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← Topsham Rugby Football Club

2025-03-31-accounts

TOPSHAM RUGBY FOOTBALL CLUB CIO

REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2025

CHARITY NUMBER: 1174681

CONTENTS

TRUSTEES’ ANNUAL REPORT Page 1
TRUSTEES’ RESPONSIBILITIES IN RELATION TO THE Page 12
FINANCIAL STATEMENTS
INDEPENDENT EXAMINER’S REPORT Page 13
STATEMENT OF FINANCIAL ACTIVITIES Page 15
STATEMENT OF FINANCIAL POSITION Page 16
NOTES TO THE FINANCIAL STATEMENTS Page 17

Topsham Rugby Football Club Trustees’ Annual Report For the period ended 31 March 2025

The Trustees present their report for the period ended 31 March 2025, which should be read in conjunction with the attached financial statements.

1. Reference and administrative information

Name of Charity: Topsham Rugby Football Club Address of Charity: The Bonfire Field, Exeter Road, Topsham EX3 0LY Registered Charity number: 1174681 Independent Examiner: Paul Richards, Brambillow Accounting Ltd, Brookhouse, Cranoe Road, Welham, LE16 7UH Bankers: Lloyds Bank Solicitors Gilbert Stephens LL, P15-17 Southernhay East, Exeter EX1 1QE

The trustees on the date this report was approved were:

Hannah Cottle Nigel Deasy Mark Dixie Pete Hawley Katie Lunnon Ron Murray Mercedes Osborne Seb Stewart Freyja Wilkinson

2. Structure, governance and management

The charity is governed by its constitution, which was adopted on 8 September 2017. Its aim is to promote community participation in health and recreation by providing facilities for playing rugby union football and such other amateur sports as the Trustees may from time to time approve. Full objects of the charity can be found in the charity governing document which is available from the Charity Commission website.

The Trustees have the ultimate responsibility for the charity and meet formally when required (but at least once a year). The detailed administration of the club is delegated to a management committee, in accordance with the constitution, who are elected annually and who meet at least monthly.

Page 1

The current officers of the committee are:

Chair: Seb Stewart Vice-Chair: Darren Oxland Secretary: Hannah Cottle Treasurer: Freyja Wilkinson

3. Main activities

The main activity of the charity continues to be the provision of facilities for playing rugby union football. The club has two regular adult men’s teams, a ladies’ teams, a walking rugby section, a 3rds/veterans' side and a thriving youth section, with 11 sides, from under-7's to Colts including both boys and girls.

The clubhouse was used throughout the year by HITZ the Premiership Rugby Charity

4. Review of the year

CHAIRMAN’S REPORT

I’m delighted to be able to report on a highly successful year both on and off the pitch. Our playing sections will each cover their successes later on in this report but it would be remiss of me not to mention the achievements of our 1xv, not only winning the Regional 2 league with only one defeat all season, but also winning the National Community Cup, played at Twickenham, in front of 100s of noisy and jubilant Topsham supporters – a day never to be forgotten!

I hope it hasn’t gone unnoticed that the clubhouse has undergone significant development with a new longer bar where the old tractor shed used to adjoin the main clubhouse room, and a new bar on the other side that provides access to the outside area. I won’t try and describe it here in full but take the opportunity to have good look round when you are next at the club – it all looks fantastic! The reason for this development is primarily to support the continued growth of the club across all sections and the increasing interest in watching games from a growing supporter base, which has meant that we need more space, greater flexibility and a clubhouse that supports our members diversity; as well as maximising the opportunities for using our facilities to generate much needed revenue to sustain our club into the future. Many thanks to Rich Williams and his team who have taken on this work and done such a great job.

And there’s more. Over the next 12 months we will be building a new tractor shed, developing the area outside the new bar as somewhere to enjoy rugby, and relax all year round. More information to follow!

Of course, all of this development is only possible because we have been able to increase our existing revenue streams to the extent that overall club revenue has increased from £169k in 2022 to £311k in 2025 (see our financial report later on). The main reasons for this are:

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So much effort goes into attracting and maintaining ongoing relationships with our sponsors, so a big thank you to all those across the club who have been instrumental in doing this, particularly Hannah Cottle who has done such an amazing job.

It is vital that we continue to drive revenue growth as our cost base continues to grow as well! There are good reasons for this – improving our facilities both in the clubhouse and our pitches, but there are also rising costs (which everyone is experiencing) in areas such as the cost of utilities and food supplies. So as you are aware, in 2022 our cost base was £129k; increasing to £258k in 2025.

I do hope you are all aware of our Crowdfunder page which gives everyone – anyone associated with the club and has Topsham RFC at heart – to contribute to the future of our club and make it the best possible place to be enjoyed by all visitors to the club. Katie Lunnon has done a fantastic job pulling this together. I have been so encouraged by the number of individuals, families and teams who have raised so much money to date. We still have around 45 days to go – so plenty of time for those who are thinking about contributing to do so!

We have also been able to invest heavily in the ground. Most of you will be aware that we have been chosen as a training venue for three of the teams competing in the Women’s Rugby World Cup this year, and as such have received significant funding, for example, enabling us to install an irrigation system which will create a massive legacy for our grounds in the future. We also have a new grounds team; Clive and Victoria Pring now provide this support following Nigel Mortimore’s retirement last year.

The management of our clubhouse is in good hands following the appointment of Holly Pelly as our Clubhouse Manager. Holly works incredibly hard to ensure that Bonfire Field is a great

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place to be; a heartfelt thanks to Holly and her supporting team – Andy and Melissa for everything they do for the club.

We are, of course, first and foremost a volunteer run club. A massive thank you to all those across the club who coach, administrate, and provide the much-needed support week in week out we need, so that all our teams can enjoy their rugby come rain or shine! A particular thank you to a small group of individuals who go above and beyond week in week out. Darren Oxland, Hannah Cottle, Marcus Cottle, Freyja Wilkinson, Holly Feller, Mark Crouch, Rich Williams, Henry Justice, Helen Allinson-Bailey and Graham Smith – the club is indebted to you!

We are constantly looking for individuals to step forward to support one-off events such as fireworks night or for groundwork days, but also for specific roles which require more time and commitment; for example, we are looking for someone to take on responsibility for the clubs website. If you think you can help, let us know!

Finally, you may be aware that Ron Murray, our President, has not been well of late. Marcus and I visited him and Alison recently. Although appearing frail, he was so excited to chat about the club, the Twickenham game – which he watched, like many others on You Tube, and he can’t wait to get back down to the club for the new season. Ron will be standing as President again, and we wish him well in his recovery.

Seb Stewart - Chairman

JUNIOR SECTION REPORT

It’s been my first season as Junior Chair and I have enjoyed being involved in the future of the club. Another season of big numbers for the Juniors, maintaining numbers of around 350 with a lot of the younger teams at full capacity. The girls sections continue to build and their relationship with the Tempests remains strong.

Festivals and tours were in abundance across the age groups with most having very successful Devon Age Festivals. U11s had a fruitful first Landrover Cup appearance winning Team of the Day and securing a free day out at HQ for the Gallagher Premiership Final. U13s went on two tours, one of which was an international appearance in Lisbon. Early stage talks of the potential for a larger Topsham contingent over next year.

U14s and U16s had successful cup campaigns with the latter securing a win at the Fisherman’s Plate final in Brixham back in April. Hoping for a clean sweep across the board in the next season as the standard continues to grow amongst the competitive age groups. All the success and enjoyment has come in spite of our wettest winter yet with a slight increase in the amount of rugby cancelled due to weather and/or pitch conditions, something we hope will be less of an issue next season.

There has been more cohesion between the Junior and Senior sections with members of the Junior section volunteering on Men’s and Tempests match days forming a Guard of Honour and taking on ball replacement duties. Something that continues to grow and has been well

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received by the Senior section. Junior awards presentation saw an absence of the usual Exeter Chief player and instead we had players from the Men’s section and the Tempests which enhanced the occasion. A very big thank you to those who made these things happen this season and bought into the vision.

We have committee vacancies for a Junior Rugby Safe representative to support a new club Rugby Safe officer. This vacancy was previously sat within the Juniors but needs to be more club level due to the areas and sections the role covers. We are also looking for a Junior Comms volunteer to assist Henry Justice and increase the Junior profile across the social media platforms without adding to Henry’s workload but allow for club brand consistency.

These vacancies are due to three long standing members of the Junior Committee stepping down and their contributions, time and energy over the many years they have collectively been a part of the Junior section have been integral in the successes of the Junior section. Another huge thank you extended to Michelle Phillips, Steve Fordham and Lizzy Berry for their time.

Exciting times for the club as a whole with the Women’s Rugby World cup providing plenty of funding opportunities so we can improve the facilities both on and off the pitch. Something the Juniors have enjoyed fundraising for and we all look forward to seeing the finished product. A massive thank you to all involved in all levels of the planning and organisation of the entire project over the past two seasons.

Holly Feller, Junior Chair

TEMPESTS’ (LADIES SECTION) REPORT

The Tempests’ hard work this season has been reflected in our achievements both as a team and individuals. We finished 3 places higher in the Women’s NC 2 South West (West) table than our previous season, and we were sat in bronze position until our final match of the year. We finished the season with nearly 40 players registered on GMS, all league fixtures fulfilled with 15 or more players available and a consistent increase of numbers at training sessions.

This season we were able to enjoy more consistency and chances to be more creative with our play, we could have more fun on the pitch and the wins contributed to the boosted moral. We are excited for the coming season as we aim to thrive in the league and show the ability we have within our squad.

We are incredibly proud to have had 3 players selected for the Devon squad this year. With Polly Nicholl receiving her Cap for 10 appearances and once again being selected for the match day squad, to play in the Gill Burns County Championship finals at Twickenham. The county team brought the silverware home for the second year running. The Tempests also had a first this season with our very own Kate Huish getting two caps playing for the England Deaf Women’s Rugby Team.

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Gareth Williams will be remaining as our head coach for the 2025-26 season, with the support of Estin Micklewright, who’s main focus is our strength and conditioning, and Colin Sharp who is a wealth of knowledge and continues to help in the development of our new-to-rugby players. Our coaching team have been there to encourage us through our difficult periods, celebrate our wins and have been working tirelessly at training, match days and behind the scenes, planning sessions and evaluating our games to ensure the teams’ continued improvement and building on our momentum for the next season. Richard Fleming has also kindly agreed to continue as our match day physio for another season, for which we are greatly appreciative.

We would like to thank our sponsors. We are very grateful to our new sponsors and thankful for those that have chosen to support us again from last season. We would also like to say a big thank you to the club, the continued support of our section has meant that the team has been able to continue its growth, development and have access to valuable resources.

Our section will continue to play a very active role in volunteering at the club. We will continue our support of all club sections, but particularly aim to increase our support of the Junior Tempests. With Senior Tempests already regularly involved in their coaching, we are proud to watch them go from strength to strength and see the potential future players of our women’s section develop. We are especially excited for this in such an important time for women’s rugby, with the WRWC just around the corner. We are thrilled to have been working with Exeter City Council on their campaigns running up to the World Cup, including "Because of Rugby….”, which saw pictures of the team on display around the city. Part 2 of the campaign will be released shortly, so keep an eye out. Members of the team had the privilege to attend the Trophy Tour at the Historic Guild Hall and many members of TRFC will be representing the club at upcoming World Cup events. We look forward to working with the council’s World Cup committee and the other local host clubs’ Women’s & Girls sections, to develop the legacy left by the World Cup for women’s rugby in Devon. The Women’s World Cup has also been incredibly important for Topsham RFC, allowing us to improve the quality of our pitches and training space, as well as the Impact 25 grants that have contributed to us being able to refurb our wonderful clubhouse.

The Tempests Committee for the season ahead will be led by Ali Santin as Club Captain, Polly Nicholl as Team Captain, Fixtures Secretary Kate Huish, Volunteering and Fundraising Coordinator Nai Kelly, Sponsorship and Membership overseen by Amy Holden, our Welfare Officers are Sophie Beacon and Helen Allanson-Bailey, Social Media, Recruitment and Communications will be managed by Georgia Mackintosh and Megan Barnes, Social Secretaries are Josie Hall and Sophie Atkinson.

Tempests Team Manager

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MENS SECTION REPORT

Head Coach’s Report

It is with great pride that I reflect upon the achievements of the Topsham Rugby Club Men's Section this season. Each of our three teams (and occasionally 4 teams!) has demonstrated exceptional commitment and skill, contributing to a truly memorable year.

The 1st XV's triumph in Regional 2 Southwest is a testament to their unwavering dedication and teamwork. The victory in the Papa John's Regional 2 National Cup at Twickenham will be remembered as a historic moment for our club.

The 2nd XV's commendable fifth-place finish in Counties 2 Devon, following their promotion, highlights their continued development and competitive spirit. Their season was rounded off by reaching the 2nd XV cup final, hosted at Topsham.

The 3rd XV has also shown significant progress, embodying the core values of our club and successfully fulfilling all of their fixtures in their first season in the Devon Merit Table.

We achieved a first for the club by fielding a 4th XV on two separate occasions. It is hoped that there may be more in the upcoming season.

The support from our loyal fans has been extraordinary, most notably at the Twickenham final, where their enthusiasm undoubtedly inspired the team. The subsequent bus parade through Topsham allowed us to share our success with the wider community, reinforcing the strong bond between the club and its supporters.

I extend my gratitude to the coaches, support staff, volunteers, and all players for their hard work and dedication throughout the season. Your contributions have been invaluable.

I look forward to building upon this season's successes and continuing to grow as a club as we embark on the highest level of rugby Topsham has ever known, Level 5.

Ross Bovingdon – Head Coach

Captain’s Report

I’m so pleased to be able to round off the 24/25 season with yet another hugely positive Captain’s report for the Men’s section.

The 1[st] XV had another incredible season – finishing on 21 league wins out of a possible 22, and all of those wins with try bonus points! We finished top of the league, meaning that we’ll be competing in the Regional 1 Tribute South West league for the 25/26 season, and face off against local rivals such as Sidmouth, Exmouth, and Brixham.

On top of the fantastic league success, I must also mention the Papa John’s Community Cup, which saw us compete in the final at Twickenham against Lutterworth. We won that fixture

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47-26, seeing us crowned as National Champions for Level 6 rugby – what an amazing achievement. I must also extend a huge thanks, from all of the Men’s section, to the hundreds of supporters that followed us to Twickenham that day – the noise and support was absolutely incredible, and we really couldn’t have done it without you!

The Men’s 2[nd] XV had a great season, finishing 5[th] in their very competitive league at Level 8 – which is amazing, given this is where the first XV were playing just a few seasons ago! The 2[nd] XV also reached the Devon Cup Final, which was hosted at TRFC. A special mention to Steve Ashford, who started the season learning a new position, and then took on the captaincy just a couple of months into the season. He has created a brilliant environment within that squad.

The 3[rd] XV have competed in the merit table for the first time this season, and have had some great fixtures and successes. A huge thank you must go to Rich Williams, Tim Edbrooke, and Bala, for all your help in the guiding and nurturing of a number of new and young players that have joined us in the last season.

As Club Captain, I have been so proud to see so many players attending training each week, with numbers often in excess of 70 senior Men all competing for places in the starting lineups that weekend. It has brought great competition, camaraderie, and as a section we feel more connected than ever. I am really pleased to see the culture that is being bred through our group, and our l can’t wait to see this grow and prosper into the 25/26 season!

The huge success that we have seen on the field this year would not have been possible without the unwavering guidance and input from our incredible coaching team and physios, as well as the massive crowds that we have seen each week supporting us both at Bonfire Field and at many away venues – thank you!

I’d also like to extend my thanks to the Committee at TRFC, who continue to support us hugely and keep rugby at the forefront of everything we do here. Without this support we couldn’t achieve the things that we have done, and that we are striving to do, and it really does make a huge difference.

I’d like to thank the players for their unwavering commitment throughout the season, and on their behalf, I know they will join me in thanking every single supporter that has been there, home and away, throughout the season! We look forward to welcoming you all back for the 25/26 season, where we’ll be aspiring to be fiercely competitive once again in our respective leagues.

Marcus Cottle – Men’s Club & 1[st] XV Captain

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WALKING RUGBY REPORT

We currently have 34 fully paid-up members, along with some ex-players/members of the section who still lend a hand in an administrative/volunteering way.

Since the last AGM we have attended various festivals at other clubs and have recently had a friendly against a team from Coventry Rugby Club, who are also affiliated with Rugby School. We hosted a very successful festival of our own last August, which was the second John Carroll Memorial Walking Rugby Festival, at which we had 11 teams from various clubs, and because of our own volunteers and the club staff the day was enjoyed by all. Hopefully, we will have as good a time at this year’s Festival at which we will have 16 teams, meaning at least 160 players enjoying some game time.

We have also been asked to do a demonstration of Walking Rugby at a walking sports day being run by the City Council to coincide with the Women’s Rugby World Cup, with the hope of attracting more women/girls into sport.

Walking Rugby is a very inclusive sport for people of all ages and genders, and is very fast growing throughout the UK, and hopefully we can showcase it before some of the First XV fixtures next season (we have already had contact with Chew Valley, one of our Regional 1 opponents), and this will allow some of the players to see what their next involvement with the sport is likely to be.

We are actively seeking new members all the time, and we hope that the success of Walking Rugby at Topsham will continue and grow.

Head of Walking Rugby

TOPSHAM RFC 3RDS/VETS CAPTAINS REPORT

Topsham RFC 3[rd] team report

The 3rd team has been playing in the Merit table for this season and put on some great performances against strong opposition several of which our 1[st] team were playing against not too many years ago.

We finished 6[th] in the table and are now looking forward to the challenge of the coming season.

Topsham Vets report

This season was the inaugural year for the Wooden Spoon Devon Vet’s league which Topsham is a founder member of.

Seven local teams entered the competition this year and Topsham enjoyed some great competitive games.

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The aim of the league is to encourage older players to stay involved in playing and we would welcome more players to strengthen our squad.

The league is expanding this season which proves that there is a demand for this level of rugby and we are looking forward to continuing in its success.

Rich Williams – 3[rd] /Vets Captain

5. Financial Review

The first part of this report will detail the results of the financial year ending 31 March 2024, draft results of which were discussed at the prior AGM. We have since finalised these results and statutory accounts for the Charity which have been independently examined by a Chartered Accountant, Paul Richards.

Income for the year to 31 March 2024 was £242,753 with expenses of £196,998, leaving a surplus for the year of £45,754.

Topsham RFC Bar Ltd accounts for the year ended 31 March 2024 have also been filed at Companies House. Income for the year to 31 March 2024 was £93,219 leading to a profit of £22,545, which was donated to the CIO.

Draft results for the financial year ended 31 March 2025 are as follows:

CIO: Income of £310,571. Positive income generation includes membership income of £58,524 Sponsorship income of £48,695 and recurring hire of the clubhouse to the Exeter Chiefs HITZ programme of £13,730. Draft total costs for the year are £258,402 producing a surplus of £52,169.

Bar: Income of £90,284. Profit for the Bar for the year is £24,668, which has been donated to the CIO.

The cash balance for the CIO at the date of writing this report is £50,000 and for the Bar £37,000. We currently hold a Bounce Back Loan with Lloyds of £4,380.

Freyja Wilkinson - Treasurer

6. Reserves Policy

The trustees review the reserves policy of the charity annually. The policy is to have sufficient funds in order to continue to operate its activities and replace its equipment, the current target being three months operating costs.

The charity has no long-term investments other than the grounds and clubhouse and keeps its reserves in two current bank accounts.

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7. Risk Policy

The trustees have put in place a risk management strategy, which comprises:

8. Public benefit

The Trustees have paid due regard to the relevant Charity Commission guidance, and consider that the activities outlined in this report meet the public benefit requirement for charities.

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Topsham Rugby Football Club

Statement of Trustees’ responsibilities in relation to the annual report and accounts

The Trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The Charities Act 2011 and the Charity (Accounts and Reports) Regulations require the Trustees to prepare financial statements for each accounting period which give a true and fair view of the state of affairs of the charity and the incoming resources and application of such for that period. In preparing those financial statements, the Trustees are required to:

The Trustees are responsible for keeping proper books of account with respect to the affairs of the charity. They are also responsible for the prevention and detection of fraud and other irregularities. The Trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website.

None of the Trustees or Committee members have received any remuneration of benefits, or had a material interest in any transaction connected with the charity during the year.

Trustee’s Certificate

Signed on behalf of the Trustees, who approved the annual report and accounts

on: 12 August 2025

Signed: : Name: Sebastian Stewart Trustee

Name: Sebastian Stewart

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Independent Examiner’s report to the Trustees of Topsham Rugby Football Club

I report on the accounts of the Charity for the period ended 31 March 2025, which are set out on pages 15 to 23.

Respective responsibilities of Trustees and the Independent Examiner

The Charity’s Trustees are responsible for the preparation of accounts. The Charity’s Trustees consider that an audit is not required this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of Independent Examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commissioner. An examination includes a review of accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items of disclosures in the accounts, and the seeking of explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the below statement.

Independent Examiner’s Statement

In connection with my examination, no matter has come to my attention:

(a) to keep accounting records in accordance with Section 130 of the 2011 Act; and

(b) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or

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Paul Richards BSc, FCA Chartered Accountant

12 August 2025

Brambillow Accounting Ltd Brookhouse Cranoe Road Welham LE16 7UH

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Topsham Rugby Football Club CIO Period Ended 31 March 2025 Statement of Financial Activities

Topsham Rugby Football Club Topsham Rugby Football Club Topsham Rugby Football Club Topsham Rugby Football Club Topsham Rugby Football Club Topsham Rugby Football Club Topsham Rugby Football Club
Statement of Financial Activities for the Year Ended 31 March 2025
Total Total
Fund(s) Fund(s)
Unrestricted Restricted Designated 31 March 31 March
Note Fund(s) Fund(s) Fund(s) 2025 2024
Income and endowments from:
Donations and Legacies 2 24,352 18,382 - 42,734 35,336
Charitable Activities 3 58,964 - - 58,964 54,023
Other TradingActivities 4 142,108 - - 142,108 90,927
Investments and Interest 436 - - 436 -
Other Receipts 5 66,328 - - 66,328 62,466
Total income 292,189 18,382 - 310,571 242,753
Expenditure on:
Charitable Activities 6 63,861 9,930 - 73,791 38,821
Other TradingActivities 7 47,299 - - 47,299 41,107
Other Expenditure 8 128,690 8,622 - 137,312 117,071
Total Expenditure 239,849 18,552 - 258,402 196,998
Net income/ (expenditure) 52,339 (170) - 52,169 45,754
Other recognisedgains/ (losses):
Gains/ (losses)on revaluation of fixed assets - - - - -
Othergains/ (losses) - - - - -
Net Movement in Funds 52,339 (170) - 52,169 45,754
Funds brought forward 272,927 528,372 - 801,299 755,545
Total Funds carried forward 325,267 528,202 - 853,469 801,299

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Topsham Rugby Football Club CIO CIO Charity Number: 1174681 Statement of Financial Position at 31 March 2025

Topsham Rugby Football Club

CIO Charity number: 1174681 Balance Sheet at 31 March 2025

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CIO Charity number: 1174681y number: 1174681 number: 1174681
Balance Sheet at 31 March 2025
**Total Funds ** Total Funds
31 March 31 March
2025 2024
Note £ £
Fixed Assets
Tangible assets 9 757,843 766,358
Current assets
Debtors 10 24,509 14,320
Cash at bank and in hand 119,102 75,719
Total current assets 143,612 90,039
Creditors: Amounts fallingdue within oneyear 11 (25,192) (19,452)
Net current assets/(liabilities) 118,418 70,585
Total assets less current liabilities 876,262 836,944
Creditors: Amounts fallingdue after more than oneyear 12 (22,792) (35,644)
Net assets/ (liabilities) 853,469 801,299
The Funds of the Charity
Unrestricted Income Funds 325,267 272,927
Restricted Funds - Clubhouse 527,000 527,000
Restricted Funds - WalkingRugbyFestival 1,202 1,372
Total Charity Funds 13 853,469 801,299

These annual financial statements, for the period ended 31 March 2025, including the following accounting notes, were approved by Topsham Rugby Football Club CIO and signed on its behalf by Sebastian Stewart:

Date: 12 August 2025

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1 Accounting Policies

a Accounting Convention

The financial statements have been prepared in accordance with applicable accounting standards and the current (2015) Statement of Recommneded Practice, Accounting and Reporting by Charities SORP (FRS 102). The financial statements have been prepared under the historic cost convention as modified by the inclusion of investments at market value. The financial statements include all transactions, assets and liabilities for which Topsham Rugby Football Club is responsible in law.

b

Going concern basis

These financial statements are prepared on the basis that the Charity is a going concern at the date on which these financial statements are signed.

c

Reserves

Clubhouse restricted reserves – relate to monies advanced for the purposes of the building of the clubhouse and are shown in the accounts for historic reasons. All monies advanced have been expended following the building and have been utilised in full.

Walking Rugby Festival reserves - relate to grant monies received and expensed solely for the purposes of promoting the walking rugby festival.

Designated funds – designated funds are not restricted.

d Incoming resources

In addition to standard principles set out in the SORP, grants are shown where conditions are met that they are receivable and measurable. Subscriptions and membership are shown in the accounts on a receipts basis.

e

Volunteers and donated services

No value of donated services and time is accounted for in the accounts.

f Taxation

The Charity is exempt from Corporation Tax on income it has received under Sections 466 to 493 of the Corporation Tax Act 2010. The Charity is registered for VAT and amounts are shown net of reclaimable VAT in the accounts. Where VAT is irrecoverable due to the partial exemption VAT regime, this amount is shown under other expenses.

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g Tangible fixed assets

Fixed assets are capitalised over £75. Fixed assets are reviewed annually for impairment and appropriate adjustments made where necessary.

2. Donations and Legacies Income
Total Total
Fund(s) Fund(s)
Unrestricted Restricted Designated 31 March 31 March
Fund(s) Fund(s) Fund(s) 2025 2024
Donations to fund rugbyactivities 1,806 - - 1,806 4,439
Topsham RFC Bar Ltd 22,546 - - 22,546 19,573
Grants - 18,382 - 18,382 10,201
Gift Aid - - - - 1,123
Total 24,352 18,382 - 42,734 35,336
3. Charitable Activities Income
Total Total
Fund(s) Fund(s)
Unrestricted Restricted Designated 31 March 31 March
Fund(s) Fund(s) Fund(s) 2025 2024
Membershipand Subscriptions 58,964 - - 58,964 54,023
Total 58,964 - - 58,964 54,023
4. Other Trading Activities Income
Total Total
Fund(s) Fund(s)
Unrestricted Restricted Designated 31 March 31 March
Fund(s) Fund(s) Fund(s) 2025 2024
Club,BBQ,Wicket,Car Park and Pitch Hire 72,774 - - 72,774 35,298
Club Events IncludingBonfire Night 27,156 - - 27,156 24,963
Kit sales 14,916 - - 14,916 10,084
MatchdayFood 27,262 - - 27,262 20,582
Total 142,108 - - 142,108 90,927

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5. Other Receipts
Total Total
Fund(s) Fund(s)
Unrestricted Restricted Designated 31 March 31 March
Fund(s) Fund(s) Fund(s) 2025 2024
Advertisingand Sponsorship 48,035 - - 48,035 48,251
Season tickets 1,208 - - 1,208 650
Miscellaneous Income 5,069 - - 5,069 1,755
200 Club 2,845 - - 2,845 2,243
Other fund raising 1,311 - - 1,311 799
Programme/Fixture book and Leaflet Sales 660 - - 660 1,569
Topsham RFC Bar Ltd Franchise 7,200 - - 7,200 7,200
Total 66,328 - - 66,328 62,466
6. Charitable Activities Expenses
Total Total
Fund(s) Fund(s)
Unrestricted Restricted Designated 31 March 31 March
Fund(s) Fund(s) Fund(s) 2025 2024
Player Medical Support 10,704 - - 10,704 4,288
Travelingand Refreshments 3,597 - - 3,597 2,894
Affiliation fees,Entrance fees,Handbooks etc 105 - - 105 864
Kit Expense - - - - 148
Referee Costs 2,090 - - 2,090 1,845
Fines 75 - - 75 175
Laundry 3,906 - - 3,906 1,711
RugbyExpenses(inc support for Vets) 8,435 100 - 8,535 1,438
Tour Net Expenses/ (Income) 119 - - 119 -
Pitch Maintenance 15,991 9,830 - 25,821 9,253
Coaching 17,023 - - 17,023 14,496
PlayingEquipment 1,476 - - 1,476 1,482
TrainingPitch Hire 176 - - 176 168
Match Fees Net Expenses/ (Income) (370) - - (370) (561)
Training /Development Courses 535 - - 535 620
63,861 9,930 - 73,791 38,821
7. Other Trading Activities Expenses
Total Total
Fund(s) Fund(s)
Unrestricted Restricted Designated 31 March 31 March
Fund(s) Fund(s) Fund(s) 2025 2024
Club Events IncludingBonfire Night 13,152 - - 13,152 28,106
Bar food and drinkpurchases for match day 21,666 - - 21,666 8,714
Goods Purchased for Resale 12,481 - - 12,481 4,287
Total 47,299 - - 47,299 41,107

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8. Other Expenditure
Total Total
Fund(s) Fund(s)
Unrestricted Restricted Designated 31 March 31 March
Fund(s) Fund(s) Fund(s) 2025 2024
Trophies 1,904 - - 1,904 899
Cleaning 10,681 - - 10,681 7,374
Wages 48,909 - - 48,909 40,317
Rates and Water 2,739 - - 2,739 3,198
Electricityand Gas(Net of Solar Power Receipts) 7,889 - - 7,889 8,184
General Insurance 1,721 - - 1,721 1,547
Licences 588 - - 588 689
Repairs and Renewals 12,905 - - 12,905 6,230
Waste and Refuse 2,757 - - 2,757 1,897
Telephone,TV and Internet 864 - - 864 830
Postage,Printingand Stationary 468 - - 468 696
Advertising 2,249 - - 2,249 997
Computer Software and Maintenance Costs 217 - - 217 48
Bad debts 1,642 - - 1,642 1,957
Bank and Credit Card Charges 2,888 - - 2,888 952
Bank Interest - - - - 11
Loan Interest 189 - - 189 303
AccountancyFees 770 - - 770 770
BookkeepingFees 3,415 - - 3,415 4,165
Independent Examiner's Fees 230 - - 230 230
Walkingrugby 852 170 - 1,022 904
Miscellaneous 8,449 - - 8,449 2,733
Depreciation 13,300 8,452 - 21,752 26,026
Donations 1,593 - - 1,593 -
Irrecoverable VAT 1,472 - - 1,472 6,116
128,690 8,622 - 137,312 117,071

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9. Tangible Fixed Assets
Freehold Land Freehold
Property
Clubhouse		 Ground and
Other
Equipment		 Total Fixed
Assets
£ £ £ £
Cost or valuation
At 1 April 2024 34,556 626,658 220,321 881,535
Additions - 3,346 10,921 14,267
Disposals - - (1,264) -
At 31 March 2025 34,556 630,004 229,977 894,538
Depreciation
At 1 April 2024 - - 115,177 115,177
Removed on disposal - - (234) (234)
Charge for theyear - - 21,752 21,752
At 31 March 2025 - - 136,695 136,695
Carrying amount
At 31 March 2025 34,556 630,004 93,283 757,843
At 31 March 2024 34,556 626,658 105,144 766,358
Entrust Viridor retain a legal charge on the freeholdproperty.
10. Debtors
Total Total
Fund(s) Fund(s)
Unrestricted Restricted Designated 31 March 31 March
Fund(s) Fund(s) Fund(s) 2025 2024
Trade Debtors 20,295 - - 20,295 11,827
Other debtors 2,391 - - 2,391 239
Prepayments 1,823 - - 1,823 2,255
24,509 - - 24,509 14,320

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11. Creditors: Amounts falling due within oneyear 11. Creditors: Amounts falling due within oneyear
Total Total
Fund(s) Fund(s)
Unrestricted Restricted Designated 31 March 31 March
Fund(s) Fund(s) Fund(s) 2025 2024
Accruals 2,404 - - 2,404 1,609
VAT 2,031 - - 2,031 845
Other Creditors 4,868 - - 4,868 2,825
Deferred Grant Income - 8,452 - 8,452 8,452
Other Loan 4,404 - - 4,404 4,404
Trade Creditors 3,033 - - 3,033 1,317
16,740 8,452 - 25,192 19,452
12. Creditors: Amounts falling due after oneyear 12. Creditors: Amounts falling due after oneyear
Total Total
Fund(s) Fund(s)
Unrestricted Restricted Designated 31 March 31 March
Fund(s) Fund(s) Fund(s) 2025 2024
Other Loan 729 - - 729 5,129
Deferred Grant Income - 22,063 - 22,063 30,515
729 22,063 - 22,792 35,644
13. Statement of Funds
Balances Balances
b/f c/f
01 April 31 March
2024 Income Expenditure Transfers 2025
Restricted Funds
Clubhouse 527,000 - - - 527,000
Women's Rugby - 100 (100) - -
Ground and Pitch Maintenance - 9,830 (9,830) - -
Floodlights - 7,085 (7,085) - -
Mower - 500 (500) - -
SecurityBollards - 868 (868) - -
WalkingRugbyFestival 1,372 - (170) - 1,202
Total of restricted funds 528,372 18,382 (18,552) - 528,202
General Funds
General 272,927 292,189 (239,849) - 325,267
Total of un-restricted funds 272,927 292,189 (239,849) - 325,267
Total funds 801,299 310,571 (258,402) - 853,469

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14. Topsham RFC Bar Ltd

A trading company runs the bar at the clubhouse and its details are as follows:

Topsham RFC Bar Ltd

Company Number: 09494070

Registered Office: The Bonfire Field, Exeter Road, Topsham EX3 0LY

Topsham RFC Bar Ltd is wholly owned by the charitable incorporated organisation. For the year ended 31 March 2025, the company made profits that were donated to Topsham RFC Charitable Incorporated Organisation in the 31 March 2026 financial period of £24,668 (in the 2025 period: £22,545)

15. Related party transactions

Topsham RFC Bar Ltd pays £7,200 to the CIO (2024: £7,200) for the rental of the bar area from where that company operates.

Amounts included in other debtors of £366 (Note 10) are due from Topsham RFC Bar Ltd (2024: £nil). The following conditions are attached to all amounts that were due or payable: (1) interest is not charged on any amounts outstanding; (2) no fixed date has been set for the amounts to be repaid.

No trustees received remuneration in the period, nor did the charity meet trustee’s expenditure for services provided to the charity.

16. Average Number of Employees

The average number of employees in the period was 5 (2024: 6).

Page 23