR SOCIAL AND ECONOMIC CIRCUMSTANCES IMTh A VIEW TO IMPROVING THE CONDITIONS OF LIFE OF SUCH PERSONS. of13 2710112tr22. 14.28 rirciox about-blank XtrLY aR￿h¥ Charty rtsitr. 117*2 (Hastings and Rother) Trustees. annual r•port For the yar ended 31 March 2021- convd Publk b•n•fft $tat•m•nt The Tru8teoJ confimi that they have ￿)mplIed wlth the duty In sec¥on 17 of the Chatltles Act 2011 to havo dua rgqard to the Charfty COMMIS￿On'8 general guSdanc• on pubfic l)en8fl1. 'Charities and Publk 8enefiV. 8ummary ol th• maln aetlvltlts and achl•v•m•nts und•rtak•n for th• publk b•n•fit In accordarKe wltrt Its ¢harltable am• atxl to fUrt￿r publk benefflt xr114X ur#Jertook Iho folltmng athty durfng the reportlw period. The Charlty stabllt•ed118 flnandal poslLkn ty conduthg newOatkTh wrth the Nattonal Lottery to secure £180.000 a 3 year p8rfod to resource work pro￿d￿ng a¢fvko, advocacy and practlcal support to the mosl margIn￿ls•d young peopk In Ha3Uw8. WO were a￿0 grat8Th￿ lor fvndlng from th• Tudor Tn￿1, Chlldren In Need and the Blagrave Tru8t. 8•cause ol lock1￿1￿$. for a siwifflcant Péfbd durfrng the covernd by th1$ report, the xfFiAX drop in contre wa8 closed to the publlc. Neverthdes8, the Chanty maintainad contact wth young people by institutlng and ey4ianding programme8 01 detached and outr8ach woth. Through thls servlcè workers engaged dlro¢ty young people in loc41 nel9hbourh¢)od8 8NI areas where they were congregattng. We were able to offer surport and advkn. We were pro(Jd that our 8ervlcts8 contlnued unlnlemjpted al a tlme when naW¢)nalty many c4ntr•J vnre not evallable to young pe(Wo. Our ¢16ent group (y(xJng Fwle aged 16-251 exwienced muth ¢*¥nwtlon during the pedod as thelr •duealon cea8ed w went onllne and many youngerth•rs waro l*J off or furfoughed. Th8 Chartty recognS8ed th? need to uri(kntand what young people **r8 eyrknnclng and therefore we in#tituted surv8ylre$earch proiect whlth they could record thelr vlew and experknces. The Vle asked 100 young P8OF4e' project reathed tts tsrgel aLXIlen￿ arnl Ihe Inf0M￿tIOn was publlshed In a rèport dlstrit¥Jted to 8takeh)Iders. We are u¥ing the rèsult of Ihls work to Infomi a r&￿eW of our strateg1¢ plan through vthlch we arg ev8lualkng our fulure geThl¢e model. We contlnuad to èngaga with 8 new fundar, the Blagrave Trus( and were successful in recelvlrvj fundln9 to defver our ￿)rt( and dtsvelcp a relallonshlp wilh them ￿1¢h IHS subwuenty led to furth•r re80urce8. W• malntalnad conladwlth c￿r re9￿ LM•rJ a teiephono Thntal health and wellbdng ched( in seThlce throwdh whkth we couhj stsy in 1￿Ch. understand the issues thay ladng and algnk%xt to other 6eNkw when th18 wag nowjod. Slmllaty we also expanded our sockl medla profil• <*Jrtng the COVID Lockd￿ perfod8 80 we could make yOLmg people av*gre ol seNkes they could ￿re$s. their rights and thoÈr re5ponsibllttie& In Ilne with tho COVID guldelln8s we nonetheless malntained 1-2-1 support to 37 young people (usualty over Several appc¥nlments} pro￿dir￿ a(Mce gUPPOrt and advocacy on a range nf issues Inefudlry". of13 27101n022, 14..28 Iretox about'.blank C*¥*yrnHtr. 1174ts2 { Hasts"ngs and Rother) Trustses, annual rnport For th• yar ended 31 March 2021- convd 20 youn9 p•0* TequldrKJ hou￿￿ advlee and adw. 7 recelv•d oryoino mental heatth support 5 for SLPPOrt￿ ei1wl0y￿ anth tralnlng. Our outreach team went Into Ihe communlty on 69 occa8bns conta¢Xlng 698 Y￿n9 people (364 mal• and 334 fThlo) Wo utilljed the period our wenysés c108ed to make ch8rye8 upgr•do our bulldlng wmh new fumlture and preCa(rt1(x￿ lo ensure that when ow #eThl¢ resumed we could re-open In a COVID-safe Wdy. We obtsined spec181 grant fundkng from Sussex Communlty Fixmd•tNJn. Foreth)re T￿￿t afxj Lbyd's FwThjao￿. Chlklren In Notrd, SIIv•f Laty Fund. Magda￿n and Lasher and the Big Lottery. Th￿e lThprtJvelr￿nts enabled us to offer our bulkliTrJ a¥ a reswrce to other servlce to Improve accas8 tsr young pwle and gemrate tsKome for Ihe charty. The Chadty also the way we roconj Inbmlatlon and evahjatè th• Impact ol our seMce8 and ways this could be Impfoved. To addre￿ trte Is8Ugs we Implemented a new GDPR COMF41￿1 telatbrd datsbaso ¥y7tom (UPSHOT) Bnd undertook tralnlng for staff and ¥olunteer¥ to use ty)Is In a con8iYtont and meanlngful way. Recogn1￿ng Inat se￿¢83 for yowo pw)p* need k) be mor• "Jdngd up" the Cha￿ty partl*ated In onlne d1scu8gfc￿9 as part ofthe Hastlwfj Yrth Partnersh* lo shwe Infomiation, plan lolnt work some of the bath8r5 yourvJ people face. Whllst our 8•pAce8 faced dlgfwon 48 a regult ofthe parthrrdc athlwed contlwlty and contlnued to olkr gupport to a b¥ld¢ rnngg ol vulner*)le and often very anxhJu$ young people. Th• chartty8 poll¢y on r•••rv•8 Al the balance sheet date Xtrax had not assets of £45.586. The annual runnlng costs of th• centre amount to approx. £126.489 p.a.. therofore the eurrent lovèl of resèrves reprosenis approxlmat* 4 months fuThJlng for runnlng co•ts. The pr(4ect rnmalns dependant on relativety short teryn fundlng for Its Oper￿￿￿¥. In the Tft￿tees opinlon reserves shouk¥ rewesent a ￿nImuM of one years lunding to enable the project sufflclent Ilme to sogk altwnatlve sources of fundlng If the CLwrenl sources cease to be aVa￿able. Therofore Ihe d￿rIty wlll contlnue to seek opwluth8 to bulld up Its reserves to t￿$ ideal levol. R•8ponglbllttles of the TTu¥toes The Trustees are respon$ille for preparing Ilnandal statements in accordance with appllcabl8 law arKI Unlted Klngdom generaly Accepted Accounlfng Pra¢Oce. Under Chanty law the trustees are requlred tr> Prepa￿ financial statements lor of13 2710112022. 14=28 'Iretox about."blank Charty r*. 1174892 Xtrax (Hastings and Rother) Trustees. annual rnport For the yar ended 31 March 2021- cont'd flnandal year ￿lch ￿'ve a true and falr ofth• tharty8 Ilnandal a(X1vIti￿ durtng Ihe year and of its finanaal F(tsltion at the end olthe year (unless the charity is entitled to prepare accounts on the altemaove raolpts and payThents bas18). In preparlng those flnanclal 8tat•ments Tw8tees are requlred to: a) Select $￿table accountSng pdlde8 and wpty them cOn8iSten￿y,. b) Makeludgem•nts and estwnateg that are reasonable and prudent. ) Stale whether appllcable accounljng Standards army slaiaments of recommerKled pradce have been folluw•d. sublect to any departuro$ di8dosed arKI explalned In the ilnandal statementB" d) Prepare the financlal statement on A going cO￿•M bath urA088 It 1$ Inapwoprtato to pr•sum• that the charlty wlll contlnue In operation. The Truste￿ are re8ponslble for keeplng ac(x)untsng record¥ whlch d18r tN¥ yeaf under section 144 01 Charltles Act 2011 (the Charftlos Adk and that an Indep¢nd¢nt examlnallon Is neod•d. It Is my rnw)n8lblllty to.. 8xamln• Ihe accounts under sectlon 145 oltM char￿08 Act to foll¢Jy the proceduros latd down In the general dlrecOon3 glven by the Charlty Commlssion (under section 145{5)Ib) of the Charlttes Ad). and to 8tRts wthelher partkulaf matters have come to my attenuon My examlnatlon wa8 carried out In acwdance wtth the General Dtrectlons glven by the Charlty Ccrfnmls$Son. An •xamlnation Indudes a rovlew of thè accountlng r¢cord8 kopl by the d)arlty and ¢yarlJon of lh8 accounts presentéd tr*o¥e ro￿rdS. It also Includes consldoratton ofany unusual Itemg ￿ dlsdosuros In the aCC￿nts. and 8eeklng explanatlons from the tru8te•s concemlng any such matters. The procedures undertaken do not provlde all the eviden¢6 thot WOU￿ be requlred In an auOIt, and consequontly no ¢JplnloTh18 glvon aj to wh•ther tho accounts present a Irua and fair Ilew and the rowt Is Ilmlted tc matters set out In the •taterMnt below. In connecllon vlth my examlnallon. no matter has come to my attenlton 1. whlch glvo8 reasonable cauae to belleve that In any malerlal re8pect the reqthremont8: b keep accounllng records In accordance wlth 88¢tlon 130 of th8 Charltles Acl to preparo aco)unts vthich accord wlth the accounllng r•¢oTds and ¢￿PIY the accountlng r•q￿reMent• of the A¢t have not been met., or 2, to whlch. In my oplnlon, attenllon be In order to enable a wop•r und•r•tsrKllrKJ of tho accwnttS to b• i•ached. Lorraln8 Brown Enyloyee of Rolher Voluntary Adlon 47 London Road. Bexhlllaon-sea, East Sussex TN39 3JY Dated.. 2710112022 of13 2710112021 14..28 Ireiox about'.blank XtraYH*&R C¥Hrity t174￿2 Xtrax Hastings and Rother Recelpts and payments accounts for th• p•rfod 1"April 2020 to 31st March 2021 Tatal Fund• 2020 Not• 2021 fuThl• 2tr21 TOW Fur Qr4Tht• don*ticY Fundr•l*lno .948 A4.045 11)9.995 103.458 Othw hcomlng r•s¢urces TOTAL WICCMING RESOUR 25.948 84.045 212 84257 109995 2J2 110.207 103,438 4,398 107.8S6 25.948 G¢v•m•ne• ¢o•t4 TOTAL RESOLAICES EXPWD 20.033 105,060 1.397 IOQ457 125.092 1,397 126,490 89.676 1.652 91.328 20.033 mo￿ IN TOTAL FUNDS FOR TrE Y￿R. NET INffj￿£XPENcfftIRE1 FOR THE YEAR J915 (U200) (16282) 16J28 TrnnSf•￿Id from dknxlv•J 1037310 29.058 TOThL FLWDS AT I APRL 20 1198 43J88 45J86 TOTAL PUNDS AT31 ￿RCH 2021 &113 21.188 29.303 45.586 ,f13 2710112021 14:28 Firefox aFx)ui'.blank Xtr4< HAstirp & Rdh•r Clwtyr¥ts. 117W2 Xtrax Hastings and Roth•r Slatement ol ass•ts and liabilities at 31 March 2021 Total fur 2￿20 fvnd8 ftmds 2021 CURREMT AsseTS Cmh ￿ bxA( *NI In h•r*J 8.113 &113 21.188 29J03 21.188 29.303 45386 45.$86 CURRENT UA8LmE# NET AS8ET8 8.113 21.188 29 03 45 REPRESENTED BY.. MUlat￿ fvnd 45.586 -16 29,058 Th8M th•n¢*l ststements arn ac•d (m b•haK oflhg (*artty by. ti Treas Cha of13 27101Q022, 15-15 Firefox about.'blank Xtray Hqstiy &R(*hw y r￿tr. 1174ts2 Xtrax Hastings and Rother Notes to the accounts lor the y•ar •nd•d 31 March 2021- confd ACCOUNTING POUCIES 1.1 R•ceipts and paymènts accounts Receipts and payments acC¥￿nts contaln a summary ofThKJney ￿1Ved and money 8pont durtrYJ the perk¥J and a Ilst of a88et8 ar￿ lIa￿lItIeS al tha and ofthe perfod. Usuglty. cash recelved and oi8h spent will Indude tran8actlonJ I￿r￿h bank accounts and In hand. 1.2 Fund accountkng General fvnd8 are unr•strkt•d fvnd• aro avall&4e for use at the dlscrellon of Iha trusts88 In furthwance oftho general ot4ecUvog of the ¢haAty and whl¢h have not baen d•81gnaled kir othw purpo88¥. Reslrfcted furKls are fund8 whlch are to bè used In accordance ￿th Spedfic re8trlcUon8 Imposed by donors whlch have been ralsed by the charity for partlcular purpo808. Th cost of ralglng and 4dmlnlJterng such funds are charged agalnst the gpoclllc fvnd. 1.3 Incomlng R•sourc•s All Inu>nlng reaour¢•s are In¢l￿j•d In the Raceipts and P8ymonts accounts whon the ch8rlty Is legally enUU•d to Ihe Incomo and the ￿Unt ean bo quantlflod vAth r•a•onabl• accur8¢y. Glfls In klnd donated for dlstrfbulion are IncI￿led at valuallon and re￿nISed 88 Income whèn they are d18trfbuted kn tho proi8cts. Glfts donated for rosalo ar• Indudod 88 Income when they are sotd. Donated facilities are Induded at tbe value to the c￿ty where this can be quantified and a thlrd party is boariThJ the co81. No amounts are Induded In Ihe flnandal $tatemonts tr sorrfl¢e$ donated by voluntws. Intarbgible Income. which o)mwlse8 donated Services. ig Induded In Income at volualon whlch18 an esdmate of1￿ finartlal cost ￿rn• by tha donor where such a cost of13 27101r2022, 14:28 Iretox about".bl8nk Chrtyrnrter. 1174892 Xtrax Haslinqs and Rother Notes to th• accounts for the year •nd•d 31 March 202- ¢onfd is quantifiable arKI measuratle. No income18 recognized vttjere there Is no ffinandaf cosl bome ty a third paty. Income lax recoverab￿ in relalTron lo donatlon8 rncefved under GIftAld or deed8 oftsjvenant Is iecognl$ed at the ttm• ofthe d￿￿￿on. 1.4 Resources •xp•ndgd All expendllure 1$ acc(wnt•d ft*ron receipts and payments bas18 And as bmn Indudedunderexp&we ￿ tt￿1 aggrtyate all costs for allocallorl of 9thft1￿. WTher• Cannot be dlrectyy attributsd to partlcular aclMtle• th•y have beon alocated on a basls con8Istent wlth the u?e ofthe r68ource•. Fund ral¥lr)g cost8 aro Ilwo Incurred in 80ekln9 voluntary contrlbutlon8 and do not Include the costs 01 dlgsemlnattry Informallon In support of the charitabl• activille#. Support cthts ore thos• co8t$ Incurred dlrectly In support of exwndlturn on tho <>bJe￿801 th• charlty and Includg prol•ct managemont carrled out at tho prlndpal addro or outr•ach. Govemance thow Incurnl In connothn admln18tradon oftho chartty and¢om￿￿nCe vAth ￿nStItU110nal and slatutory r•qulr8m•nts. 10 'of13 2710112022, 14:28 Irerox about:blank 1174392 Xtrax Hastings and Rother Notes to the accounts lor the year ended 31 March 202. conyd 2. GRANTS. LEGACIES & DONATIONS T4)tal Tot41 2021 2021 2tr21 25.918 AnS0ll Ste￿Id Fund B*r•v• Twwt etrj Lott•ry Fmd for IT co 8bJ Lott•ry Cftll Chlldi•n in N••d 12.IX 12.0 11C 20,052 13282 13.262 F)fv FouThJ*tlon 04￿1*1￿ CS IGre•n Irth￿￿) H•stsngs kn C¢)mmwty Fund H4•Urwdi Tru Ha¥lngs Lion HBC H•r*y Smtlh Ch•r*y IMb•H• BIKknwn C•ntr• Klngs Church Lloyd8 8•nk Found•kn Magd•l•n & La•h•r Cha Polk¢ CommlJ¥lon Prlruj Tntyt S*￿tr L•dy Tru SLNMX CmurAty FouThl•kn The Fr•ncts & Ertc Ftrd Char The Bedpebury FourM1• Trput Wlnkl• club 774 3294 3,2DI 7.841 3.1 3.100 7.795 81h) 45S 27[￿ 27.CrfJO 25,WO 2C Sundry doft•tl¢)n• 240 1.970 1.970 84 015 1[￿.893 Tr•nsferr•d from dwsol¥ed thmrity numb•r 1037310 of13 2710112022, 14-28 Triretox about.'blank 117W2 Xtrax Hastings and Rother Notes to the accounts for the year ended 31 March 202- confd 3. OTHER INCOMING RESOURCES Total fiJnd* 2020 2D21 knnds 2021 Ir*L¥r* R•ntd Inoom• 212 473 3,925 4. SUPPORT AND GOVERNANCE COSTS STAFF COSTS AND NUMBERS Staff cwts V4*r• •• fol¢￿. 2021 W•4•s and 8•lwl•J P*yroll bure P•n•lon C￿ts 82.587 338 535n The d￿ra91 mutthly number oferwjbrn tho as folm.. 2020 10 140 •iiyloy•• r•cthv•d r•M￿•[th to ftxx• in dtlxr y••r P•n*lon costs Jloy•r. 12 of13 2710112022, 14=28 Firefox about'.blank Ch¥ityrth. 1174692 Xtrax Hastings and Rother Note5 to the accounts for the year ended 31 March 202. convd SUPPORT & GOVERNANCE COSTS - eonvd R•str￿ed Tot fvnd• 2020 Tfl•l fv fwidj 2021 18.784 R•rf R•t•i 84.sr2 55.1 12,39S 1S.141 824 978 11395 240 & h••t Wo•te dknP￿I & dèMYKJ Te*PK>n• Inlemet Equljment IM¢Jr*LC• Trnv•l w•M•• PrJntirwJ, posl•ll¢ & 8t•Ucrnry & rwJkn•rt fttftnts￿￿m1nt l Rwlr• & ma￿1•n￿# Offk• exp¢n3eslq•ner•l athikn. S•t•ltle TV N¢•nce HaJlng• BID L•¥y IT costs A¢countw & both k••pk¥ ole••h)n•l S•rvlo•s 8•nk th•ryes Sth¢xlikn lon Sundry •X￿n￿ts 2,714 1.718 1,135 1.158 1,378 553 957 211 3,794 I.￿7 1.196 1.987 1.196 410 74 874 74 874 104 163 183 1.89) 194 1,397 3.731 187 3.n1 187 212 825 2.104 Volunt••r •xp•M VP *¢*VII•• 37S 375 106.4S7 128,490 91.328 IRUSTEE8 REl￿RATh)N Durfng the year, Sue M•rhvark¥. r•cer4ed rnrnunErati￿ 4 a freeJ•rK• trniner 13 of13 2710112022, 14..28