OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

← Topsham Rugby Football Club

2024-03-31-accounts

TOPSHAM RUGBY FOOTBALL CLUB CIO

REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2024

CHARITY NUMBER: 1174681

CONTENTS

TRUSTEES’ ANNUAL REPORT Page 1
TRUSTEES’ RESPONSIBILITIES IN RELATION TO THE Page 11
FINANCIAL STATEMENTS
INDEPENDENT EXAMINER’S REPORT Page 12
STATEMENT OF FINANCIAL ACTIVITIES Page 14
STATEMENT OF FINANCIAL POSITION Page 15
NOTES TO THE FINANCIAL STATEMENTS Page 16

Topsham Rugby Football Club Trustees’ Annual Report For the period ended 31 March 2024

The Trustees present their report for the period ended 31 March 2024, which should be read in conjunction with the attached financial statements.

1. Reference and administrative information

Name of Charity: Topsham Rugby Football Club Address of Charity: The Bonfire Field, Exeter Road, Topsham EX3 0LY Registered Charity number: 1174681 Independent Examiner: Paul Richards, Brambillow Accounting Ltd, Brookhouse, Cranoe Road, Welham, LE16 7UH Bankers: Lloyds Bank Solicitors Gilbert Stephens LL, P15-17 Southernhay East, Exeter EX1 1QE

The trustees on the date this report was approved, who were appointed at the Annual General Meeting on Wednesday 19[th] July 2023 were:

Graham Smith Seb Stewart Mercedes Osborne

Trustees appointed at subsequent meetings were:

Ron Murray Katie Lunnon Mark Dixie Pete Hawley Nigel Deasy Freyja Wilkinson

2. Structure, governance and management

The charity is governed by its constitution, which was adopted on 8 September 2017. Its aim is to promote community participation in health and recreation by providing facilities for playing rugby union football and such other amateur sports as the Trustees may from time to time approve. Full objects of the charity can be found in the charity governing document which is available from the Charity Commission website.

The Trustees have the ultimate responsibility for the charity and meet formally when required (but at least once a year). The detailed administration of the club is delegated to a

Page 1

management committee, in accordance with the constitution, who are elected annually and who meet at least monthly.

The current officers of the committee are:

Chair: Graham Smith Vice-Chair: Seb Stewart Secretary: M Osborne Treasurer: Guy Bridger July – August (Resigned) then Freyja Wilikinson August onwards.

3. Main activities

The main activity of the charity continues to be the provision of facilities for playing rugby union football. The club has two regular adult men’s teams, a ladies’ teams, a walking rugby section, a 3rds/veterans' side and a thriving youth section, with 11 sides, from under-7's to Colts including both boys and girls.

The clubhouse was used throughout the year by HITZ the Premiership Rugby Charity

4. Review of the year

It is with great pleasure that I reflect on another very successful year. I will allow others to comment on their sections but suffice to say that every section has grown and developed in its own way and we have more people young and old playing rugby at Topsham than ever before. A real highlight for me was the 5[th] of May when the Senior Men capped of a stellar season by winning the Devon Intermediate Cup at Sidmouth under glorious sunshine. The game was played in great spirit and the crowds from both teams were high spirited and respectful.

That sadly hasn’t been the case at every game Topsham have been involved in. I feel I have noticed a drift at every level towards ill-discipline on the pitch, on the sidelines and in the clubhouse. That is something which I feel we must guard against and be more disciplined in our willingness to challenge abusive behaviour wherever we encounter it. Referees do a hard job and there would be no game without them; volunteers give their time freely and we should not set the expectation that they are paid staff doing a professional job. The club runs on volunteers, and they should be respected and applauded for the time and effort they do give. We have run Active Bystander training at the club this year and we will be doing so again next season I would encourage every club member to come along its our club, we create the culture which is for the most part very positive, and we need to defend it.

I have to thank Hannah Cottle and Andy Hale for improving our Sponsorship offering and bringing a much larger and broader group of sponsors to support the club this has made a significant difference to our bottom line we are planning to build on that this year. Thank you also to our sponsors who have continued to stick by us and encourage us as we grow namely:

Page 2

  1. Casa

  2. Rodney Spiller Wealth Management

  3. Darts Farm

  4. FDS

  5. Stockexe

  6. DP Reinforcements

  7. IntoHeat

  8. Watermeadow Grange

We have focused on improving the grounds and I would like to thank Andy Hale for the stellar work he has done to improve the frontage of the club(fab mural!) and tidy up enumerable other aspects of the building that just needed fixing.

You may have noticed the keep off the grass signs. Well we have been selected by World Rugby to be a host training venue for the Women’s Rugby World Cup from 15 August to 15 September. They are investing £22,000 in our main pitch to bring it up to standard. This will leave us with a flatter and higher quality pitch as a result. This will involve us looking after the pitch over the summer in particular and during the winter season. We will still play on it. Just please respect Nigel’s requests to rest it when he asks you to as that will inevitably happen, but it is for a long term good. All of that said it will be very exciting to see so many international players training here at Topsham and hopefully they can help to inspire many, many more women and men young and old to pick up an oval ball.

We had some challenges with catering at the start of the season as we could not afford to keep engaging Graze. Thankfully Melissa offered her services to run the kitchen and the results have been excellent. I would like to thank her and her team for all the great work they have done as it has made a huge difference to the service and viability of the club.

We had to make Matt redundant unfortunately as we could not afford his salary last summer. A huge thank you goes to Marcus Cottle who stepped in and has done a great job managing the bar and organising volunteers and staff to plug the gaps when we needed them. All that on top of his day job and becoming a father for the first time. We are keen to recruit a new clubhouse manager with a different job specification to support the club as it grows.

A key issue which we are currently looking at is the heating system of the club. As everyone is aware energy is getting more expensive. We are currently on a fixed price contract until 2025. We are looking at the options for minimising our heating costs and making use of renewables as much as possible. That said it is reliant on all of us not to waste energy whether that is lighting, floodlighting or heating, so if you don’t need it turn it off.

There are many people to thank. Andy Scott for managing the gate in the early mornings and the maintenance, cleaning work he does around the club. Nigel Mortimore our groundsman for keeping the pitches in great nick, enabling us to minimise cancellations and keeping our caravaners happy. Ross Johnson has been Junior Chair for the last 3 years and is stepping down this year. Thank you for the great work you have done on a number of initiatives from Bonfire night, the club shop and the week-to-week co-ordination of the junior club. Freyja Wilkinson thank you for stepping as Treasurer, your eye for detail, your willingness to invest

Page 3

the time and ask the awkward questions has been admirable. It has been needed. Sadie thank you for taking over the clubhouse email on top of Club Secretary as well as your very busy job. Henry, the Social Media presence on the club is the envy of Devon thanks to your endeavours. Tim Taylor has been the 1[st] XV team manager for as long as I can remember he has done a huge amount for the club over the years, and he deserves a well-earned rest not that he is going to get one now that he is a father. I look forward to welcoming him back to manage the U6s in years to come. There are many others to thank and if I have missed anyone then I apologise but I will leave it to the section heads to highlight those people who have stood out for them. Lastly Seb Stewart for being a stellar vice chairman and calm influence in whatever he does.

Finally, I will be stepping down as Chairman this year. I have done 4 years at a time when the club has arguably been the most successful it has been in its history and I am not sure I would have said that when I stepped into the role at the start of Covid and I am also not sure it’s because of anything I have done. That has been accomplished through the hard work of lots of you and a good team of people on the committee who have kept us on the straight and narrow. Now it’s time for someone else to take the club forward and I wish them all the luck and support I can give.

Graham Smith - Chairman

JUNIOR SECTION REPORT

Sadly the weather has conspired against us this year with an uncommon amount of Rugby being cancelled due to heavy/prolonged rain. Naturally, this has impacted all clubs in the local area and anecdotally, we have fared better in terms of fewer cancellations than other Exeter clubs whose grounds are both less capable of coping with prolonged rain or are otherwise governed by council policy - huge thanks to the Management Committee for securing shared use of the planned 4G surface at Flowerpots for the upcoming season, it will make a huge difference.

Junior membership numbers continue to remain high and we are in the fortunate position of long-established age grades being full and our relatively newer girls age-grades enjoying rapid but sustainable growth. The cluster format for girls rugby presents different challenges in terms of fixtures, squad and club management but the hard work of the players and the volunteer group is driving success through increased uptake and for the first time, Devon selection this year - many thanks Paddy. Sian, Dom, Kate and everyone involved.

The section undertook a project this season to establish a club shop and this has seen great success thanks to a team effort led by Lizzy Berry. The desire to make a greater impression on and off the pitch has been long standing and it's a pleasure to see dry robes, boot bags, hats. tops and everything else Topsham on display around the Bonfire field. The popularity of wearing club colours this season creates an enviable pride which is ripe for building on further next season and the revenue benefits provide an attractive return on investment.

Page 4

As ever, the whole volunteer workforce impressed week to week (as weather allowed) to realise rugby for c350 playing members and their extended families, all of whom were also happy customers to our rejuvenated Kitchen and Coffee hatch services - big thanks to Mel and again the Junior Committee for supporting all these initiatives in various ways, across the whole year. Three positions in the Junior Committee have been vacated with two filled before the end of the season (Junior Chair and Safeguarding Lead) only Junior Secretary remains vacant - all thanks to Karen and Rachel for their dedicated service to the Club and the wellbeing of our members.

Finally, the club came together at the end of the season with a memorial game to Ian Guy which saw a combined Colts/Coaches team take on the Veterans. The desire for Dads to play alongside their Sons ensured good numbers and Ian's popularity, resulted in a great attendance but it was the Colts impetus to the fixture that provided the buzz and the spectacle - sincere thanks to Sohan and Alistair for a day to remember.

Ross Johnson-Junior Chairman

TEMPESTS (LADIES SECTION) REPORT

Heading into our first season as the Tempests after relegation into NC2 South West (West), it felt like we had a considerable challenge ahead of us, but thanks to the team's determination and relentless recruitment efforts, our squad started to shape up with some healthy numbers and a variety of talent. Our new teammates include players joining us from other clubs in the area, players returning from a rugby break and we introduced 7 complete beginners into our rugby family, as we continue to uphold our values of being a welcoming team to all.

The team’s hard work this season has definitely reaped its rewards, and although we finished second to last in the league - due to having to give 2 walkovers - the figures are encouraging to see; We scored more points in total than the two teams above us in the table, which was 110 points more than we scored last season and we doubled the points that we scored at home. We had 4 wins with over a 30 point margin and reduced our points conceded overall by 466. We broke our 4 year away match losing streak by winning twice on the road. We are also incredibly proud to have had 4 players selected for the Devon squad this year, 2 of which, Polly Nicholl and Maysah Craig, were chosen to play in the Gill Burns Division 3 finals at Twickenham helping the county team bring the silverware home.

The 2022-23 season was a year of survival and tough going on the team, both on and off the pitch. This season we were able to enjoy more consistency and chances to be more creative with our play, we could have more fun on the pitch and the wins contributed to the boosted moral. We are excited for the coming season as we aim to thrive in the league and show the ability we have within our squad.

Gareth Williams will be remaining as our head coach for the 2024-25 season, we can’t thank him enough for his guidance and support, both on and off the field. We are also happy that we have been able to start making his vision of our playing structure into a reality. Our coaching set up has seen some growth over the last couple of seasons, we have Estin

Page 5

Micklewright who has bravely taken on the mantel of our strength and conditioning coach, Mark English specialising in our backs play and Colin Sharp who is a wealth of knowledge and has helped in the development of our new-to-rugby players. Our coaching team have been there to encourage us through our difficult period and have been working hard at training, games days and behind the scenes, planning sessions and evaluating our games to ensure the teams continued improvement and building momentum for the next season.

We would like to thank our sponsors, we are very grateful to our new sponsors and thankful for those that have chosen to support us again from last season. We would also like to say a big thank you to the club, the continued support of our section has meant that the team has been able to overcome our large drop in numbers and rebuild. Another thank you to the club for allowing us to take on a physio, bringing Richard Fleming on board has been a great asset to the team.

Our section will continue to to play an active role in volunteering for club events and covering the gate for the Men’s 1st XV matches. We will continue our support of all club sections, but particularly aim to increase our support of the Junior Tempests. With Senior Tempests already heavily involved in their coaching, we are proud to watch them go from strength to strength and see the potential future players of our women’s section develop.

The Committee for the season ahead will be lead by myself (Helen Allanson-Bailey) as Club Captain, Polly Nicholl as Team Captain, Fixtures Secretary Kate Huish, Volunteering and Fundraising Coordinator Sophie Atkinson, Sponsorship and Membership overseen by Lauren Forrow, our Welfare Officers are Rachel Fowler and Tess Brock, Social Media, Recruitment and Communications will be managed by Victoria Smith and Lily Andrews, Social Secretaries are Holly Trout and Larissa English.

Helen Allanson-Bailey - Tempests Team Manager

MENS SECTION REPORT

Head Coach’s Report

Another very positive season for the seniors mens section. Membership and training numbers have remained high, averaging 35 per training night. This has enabled us to build on the successes of the previous seasons.

The 1st XV competed in the Regional 2 Tribute South West (Level 6) for the first time and were very competitive, finishing a creditable 3rd place. We also managed to retain the Devon Intermediate Cup in a pulsating final away at league champions, Sidmouth.

The 2nd XV won the Counties 3 Tribute Devon North & East league (Level 9) and the Devon 2nd XV Shield. An amazing achievement, as this is a level that the 1st XV were playing at only 6 seasons ago.

Page 6

The 3rd XV successfully played 14 fixtures and remained competitive throughout. This has led to the 3rd XV being entered into the Devon Merit table system for the first time in the clubs history.

My thanks go to the senior leadership team who have all led superbly well; 1st XV captain Marcus Cottle, 1st XV vice captain's Robin Edbrooke and Pat Gibbs. 2nd XV captain Bill Holwill, 2nd XV vice captain Andy Hale. 3rd XV captain Rich Williams.

We are blessed with a creative and experienced coaching set-up and my thanks go to Lewis Webb, Harvey Skinner, Ricky Pellow, Chris Bryant and Chris Ellor for all there efforts this season.

The future is looking bright for the men's senior section. Numbers continue to rise, the rugby is revolutionary and most importantly the club is welcoming.

Ross Bovingdon – Head Coach

Captain’s Report

I’m so pleased to be able to round off the 23/24 season with yet another hugely positive Captain’s report for the Men’s section.

The 1[st] XV competed this year in the Regional 2 Tribute South West league, the highest level that the Club have ever played at. It was a fantastic season, with Topsham finishing in 3[rd] place. The team took 17 wins from a possible 22 games, and had 19 try bonus points! There was some very exciting, and fiercely competitive rugby played. The 1[st] XV rounded off their season with a huge win away at rivals Sidmouth, to retain the Devon Intermediate Cup.

The Men’s 2[nd] XV had an incredible season, winning both the League title and the Cup, and securing promotion for the 24/25 season. The team won a massive 17 games out of a possible 18, scoring 15 try bonus points! Next season, the 2[nd] XV will be competing in the Counties 2 Tribute Devon league, where we’ll face a number of local rivals!

We’ve also had a number of games for the 3[rd] XV and Vets in the 23/24 season, and it has been fantastic to see so many players pulling on a jersey to represent the Club every weekend. For the first time, the 24/25 season will see the 3[rd] XV/Vets compete in a league structure.

As Club Captain, I have been so proud to see so many players attending training each week, with numbers often in excess of 60 senior Men all competing for places in the starting lineups that weekend. It has brought great competition, camaraderie, and as a section we feel more connected than ever. I am really pleased to see the culture that is being bred through our group, and our l can’t wait to see this grow and prosper into the 24/25 season!

The huge success that we have seen on the field this year would not have been possible without the unwavering guidance and input from our incredible coaching team and physios, as well as the massive crowds that we have seen each week supporting us both at Bonfire

Page 7

Field and at many away venues – thank you! We look forward to welcoming you all back for the 24/25 season, where we’ll be aspiring to be fiercely competitive in our respective leagues.

Captain

WALKING RUGBY REPORT

We currently have 45 fully paid-up members, along with some ex-players/members of the section who still lend a hand in an administrative/volunteering way.

Since the last AGM we have attended various festivals at other clubs, and have now started to play some more regular fixtures with Exeter Saracens and Newton Abbot.

We hosted a very successful festival of our own last August which was the inaugural John Carroll Memorial Walking Rugby Festival, and because of our own volunteers, and those from the Ladies (Topsham Tempests), the day was enjoyed by all. Hopefully, we will have as good a time this year’s Festival.

Walking Rugby is a very inclusive sport for people of all ages and genders, and is very fast growing throughout the UK, and it was showcased at the recent Vets tournament, with some of the players seeing what their next involvement with the sport is likely to be.

We are actively seeking new members all the time, and we hope that the success of Walking Rugby at Topsham will continue, and grow.

Mark Crouch - Head of Walking Rugby

TOPSHAM RFC 3RDS/VETS CAPTAINS REPORT

This past season has been another success for the 3rds/Vets as we continue to build and create opportunities for both new and upcoming players and older players.

The veterans have encouraged the younger players, giving them opportunities for game time which has allowed them to improve and several players who started in the 3rds are now playing for the 1[st] and 2[nd] teams. The 3[rd] team will be participating in the Merit table from next season. This will mean that a fixture list will be available at the beginning of the season allowing players to plan their diary to suit other commitments.

The Veterans side has been actively encouraging older and returning players to become involved and this was particularly evident for the Ian Guy memorial game. This was a well attended day which was a fitting tribute to a much missed member of the club. Several of the coaches and parents involved have realised that they can still play rugby and hopefully will become more involved next season.

We also hosted our friends from Brecon RFC on their tour weekend, who with their tour party of some 40 players and our home team and supporters enjoyed a great day of rugby plus an

Page 8

evening of live music and large amounts of beer being consumed. The Veterans team are also entering a league which will give them 6 fixtures which can be planned around the other league commitments.

Rich Williams- Old Boys and 3[rd] Team Manager

5. Financial Review

The first part of this report will detail the results of the financial year ending 31 March 2023, draft results of which were discussed at the prior AGM. We have since finalised these results and statutory accounts for the Charity which have been independently examined by a Chartered Accountant, Paul Richards.

Income for the year to 31 March 2023 was £156,324 with expenses of £216,729, leaving a deficit for the year of £60,406.

Topsham RFC Bar Ltd accounts for the year ended 31 March 2023 have also been filed at Companies House. Income for the year to 31 March 2023 was £93,768 leading to a profit of £19,573, which was donated to the CIO.

Draft results for the financial year ended 31 March 2024 are as follows:

CIO: Income of £242,753. Positive income generation includes membership income of £53,958, Sponsorship income of £36,500 and recurring hire of the clubhouse to the Exeter Chiefs HITZ programme of £10,500. Draft total costs for the year are £196,998 producing a surplus of £45,754.

Bar: Income of £93,219. Profit for the Bar for the year is £22,545, which has been donated to the CIO.

The cash balance for the CIO at the date of writing this report is £51,049 and for the Bar £26,000. We currently hold a Bounce Back Loan with Lloyds of £8,433.

Freyja Wilkinson - Treasurer

6. Reserves Policy

The trustees review the reserves policy of the charity annually. The policy is to have sufficient funds in order to continue to operate its activities and replace its equipment, the current target being three months operating costs.

The charity has no long-term investments other than the grounds and clubhouse and keeps its reserves in two current bank accounts.

7. Risk Policy

The trustees have put in place a risk management strategy, which comprises:

Page 9

8. Public benefit

The Trustees have paid due regard to the relevant Charity Commission guidance, and consider that the activities outlined in this report meet the public benefit requirement for charities.

Page 10

Topsham Rugby Football Club

Statement of Trustees’ responsibilities in relation to the annual report and accounts

The Trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The Charities Act 2011 and the Charity (Accounts and Reports) Regulations require the Trustees to prepare financial statements for each accounting period which give a true and fair view of the state of affairs of the charity and the incoming resources and application of such for that period. In preparing those financial statements, the Trustees are required to:

The Trustees are responsible for keeping proper books of account with respect to the affairs of the charity. They are also responsible for the prevention and detection of fraud and other irregularities. The Trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website.

None of the Trustees or Committee members have received any remuneration of benefits, or had a material interest in any transaction connected with the charity during the year.

Trustee’s Certificate

Signed on behalf of the Trustees, who approved the annual report and accounts

on: 9 July 2024

Signed:

Name: Graham Smith Trustee

Page 11

Independent Examiner’s report to the Trustees of Topsham Rugby Football Club

I report on the accounts of the Charity for the period ended 31 March 2024, which are set out on pages 14 to 23.

Respective responsibilities of Trustees and the Independent Examiner

The Charity’s Trustees are responsible for the preparation of accounts. The Charity’s Trustees consider that an audit is not required this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of Independent Examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commissioner. An examination includes a review of accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items of disclosures in the accounts, and the seeking of explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the below statement.

Independent Examiner’s Statement

In connection with my examination, no matter has come to my attention:

(a) to keep accounting records in accordance with Section 130 of the 2011 Act; and

(b) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or

Page 12

Paul Richards BSc, FCA Chartered Accountant

9 July 2024

Brambillow Accounting Ltd Brookhouse Cranoe Road Welham LE16 7UH

Page 13

Topsham Rugby Football Club CIO Period Ended 31 March 2024 Statement of Financial Activities

Topsham Rugby Football Club Topsham Rugby Football Club Topsham Rugby Football Club Topsham Rugby Football Club Topsham Rugby Football Club Topsham Rugby Football Club Topsham Rugby Football Club
Statement of Financial Activities for the Year Ended 31 March 2024
Total Total
Fund(s) Fund(s)
Unrestricted Restricted Designated 31 March 31 March
Note Fund(s) Fund(s) Fund(s) 2024 2023
Income and endowments from:
Donations and Legacies 2 25,135 10,201 - 35,336 25,389
Charitable Activities 3 54,023 - - 54,023 46,683
Other TradingActivities 4 90,927 - - 90,927 55,905
Investments and Interest - - - - -
Other Receipts 5 62,466 - - 62,466 28,347
Total income 232,551 10,201 - 242,753 156,324
Expenditure on:
Charitable Activities 6 38,732 89 - 38,821 40,155
Other TradingActivities 7 41,107 - - 41,107 38,097
Other Expenditure 8 106,869 10,201 - 117,071 138,478
Total Expenditure 186,708 10,290 - 196,998 216,729
Net income/ (expenditure) 45,843 (89) - 45,754 (60,406)
Other recognisedgains/ (losses):
Gains/ (losses)on revaluation of fixed assets - - - - -
Othergains/ (losses) - - - - -
Net Movement in Funds 45,843 (89) - 45,754 (60,406)
Funds brought forward 227,084 528,461 - 755,545 815,951
Total Funds carried forward 272,926 528,372 - 801,298 755,545
All income relates to continuingoperations

Page 14

Topsham Rugby Football Club CIO CIO Charity Number: 1174681 Statement of Financial Position at 31 March 2024

**Total Funds ** Total Funds
31 March 31 March
2024 2023
Note £ £
Fixed Assets
Tangible assets 9 766,358 761,756
Current assets
Stocks - -
Debtors 10 14,320 53,572
Cash at bank and in hand 75,719 21,059
Total current assets 90,039 74,631
Creditors: Amounts fallingdue within oneyear 11 (19,452) (32,380)
Net current assets/(liabilities) 70,585 42,250
Total assets less current liabilities 836,944 804,006
Creditors: Amounts fallingdue after more than oneyear 12 (35,644) (48,461)
Provisions for liabilities - -
Net assets/ (liabilities) 801,299 755,545
The Funds of the Charity
Unrestricted Income Funds(General) 272,927 227,084
Restricted Funds - Clubhouse 527,000 527,000
Restricted Funds - WalkingRugbyFestival 1,372 1,372
Restricted Funds - Recruitment and Welfare - 89
Total Charity Funds 13 801,299 755,545

These annual financial statements, for the period ended 31 March 2024, including the following accounting notes, were approved by Topsham Rugby Football Club CIO and signed on its behalf by Graham Smith:

………………………………………………………………

Date: 9 July 2024

Page 15

1 Accounting Policies

a Accounting Convention

The financial statements have been prepared in accordance with applicable accounting standards and the current (2015) Statement of Recommneded Practice, Accounting and Reporting by Charities SORP (FRS 102). The financial statements have been prepared under the historic cost convention as modified by the inclusion of investments at market value. The financial statements include all transactions, assets and liabilities for which Topsham Rugby Football Club is responsible in law.

b

Going concern basis

These financial statements are prepared on the basis that the Charity is a going concern at the date on which these financial statements are signed.

c

Reserves

Clubhouse restricted reserves – relate to monies advanced for the purposes of the building of the clubhouse and are shown in the accounts for historic reasons. All monies advanced have been expended following the building and have been utilised in full.

Walking Rugby Festival reserves - relate to grant monies received and expensed solely for the purposes of promoting the walking rugby festival.

Recruitment and welfare reserves - relate to grant monies received and expensed solely for the purposes of recruiting and retaining team members.

Designated funds – designated funds are not restricted.

d Incoming resources

In addition to standard principles set out in the SORP, grants are shown where conditions are met that they are receivable and measurable. Subscriptions and membership are shown in the accounts on a receipts basis.

e

Volunteers and donated services

No value of donated servivces and time is accounted for in the accounts.

f Taxation

The Charity is exempt from Corporation Tax on income it has received under Sections 466 to 493 of the Corporation Tax Act 2010. The Charity is registered for VAT and amounts are shown net of reclaimable VAT in the accounts. Where VAT is

Page 16

irrecoverable due to the partial exemption VAT regime, this amount is shown under other expenses.

g Tangible fixed assets

Fixed assets are capitalised over £75. Fixed assets are reviewed annually for impairment and appropriate adjustments made where necessary.

2. Donations and Legacies Income
Total Total
Fund(s) Fund(s)
Unrestricted Restricted Designated 31 March 31 March
Fund(s) Fund(s) Fund(s) 2024 2023
Donations to fund rugbyactivities 4,439 - - 4,439 7,085
Topsham RFC Bar Ltd 19,573 - - 19,573 7,277
Grants - 10,201 - 10,201 11,027
Gift Aid 1,123 - - 1,123 -
Total 25,135 10,201 - 35,336 25,389
3. Charitable Activities Income
Total Total
Fund(s) Fund(s)
Unrestricted Restricted Designated 31 March 31 March
Fund(s) Fund(s) Fund(s) 2024 2023
Membershipand Subscriptions 54,023 - - 54,023 46,683
Total 54,023 - - 54,023 46,683
4. Other Trading Activities Income
Total Total
Fund(s) Fund(s)
Unrestricted Restricted Designated 31 March 31 March
Fund(s) Fund(s) Fund(s) 2024 2023
Club,BBQ,Wicket,Car Park and Pitch Hire 35,298 - - 35,298 29,270
Club Events IncludingBonfire Night 24,963 - - 24,963 24,180
Kit sales 10,084 - - 10,084 -
MatchdayFood 20,582 - - 20,582 2,455
Total 90,927 - - 90,927 55,905

Page 17

5. Other Receipts
Total Total
Fund(s) Fund(s)
Unrestricted Restricted Designated 31 March 31 March
Fund(s) Fund(s) Fund(s) 2024 2023
Advertisingand Sponsorship 48,251 - - 48,251 19,368
Season tickets 650 - - 650 -
Miscellaneous Income 1,755 - - 1,755 175
200 Club 2,243 - - 2,243 1,605
Other fund raising 799 - - 799 -
Programme/Fixture book and Leaflet Sales 1,569 - - 1,569 -
Topsham RFC Bar Ltd Franchise 7,200 - - 7,200 7,200
Total 62,466 - - 62,466 28,347
6. Charitable Activities Expenses
Total Total
Fund(s) Fund(s)
Unrestricted Restricted Designated 31 March 31 March
Fund(s) Fund(s) Fund(s) 2024 2023
Player Medical Support 4,288 - - 4,288 2,635
Travelingand Refreshments 2,894 - - 2,894 4,568
Affiliation fees,Entrance fees,Handbooks etc 864 - - 864 795
Kit Expense 148 - - 148 419
Referee Costs 1,845 - - 1,845 2,323
Fines 175 - - 175 -
Laundry 1,711 - - 1,711 3,745
RugbyExpenses(inc support for Vets) 172 - - 172 -
Ladies Team overall expenses 1,026 - - 1,026 -
Juniors overall expenses 240 - - 240 -
Tour Net Expenses/ (Income) - - - - 212
Pitch Maintenance 9,253 - - 9,253 7,342
Coaching 14,496 - - 14,496 14,591
PlayingEquipment 1,482 - - 1,482 961
TrainingPitch Hire 168 - - 168 2,302
Match Fees Net Expenses/ (Income) (561) - - (561) -
Training /Development Courses 531 89 - 620 261
38,732 89 - 38,821 40,155
7. Other Trading Activities Expenses
Total Total
Fund(s) Fund(s)
Unrestricted Restricted Designated 31 March 31 March
Fund(s) Fund(s) Fund(s) 2024 2023
Club Events IncludingBonfire Night 28,106 - - 28,106 9,723
Bar food and drinkpurchases for match day 8,714 - - 8,714 28,373
Goods Purchased for Resale 4,287 - - 4,287 -
Total 41,107 - - 41,107 38,097

Page 18

8. Other Expenditure
Total Total
Fund(s) Fund(s)
Unrestricted Restricted Designated 31 March 31 March
Fund(s) Fund(s) Fund(s) 2024 2023
Trophies 899 - - 899 2,678
Cleaning 7,374 - - 7,374 7,331
Wages 40,317 - - 40,317 45,858
Rates and Water 3,198 - - 3,198 6,750
Electricityand Gas(Net of Solar Power Receipts) 8,184 - - 8,184 11,136
General Insurance 1,547 - - 1,547 1,559
Licences 689 - - 689 982
Repairs and Renewals 6,230 - - 6,230 10,540
Waste and Refuse 1,897 - - 1,897 933
Telephone,TV and Internet 830 - - 830 1,464
Postage,Printingand Stationary 696 - - 696 781
Advertising 997 - - 997 887
Computer Software and Maintenance Costs 48 - - 48 209
Bad debts 1,957 - - 1,957 4,425
Bank and Credit Card Charges 952 - - 952 997
Bank Interest 11 - - 11 -
Loan Interest 303 - - 303 408
AccountancyFees 770 - - 770 675
BookkeepingFees 4,165 - - 4,165 3,540
Legal and Professional Fees - - - - -
Independent Examiner's Fees 230 - - 230 200
Devon WalkingFestival - - - - 128
Walkingrugby 154 750 - 904 -
Miscellaneous 1,734 999 - 2,733 4,285
Depreciation 17,574 8,452 - 26,026 21,995
Donations - - - - 1,523
Volunteer expenses - - - - 598
Irrecoverable VAT 6,116 - - 6,116 8,597
106,869 10,201 - 117,071 138,478

Page 19

9. Tangible Fixed Assets
Freehold Land Freehold
Property
Clubhouse		 Ground and
Other
Equipment		 Total Fixed
Assets
£ £ £ £
Cost or valuation
At 1 April 2023 34,556 620,949 198,040 853,545
Additions - 5,709 27,740 33,449
Disposals - - (5,459) -
At 31 March 2024 34,556 626,658 220,321 881,535
Depreciation
At 1 April 2023 - - 91,789 91,789
Removed on disposal - - (2,638) (2,638)
Charge for theyear - - 26,027 26,027
At 31 March 2024 - - 115,177 115,177
Carrying amount
At 31 March 2024 34,556 626,658 105,144 766,358
At 31 March 2023 34,556 620,949 106,251 761,756
Entrust Viridor retain a legal charge on the freeholdproperty.
10. Debtors
Total Total
Fund(s) Fund(s)
Unrestricted Restricted Designated 31 March 31 March
Fund(s) Fund(s) Fund(s) 2024 2023
Trade Debtors 11,827 - - 11,827 23,192
VAT - - - - 441
Other debtors 239 - - 239 26,641
Prepayments 2,255 - - 2,255 3,298
14,320 - - 14,320 53,572

Page 20

11. Creditors: Amounts falling due within oneyear 11. Creditors: Amounts falling due within oneyear
Total Total
Fund(s) Fund(s)
Unrestricted Restricted Designated 31 March 31 March
Fund(s) Fund(s) Fund(s) 2024 2023
Accruals 1,609 - - 1,609 4,153
VAT 845 - - 845 -
Provision for doubtful debts - - - - 2,430
Other Creditors 2,825 - - 2,825 5,354
Deferred Grant Income - 8,452 - 8,452 8,452
Other Loan 4,404 - - 4,404 4,440
Trade Creditors 1,317 - - 1,317 7,551
11,000 8,452 - 19,452 32,380
12. Creditors: Amounts falling due after oneyear 12. Creditors: Amounts falling due after oneyear
Total Total
Fund(s) Fund(s)
Unrestricted Restricted Designated 31 March 31 March
Fund(s) Fund(s) Fund(s) 2023 2022
Other Loan 5,129 - - 5,129 9,493
Deferred Grant Income - 30,515 - 30,515 38,967
5,129 30,515 - 35,644 48,461

Page 21

13. Statement of Funds
Balances Balances
b/f c/f
01 April 31 March
2023 Income Expenditure Transfers 2024
Restricted Funds
Clubhouse 527,000 - - - 527,000
WalkingRugby - 750 (750) - -
New BBQ - 999 (999) - -
Floodlights - 7,085 (7,085) - -
Mower - 500 (500) - -
SecurityBollards - 868 (868) - -
WalkingRugbyFestival 1,372 - - - 1,372
Recruitment and Welfare 89 - (89) - -
Total of restricted funds 528,461 10,201 (10,290) - 528,372
General Funds
General 227,084 232,551 (186,708) - 272,927
Total of un-restricted funds 227,084 232,551 (186,708) - 272,927
Total funds 755,545 242,753 (196,998) - 801,299

14. Topsham RFC Bar Ltd

A trading company runs the bar at the clubhouse and its details are as follows:

Topsham RFC Bar Ltd

Company Number: 09494070

Registered Office: The Bonfire Field, Exeter Road, Topsham EX3 0LY

Topsham RFC Bar Ltd is wholly owned by the charitable incorporated organisation. For the year ended 31 March 2024, the company made profits that were donated to Topsham RFC Charitable Incorporated Organisation in the 31 March 2025 financial period of £22,546 (in the 2024 period: £19,573)

15. Related party transactions

Topsham RFC Bar Ltd pays £7,200 to the CIO (2023: £7,200) for the rental of the bar area from where that company operates.

Amounts included in other debtors of £nil (Note 10) are due from Topsham RFC Bar Ltd (2023: £26,641). The following conditions are attached to all amounts that were due or payable: (1) interest is not charged on any amounts outstanding; (2) no fixed date has been set for the amounts to be repaid.

Page 22

No trustees received remuneration in the period, nor did the charity meet trustee’s expenditure for services provided to the charity.

16. Average Number of Employees

The average number of employees in the period was 6 (2023: 2).

Page 23