## **Trustees’ Annual Report for the period** **From January 2022 Period start date To January 2023 Period end date Charity name: Witnesham Preschool** ## **Charity registration number: 1174690** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The CIO works for the public benefit having as
its objects the development and education of
children in particular by: (1) Promoting their
care and safety (2) Promoting their health and
wellbeing (3) Providing preschool education for
children under 5 (4) Promoting parental
involvement in their child’s education (5)
Providing family-centred events for people in
the local community| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The CIO works for the public benefit having as
its objects the development and education of
children in particular by: (1) Promoting their
care and safety (2) Promoting their health and
wellbeing (3) Providing preschool education for
children under 5 (4) Promoting parental
involvement in their child’s education (5)
Providing family-centred events for people in
the local community| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have regard to the guidance
issued by the Charity Commission on
public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Preschool has been through a lot of change since the last
AGM. Charlotte Eaton was added as Chair by the Charity’s
commission in February after Rose Johnson stepped down from
many years of outstanding support.
We sadly said goodbye to Annette Law in July as she left the
preschool for a well-earned retirement. We successfully
recruited our brilliant new manager Hannah Smith during the
summer term ready to start with the preschool in September.
Lastly the preschool had a revamp in the summer months, the
school was repainted and reorganised so that there is now a
secure and safe place for under twos to play and sleep. The
garden was also revamped with new play equipment added.
The Preschool received a negative Ofsted report in July 2021
this was quickly turned around as missing refresher training was
completed and necessary paperwork was sorted. On
reinspection in January 2022 the Preschool received a report of
Good which is much more reflective of the excellent level of
education that is provided. Unfortunately, the negative report
hit the preschool’s funds and, also, its standing in the local area.
Interest in places has fallen for the over 3s. Thankfully as the
preschool is now equipped for under twos the numbers of
children signed up have risen from the very low start in
September. Unfortunately, most families are sending their
children to the Preschool for very few hours a week and with
rising running and staffing costs the Preschool is making a loss.
A Halloween party was organised in October to raise funds for
the preschool. Witnesham School’s WSA ran a Christmas Fair at
which the Preschool helped in December also, to help raise
funds.
At the moment Suffolk County Council has stepped in to
support the preschool financially along with their advice and
resources. The committee and preschool team are working as
hard as they can towards moving the preschool forwards and
ensuring its survival. Our aims for the coming year are to
continue to build up the numbers of children attending the
preschool by making sure what we offer suits the needs of the
parents in our area.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Unfortunately, a large loss (£13077) was**
**made at the year-ending 31/03/22. This**
**was expected due to lower numbers**
**following Covid and a detrimental**
**Ofsted report (which subsequently hit**
**the funding income from SCC for one**
**term). Funding from SCC was down by**
**more than £10,000 over the year.**
**Salaries are also increasing with the rise**
**in the minimum wage and annual leave**
**allowance for staff. As well as raising**
**wages, premises costs and**
**consumables expenses all increased.**
**Positive factors were high numbers**
**continued at breakfast club which**
**remains a good income into this current**
**financial year. Overall fees paid directly**
**from parents increased by £4000 this**
**year.**
**£11325 remained in the current account**
**at year end 31/3/22**| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|(**8) The charity trustees shall set aside**
**income as a reserve against future**
**expenditure in accordance with a written**
**reserves policy**| |Amount of reserves held|Para 1.22|**£3586 (Lloyds Deposit Account)**| |Reasons for holding zero
reserves|Para 1.22|**N/A – reserves are held**| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**With the losses shown at YE 2022 and**
**continuing into 2022-2023 it has become**
**apparent the pre-school is struggling**
**financially with lower numbers of**
**children and higher costs. This has**
**been acknowledged by the Trustees and**
**SCC with an emergency grant put in**
**place from SCC at the end of December**
**2022 to allow the pre-school to continue.**
**SCC will support the pre-school going**
**forwards to become sustainable again.**
**Plans are in place for future fundraising,**
**marketing, increase in fees has taken**
**place.**| |---|---|---| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Childcare funding from Suffolk County**
**Council**
**Fees charged to parents for childcare**
**not covered by SCC**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||Witnesham Pre-school provides
early years education and
childcare for children aged 2-5.| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointment of Charity Trustees (1) The
charity Trustees are appointed at the AGM to
serve two successive years and shall retire
from office with efect from the conclusion of
the second AGM following their appointment.
(2) Appointments will be stepped such that at
every AGM approximately half the trustees will
retire from office and half the trustees will
remain to support the newly elected trustees
in their new positions. (3) When trustees retire
at an AGM, new trustees may be elected by the
members at the AGM to replace them. Voting
must follow the guideline set out in clause 11
sub-clause (5). (4) The members or the charity
trustees may at any time decide to appoint a
new charity trustee, whether in place of a
charity trustee who has retired or been
removed in accordance with clause 15
(Retirement and removal of charity trustees),
or as an additional charity trustee, provided
that the limit specified in sub-clause 12(3)
(Number of charity trustees) would not as a
result be exceeded. A person so appointed,
shall serve for two successive years and shall
retire in accordance with sub-clauses (2) and
(3) of this clause. (5) Where an individual is
appointed as a charity trustee, it is that
individual who is the charity trustee. No other
individual with whom they share membership
shall be entitled to stand in their place at
meetings of the charity trustees or have any
other rights as a charity trustee. (6) To
encourage parental involvement, at least two
thirds of the charity trustees shall normally at
the time of election be family members. In the
event that this figure cannot be achieved
however, the CIO may elect affiliate members
to make upthe balance of the charitytrustees.| **Additional information (optional)** You may choose to include further statements where relevant about: Para 1.51 |Policies and procedures
adopted for the induction
and training of trustees||| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Witnesham Pre-school| |---|---| |Other name the charity uses|N/A| |Registered charity number|1174690| |Charity’s principal address|High Rd, Witnesham, Swilland, Ipswich IP6 9EX| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Charlotte Eaton|Chair||| ||ANNETTE TRACY
LAW|||| ||Sara Rose|||| ||ROSE MARY
GRACE
JOHNSON|||| ||Hannah Smith|||| |||||| |||||| |||||| |||||| |||||| |||||| 12 13 14 15 16 17 18 19 20 – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** C Eaton **Full name(s)** Charlotte Eaton **Position (eg Secretary,** Chair **Chair, etc) Date** 12.1.23 **WITNESHAM PRE-SCHOOL No (if any) Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01/04/2021 31/03/2022 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**22,345**
**7,920**
**4**
**-**
**-**
**-**
**-**
**-**
**30,269**
**-**
**-**
**-**
**30,269**
**32,518**
**5,077**
**1,617**
**4,134**
**-**
**-**
**-**
**-**
**-**
**43,346**
**-**
**-**
**-**
**43,346**
**- 13,077**
**-**
**27,988**
**14,911**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**22,345**
**7,920**
**4**
**-**
**-**
**-**
**-**
**-**
**30,269**
**-**
**-**
**-**
**30,269**
**32,518**
**5,077**
**1,617**
**4,134**
**-**
**-**
**-**
**-**
**-**
**43,346**
**-**
**-**
**-**
**43,346**
**- 13,077**|**Total funds**
**to the nearest £**
**22,345**
**7,920**
**4**
**-**
**-**
**-**
**-**
**-**
**30,269**
**-**
**-**
**-**
**30,269**
**32,518**
**5,077**
**1,617**
**4,134**
**-**
**-**
**-**
**-**
**-**
**43,346**
**-**
**-**
**-**
**43,346**
**- 13,077**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Fees Suffolk countycouncil|**22,345**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**22,345**||**33,037**| |Fees -Parents|**7,920**|||**7,920**||**3,637**| |Interest|**4**|||**4**||**6**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**30,269**|||**30,269**||**36,680**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**||**-**
**-**
**-**|**-**||| ||**-**|||**-**||**-**| |**_Sub total_**|**-**|||**-**||**-**| |**_Total receipts_**
**A3 Payments**||||||| ||||**-**|**30,269**||**36,680**| |||||||| |Wages|**32,518**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**32,518**||**29,876**| |Inusrance &premises costs|**5,077**|||**5,077**||**3,324**| |Office costs|**1,617**|||**1,617**||**672**| |Consumables & equipment|**4,134**|||**4,134**||**2,045**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| |**_Sub total_ **|**43,346**|||**43,346**||**35,917**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**||**-**
**-**
**-**|**-**||| ||**-**|||**-**||| |**_Sub total_ **|**-**|||**-**||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| ||||**-**|**43,346**||**35,917**| |||||||| ||**- 13,077**|**-**|**-**|**- 13,077**||**763**| ||**-**|**-**|**-**
**-**|**-**||**-**| ||**27,988**|**-**||**27,988**||**27,225**| ||**14,911**|**-**|**-**|**14,911**||**27,988**| CCXX R1 accounts (SS) 31/01/2023 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Deposit account
Current account
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**3,586**
**-**
**11,325**
**-**
**-**
**-**
**14,911**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
C.Eaton
S.Rose|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||C.Eaton|| |||S.Rose|| CCXX R2 accounts (SS) 31/01/2023 2 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** |**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**|Charity Name
Witnesham Pre-School|Charity Name
Witnesham Pre-School|Charity Name
Witnesham Pre-School| |---|---|---|---| ||||| ||31 March 2022|**Charity no**
**(if any)**|1174690| ||||| ||1 to
2
(remember to include the page numbers of additional sheets)||| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** [The charity’s gross income exceeded £25,000 and I am qualified to **examiner's statement** undertake the examination by being a qualified member of the Institute Of chartered accountants England and Wales. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: • the accounting records were not kept in accordance with section 130 of the Charities Act; or • the accounts did not accord with the accounting records; or • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date: Name:** Richard Simons **Relevant professional** ICAEW **qualification(s) or body** **Oct 2018** 1 **IER** ## **(if any):** ## **Address:** ## 98 Norwich Road > [Horstead ] Norwich NR12 7EQ ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER**